HomeMy WebLinkAboutResolutions 5659 - Approving of Sewer Lining Project with Allied Trenchless1 of 2
COMMISSION RESOLUTION NO. 5659
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH ALLIED TRENSHLESS, CHELAN, WASHINGTON
WHEREAS, the City Commission did, on the 8TH day of March 2023, authorize award of the bid
for the 2023 CIPP Projects, to Allied Trenchless, Chelan, Washington; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a
municipal corporation, and Allied Trenchless, as contained in Change Order No. 2, attached hereto, be and the
same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract
change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such
signature.
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
Resolution No. 5659, Change Order 2 for 2023 CIPP Projects
2 of 2
PASSED AND APPROVED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the ____ day of ____________, 2024
__________________________________________ TERRY CUNNINGHAM
Mayor ATTEST:
________________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM:
_____________________________________________ GREG SULLIVAN
City Attorney
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
November19th
406-586-8834 ■ 1283 North 14th Avenue, Suite 101 ■ Bozeman, Montana 59715 ■ www.dowl.com
October 23, 2024
Mr. Kellen Gamradt
City of Bozeman
20 East Olive
P.O. Box 1230
Bozeman, MT 59715
Subject: 2022 CIPP Projects
Dear Mr. Gamradt:
As you are aware, several sections of the planned cured in place pipe (CIPP) installations were
deleted from the scope of work included in the project bidding documents, as follows:
549 lineal feet of 8-inch CIPP: This section of existing sewer was subject to replacement as part
of constructing the new Combined State Laboratory facility adjacent to Marsh Lab. After bidding
and procurement of materials we all became aware of this project affecting the subject sewer
mains such that these sections of sewer did not need to have the CIPP liner rehabilitation work
completed. The contractor, Allied Trenchless, was made aware of this, but the materials had
already been procured.
348 lineal feet of 21-inch CIPP: This section of 21-inch sewer was very encumbered with tree
roots and flowing approximately 25% full during the video inspection of this section of sewer.
The upper portions of the existing pipe showed numerous cracks but nothing that would prohibit
lining the existing pipe. The portion under water was not visible and could not be easily
dewatered without a complex bypass and expensive pump set up to allow video inspection with
little to no water flowing down the main. Once Allied Trenchless set up a bypass of the water
flow and proceeded to clean this section of sewer main, extensive damage was exposed. The
damage along the lower section of the pipe included numerous breaks, offsets and protruding
sections of the clay tile pipe. The tree roots in this area had exerted enough pressure over time
to effectively crush the lower sections of the pipe and push sections of pipe up into the flow line.
The extensive damage would not allow a liner to be safely pulled into this section without
damaging the liner, and the resulting flow line would not be acceptably smooth for a sewer
main. This portion of sewer main was deleted from the scope of work, but again, the material
had already been procured and cut specifically to length for this section of sewer main.
It is worth noting the bid prices among the five bidders for the required bypass pumping on the
project ranged from $50,000 to $170,000. Thus, to complete the bypass pumping to dewater the
mains for the video inspection would have required a significant additional cost in advance of
construction.
Allied Trenchless is asking for compensation for the custom materials that could not be used on
the project and/or readily used on any other project. They are not asking for the labor costs of
the required preconstruction field measurements, transport back to Washington and disposal of
the unused material estimated at a cost of $6,200. The specific ultraviolet light cured material
has a short shelf life and cannot sit in storage indefinitely.
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
Page 2 of 3
The construction contract addresses unit price items in the Instructions to Bidders, as follows:
INSTRUCTIONS TO BIDDERS
Any contract documents for which the City of Bozeman acts as the contracting agent,(i.e.,
signatory to the contract), shall include the following additions or changes to the Montana
Public Works Standard Specifications.
BID QUANTITIES Bidders must satisfy themselves by personal examination of the
locations of the proposed work and by such other means as they may prefer as to the
correctness of any quantities.
The estimated unit quantities of the various classes of work to be done under this contract
are approximate and are to be used only as a basis for estimating the probable cost of the
work and for comparing the proposals offered for the work. The Contractor agrees that,
during progress of the work, the Owner may find it advisable to omit portions of the work,
to increase or decrease the quantities as may be deemed necessary or desirable, that the
actual amount of work to be done and materials to be furnished may differ from the
estimated quantities, and that the basis for payment under this contract shall be the actual
amount of work done and the materials furnished.
The Contractor agrees that he will make no claim for damages, anticipated profits or
otherwise on account of any difference which may be found between quantities of work
actually done and the estimated quantities.
The applicability of this section of the construction contract to custom materials is the point of
contention with Allied Trenchless. Typically, extra pipe, valves, fittings, etc. can be returned,
provided to the owner or kept for future projects. This is not the case for the custom CIPP liner
material. While each section of pipe lined may have some adjustment in quantity by a few feet
either way, deleting entire sections from the project leads to a significant change in scope and
cost with no readily available means to otherwise utilize the material and/or recover these
material costs. Thus, the custom nature of these materials challenges the applicability of this
contract provision. While Allied has agreed to not charge for some of the costs associated with
the unused portions of the material, they are still requesting payment for the actual materials.
As noted in Article 10 of the General Conditions, the Owner reserves the right to modify the
work without invalidating the Contract. Articles 10, 11 and 12 further detail the process for
resolving the impacts of such changes on the contract price and time for completion. This
request is within the scope of these Articles and subject to negotiated amounts as proposed
herein. As noted, Allied has requested only the cost of the materials with no other handling
costs, or allowances for markups, fees or profit, as described and allowed in Article 12.
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
Page 3 of 3
Please find attached a proposed change order for the City’s consideration of payment for the
materials, as described. Please let us know if you have further questions or need additional
information to facilitate review.
Sincerely,
DOWL
Kevin R. Johnson, PE
Project Manager
Attachment(s): As stated
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
Page 1 of 2
Change Order #1 – 2023 CIPP Projects
CHANGE ORDER No. 02 DATE OF ISSUANCE October 23, 2024 EFFECTIVE DATE October 23, 2024 OWNER City of Bozeman CONTRACTOR Allied Trenchless Contract: 2023 CIPP Projects Project: 2023 CIPP Projects OWNER's Contract No. ENGINEER City of Bozeman ENGINEER's Contract No. You are directed to make the following changes in the Contract Documents: Description: Item CO2:
Compensation for custom liner materials deleted from the scope, including 549 feet of 8-inch CIPP and 348 feet of 21-inch CIPP.
Attachments: 1. Allied Trenchless Correspondence 2. DOWL Review Letter
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price $ 611,935.00
Original Contract Times: 77 Calendar Days Substantial Completion: 77 Calendar Days Ready for final payment: 77 Calendar Days
(days or dates)
Net Increase (Decrease) from previous Change Orders No. 1 to 1 : $ (46,725.88)
Net change from previous Change Orders No. to No. : Substantial Completion: 0 Ready for final payment: 0 (days)
Contract Price prior to this Change Order:
$ 565,209.12
Contract Times prior to this Change Order:
Substantial Completion: 77 Ready for final payment: 77 (days or dates)
Net (increase) of this Change Order: $ 31,553.83
Net increase (decrease) this Change Order: Substantial Completion: 0 Ready for final payment: 0 (days)
Contract Price with all approved Change Orders: $ 596,762.95
Contract Times with all approved Change Orders: Substantial Completion: 77 Ready for final payment: 77 (days or dates)
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
Page 2 of 2
Change Order #1 – 2023 CIPP Projects
Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. CONTRACTOR (Authorized Signature) Date RECOMMENDED BY: APPROVED BY:
10/23/2024 (ENGINEER - Signature) Date OWNER (Authorized Signature) Date
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
11/25/2024
11/25/2024
246 W Manson Hwy #126, Chelan, WA 98816
509-662-6622
alliedtrenchless@gmail.com
License #s: WA: alliepp914ma – OR CCB#: 220307 – AK: 131615 – UT: 11105197-5501 – MT: 236684
Project: 2023 CIPP Projects – Bozeman, MT
Compensation Request – Cancelled Liners
Allied is requesting compensation for the following liners that were cancelled from the project after they
were procured:
We discussed this at a meeting shortly after the liners were cancelled, and the City was understanding of
the fact that these were specially ordered for this project, so they are not likely to be able to be used
elsewhere. We are requesting compensation for the cost of the liners, crates, and shipping cost based
on the attached invoice. Allied also accumulated costs to measure the lines and to remove the liners
from the project site. We are also likely to accrue costs to dispose of the unused liners. We are not
asking for the City to pay for these additional costs, just the costs specified above. Please let us know if
you need anything else to process this change order.
Take care,
Stephanie Lewis
Project Manager
Allied Trenchless
509-855-5070
stephanie.alliedplumbingllc@gmail.com
Location Size Thicknes
s
Length -
Plans
Length -
Measure
Length -
Order
Cost per
ft
Crate
Cost
Weight Shipping Cost Total Cost
MH 10617 - 10618 8"3mm 76 77 83 17.51$ 66.35$ 230 84.66$ 1,604.17$
MH 10618 - 10619 8"3mm 246 248 254 17.51$ 203.04$ 704 259.07$ 4,909.14$
MH 10619 - 10620 8"3mm 227 242 248 17.51$ 198.24$ 687 252.95$ 4,793.17$
MH F0204 - F0205 21"4mm 348 350 356 51.66$ 425.04$ 3888 1,431.34$ 20,247.34$
Total 31,553.83$
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
1
Kevin Johnson
From:Stephanie Lewis <stephanie.alliedplumbingllc@gmail.com>
Sent:Wednesday, October 23, 2024 12:05 PM
To:Kevin Johnson
Cc:Tyson Bafford
Subject:Re: [EXT] Re: Bozeman Pay Request
Attachments:Allied Change Order Proposal - 10-23-24.pdf
Categories:Filed by Newforma
Hi Kevin,
Tyson and I just went over our numbers to get you something on this. We estimated that the total cost to
send 2 technicians to measure all 18 lines on the project (labor, travel, per diem, etc.) is
approximately $300 per line, so cancelling 4 lines incurred about $1200 of costs that would have been
paid under those bid items. Removing of the unused liners from Bozeman (labor, equipment, travel, and
disposal costs) cost roughly $5,000.
Regarding your question about quantities, I don't know what numbers you are looking at. I copied the
numbers out of my ordering spreadsheet where I compare the length of each line in the plans, our field
measurements, and the quantity that I actually order for that line, which includes an extra 6 feet per
segment that is needed to properly install the liner through the cans and provides a section to trim off
and submit for testing.
For the crate and shipping costs, I am not seeing the math I used to divide the costs for the various crates
and freight. Looking at it again, I realize that I was thinking of this like each 8" line was half of a crate, and
I was dividing the freight costs by crate instead of by weight. I just re-worked the crate and shipping costs
and am attaching the update. Please let me know if that works or if you need further details.
Thank you,
Stephanie Lewis
Project Manager
Allied Plumbing and Pumps LLC
Allied Trenchless
509-855-5070
stephanie.alliedplumbingllc@gmail.com
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Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
246 W Manson Hwy #126, Chelan, WA 98816
509-662-6622
alliedtrenchless@gmail.com
License #s: WA: alliepp914ma – OR CCB#: 220307 – AK: 131615 – UT: 11105197-5501 – MT: 236684
Project: 2023 CIPP Projects – Bozeman, MT
Compensation Request – Cancelled Liners
Allied is requesting compensation for the following liners that were cancelled from the project after they
were procured:
We discussed this at a meeting shortly after the liners were cancelled, and the City was understanding of
the fact that these were specially ordered for this project, so they are not likely to be able to be used
elsewhere. We are requesting compensation for the cost of the liners, crates, and shipping cost based
on the attached invoice. Allied also accumulated costs to measure the lines and to remove the liners
from the project site. We are also likely to accrue costs to dispose of the unused liners. We are not
asking for the City to pay for these additional costs, just the costs specified above. Please let us know if
you need anything else to process this change order.
Take care,
Stephanie Lewis
Project Manager
Allied Trenchless
509-855-5070
stephanie.alliedplumbingllc@gmail.com
Location Size Thicknes
s
Length -
Plans
Length -
Measure
Length -
Order
Cost per
ft
Crate
Cost
Shipping
Cost
Total Cost
MH 10617 - 10618 8"3mm 76 77 83 17.51$ 354.20$ 209.42$ 2,129.50$
MH 10618 - 10619 8"3mm 246 248 254 17.51$ 596.20$ 640.87$ 5,931.51$
MH 10619 - 10620 8"3mm 227 242 248 17.51$ 596.20$ 625.73$ 5,808.30$
MH F0204 - F0205 21"4mm 348 350 356 51.66$ 596.20$ 898.22$ 20,184.27$
Total 34,053.58$
REVI
S
E
D
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
INVOICE
Tropical Trenchless LLC
370 Harbour Dr
Humacao, PR 00791
tropicaltrenchless@gmail.com
+1 (509) 699-9912
Allied Plumbing and Pumps LLC
Bill to
Allied Plumbing and Pumps LLC
246 W Manson Hwy #126
Chelan, WA 98816 US
Ship to
Allied Plumbing and Pumps LLC
246 W Manson Hwy #126
Chelan, WA 98816 US
Invoice details
Invoice no.: 1013
Terms: Net 30
Invoice date: 12/01/2023
Due date: 12/30/2023
#Date Product or service SKU Qty Rate Amount
1.Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-
Liner with UP-Resin
MLIP1IL 637.01 $51.66 $32,907.94
Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-Liner with UP-Resin
2.SAERTEX Safety Cap Type S DN 525 / 1,5m long MSK00 4 $58.932 $235.73
SAERTEX Safety Cap Type S DN 525 / 1,5m long
3.Gliding foil flat width 750 mm MFOGL 1 $864.00 $864.00
Gliding foil flat width 750 mm
4.Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-
Liner with UP-Resin
MLIP1IL 717 $51.66 $37,040.22
Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-Liner with UP-Resin
5.SAERTEX Safety Cap Type S DN 525 / 1,5m long MSK00 4 $58.932 $235.73
SAERTEX Safety Cap Type S DN 525 / 1,5m long
6.Gliding foil flat width 750 mm MFOGL 1 $864.00 $864.00
Gliding foil flat width 750 mm
7.Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-
Liner with UP-Resin
MLIP1IL 356 $51.66 $18,390.96
Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-Liner with UP-Resin
8.SAERTEX Safety Cap Type S DN 525 / 1,5m long MSK00 2 $58.932 $117.86
SAERTEX Safety Cap Type S DN 525 / 1,5m long
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
9.Gliding foil flat width 750 mm MFOGL 1 $864.00 $864.00
Gliding foil flat width 750 mm
10.Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 6, UV-
Liner with UP-Resin
MLIP1IL 261.02 $65.604 $17,123.96
Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 6, UV-Liner with UP-Resin
11.SAERTEX Safety Cap Type S DN 525 / 1,5m long MSK00 2 $58.932 $117.86
SAERTEX Safety Cap Type S DN 525 / 1,5m long
12.Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-
Liner with UP-Resin
MLIP1IL 636.48 $51.66 $32,880.56
Saertex-Liner Multi Type S+ Standard DN 525 (21") /WT 4, UV-Liner with UP-Resin
13.SAERTEX Safety Cap Type S DN 525 / 1,5m long MSK00 4 $58.932 $235.73
SAERTEX Safety Cap Type S DN 525 / 1,5m long
14.Gliding foil flat width 750 mm MFOGL 1 $864.00 $864.00
Gliding foil flat width 750 mm
15.SAERTEX-Liner Multi Type S+ Standard DN 200 (8") / WT 3 UV
liner with UP-Resin
MLIP1IL 1670.01 $16.776 $28,016.09
SAERTEX-Liner Multi Type S+ Standard DN 200 (8") / WT 3 UV liner with UP-Resin
16.SAERTEX Safety Cap Type S DN 200 (8") / 5 Feet Long MSK00 14 $28.332 $396.65
SAERTEX Safety Cap Type S DN 200 (8") / 5 Feet Long
17.SAERTEX Safety Cap Type S DN 200 / 1,5 m long with zip MSKR0 4 $73.632 $294.53
SAERTEX Safety Cap Type S DN 200 / 1,5 m long with zip
18.Gliding Foil flat width 180 mm MFOGL 2 $216.00 $432.00
Gliding Foil flat width 180 mm
19.SAERTEX-Liner Multi Type S+ Standard DN 200 (8") / WT 3 UV
liner with UP-Resin
MLIP1IL 895.64 $17.508 $15,680.87
SAERTEX-Liner Multi Type S+ Standard DN 200 (8") / WT 3 UV liner with UP-Resin
20.SAERTEX Safety Cap Type S DN 200 (8") / 5 Feet Long MSK00 6 $28.332 $169.99
SAERTEX Safety Cap Type S DN 200 (8") / 5 Feet Long
21.Gliding Foil flat width 180 mm MFOGL 2 $216.00 $432.00
Gliding Foil flat width 180 mm
22.Non-returnable box (LxWxH) 300x180x160 cm MTKEW 2 $715.44 $1,430.88
Non-returnable box (LxWxH) 300x180x160 cm
23.Non-returnable box (LxWxH) 220x178x105cm MTKEW 1 $715.44 $715.44
Non-returnable box (LxWxH) 220x178x105cm
24.Non-returnable box (LxWxH) 220x96x105cm MTKEW 2 $715.44 $1,430.88
Non-returnable box (LxWxH) 220x96x105cm
25.Non-returnable box (LxWxH) 220x123x105cm MTKEW 1 $425.04 $425.04
Non-returnable box (LxWxH) 220x123x105cm
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E
26.XST 1 $850.08 $850.08
XST
27.Services 1 $15,732.00 $15,732.00
Freight Charge
Note to customer
Project Name: Bozeman, MT
Total $208,749.00
Docusign Envelope ID: D80C7E5A-7151-4E17-A90D-3F234154B89E