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HomeMy WebLinkAbout11-19-25 Study Commission Agenda and Packet MaterialsA. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B. Changes to the Agenda C. Public Comment on Anything within the Jurisdiction of the Study Commission THE STUDY COMMISSION OF BOZEMAN, MONTANA SC AGENDA Wednesday, November 19, 2025 How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to govreview@bozeman.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Commission, anonymous public comments are not distributed to the Study Commission. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190. For more information please contact Ex Officio, Mike Maas, 406.582.2321, or visit bozemanstudy.com. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 951 6442 0347 This is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agenda. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your 1 D. Consent Agenda D.1 Approval of Study Commission Minutes(Heinen) D.2 Study Commission Claims Review and Approval(Heinen) E. Correspondence or Study Commission Update E.1 Outreach Reports(Heinen) F. New Business F.1 Participate in the City of Bozeman's Ethics Training (Winn/Maas) G. Unfinished Business G.1 Amend the Bylaws of the Bozeman City Study Commission (Franks) G.2 Report on Working Ventures Schedule (Franks) H. Future Agenda Items H.1 Study Plan of Action for December 4 (Heinen) H.2 Potential Meeting topics(Heinen) I. Public Comment on Anything within the Jurisdiction of the Study Commission J. Announcements K. Adjournment comments to three minutes. Written comments can be located in the Public Comment Repository. A software error prevented correct presentation of motions and votes. These minutes will be made available for review on the next agenda. Consider the Motion: I move to approve payment of claims as presented. Consider the Motion: I move to approve the amended bylaws as presented This item is a living list of potential future meeting topics. Reference Materials Study Commission Bylaws Study Commission Resources Study Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact the City of Bozeman's ADA Coordinator, David Arnado, at 406.582.3232. Study Commission meetings are televised live on cable channel 190 and streamed live on our Meeting Videos Page. 2 3 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Approval of Study Commission Minutes MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:A software error prevented correct presentation of motions and votes. These minutes will be made available for review on the next agenda. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Attached are the written minute summaries from the previous meeting. Future meeting minutes ought to be approved at the next schedule Study Commission meeting. All past meeting recordings are available for review on the City's Meeting Videos page. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Report compiled on: November 13, 2025 4 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Study Commission Claims Review and Approval MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Finance RECOMMENDATION:Consider the Motion: I move to approve payment of claims as presented. STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Study Commission claims for approval prior to payment by Ex Officio from the approved Study Commission Budget. Budget Tracking UNRESOLVED ISSUES:None ALTERNATIVES:The Study Commission could decide not to approve these claims or a portion of the claims presented. This alternative is not recommended as it may result in unbudgeted late fees assessed. FISCAL EFFECTS:$3900 Attachments: BCSC Invoice 2 (October 2025) - Invoice (1).pdf Report compiled on: November 13, 2025 5 Working Ventures 2215 S 86th Street Omaha, NE, 68124 EIN: 99-1074520 Invoice Submitted on 11.4.25 Invoice for Payable to Invoice # Bozeman City Study Commission Working Ventures LLC 25-2002 Project Due date Communications Strategist 12/5/2025 Description Qty Unit price Total price Study Commission Communications Strategist - October 2025 1 $3,900.00 $3,900.00 Amount previously invoiced ($7,800)$0.00 Amount yet to be invoiced ($35,100)$0.00 Notes: Invoice 1 of 1 Subtotal $3,900.00 Services include: contractual related work for October 2025 Comm Strategist Adjustments $0.00 Note: A previous invoice was submitted for Aug/Sep 2025 $3,900.00 Invoices will be submitted monthly in the amount of $3,900 per month or 1/12 the cost of the overall project ($46,800) 6 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Outreach Reports MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This is the time for Study Commissioners to report personal outreach since the last meeting. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This is the time for Study Commissioners to report personal outreach since the last meeting. On November 10, the City Commission approved their minutes from the October 21 joint meeting. They may be viewed from our Laserfiche repository. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Report compiled on: November 13, 2025 7 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio Chuck Winn, City Manager SUBJECT:Participate in the City of Bozeman's Ethics Training MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:The Study Commissioners will participate in the City of Bozeman's Ethics Training. They will also receive materials and information regarding the City of Bozeman's Code of Ethics by City Attorney Greg Sullivan and City Clerk Mike Maas. As part of the Study Commission's Study, this will include its relation to the Bozeman City Charter as well as Montana Code and Statute. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The City of Bozeman mandates annual Ethics Training for all City employees, directors and officials. The Study Commission is interested in learning about the process and foundation as well as participate in that training. UNRESOLVED ISSUES:None Identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: Ethics Handbook version 4 May 2025.pdf Report compiled on: November 13, 2025 8 Ethics Handbook 5th edition Approved by the Board of Ethics on February 26, 2025 Approved by the City Commission on May 13, 2025 9 Page | 2 By: Bozeman City Commission Bozeman Board of Ethics Bozeman City Attorney’s Office Bozeman City Clerk’s Office Bozeman Human Resources Department City of Bozeman P.O. Box 1230 121 North Rouse Bozeman, MT 59771 www.bozeman.net Copyright © 2025 10 Page | 3 This Ethics Handbook is produced by the Bozeman Board of Ethics to educate citizens and train employees and public officials in ethical best practices and legal requirements. In addition, this Handbook details specific ethical requirements and provides guidance on obtaining information and filing ethics complaints. The City Code of Ethics required by Section 7.01 of the Bozeman Charter and is codified in Chapter 2 Article 3, Division 4 of the Bozeman Municipal Code. City of Bozeman’s Core Values Integrity Be honest, hardworking, reliable, and accountable to the public. Leadership Take initiative, lead by example, and be open to innovative ideas. Service Work unselfishly for our community and its citizens. Teamwork Respect others, welcome citizen involvement, and work together to achieve the best result. Disclaimer: This Handbook is not meant to serve as an authoritative legal guide for municipal and state ethics laws. For specific legal direction regarding the City of Bozeman Code of Ethics and the Montana Code of Ethics, see the full state statutes, the City’s municipal code, and consult with the City Attorney’s Office or the City’s Human Resources Department. 11 Page | 4 Table of Contents 1. What Are Ethics and Why Are They Important for Local Governments? .. 5 2. Why Have an Ethics Handbook? ........................................................ 5 3. Who Is This Handbook Written For? ................................................... 6 4. What is the Board of Ethics and What are its Responsibilities? .............. 6 5. Why are Employees and Officials Required to take an Annual Ethics Training? ............................................................................................. 7 6. What are the Standards of Conduct? ................................................. 8 7. Can Employees or Officials Use City Resources for Personal Gain? ......... 8 8. What if an Employee or Official has a Conflict of Interest? .................... 9 9. Can Employees or Officials Disclose Confidential Information? .............. 9 10. Can Employees or Officials Accept Gifts? ....................................... 10 11. Do Employees or Officials Have to File Financial Disclosure Statements? ...................................................................................... 15 12. What Are the Post-Employment Policies for Employees or Officials? .. 15 13. Are there Restrictions on Ex Parte Communications? ....................... 16 14. What is the City Whistle Blower Policy? ......................................... 17 15. What State Laws Apply to Ethics in Local Government? ................... 18 16. What are the Penalties for Violating the Code of Ethics? .................. 20 17. Are there Additional Resources on Ethics in Local Government? ........ 20 18. What is the Process to Seek Advice About the City Code of Ethics? ... 22 19. How Can an Ethics Complaint be Filed? ......................................... 22 12 Page | 5 1. What Are Ethics and Why Are They Important for Local Governments? Ethics are commonly defined as the rules of conduct that govern how a society differentiates between good and bad, and between right and wrong. In practice, ethics guide individuals in identifying the correct course of action in how decisions are made. For Bozeman, the role of ethics is significant for maintaining public trust and ensuring fairness. A goal of the City’s ethics program is to preserve the public’s confidence that government policies and decisions are made in the proper channels of the government structure and that the public has confidence in the integrity of its city government. (2.03.460, BMC). Many local governments, including the City of Bozeman, have created laws that outline a code of ethics specifying the conduct of all government employees and officials. Additionally, an ethics code, as is the case for Bozeman, is designed to guarantee that procedural requirements are followed so all government actions are not only fair, but also appear fair. 2. Why Have an Ethics Handbook? This Handbook was created as a result of the citizen established Bozeman City Charter (effective Jan. 1, 2008), and through ordinances adopted by the City Commission to establish the Code of Ethics. Section 7.01(a) of the Bozeman Charter states, “the use of public office for private gain is prohibited” and the Charter requires the City to implement an ordinance addressing ethical matters such as conflict of interest, accepting gifts, use of confidential information, and public disclosure. The Charter also requires the City to establish a Board of Ethics. Among the many responsibilities of the Board, it must create an “ethics handbook for the use of all public servants and the public.” (2.03.600.A.13, BMC). Although not part of the Code of Ethics, the Core Values of the City can also be considered supportive of the Charter and the Code of Ethics. The City Commission Resolution establishing the core values states: “Integrity, leadership, service, and teamwork are the core values of our organization and provide a framework for our employees, community volunteers, and citizens,” (Resolution No. 3832). In addition to the City Code of Ethics, Article XIII, Part XII, Section 4 of the Montana Constitution requires the Montana Legislature to adopt a code of 13 Page | 6 ethics prohibiting conduct between public duty and private interest and which applies to local government officials and employees. The Legislature has done so in adopting the Montana Code of Ethics. (2-2-101, et seq., Montana Code Annotated). The Legislature has declared “The holding of public office or employment is a public trust, created by the confidence that the electorate reposes in the integrity of judicial officers, public officers, legislators, and public employees.” (2-2-103(1), MCA). More specific information about the State Code of Ethics is detailed in Section 14 of this Handbook. 3. Who Is This Handbook Written For? This Handbook is written for all persons interested in the operation of Bozeman City government including Bozeman citizens, City employees, and elected and appointed City officials. This Handbook addresses legal requirements and best practices for the ethical conduct of City employees and officials as they undertake their public duties. For specific ethics questions, City employees and officials should contact their immediate supervisor or department director, the Human Resources Department, or the City Attorney. 4. What is the Board of Ethics and What are its Responsibilities? The City Code of Ethics details the responsibilities of a three-member Board of Ethics (“The Board”). The Board is made up of individuals who are residents of Bozeman but not “elected officials of the City, full-time appointed City officials whether exempt or nonexempt, or City employees.” (2.03.580.A, BMC). Board members are appointed by the City Commission to staggered terms and do not receive compensation. Some responsibilities of the Board include but are not limited to: • Evaluate all aspects of the City Code of Ethics to ensure the public and all public servants have a reasonable opportunity and are encouraged to participate in the process; • Develop a plan to educate public servants and the public about their rights, duties, and responsibilities; • Submit an annual report of summary decisions and recommended actions regarding ethical practices or policies; and • Arrange for annual training and education for all board members; and Conduct hearings as needed (2.03.600, BMC). 14 Page | 7 The Board does not have authority to reverse or modify a prior action, or to proscribe a future action of the mayor, city commission, or an officer or employee of the City. (2.03.620, BMC). This includes budgetary, personnel, contractual, administrative, and legislative matters. The Board was created to ensure the public and all public servants have a reasonable opportunity and are encouraged to participate in any process for regularly evaluating the City Code of Ethics. 5. Why are Employees and Officials Required to take an Annual Ethics Training? According to Section 7.01(b) of the City Charter, City officials, board members, and employees must take an annual training on both the state and City ethics codes. To meet this requirement, the Board works with the City’s Ethics Team (a diverse group of City employees) to develop ongoing training and education programs to help employees and officials understand the State and City ethics codes and their ethical responsibilities. The long- term goal of the Board is to continually evolve the ethics training program so participants can expand their understanding year after year. The curriculum for the training varies each year and is generally based in discussion regarding real and fictious scenarios. The annual ethics training is mandatory for all public officials and City employees. If an employee does not comply with the annual ethics training, they may be subject to disciplinary action, up to and including termination. There are also consequences if appointed and elected officials, including board and committee members, fail to attend the required annual ethics training. In September of 2012, with the City Commission’s adoption of Ordinance No. 1833, the Ethics Code was amended to include a statement that the City Clerk must forward to the Commission annually a list of appointed officials who fail to take the required training. (2.03.600.A.12(b), BMC and the Charter). The Commission may remove an appointed official for failing to attend the training. In addition, the City Charter at Section 7.01(b) states, “City officials, board members, and employees shall take an oath to uphold the state and city ethics codes.” A signed statement verifying that the employee or official has received this Handbook and will not knowingly violate the Ethics Code is required for all employees and board members and serves as the required oath. 15 Page | 8 Additional ethics resources in addition to the annual training are available to City employees and officials and can be obtained via the City’s ethics website or by contacting the City Clerk’s office (see Section 19 of this Handbook for details on contacting the Clerk’s office and Section 17 for further resources). 6. What are the Standards of Conduct? Standards of conduct consist of ethics rules that apply to all City employees and officials. These rules are designed to provide specific guidance for City employees and officials as they fulfill their public duties. This section of the City Code of Ethics states, among other rules, that officials and employees must: • Act morally and honestly in discharging their responsibilities; • Discharge their duties impartially and fairly; • Devote necessary time and effort to the successful functioning of their agency; and • Not use their position to secure any financial interest or personal interest, improperly influence any other official or employee in the performance of official duties, or act in a private capacity on matters they are directly responsible for (2.03.490, BMC). Standards of conduct are necessarily broad as they are general principles for behavior. Application of these principles to every day circumstances is the duty of each employee and official. 7. Can Employees or Officials Use City Resources for Personal Gain? City officials and employees are entrusted with public resources such as money, purchasing authority, equipment, and access to confidential information. The temptation to use resources and knowledge for personal gain can be significant, especially when equipment, such as a vehicle, is entrusted to an employee. As the Charter prohibits the use of public office for private gain, the City Code of Ethics clearly states employees and officials are not permitted the use of City-owned vehicles, equipment, material, or the use of other City resources for personal use. In addition, a City employee or official is prohibited from using a City automobile to travel to or from home, except when such use is for the benefit of the City, as in the case of an employee on-call outside of the employee’s working hours. (2.03.500, BMC). The City also has related policies and procedures that are available to 16 Page | 9 all City employees and public officials, including a specific vehicle use policy (see Administrative Order 2007-03), and an IT use policy (see Administrative Order 2020-04). 8. What if an Employee or Official has a Conflict of Interest? The Code of Ethics contains several provisions related to conflicts of interest. (2.03.520, BMC). Many of the ethics rules established in the City Code of Ethics provide general principles required of employees and officials while others provide specific direction. The conflict of interest section provides both specific rules required of an employee or official when confronted with a potential conflict, and general principles which can provide guidance if a situation is not covered by a specific rule. A conflict of interest can be either financial or personal. In general, no City official or employee shall take or influence official action if they have a financial or personal interest in any transaction or matter with the City without full public disclosure (further detailed in Section 11 of this handbook). (2.03.520.C, BMC). A financial interest is defined as any interest (such as ownership, a contractual relationship, or a business relationship), which will result in a monetary or other material benefit that has a value of more than fifteen dollars, other than an employee’s or official’s salary or compensation. (2.03.470.A.6, BMC). A personal interest is any interest that would affect the action of the individual other than a financial interest. (2.03.470.A.10, BMC). Clearly, it is better to avoid conflicts of interest than determine how to manage one after it arises. If a City official or employee has a conflict of interest, the individual should first review the specific language in the Code. If the Code does not provide specific direction, the employee or official should speak with their supervisor, the Human Resources Department, or the City Attorney (see Section 17 of this handbook). 9. Can Employees or Officials Disclose Confidential Information? Article II, Section 10 of the Montana Constitution provides an express right to privacy: “The right of individual privacy is essential to the well-being of a free society and shall not be infringed without the showing of a compelling state interest.” Confidential information held by the City is broader than information private to an individual. 17 Page | 10 Considering this constitutional right, and while balancing open government laws in Montana, the protection of confidential information is a public duty. To fulfill this obligation, City officials or employees are not, without legal authority, permitted to disclose confidential information concerning personnel, property, government, or affairs of the City. (2.03.530.A, BMC). Confidential information is defined as any information which is not available to the general public and which is obtained only by reason of an individual’s position with the City. (2.03.470.A.3, BMC). City officials and employees are also not permitted to use confidential information to advance their own financial or personal interest or the financial or personal interests of another person. (2.03.530.B, BMC). Finally, City employees and officials must use their best judgment to determine if information is confidential. If so, employees and officials are under obligation to protect those confidences. If an employee or official is uncertain whether information is confidential, the employee or official must contact their supervisor, the Human Resources Department, or the City Attorney. 10. Can Employees or Officials Accept Gifts? The purpose of an ethics provision on the acceptance of gifts is to ensure that public office is not used for private gain or to influence or reward a person for taking official action. There are times, however, when the acceptance of gifts, gratuities, or favors are in the public interest, such as when the acceptance of a gift assists in establishing effective relationships between the City and the public, acceptance of awards for public service, and attending public events in an official capacity. To address these concerns, in 2012, the Board of Ethics and City Commission adopted Ordinance 1833, which revised the gift provision in the City Code of Ethics. This was done because, in limited circumstances, there are legitimate governmental interests that allow an employee or official to accept a gift without such acceptance being considered the use of public office for private gain or to influence or reward. (2.03.540, BMC). In addition, in 2021, the City Commission adopted Ordinance 2092 recognizing certain items provided an employee or official because of their position as employees or officials do not constitute gifts. These include benefits provided by the City as an employer, discounts on good or services provided by a labor union or professional organization, and certain educational scholarships. (2.03.540.F.5-8, BMC). 18 Page | 11 Asking the following questions step by step may help you determine whether a gift can be accepted under the City Code of Ethics and if so, whether a public disclosure statement must be filed: 1. Does the gift, gratuity, or favor fall within any of the following categories? (2.03.540(F), BMC). a. Items or services provided to an employee or official in their private capacity and without relationship to their employment or official position; b. A prize received upon a random drawing at an event where the official or employee attends in their capacity as an employee or official, the drawing is open to all attendees, and receipt of the prize does not place the official or employee under obligation; c. An award publicly presented to an employee or official in recognition of public service; d. Compensation for officiating at a ceremony; e. Benefits provided by the City as an employer beyond salary and employment-related benefits, and which are available to all City employees; f. Discounts on goods or services, or other benefits provided by a labor union to its members who are employees of the City if: • The benefits are generally available throughout the state or the country to the same category of union member; and • The benefit is not offered to influence an employee to depart from the faithful and impartial discharge of a person’s public duties or to reward the person for official action taken; 19 Page | 12 g. Discounts on goods or services or other benefits provided by an employee’s professional organization if: • The benefit is generally available throughout the state or the country to the same category of professional organization member; and • The benefit is not offered to influence an employee to depart from the faithful and impartial discharge of a person’s public duties or to reward the person for official action taken; h. Educational scholarships provided by a private entity affiliated with the City or with an employee’s labor union or professional organization, including but not limited to a private corporation, foundation, and non- profit organization, to an employee because of their professional status or category if: • The benefit is not offered to influence an employee to depart from the faithful and impartial discharge of a person’s public duties or to reward the person for official action taken; and • The City does not purchase goods or services from the private entity. YES – The above items are NOT considered gifts. This item is not a gift, gratuity, or favor according to City code. NO – Go on to step 2. 2. Would the gift, gratuity, or favor tend to improperly influence (or appear to others to improperly influence) a reasonable person in the person’s position to depart from the faithful and impartial discharge of the person’s public duties? YES – STOP –It is unlawful to accept the gift regardless of its value. NO – it would not improperly influence or appear to influence. Go on to step 3. 20 Page | 13 3. Do you know or would a reasonable person in that position know the gift, gratuity, or favor is primarily for the purpose of rewarding for official action taken (or appear to others as a reward for official action taken)? YES – STOP – It is unlawful to accept something as a reward for an official action. NO – It is not and would not appear to be a reward for official action taken. Go on to step 4. 4. Does the gift, gratuity or favor have a value of $100 or more? YES – the value is less than $100 and would not tend to influence or reward. Go ahead and accept. NO – the value is more than $100. Go on to step 5. 5. Does the gift, gratuity, or favor have a value greater than $25 but less than $100 for an individual and is it provided incidental to and in conjunction with a public event where the official or employee’s attendance is in fulfillment of their official duties or is an educational or travel related expense incurred while representing the City? 21 Page | 14 YES – the value is greater than $25 but less than $100 and is provided incidental to and in conjunction with a public event in fulfillment of duties or is an educational or travel related expense incurred while representing the City, and would not tend to influence or reward. Go ahead and accept but only after filing a *public disclosure statement with the Board of Ethics that indicates the gift, its estimated value, the person or entity making the gift, the relationship to the employee or official, and the date of the gift. NO – the value is $100 or more. Go on to step 6. 6. Does the gift, gratuity, or favor involve accepting payment or reimbursement from a person or entity for necessary expenses such as travel, lodging, meals, and registration fees incurred while representing the City and does not place or appear to place the official or employee under obligation, clearly serves the public good, and is not lavish or extravagant? YES – it involves expenses incurred while representing the City, does not place me under obligation, serves the public good, is not lavish or extravagant and does not tend to influence or reward. Go ahead and accept but only after filing a *public disclosure statement with the Board of Ethics that indicates the gift, its estimated value, the person or entity making the gift, the relationship to the employee or official, and the date of the gift. NO – STOP – It is unlawful to accept a gift with a value of $100 or more that does not involve necessary expenses incurred while representing the City or that places one under obligation or does not serve the public good or is lavish or extravagant. * The City Clerk has gift disclosure forms available. Please note that Montana State Law (2-2-104, MCA) also has guidelines related to accepting gifts but since the City of Bozeman has narrower criteria, employees and officials must look to the City’s Code of Ethics for guidance. 22 Page | 15 If you are unsure whether you have interpreted the steps correctly or would like to verify whether or not you can lawfully accept a gift, gratuity, or favor, please check with your supervisor, the Human Resources Department, or the City Attorney. The City Attorney routinely advises employees and officials on a case-by-case basis regarding whether acceptance of a gift is lawful (for more information on contacting the City Attorney, see Handbook Section 17). 11. Do Employees or Officials Have to File Financial Disclosure Statements? Section 7.01(a) of the City Charter requires the “reasonable public disclosure of finances by officials with major decision-making authority over monetary expenditures and contractual and regulatory matters…”. The purpose behind the disclosure requirement is to ensure accountability and transparency in the management of public resources. The annual filing of a Financial Disclosure Statement is required for officials and employees who are determined to be “major financial decision makers.” Annually, the City Finance Director creates a list of individuals subject to the disclosure requirements are notified. (2.03.550.A.1, BMC). The City Clerk manages all the submitted disclosures. In addition, the Finance Department creates a list of vendors and service providers for each department who contract for services or materials greater than $2,500 each month or more than $10,000 per year. Each member of a department must disclose if they have an economic relationship with that vendor. (2.03.550.A.4, BMC). The Finance Department maintains this list of vendors. 12. What Are the Post-Employment Policies for Employees or Officials? The public may distrust actions taken by individuals who once worked for or represented the City when the knowledge gained in service to the City directly benefits the former employee or official. To balance these considerations, City employees and officials are subject to specific rules that apply to post-employment activities. As a rule, City employees and officials may not, for 12 months following the date they cease to be a public servant, make any formal or informal appearance before or negotiate with any decision maker regarding a transaction or matter which was under the public servant’s direct 23 Page | 16 responsibility or which the former public servant participated personally and substantially; without filing a public notice. (2.03.560.A.1, BMC). Public noticing requirements can be found in 2.03.570, BMC. In addition, during the first 12 months after separation from the City, no former official or employee may, without filing a proper disclosure, represent, act or appear on behalf of an individual or entity other than the City in connection with any transaction or matter which was under the former public servant’s direct responsibility or which the former public servant participated personally and substantially as a public servant. (2.03.560.A.2, BMC). Public noticing requirements can be found in 2.03.570, BMC. However, there may be times when, after a proper disclosure is made, involvement by the former employee or official would not be prohibited. The disclosure shall be made with the City Clerk and with the City Attorney. (2.03.570, BMC). In some instances, the public may not understand or be privy to these disclosures prior to a lawful action taking place. As a result, employees and officials who leave the City should be mindful of the long- term implications for the public trust when considering engaging in an activity subject to the Code of Ethics. In addition, City employees and officials may not use their former City title following separation from employment with the City unless the former public servant indicates the employment with the City was prior to the current employment. (2.03.560.B, BMC). 13. Are there Restrictions on Ex Parte Communications? Favoritism and bias in decision-making has the potential to negatively impact the public’s trust. When an official engages in discussions with individuals outside of the official public process, the public may view decisions involving those individuals with distrust. Ex parte communications are defined as private, one-sided communication between a decision-maker and a party or person while an issue involving the person is pending before that decision-maker. While the City Code of Ethics does not specifically address ex parte communications for employees and officials, these individuals must comply with established principles regarding 24 Page | 17 such communications, particularly for those individuals acting in a quasi- judicial capacity. The first principle regarding ex parte communication is to avoid it. If, however, an individual feels that they are involved in an ex parte communication that may negatively impact their ability to perform official duties, the individual must disclose the communication on the record, recuse themselves from participating in the discussion and action on the subject, and step away from their official seat on the board or committee. If the communication does not affect an official’s ability to impartially perform their duties, the official must still disclose the existence of the ex parte communication and state on the record that their decision will be based solely on the public record and not on the substance of the ex parte communication. Employees and officials should seek the advice of the City Attorney for general information on ex parte communication and when such communications occur. 14. What is the City Whistle Blower Policy? Transparent and fair practices are at the heart of the public’s trust in Bozeman’s government. When officials and employees violate this trust, the public should have the opportunity to actively report violations. Without such opportunity, the very premise upon which the Charter and City Code of Ethics are built will not be fulfilled. The Code of Ethics refers to “whistle blowing” as the “reporting of improper governmental action.” As such, the City has established Code of Ethics provisions that define and provide a procedure for reporting improper governmental conduct. (2.03.590, BMC). Every official and employee must refrain from improper governmental action. An improper governmental action includes any action taken by an official or employee during the performance of their duties that violates the standards of conduct in the Code of Ethics or Montana state law, or is intended to harass, intimidate, or retaliate against any other employee, official, or any member of the public. This principle is critical: No official or employee shall retaliate against any employee, official, or member of the public regarding an allegation of improper governmental action. (2.03.490.I, BMC). An improper governmental action also includes any action that violates a fiduciary duty to the City or its citizens or creates a danger to the public’s 25 Page | 18 health or safety. (2.03.470.A.8.a, BMC). To ensure the public is afforded the ability to “whistle blow,” the Code of Ethics specifically states that every City employee, official, or member of the public has the right to report in good faith, information concerning improper governmental action. (2.03.590.B, BMC). The City Code of Ethics further states that “each member of the public shall be treated courteously, impartially, and fairly. All employees and officials shall in the exercise of their official duties refrain from taking any action, making of any statement, or authoring any document that is intended to harass, intimidate, or retaliate against any member of the public.” (2.03.510, BMC). It is important to note that “improper governmental action” excludes personnel actions, including but not limited to: employee grievances, complaints, appointments, promotions, transfers, assignments, reassignments, reinstatements, restorations, reemployments, performance evaluations, reductions in pay, dismissals, suspensions, demotions, reprimands, violations of collective bargaining or civil service laws, or alleged violations of agreements with labor organizations under collective bargaining. (2.03.470.A.8.b, BMC). Finally, a properly authorized City program or budgetary expenditure does not become an improper governmental action because a person disagrees with the City’s policy or decision. (2.03.470.A.8.c, BMC). Members of the public who may want to discuss a potential whistle blowing action are encouraged to contact the City Attorney. One last note: reporting of improper governmental conduct does not require the filing of a formal ethics complaint. 15. What State Laws Apply to Ethics in Local Government? Montana ethics laws apply to local government officials and employees. Because of this, employees and officials must understand there are provisions of State law in addition to the City Code of Ethics that apply to employees and officials. For example, both State law and the City Code of Ethics prohibit conflict between public duty and private interest as required by the Constitution of Montana. (2-2-101, MCA). Montana law provides a number of rules of conduct for public officers and employees. (2-2-121, MCA 26 Page | 19 and 2-2-104, MCA). Employees and officials should familiarize themselves with these rules. Another important provision of State law applicable to employees and officials is the requirement that they may not receive a salary from two separate public employment positions that overlap for the hours being compensated. Employees and officials should familiarize themselves with other specific provisions and exceptions of State law that are detailed in the Montana Code Annotated. (2-2-104 (3)(a), MCA). Employees and officials must also disclose in writing the nature of any private interest that creates a conflict to the Commissioner of Political Practices at the address below. (2-2- 131, MCA): Montana Commissioner of Political Practices 1205 8th Ave P.O. Box 202401 Helena, MT 59620-2401 https://politicalpractices.mt.gov/ According to State law, a public employee (as defined by 2-2-102(8), MCA) may not within six months following the termination of employment, contract with or be employed by an employer who contracts with the State or any of its subdivisions involving matters with which the former employee was directly involved during employment. This provision does not absolve an employee from complying with the post-employment activities of the City Code of Ethics (see Section 11 of this Handbook). The prohibition on post- employment activity in the City Code of Ethics lasts for twelve months. Employees and officials are encouraged to familiarize themselves with 2-2- 201, MCA and 2-2-105(3), MCA. City employees and officials are also subject to State law regarding nepotism. Nepotism is defined as the “bestowal of political patronage by reason of relationship rather than of merit.” (2-2-301, MCA). It is unlawful to appoint a person who is related by blood (consanguinity) or marriage (affinity) to any position of “trust or emolument” (meaning any office or employment that results in compensation or privilege) within certain degrees of relationship. While State law related to nepotism applies only to these relationships, the appearance of favoritism with regards to friends or acquaintances of employees or officials can also be a hindrance to the public’s trust in Bozeman’s government. 27 Page | 20 State law also addresses the receipt of gifts. The City’s gift provision in the Code of Ethics is more stringent than State law so employees and officials must consult and comply with the City’s gift provision keeping in mind they are also required to comply with the State’s gift provision. (2-2-104(1)(b), MCA). Employees and officials should consult with the City Attorney for additional information on potential conflicts or exceptions to State requirements. 16. What are the Penalties for Violating the Code of Ethics? The rules of the State and City Codes of Ethics are enforced in a way that ensures public trust in City officials and employees. All employees and officials must understand that a violation of the City or State Code of Ethics may lead to disciplinary action, up to and including termination, removal from office, or even criminal sanctions. While there are provisions in State code for violations of state law, (2-2-144, MCA), a violation of the City Code of Ethics, in addition to termination or removal from office, could be prosecuted for official misconduct under 45-7-401, MCA. 17. Are there Additional Resources on Ethics in Local Government? The following is a partial list of additional resources for information on ethics in local government: City of Bozeman Board of Ethics c/o Office of the City Clerk 121 North Rouse P.O. Box 1230 Bozeman, MT 59771-1230 Tel: (406) 582-2320 agenda@bozeman.net Individual Board members can also be reached via bozeman.net email addresses. For current board member names and email addresses please see: bozeman.net/government/city- commission/ethics 28 Page | 21 Local Government Center Montana State University P.O. Box 172240 Bozeman, MT 59717 Tel: (406) 994-6694 msulocalgov@montana.edu www.msulocalgov.org Ethics Resource Center 2345 Crystal Drive, Suite 201 Arlington, VA 22202 Tel: (703) 647-2185 ethics@ethics.org www.ethics.org City Ethics, Inc. 4417 Beach Blvd., Suite 300 Jacksonville, FL 32207 info@cityethics.org www.cityethics.org Council on Governmental Ethics Laws P.O. Box 81237 Athens, GA 30608 Tel: (706) 548-7758 director@cogel.org www.cogel.org 29 Page | 22 18. What is the Process to Seek Advice About the City Code of Ethics? If a City employee or official has a question about a potential ethics issue, depending on the employee’s or official’s position and the nature of the issue, they should consult with their supervisor, the Human Resources Department, or seek the advice of the City Attorney. Any member of the public may also request a City Attorney opinion with respect to potential conflicts of interest of an employee or official. (2.03.630.A, BMC). Contact information is available below. Bozeman City Attorney’s Office Bozeman City Hall 121 North Rouse Ave. P.O. Box 1230 Bozeman, MT 59771-1230 Tel: (406) 582-2309 City of Bozeman Human Resource Department Bozeman City Hall 121 North Rouse Ave. P.O. Box 1230 Bozeman, MT 59771-1230 Tel: (406) 582-2300 humanresources@bozeman.net The public can also ask questions through the ASK BZN portal on the City’s website. 19. How Can an Ethics Complaint be Filed? Any member of the public may file a complaint with the Board of Ethics. (2.03.640, BMC). Written complaints must be filed with the City Clerk at the address below. City of Bozeman Board of Ethics C/o Office of the City Clerk 121 North Rouse P.O. Box 1230 30 Page | 23 Bozeman, MT 59771-1230 Tel: (406) 582-2320 comments@bozeman.net City of Bozeman - Ethics Individual Board members can also be reached via their bozeman.net email address. 31 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio Becky Franks, Vice-chair Bozeman City Study Commission SUBJECT:Amend the Bylaws of the Bozeman City Study Commission MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the amended bylaws as presented STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:As per the November 6 meeting, Vice-chair Becky Franks provided suggested amendments to the City Study Commission bylaws for review after edits were made to them during that meeting. Any proposed changes to the Amendment should be sent to Ex-Officio Mike Maas so he can have them ready to put them up on the screen for the Study Commission's consideration. UNRESOLVED ISSUES:None Identified ALTERNATIVES:As per the City Study Commission FISCAL EFFECTS:None Attachments: Bylaws City of Bozeman Study Commission Suggested Edits 11 19 25.pdf Report compiled on: November 13, 2025 32 Bylaws of Governing Voter Review Study Commission PART I. General Provisions Section 1.01 Purpose. The purpose of this document is to establish the rules of procedure for the conduct of meetings and the transaction of business by the 2024-2026 Study Commission of the City of Bozeman. These rules of procedure are intended to ensure that the Study Commission can accomplish its work efficiently, in full view of the public, and with reasonable opportunity for the public to participate in the deliberations and decisions of its city government. Section 1.02 Authority. These rules of procedure are promulgated pursuant to and supplement Title 2, Chapter 3 and Title 7, Chapter 3, Part 1 of the Montana Code Annotated. Section 1.03 Fiscal Term. The fiscal term of the City of Bozeman Study Commission shall begin November 2024 and end at the completion of the designated work and no later than November 2026. Any unspent budgetary funds at the time of completion shall be added to the general fund of the City of Bozeman. Section 1.04 Membership. Membership is designated by residents voting in the general election in November 2024 and service continues through the completion of the work. The Study Commission is made up of five Members (each a “Member”) who receive the most votes. Members shall serve on the Study Commission without compensation for their services. Norms for Study Commission Members will follow the Rules of Procedure as stated in Chapter 2, Article 2, Section 2.02.200, 120, 140, and Division 4: Code of Ethics BMC. Participation by Electronic Means. Study Commission Members are expected to contribute the time necessary to fulfill their obligations to the outcomes of the Study Commission, make every effort to attend all scheduled meetings and make every effort to do so in person. All Members are required to contact the Chair and Recording Secretary prior to the meeting if they are to be absent from a meeting. Any one or more Members may participate in, and shall be deemed present at, any meeting conducted by video conference by which all persons participating in the meeting can hear each other at the same time. A minimum of two people must be present in the room for a meeting to occur. Officers of the Commission. The officers are the Presiding Officer and Presiding Vice-Officer (here forward “Chair and Vice Chair”) and shall be elected by the Members. The Chair shall preside over all meetings of the Commission and set the final draft of the agenda after receiving input from the full Study Commission during the prior meeting. The Vice Chair shall preside over the meetings in the absence of the Chair or if the Chair is participating via electronic means. A Recording Secretary will be selected by the Study Commission and in conjunction with the City of Bozeman Ex-Officio member will be 33 2 responsible for preparing meeting documents, posting the meeting as required, recording the meeting minutes and following all requirements that ensure public participation outlined by law. Compliance with the City Code of Ethics. All Members are required to follow State ethics laws regarding appointed officials and the City of Bozeman Code of Ethics. Members are also required to attend City sponsored Ethics Training on an annual basis. Inability to complete term. If a Member is not able to complete the term, the vacancy will be filled by appointment by the Bozeman City Commissioners within 30 days of the vacancy date. MCA 7-4-4111 and 7-4-4112. PART II. Public Participation Section 2.01 Policy. It is the policy of Bozeman City Commission that the public shall be afforded reasonable opportunity to participate in the operations of the Study Commission prior to the final decision of the Study Commission concerning any matter of significant interest to the public. A matter of significant interest to the public includes but is not limited to any matter: 1. Requiring two public hearings. 2. Hearing, discussion, or deciding on a proposal to alter the current form of government for the City of Bozeman. 3. Relating to the budgetary and financial affairs of the Study Commission. Section 2.02 Open Meetings. A meeting of the Bozeman Study Commission is convened whenever a quorum of Study Commission Members hear, discuss, or act upon any matter over which they have jurisdiction, whether corporal or by means of electronic equipment. All meetings of the Bozeman Study Commission shall be open to the public, unless otherwise provided by law after consultation with qualified legal counsel. Section 2.03 Notice. The Bozeman Study Commission will meet as scheduled as decided by the Members and shall give timely notice of any public hearing or any meeting to discuss or act upon any matter of significant interest to the public, as prescribed by law. Additionally, the agenda of all scheduled meetings of the Bozeman Study Commission shall be posted on the designated public posting location(s) at best seven calendar days but not later than 48 hours prior to the meeting. Special Meetings. If a meeting is needed in addition to the regularly scheduled monthly meeting, the Chair or two or more Members can call a special meeting. The only difference between a regular meeting and a special meeting is that a special meeting can only address the topic for which it was called. Otherwise, it must follow all procedural and noticing requirements. 34 3 Section 2.03 Public Posting. The Bozeman Study Commission will post official notices in compliance with 2-3-103, MCA and utilizing the City of Bozeman’s designated official posting procedures. PART III. Procedures. Section 3.01 Quorum. A quorum of the Bozeman Study Commission shall consist of three Study Commission Members. No meeting of the Study Commission shall be convened without a quorum. Action of the Study Commission shall be based on the affirmative vote of a majority of those Members who are present at the meeting at which a quorum exists. Voting by proxy will not be permitted. Vote on Formal Recommendations. Any final recommendations or adoption of the final report made by the Study Commission does not have legal effect unless adopted by a majority of the whole number of members of the study commission. MCA 7-3-181 Section 3.02 Agenda Preparation. Proposed agenda matters requiring consideration, discussion, or decision by the Study Commission shall be discussed and organized during the prior meeting. The following meeting agendas will be set on each meeting agenda that includes discussion by the Members followed by public comment. A formal vote on the upcoming agenda will be taken. Additional agenda items may be added or amended by the Chair if deemed necessary and appropriate. The agenda will then be submitted in writing to the Chair of the Study Commission or to the designated point of contact of the Study Commission by 12:00pm, two calendar days preceding formal notice to the public. The Chair or the designated representative shall arrange the matters requiring discussion or action into an agenda according to the order of business specified herein. Electronic or printed copies of the agenda shall be provided to each Member of the Study Commission and made available to the public at best seven calendar days but not later than 48 hours prior to the scheduled meeting. Section 3.03 Order of Business. The presiding officer shall present the agenda in substantially the following form which may be altered by consent of the Study Commission. The order of public comment may be adjusted to enhance the value of public participation in the discussion. 1. Call the meeting to order with Pledge of Allegiance and moment of silence 2. Changes to the agenda 3. Public Comment on anything within the jurisdiction of the Study Commission 4. Approval of consent agenda which includes the Minutes of the Previous Meeting 5. Correspondence or Study Commission Update 6. Unfinished Business a. Matters that have previously been heard or considered but no final action has been taken. 7. New Business a. Public Hearing (required by law for specific actions of study commission) 8. Future Agenda Items 9. Public Comment on anything within the jurisdiction of the Study Commission a. An item that is not scheduled on the agenda for the current meeting may be commented on by the public and may be briefly discussed by the study commission at the body’s discretion. However, the purpose of such discussion shall be to decide whether or not to schedule the item for discussion and/or vote on a subsequent agenda. As a general rule no 35 4 matter of significant interest to the public should be decided upon without prior notice to the public as a scheduled Study Commission agenda item. 10. Announcements (such as schedule time, date, and location of next meeting) 11. Adjournment Section 3.04 External Communications. There will be several opportunities for Study Commission members to speak to the public through presentations, online, written and spoken media. Study Commission members must act in accordance with the following rules where feasible: 1. Matters of external communication must align with the Bozeman City Code of Conduct and Decorum as stated in Bozeman City Ordinance 2157. 2. As a general rule, external communication should be provided by at least 2 Study Commissioners. 3. When addressing issues outside of the scope of responsibility of the Study Commission, writing, presenting or electronic posting as an individual person must not include any reference to being a member of the Study Commission. 4. During the term of service, unless specifically authorized through a vote by the Study Commission at a meeting, writing, presenting or electronic posting regarding subject matter within the scope of the Study Commission’s jurisdiction by an individual may include the title of Bozeman Study Commissioner, but must also include, “The views expressed here are my own and only my own.” 5. All external communication should be reported during the Study Commission meeting during the Outreach agenda Item. If timing allows, this should be done prior to external communication, and then the Study Commissioner should also share the results following the external communication event. PART IV. Rules of Study Commission Participation. Section 4.01 Policy. To provide for the effective participation by all Members of the Bozeman Study Commission and to protect the right of participation by members of the public appearing before the Study Commission, all meetings of the Study Commission shall be conducted in general conformance with the provisions of the current edition of Robert's Rules of Order Simplified Version, except when inconsistent with the law or this policy. Section 4.02 Rules. Study Commission debate shall proceed in accordance with the following rules: 1. A Study Commission Member desiring to speak shall address the presiding officer, and upon recognition, shall confine him or herself to the question under debate, avoiding abusive and indecorous language. 2. A Study Commission Member once recognized, shall not be interrupted when speaking unless it is to call him or her to order, or as herein otherwise provided. If a Study Commission Member while speaking is called to order, the person shall cease speaking until the question of order is determined, and, if in order, the person shall be permitted to proceed. 3. Order of rotation in matters of debate or discussion shall be at the discretion of the presiding officer. 36 5 4. A motion may be made by any member of the Study Commission but must be seconded prior to discussion and vote. If the motion is not seconded, it shall be declared failed for lack of a second by the presiding officer. 5. A motion to reconsider any action taken by the Study Commission may be made only on the day such action was taken. It may be made either immediately during the same session, or at a recessed and reconvened session thereof. Such a motion may only be made by a Study Commission Member of the prevailing side but may be seconded by any Study Commission Member and it shall be debatable. 6. Nothing herein shall be construed to prevent any Member of the Study Commission from making or remaking the same or any other proper motion at a subsequent meeting of the Study Commission, but the matter must be a scheduled agenda item. Section 4.03 Suspension of the Rules of Debate. The rules of debate may be suspended temporarily by the unanimous vote of the entire Study Commission. Section 4.04 Duty to Vote. It shall be the duty of each Study Commission Member to vote in the affirmative or negative on each motion duly placed before the Study Commission by the presiding officer. A Study Commission Member may make a brief explanation of the reason why they voted in a particular way. Section 4.05 Conflict of Interest. Any Member of the Study Commission who has a private interest, as defined by law or as so advised by the City Attorney, in any matter pending before the Bozeman Study Commission shall not participate in the debate nor vote in that matter nor seek to influence the vote of Members of the Study Commission, except as otherwise provided by 2-2-201, MCA. The Member with a conflict of interest may stay present at the table but may not participate in the discussion or the vote. If the presiding officer has a private interest in a matter pending before the Study Commission, they shall yield the chair to the Vice Chair during the course of debate and decision concerning the matter in which they have a private interest. PART V. Presentation to the Study Commission. Section 5.01 Procedures. The general procedure by which items are handled by the Study Commission Members at other than public hearings shall be as follows: 1. The presiding officer or staff member presents the item to the Study Commission along with a brief summary of the matter for discussion, with or without the presiding officer's recommendation. 2. For the purpose of clarification and after recognition by the presiding officer, Study Commission Members may direct questions about the item to the presiding officer or staff member. 3. The presiding officer will then invite members of the audience to present or submit comments. 37 6 4. All comments shall be directed to the presiding officer. 5. The Study Commission may, upon a proper motion and second, vote on the matter or table the matter until a date certain. PART VI. Public Hearings Section 6.01 Procedures. The Study Commission shall conduct at least two public hearings as required by law. MCA 7-3-186 Additionally, the following the presentation of any comments or information, the Members may ask questions of any person presenting to the Commission. PART VII. Guide for Public Participation Section 7.01 Guidelines for Public Participation. The following guidelines shall serve to assure reasonable and fair public participation in the decisions of the Bozeman Study Commission. 1. The public shall be invited to speak on any item under consideration by the Study Commission after and only after recognition by the presiding officer. 2. The speaker should step to the front of the room, and for the record, give their name and state whether they are residents of the city or property owners within the city for the record and, if applicable, the person, or organization they represent. 3. Prepared statements are welcomed and should be given to the presiding officer and noted in the minutes of the meeting. Prepared statements that are also read, however, shall be deemed unduly repetitious. All prepared statements shall become a part of the permanent record. 4. While the Study Commission is in session, members of the public must preserve order and decorum. No person shall delay or interrupt the proceedings or the peace of the Study Commission nor disturb any member of the public or of the Study Commission while speaking or refuse to obey the orders of the presiding officer of the Study Commission, and adopts Bozeman Municipal Code Ordinance 2157. Threats of violence will not be tolerated. 5. As the public has an opportunity to provide written comment on agenda items prior to a Study Commission meeting, and to ensure an orderly and efficient meeting, the presiding officer may establish time limits for speakers providing oral comment at study commission meetings. Absent the presiding officer establishing an alternative time limit for public comment, the time limit for oral comment is three minutes per person on each agenda item. PART VIII. Resolutions Section 8.01 Resolutions. Except as provided by law, proposed resolutions may be introduced at any time by a member of the Study Commission and if adopted shall be effective on the date specified therein. 38 7 PASSED, ADOPTED, AND APPROVED by the Bozeman Study Commission of Bozeman, Montana, at a regular session thereof held on the 8th of January 2025. _____________________________________ Carson Taylor Chair ATTEST: _____________________________________ Mike Maas City Clerk 39 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio Becky Franks, Vice-chair City Study Commission Working Ventures, Communication Strategist Firm SUBJECT:Report on Working Ventures Schedule MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Report on Working Ventures future timeline and schedule as presented by Commissioner Becky Franks. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:Report and input from Working Ventures on future directives. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the City Study Commission FISCAL EFFECTS:TBD Report compiled on: November 13, 2025 40 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Study Plan of Action for December 4 MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss the implementation of the Study Plan of Action for the December 4 meeting STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This item is part of the ongoing effort of the Commissioners to use their adopted Study Plan of Action to stay on schedule with their studies in an efficient and timely manner. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Report compiled on: November 13, 2025 41 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Potential Meeting topics MEETING DATE:November 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This item is a living list of potential future meeting topics. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Study Commission Purview and Charge Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Develop and adopt a discovery plan for best practices to be learned from other communities. Following deliberation and public input, decide the Power structure desired for the City of Bozeman Following deliberation and public input, decide the Form of government for the City of Bozeman Following deliberation and public input, decide the Plan sub-options that will be under consideration Following deliberation and public input, decide the Recommendations that will be under consideration Draft a Tentative Report and submit for legal review Second Public Hearing—to gather citizen response to Tentative Report Adopt the Final Report from Second Public Hearing UNRESOLVED ISSUES:None identified. ALTERNATIVES:As per the Study Commission. FISCAL EFFECTS:TBD Report compiled on: November 13, 2025 42