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HomeMy WebLinkAbout11-14-25 - Urban Parks and Forestry Board - Agendas & Packet MaterialsA. Call to Order - 6:00 PM B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve Minutes from October 23, 2025 Urban Parks and Forestry Board Meeting (Overton) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE URBAN PARKS AND FORESTRY BOARD OF BOZEMAN, MONTANA UPF AGENDA Friday, November 21, 2025 General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Mitch Overton, moverton@bozeman.net This meeting will be held both in-person and also using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 346 248 7799 Access code: 934 5616 9186 This is the time to comment on any non-agenda matter falling within the scope of the Urban Parks & Forestry Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the audience shall be respectful 1 F. Special Presentations F.1 Planning and Development Update - November 2025 (Knapper) G. Action Items G.1 Recommend Adoption of a Resolution Designating and Naming City Property as I-Ho Pomeroy Memorial Peace Park(Ross Knapper ) H. FYI/Discussion H.1 Bikefill Community Park Update and Community Engagement Plan Discussion (Jadin) H.2 Cattail Creek Park and Anchor Route Master Plan Update (Jadin) I. Adjournment of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Board can be found on their Laserfiche repository page. This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm. Citizen Advisory Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Parks and Recreation Director Anhad Bajwa, Administrative Assistant II SUBJECT:Approve Minutes from October 23, 2025 Urban Parks and Forestry Board Meeting MEETING DATE:November 21, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve Minutes from October 23, 2025 Urban Parks and Forestry Board Meeting STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's Citizen Advisory Board Manual, all Boards must have minutes taken and approved. Prepared minutes will be provided for approval by the board at the next scheduled meeting. Staff will make any corrections identified to the minutes before submitting them to the City Clerk's Office. UNRESOLVED ISSUES:As suggested by the UPF Board. ALTERNATIVES:As suggested by the UPF Board. FISCAL EFFECTS:None. Attachments: 102325_Minutes.pdf Report compiled on: October 29, 2025 3 Urban Parks & Forestry Board Meeting Minutes, 10/23/2025 Page 1 of 3 URBAN PARKS & FORESTRY BOARD MEETING OF BOZEMAN, MONTANA MINUTES 10/23/2025 00:00:03 General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository. A) 00:01:29 Call to Order - 6:00 PM E) 00:01:56 Approval of Minutes E.1 00:02:17 Approve Minutes from July 24, 2025 Urban Parks and Forestry Board Meeting 72425_Minutes.pdf 00:02:33 Motion to approve Approve Minutes from July 24, 2025 Urban Parks and Forestry Board Meeting Teri Lumsden: Motion Brandt Berube: 2nd E.2 00:02:19 Approve Minutes from June 26, 2025 Urban Parks and Forestry Board Meeting 62625_Miunutes.pdf 00:02:33 Motion to approve Approve Minutes from June 26, 2025 Urban Parks and Forestry Board Meeting Teri Lumsden: Motion Brandt Berube: 2nd E.3 00:02:19 Approve Minutes from May 22, 2025 Urban Parks and Forestry Board Meeting 052225_Minutes.pdf 4 Urban Parks & Forestry Board Meeting Minutes, 10/23/2025 Page 2 of 3 00:02:33 Motion to approve Approve Minutes from May 22, 2025 Urban Parks and Forestry Board Meeting Teri Lumsden: Motion Brandt Berube: 2nd F) Consent Items G) 00:03:56 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board H) 00:07:03 Special Presentations H.1 00:07:12 Water Adequacy for Residential Development (WARD) Ballot Education Presentation LivableBozeman Updated Sept. 23.pdf H.2 00:51:33 Forestry Division Update: 2026 Urban Forest Management Plan Forestry Update - UPF Board - Sep 25 - 25 - Draft.pptx I) 01:27:31 Action Items I.1 01:27:38 Select alternative date for November and December 2025 Urban Parks and Forestry Board Meetings 01:32:34 Motion to approve Select alternative date for November and December 2025 Urban Parks and Forestry Board Meetings Motion to move November meeting to 11/31/25 at 5:00 pm and December meeting to 12/18/25 at 6:00 pm. Teri Lumsden: Motion Brandt Berube: 2nd J) 01:33:28 FYI/Discussion J.1 01:33:36 Board Terms and Applications URBAN PARKS AND FORESTRY BOARD MEMBERS.pdf J.2 01:38:26 Changes to Board Online Attendance and Quorum Policy Resolution 2025-63.pdf J.3 01:41:04 Director's Update K) 01:58:08 Adjournment This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm. 5 Urban Parks & Forestry Board Meeting Minutes, 10/23/2025 Page 3 of 3 6 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Parks and Recreation Director Anhad Bajwa, Administrative Assistant SUBJECT:Planning and Development Update - November 2025 MEETING DATE:November 21, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Planning and Development Update - November 2025 STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:Parks Planning and Development staff will provide the UPFB with an update on recent planning and development projects, including recent parkland acquisitions and development projects. UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Attachments: UPFB 11_25.pptx Report compiled on: November 14, 2025 7 Friday, November 21, 2025 8 Planning and Development Update November 2025 •I-Ho Pomeroy Memorial Peace Park •Meadow Bridge Park •Southwood Park •Gardner Park 9 I-Ho Pomeroy Memorial Peace Park 10 Meadow Bridge Park 11 Southwood Park Phase 1 12 Gardner Park Transfer 13 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Ross Knapper, Park Planner and Mitch Overton, Parks and Recreation Director; SUBJECT:Recommend Adoption of a Resolution Designating and Naming City Property as I-Ho Pomeroy Memorial Peace Park MEETING DATE:November 21, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Recommend to City Commission Adoption of a Resolution Designating and Naming City Property as I-Ho Pomeroy Memorial Peace Park STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The City received a request from the Downtown Business Association to designate a portion of existing city owned property as parkland and to name said park as I-Ho Pomeroy Memorial Peace Park in memory and honor of former City Commissioner and downtown business owner, I-Ho Pomeroy. The portion of land is part of the N. Black Ave. parking lot and currently contains a small pocket park, referred to as the N. Black Avenue Pocket Park. UNRESOLVED ISSUES:The DBA has received approval to construct improvements in the park that are currently under construction. After receiving a recommendation for the name change from the Urban Parks and Forestry Board, Parks staff will present the final resolution to City Commission for final approval. ALTERNATIVES:Per City Commission FISCAL EFFECTS:Naming of the park will not have any fiscal effects. Attachments: I-Ho Pomeroy Peace Park Resolution.docx Report compiled on: November 14, 2025 14 Version February 2023 RESOLUTION 2025- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, REGARDING A TRACT OF LAND COMMONLY KNOWN AS N. BLACK PARKING LOT POCKET PARK, BEING XXX ACRES IN SIZE AND CONSISTING OF A PORTION OF LOT 22, BLOCK E, ORIGINAL TOWNSITE PLAT OF BOZEMAN CITY, DECLARING SAID PORTION OF TRACT OF LAND TO BE PUBLIC PARKLAND, AND ESTABLISHING THE NAME OF DECLARED PARKLAND AS I-HO POMEROY PEACE PARK. WHEREAS, The subject property is owned by the City of Bozeman; and WHEREAS, Section 7-16-4101 Montana Code Annotated authorizes municipalities to establish, alter, and maintain parks; and WHEREAS, The subject property has been developed and maintained by the City of Bozeman as public parkland; and WHEREAS, The subject property is utilized by the public extensively and exclusively for park purposes; and WHEREAS, The subject property was not formally dedicated as parkland through a subdivision and platting process; and WHEREAS, The Commission finds that formally declaring I-Ho Pomeroy Peace Park public parkland would be in the community’s best interest, to help ensure that the property continues to be owned by the public, and managed as public parkland; and WHEREAS, Formally declaring I-Ho Pomeroy Peace Park public parkland would advance the goals and objectives of the adopted Parks, Recreation, and Active Transportation (PRAT) Plan, which states the City’s parks, recreation programs, facilities, and trails play a vital role in defining Bozeman as “the most livable place;” and 15 Version February 2023 WHEREAS, Formally declaring I-Ho Pomeroy Peace Park public parkland would advance the goals and objectives of the adopted Parks, Recreation, and Active Transportation (PRAT) Plan, which states the City’s parks, recreation programs, facilities, and trails play a vital role in defining Bozeman as “the most livable place;” and WHEREAS, I-Ho Pomeroy was an outstanding community leader and City Commissioner who made significant civic contributions to the City and gave highly productive support to the Parks Department as a member of the Urban Parks and Forestry Board; and WHEREAS, The Bozeman Downtown Business Association has requested the park be named to honor the contributions and legacy of Commissioner Pomeroy; and WHEREAS, The Urban Parks and Forestry Board has recommended that the park be named I-Ho Pomeroy Peace Park; and NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: Section 1 That pursuant to Section 4710-116-MCA, N. Black Parking Lot Pocket Park, as described above and as shown on Exhibit A (attached), is hereby established as public parkland to be utilized by the citizens of the City of Bozeman, Montana pursuant to and consistent with various ordinances of the City of Bozeman. Section 2 That City of Bozeman staff shall take such steps as necessary to ensure a public record of this action is recorded with the Clerk and Recorder's office of Gallatin County, Montana, so that this Declaration of Parkland is known to all men and women as the will of the City Commission of the City of Bozeman, Montana. Section 3 That the N. Black Parking Lot Pocket Park be designated as “I-Ho Pomeroy Peace Park.” 16 Version February 2023 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the _____ day of ___________________, 20____. ___________________________________ Terry Cunningham Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney 17 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Addi Jadin, Park Planning and Development Manager Mitch Overton, Director of Parks and Recreation SUBJECT:Bikefill Community Park Update and Community Engagement Plan Discussion MEETING DATE:November 21, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Bikefill Community Park Update and Community Engagement Plan Discussion STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:In July of 2025, the City of Bozeman and the Gallatin Valley Land Trust (GVLT) signed a memorandum of understanding to create a new community bike park named Bikefill. The Bikefill Community Park project will feature non-motorized paved, gravel, and single-track trails as well as specially designed bicycle-specific terrain and skills features. In addition to Bikefill, there will be area improvements to McIlhattan Road. As part of the collaboration, the City is submitting a grant application to the MT FWP Land and Water Conservation Fund for financial assistance to construct a new parking lot and trailhead to service both Snowfill and the new Bikefill recreation area. Staff will give a project update and present the community engagement plan for discussion. UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Attachments: Bikefill Community Engagement Plan - UPFB DRAFT.docx 18 Report compiled on: November 14, 2025 19 COMMUNITY ENGAGEMENT PLAN Community Engagement is an inclusive and ongoing process that relies on the two-way exchange of information, ideas, and expertise between the public and the City of Bozeman to solve problems and make sustainable decisions. Project Overview Project Title: Bikefill Community Park Project Leads: provide brief explanation of the responsibilities or task each lead will handle.  Addi Jadin – City Coordination  Adam Johnson – Gallatin Valley Land Trust (GVLT) and Contractor Coordination  Katie Sproles – GVLT Communications  Jenine Estlick and Drew Pollack-Bruce – CRO Planning / Design-Build Team Engagement Lead C.E. Purpose/Background: The City, GVLT, and Southwest Montana Mountain Bike Association (SWMMBA) are informing the public and seeking feedback during the development of the Park Master Plan and Site Plan Application for Bikefill Community Park. Key Terms: identify and define jargon, acronyms, or other technical terms that need to be re-worded or clarified in communication and engagement with the public.  Cross-country: Discipline of riding and racing where efficiency is prioritized on both the climbs and descents. Cross-country bikes are either hardtails or full-suspension bikes  Flow: When the features on a trail and riders are perfectly in sync and create a feeling akin to floating or flying.  Flow trail: A trail designed with berms and jumps to induce the feeling of flow  Single Track: The most common mountain bike trail type--narrow and only able to be ridden single-file.  Slopestyle: A specialized type of riding and competition featuring jumps, drops and features that are used to perform tricks.  Switchback: A 180-degree turn in a trail. Used to travel up or down steep slopes  Rock garden: A series of rocks or just a rocky section of a trail with multiple lines  Pumptrack: A track of rollers, jumps, and berms arranged in a circuit designed to be ridden by pumping rather than pedaling  Feature: An individual obstacle on a trail like a jump, drop, or rock garden  Dirt jumps: A series of jumps made with dirt takeoffs and landings. Key Partners: kickstart your community mapping process here. Identify who the decision maker is. Internal  City Commission (Decision-maker)  Mitch Overton, Director of Parks and Recreation 20 External  Gallatin Valley Land Trust Director and Board  Southwest Montana Mountain Bike Association Define Decision Making Decision making is at the core of how we plan for community engagement. Clarity on what decision will be made, who will make them, and what information will be considered throughout the process is essential. Many decisions are made throughout a given City project. Our approach calls on project teams to consider which decisions are already made, and which decisions can be made more sustainable by engaging the community. Which decisions the public will contribute to specifically must be clarified at the outset of the engagement planning process. Next, the public must be equipped with the right information and tools to contribute to a given decision. 1. At what stage(s) in the decision-making process is the public being asked to participate (see graphic)? We are asking the public to participate during the development of alternatives. 2. What decision(s) needs to be made? What decisions have already been made? The use of the land is decided and general footprint of different styles of bike features is already established as well as areas idea for access, parking and convening. Decisions about on-site amenities, the bike park character, and potential future phase needs and improvements will be up for consideration by the City Commission with public engagement. 3. Who is the final decision maker? Does this engagement plan require formal Commission approval? Commission is the final deicision maker on a Park Master Plan; however they have already approved the Memorandum of Understanding with GVLT and SWMMBA to fundraise and initiate design contracts for the construction of a mountain-bike park on City land. The engagment plan does not require formal approval. 21 Level of Community Engagement: Inform and Consult After there is clarity on the decision and how the public will participate in the decision-making process, the level of engagement is determined. The engagement spectrum outlines different levels of engagement and helps determine how the community will contribute to the process and what the expectations are for achieving a given level of engagement. Throughout any level of engagement, one- way communications will occur to provide the community with the resources and information they need to contribute effectively. 22 Project Timeline See the example text in red below and adjust per your project, including how and when engagement efforts will occur. Include HOW you will engage groups listed in the Key Partners section. Note on Statutory Requirements: Please include in the timeline below if your project will require specific noticing, public hearings, etc., and when that might occur. Ask the Clerk’s office for guidance as necessary. Timeline: Prior to November  Project Phase: Introducing the project via partner channels, preliminary site analysis and site visits with stakeholders  Actions: Fundraising campaign led by GVLT  Tools and Techniques: GVLT website, social media, banner and site visits Timeline: November-December-January  Project Phase: Engagement period  Actions: meeting with community groups, soliciting feedback on Engage Bozeman, UPFB and other community workshops  Tools and Techniques: Comms tools including but not limited to: press releases, Engage Bozeman project page, social media posts, Timeline: January/February  Project Phase: Summarizing engagement and developing draft design concepts  Actions: Reporting out on what we heard, conversations with stakeholders  Tools and Techniques: Public Board presentations, Engage website publicity Timeline: March  Project Phase: Project approval/Site Plan Submittal  Actions: Resolution on Commission Consent Agenda to adopt the park master plan  Tools and Techniques: Engage website and public meeting advertisement 23 Engagement Wrap-up 1. How will you show what you heard from members of the public and how public input has influenced the plan? Concept plans will become more concrete as we work through engagement. Design character will be established for the community hub and donor recognition areas. Spatial layout of different biking styles will become more defined. 2. How will you go about evaluating the success of the engagement effort? Examples: measuring community response to engagement efforts, group meetings following engagement efforts, etc. Through Engage platform, we can track site visits and interactions. We can adjust engagement based on feedback about prior opportunities to attend. We can be broad in our stakeholder outreach and engagement. 24 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Addi Jadin, Park Planning and Development Manager Mitch Overton, Parks and Recreation Director SUBJECT:Cattail Creek Park and Anchor Route Master Plan Update MEETING DATE:November 21, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Cattail Creek Park and Anchor Route Master Plan Update STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The primary purpose of the Cattail Creek Park and Anchor Route park master plan is to further refine the 3.25-mile paved pathway planned to run from E. Valley Center Road to Bozeman Pond Park. This is one of the Anchor Routes described and conceptually depicted in the 2023 Comprehensive Parks, Recreation and Active Transportation Plan (PRAT Plan). The Cattail Anchor Route will primarily fall within existing parks but alternative on-road segments have been chosen where constraints, such as park width or the proximity to the creek, preclude installation of the 10- to 12-foot paved pathway. The Park Master Plan plots the general location of the pathway considering sensitivity to natural resource areas, coinciding with existing creek crossings where necessary, and in order to provide a solid boundary between areas of irrigated lawn and native grasses and tree groves. The master plan will included concept-level placement of active and passive recreation throughout the park system and will advance the main themes of the PRAT plan including park equity and balance. The plan is being creating in conjunction with ongoing partnership projects including the east-west Raptor Route that the City is working with GVLT to complete and Branch Out Bozeman's riparian plantings. Investments in this corridor will be amplified by these community partners and other grants in the near future and will be the guide for development of the corridor for approximately the next 10 years. More information and updates are available on the project webpage (engage.bozeman.net/parkmasterplan). 25 UNRESOLVED ISSUES:NA. ALTERNATIVES:NA. FISCAL EFFECTS:NA Report compiled on: November 21, 2024 26