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HomeMy WebLinkAbout11-06-25 Study Commission Agenda and Packet MaterialsA. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B. Changes to the Agenda C. Public Comment on Anything within the Jurisdiction of the Study Commission THE STUDY COMMISSION OF BOZEMAN, MONTANA SC AGENDA Thursday, November 6, 2025 How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to govreview@bozeman.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Commission, anonymous public comments are not distributed to the Study Commission. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190. For more information please contact Ex Officio, Mike Maas, 406.582.2321, or visit bozemanstudy.com. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 951 6442 0347 This is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agenda. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your 1 D. Consent Agenda D.1 Approval of Study Commission Minutes(Heinen) E. Correspondence or Study Commission Update E.1 Outreach Reports(Heinen) F. Unfinished Business F.1 Report by Working Ventures (Franks/Working Ventures) G. New Business G.1 Amend the Bylaws of the Bozeman City Study Commission (Franks) G.2 Presentation on City Values, Human Rights, and Quality of Life (Wilmer/Taylor) H. Future Agenda Items H.1 Potential Meeting topics(Heinen) I. Public Comment on Anything within the Jurisdiction of the Study Commission J. Announcements K. Adjournment comments to three minutes. Written comments can be located in the Public Comment Repository. Consider the Motion: I move to approve the Study Commission meeting minutes from October 15th, 2025. Consider the Motion: Approve the Research Proposal and additional budget expense for Working Ventures as presented. Consider the Motion: I move to approve the amended bylaws as presented This item is a living list of potential future meeting topics. Reference Materials Study Commission Bylaws Study Commission Resources Study Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact the City of Bozeman's ADA Coordinator, David Arnado, at 406.582.3232. Study Commission meetings are televised live on cable channel 190 and streamed live on our Meeting Videos Page. 2 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Approval of Study Commission Minutes MEETING DATE:November 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the Study Commission meeting minutes from October 15th, 2025. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Attached are the written minute summaries from the previous two meetings. Future meeting minutes ought to be approved at the next schedule Study Commission meeting. All past meeting recordings are available for review on the City's Meeting Videos page. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: 10-15-25 Study Commission Meeting Minutes.docx Report compiled on: October 23, 2025 3 Bozeman City Commission Meeting Minutes, [DATE] Page 1 of 4 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES October 15, 2025 A) 00:04:16 Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse Present: Carson Taylor, Becky Franks, Barb Cestero, Jan Strout Absent: None Excused: Deanna Campbell, Mike Maas B) 00:05:50 Changes to the Agenda 00:06:09 Commissioner Jan Strout to participate through zoom C) 00:06:32 Public Comment on Anything within the Jurisdiction of the Study Commission D) 00:07:51 Consent Agenda D.1 Approval of Study Commission Minutes 10-02-25 Study Commission Meeting Minutes.docx D.2 Study Commission Claims Review and Approval 20251007123654863.pdf BCSC Invoice #1 (August and September 2025) - Invoice.pdf 00:08:54 Motion to approve I make a motion to approve the Consent Agenda as presented. Becky Franks: Motion Barb Cestero: 2nd 00:09:02 Vote on the Motion to approve I make a motion to approve the Consent Agenda as presented. The Motion carried 4 - 0. Approve: Carson Taylor 4 Bozeman City Commission Meeting Minutes, [DATE] Page 2 of 4 Becky Franks Barb Cestero Jan Strout Disapprove: None Present: Carson Taylor, Becky Franks, Barb Cestero, Deanna Campbell, Jan Strout Absent: None Excused: Mike Maas E) 00:09:39 Correspondence or Study Commission Update E.1 00:09:46 Outreach Reports Local_Government_Study_Snapshot_(GA4).pdf 00:09:48 Commissioner Barb Cestero discussed submitting letter to NENA and her correspondence with Dan Kaveney on being part of Bridger Creekland's Neighborhood Associations meeting on November 6, 6:30 to 8 at Bozeman Safety Center. 00:11:58 Commissioner Deanna Campbell discussed her outreach with the Senior Center and a potential meeting next Tuesday or Wednesday and her contact with Jeremy Johnson, Chairman of Political Science Department at Carroll College in Helena for November 6. 00:13:45 Commissioner Carson Taylor discussed his correspondence with GVSC Steve White and with Sam Wilson from PBS on a story of the Study Commissions across Montana. F) 00:16:12 Unfinished Business F.1 00:16:19 Finalize attendance and Study Focus for October 21 meeting with the Bozeman City Commission Questions for City Commissioners on 10.21.25- fin.docx 00:17:20 Commissioner Becky Franks discussed taking lead at the October 21 meeting. G) 00:21:58 New Business G.1 00:22:49 Presentation on City of Bozeman's Growth, Sustainability, Land Use, Zoning and Housing 00:22:53 Chris Saunders presented: Community Development Department Sec. 4.04. Land Use, Development, and Environmental Planning. 7-1-114 Mandatory provisions. Title 76 Chapter 25 Montana Land Use Planning Act Other state laws - 2025 Title 76. Land Resources State Required Plan Contents Figure 7. Issue Plans Graphics 5 Bozeman City Commission Meeting Minutes, [DATE] Page 3 of 4 Annexations Image Urban Density Image By the Numbers, part 1 By the Numbers, part 2 What is the Unified Development Code (UDC)? Chpt. 38 Unified Dev. Code Elements Proposed Zoning Map Community Development Board Impact Fee System What is working, what is missing, what can be improved? What are possible structural solutions to be considered for the City Charter? 00:42:04 Commissioner questions for Chris Saunders 00:45:48 Natalie Meyer presented: Growth, Sustainability, Land Use, Zoning, and Housing Sustainability Division Background Sustainability Approach Emissions Inventory Graphic Sustainability Focus Areas Building Highlights and Solar Energy Produced by Location Organics Collections and Vehicles Energy Efficiency graphic Water Conservation graphic City of Bozeman Charter Montana Code Annotated Sustainability Advisory Board Bozeman Climate Plan 01:01:20 Commissioner questions for Chris Saunders, Erin George and Natalie Meyer G.2 01:35:53 Status of Community Outreach and Engagement BCSC - October 15th Meeting Slides.pdf 01:37:27 Stan Odenthal presented: Status Update: Status Update: Project Timeline & Approach Community Collaboration Setting Priorities for Deeper Research Survey - Preparation for City Commission Meeting 01:45:50 Discussion on future Advisory Board Survey 01:52:47 Clarification from Commissioner Becky Franks on future Research and details for Commissioners 01:53:57 Discussion on the paper survey process 6 Bozeman City Commission Meeting Minutes, [DATE] Page 4 of 4 01:55:35 Questions on security of the survey 01:57:00 Questions on security for the paper surveys 01:59:45 Discussion on the survey advertisements H) Future Agenda Items H.1 Potential Meeting topics I) 02:06:02 Public Comment on Anything within the Jurisdiction of the Study Commission J) Announcements K) 02:06:27 Adjournment 7 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Outreach Reports MEETING DATE:November 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This is the time for Study Commissioners to report personal outreach since the last meeting. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This is the time for Study Commissioners to report personal outreach since the last meeting. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Report compiled on: October 22, 2025 8 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio Becky Franks, Vice-chair City Study Commission Working Ventures, Communication Strategist Firm SUBJECT:Report by Working Ventures MEETING DATE:November 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: Approve the Research Proposal and additional budget expense for Working Ventures as presented. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:1. Report and input from Working Ventures on community survey, Community Engagement Report from October 2-4 meetings. 2. Report and input for Community Engagement Meetings December 4-6, 2025 3. Input on Research Proposal with approval of funds. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the City Study Commission FISCAL EFFECTS:TBD Attachments: BSC - November Meeting.pdf Report compiled on: October 30, 2025 9 Main GoalsEstablish shared understanding of the project’sgoals, scope, andtimeline Communication planning Main GoalsCo-develop custom public stakeholdersurvey Launch, collect, and analyze survey data Main Goals Plan & conduct a variety of input- gatheringsessions (e.g.,open houses, community workshops) Main GoalsDevelop initial findings Gather publicfeedback toreflect, validate, and finalize key themes Main Goals Create a final report based onpublic input Transfer report to Study Commission tolead next steps | Strongly Disagree Strongly Agree City Residents Outside City in Gallatin Valley 1 2 3 4 5 I stay informed about local government issues in Bozeman. I understand who leads and makes decisions for our city. dent in the current structure of city government in Bozeman. I stay informed about local governmentissues in Bozeman. I understand who leads and makesdecisions for our city. I am confident in the current structure ofcity government in Bozeman. 428 community members have participated in the public survey as of October 22. Initial awareness and attitude ratings are shown below by City Residents (n=382) and those Outside City in Gallatin Valley (n=46). NEXT STEPS Continue gathering survey responses into November, especially from SW & NE quadrantsAnalyze full data and present initial structure topic area benchmarks (e.g., Mayor/City Manager)1 PHASE 1: PROJECT KICKOFF AND COMMUNICATIONS Fall 2025 PHASE 2: PUBLIC SURVEY AND ANALYSIS Fall 2025 PHASE 3: STAKEHOLDER MEETINGS Fall/Winter 2025 PHASE 4: INITIAL FINDINGS AND VALIDATION Spring 2026 PHASE 5: FINAL REPORT AND TRANSFER Summer 2026 COMPLETE UPCOMING UPCOMINGIN PROGRESSIN PROGRESS The City of Bozeman Study Commission has partnered with Working Ventures through thefive main stages below. The goal of this partnership is to: ENGAGE THE PUBLIC & EXPLORE THE STRUCTURE OF OUR LOCAL GOVERNMENT COMMUNITY ENGAGEMENT UPDATE PROCESS OVERVIEW PHASE 2 UPDATE: PUBLIC SURVEY AND ANALYSIS SURVEY RESPONDENTS FEEL INFORMED ABOUT THE CITY AND DECISION MAKING, BUT HAVE LOWER CONFIDENCE IN THE CURRENT STRUCTURE OF CITY GOVERNMENT. 10 2 WV held 3 public stakeholder meetings October 2-4 at City Hall and Gallatin High. 17 constituents and 5 study commission members attended across three sessions. Notes and ratings from participants are summarized below. PHASE 3 UPDATE: STAKEHOLDER MEETINGS | MAYOR & CITY MANAGER HOW SHOULD LOCAL LEADERS WORK TOGETHER? CONVERSATION THEMES General support for more power to Mayoras the elected chief executive of the cityExecutive Mayor could still hireadministrators as neededInterest in sunsetting policy to serve thefirst 2 years as Deputy Mayor CONSIDERATIONS City manager is powerful position withpotentially high cost of removalExpansion of mayor role would alsorequire expanded hours and pay I think formal changes to the roles of Mayor and City Manager would benefit Bozeman. 1 2 3 4 5 STRONGLY DISAGREE STRONGLY AGREE CONVERSATION THEMES Broad support for geographic boundariesand commissioners elected by wardsInterest in a hybrid model with both ward-based and at-large commissioner electionsGeneral support for term limits, potentially~8-12 years CITY COMMISSION DOES THE CITY COMMISSION STRUCTURE NEED UPDATES? CONSIDERATIONS No consensus on “ideal” number ofcommissionersWould need process to create wardsfairly and position for growth I think formal changes to the City Commission structure would benefit Bozeman. 1 2 3 4 5 STRONGLY DISAGREE STRONGLY AGREE CONVERSATION THEMES Public would like to see the city be more responsive to constituents Hybrid model could help representation from more audiences (e.g., other areas of Bozeman, renters, students) REPRESENTING BOZEMAN WHAT WOULD MAKE YOU FEEL WELLREPRESENTED BY LOCAL GOVERNMENT? CONSIDERATIONS Clearer communication channels to/from neighborhood councils would helpFilling spots on boards, neighborhoodcouncils can be challenging I think City Boards and Neighborhood Councilsshould have greater influence on City decisions. 1 2 3 4 5 STRONGLY DISAGREE STRONGLY AGREE NEXT STEPS Hold additional public open houses and workshops over the winterNarrow focal issues for additional research, planning, and charter updates 11 | Chamber of Commerce Nonprofit Leaders Downtown Business Association Bozeman Business and Professional Women Forward MT (2) League of Women Voters ASMSU MSU Staff/Faculty BSD7 Bozeman Sunrise Rotary Northeast Neighborhood Association One Valley Community Foundation NEXT STEPS Identify the content, duration, and structure of the sessionsShare a schedule to immediate start booking these events 3 Listed Priorities include: City Commission elections/representation structure (5)Neighborhood councils and resident representation (4)City Manager’s authority and accountability (3)Methods of filling vacancies of elected positionsCity Advisory Boards (3)City Commission Size (3)Public participation and transparency mechanisms (2)Mayor’s role and power (2)Ethics, Conflicts of Interest, Campaign Finance Deputy Mayor’s role Number of votes is in parenthesis Other priorities identified in short text: Advisory Board involvementRepresentation is more than geography. How will Representation in decision-making structures of elected and appointedmembers reflect the demographic make-up of the Bozeman community residentsWhat are the best City structures that protect and defend the Human Rights of allresidents?Community Education Pay and time commitments COMMISSIONER SURVEY AND SCHEDULE COMMISSIONER PRIORITIES IDENTIFIED IN THE COMMISSIONER SURVEY COMMUNITY PARTNERS IDENTIFIED FOR DECEMBER 4-6TH 12 4 How does this look? Should we start booking? SAMPLE SCHEDULE (DECEMBER 4TH-6TH) | Thursday December 4th 12:00 p.m. - Group 1 2:00 p.m. - Group 2 4:00 p.m. - Commission Meeting 7:00 p.m. - Group 3 Friday December 5th Saturday December 6th 9:00 a.m. - Group 1 11:00 a.m. - Group 2 2:00 p.m. - Group 3 6:00 p.m. - Group 4 9:00 a.m. - Group 1 11:00 a.m. - Group 2 2:00 p.m. - Group 3 13 | 5 Purpose: This research will explore key areas of municipal governance to inform potentialupdates to the City Charter and ensure alignment with best practices, state law, andcommunity needs. 1. Geographic Representation and Regional StructureEvaluate options for commission representation: all district-based, all at-large, or a hybrid model.Assess how geographic regions should be defined, who determines the boundaries, and howfrequently redistricting should occur.Examine best practices from comparable municipalities for equitable representation. 2. Oversight and Authority of the City Manager and StaffDefine the scope of oversight: Should administrative control rest solely with the Mayor or with thefull Commission?Identify appropriate Charter provisions to ensure accountability and performance without unduepolitical interference.Review mechanisms for performance evaluation and transparency. 3. Commission Composition and GovernanceReview the optimal number of commissioners relative to population size.Assess term limits, compensation, and qualifications, particularly for roles requiring significant timecommitments.Analyze procedures for filling vacancies in compliance with state law and local precedent. 4. Neighborhood Associations and Community EngagementClarify the formal relationship between Neighborhood Associations (NAs) and the Commission.Define the role, purpose, and potential authority of NAs in policy input and community advocacy.Evaluate whether financial or staff support should be allocated to strengthen communityengagement.Recommend an effective structure for interaction between NAs and the Commission. 5. Advisory Boards and CommitteesIdentify which advisory boards are required by state law versus those established locally.Determine the appropriate scope of authority and responsibility for each.Review processes for selection, appointment, and reappointment of members.Consider implementing term limits and standardized term lengths to promote diverseparticipation. Current Hours Dedicated to this project: 450 total hours over the entirety of the contract Estimated additional hours needed for research and presentation of materials: 50-100 hoursto be completed by January 15th. Option 1: 50 hours at $90 per hour ($4,500 total) to include smallerreports/presentations on the 5 topic areas. Option 2: 100 hours at $90 per hour $9,000 (total) to include more in-depth reports andpresentation on the 5 topic areas. ADDITITIONAL RESEARCH NEEDS PROPOSAL FOR ADDITIONAL RESEARCH: GOVERNANCE STRUCTURE AND OPERATIONAL FRAMEWORK NEXT STEPS Approval of additional project research hours. Identify Commission Meetings to present researched materials. 14 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio Becky Franks, Vice-chair Bozeman City Study Commission SUBJECT:Amend the Bylaws of the Bozeman City Study Commission MEETING DATE:November 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the amended bylaws as presented STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Vice-chair Becky Franks provided suggest amendments to the City Study Commission bylaws for review. UNRESOLVED ISSUES:None Identified ALTERNATIVES:As per the City Study Commission FISCAL EFFECTS:None Attachments: Bylaws City of Bozeman Study Commission Suggested Edits 11 6 25.pdf Report compiled on: October 30, 2025 15 Bylaws of Governing Voter Review Study Commission PART I. General Provisions Section 1.01 Purpose. The purpose of this document is to establish the rules of procedure for the conduct of meetings and the transaction of business by the 2024-2026 Study Commission of the City of Bozeman. These rules of procedure are intended to ensure that the Study Commission can accomplish its work efficiently, in full view of the public, and with reasonable opportunity for the public to participate in the deliberations and decisions of its city government. Section 1.02 Authority. These rules of procedure are promulgated pursuant to and supplement Title 2, Chapter 3 and Title 7, Chapter 3, Part 1 of the Montana Code Annotated. Section 1.03 Fiscal Term. The fiscal term of the City of Bozeman Study Commission shall begin November 2024 and end at the completion of the designated work and no later than November 2026. Any unspent budgetary funds at the time of completion shall be added to the general fund of the City of Bozeman. Section 1.04 Membership. Membership is designated by residents voting in the general election in November 2024 and service continues through the completion of the work. The Study Commission is made up of five Members (each a “Member”) who receive the most votes. Members shall serve on the Study Commission without compensation for their services. Norms for Study Commission Members will follow the Rules of Procedure as stated in Chapter 2, Article 2, Section 2.02.200, 120, 140, and Division 4: Code of Ethics BMC. Participation by Electronic Means. Study Commission Members are expected to contribute the time necessary to fulfill their obligations to the outcomes of the Study Commission, make every effort to attend all scheduled meetings and make every effort to do so in person. All Members are required to contact the Chair and Recording Secretary prior to the meeting if they are to be absent from a meeting. Any one or more Members may participate in, and shall be deemed present at, any meeting conducted by video conference by which all persons participating in the meeting can hear each other at the same time. A minimum of two people must be present in the room for a meeting to occur. Officers of the Commission. The officers are the Presiding Officer and Presiding Vice-Officer (here forward “Chair and Vice Chair”) and shall be elected by the Members. The Chair shall preside over all meetings of the Commission and set the final draft of the agenda after receiving input from the full Study Commission during the prior meeting. The Vice Chair shall preside over the meetings in the absence of the Chair or if the Chair is participating via electronic means. A Recording Secretary will be selected by the Study Commission and in conjunction with the City of Bozeman Ex-Officio member will be 16 2 responsible for preparing meeting documents, posting the meeting as required, recording the meeting minutes and following all requirements that ensure public participation outlined by law. Compliance with the City Code of Ethics. All Members are required to follow State ethics laws regarding appointed officials and the City of Bozeman Code of Ethics. Members are also required to attend City sponsored Ethics Training on an annual basis. Inability to complete term. If a Member is not able to complete the term, the vacancy will be filled by appointment by the Bozeman City Commissioners within 30 days of the vacancy date. MCA 7-4-4111 and 7-4-4112. PART II. Public Participation Section 2.01 Policy. It is the policy of Bozeman City Commission that the public shall be afforded reasonable opportunity to participate in the operations of the Study Commission prior to the final decision of the Study Commission concerning any matter of significant interest to the public. A matter of significant interest to the public includes but is not limited to any matter: 1. Requiring two public hearings. 2. Hearing, discussion, or deciding on a proposal to alter the current form of government for the City of Bozeman. 3. Relating to the budgetary and financial affairs of the Study Commission. Section 2.02 Open Meetings. A meeting of the Bozeman Study Commission is convened whenever a quorum of Study Commission Members hear, discuss, or act upon any matter over which they have jurisdiction, whether corporal or by means of electronic equipment. All meetings of the Bozeman Study Commission shall be open to the public, unless otherwise provided by law after consultation with qualified legal counsel. Section 2.03 Notice. The Bozeman Study Commission will meet as scheduled as decided by the Members and shall give timely notice of any public hearing or any meeting to discuss or act upon any matter of significant interest to the public, as prescribed by law. Additionally, the agenda of all scheduled meetings of the Bozeman Study Commission shall be posted on the designated public posting location(s) at best seven calendar days but not later than 48 hours prior to the meeting. Special Meetings. If a meeting is needed in addition to the regularly scheduled monthly meeting, the Chair or two or more Members can call a special meeting. The only difference between a regular meeting and a special meeting is that a special meeting can only address the topic for which it was called. Otherwise, it must follow all procedural and noticing requirements. 17 3 Section 2.03 Public Posting. The Bozeman Study Commission will post official notices in compliance with 2-3-103, MCA and utilizing the City of Bozeman’s designated official posting procedures. PART III. Procedures. Section 3.01 Quorum. A quorum of the Bozeman Study Commission shall consist of three Study Commission Members. No meeting of the Study Commission shall be convened without a quorum. Action of the Study Commission shall be based on the affirmative vote of a majority of those Members who are present at the meeting at which a quorum exists. Voting by proxy will not be permitted. Vote on Formal Recommendations. Any final recommendations or adoption of the final report made by the Study Commission does not have legal effect unless adopted by a majority of the whole number of members of the study commission. MCA 7-3-181 Section 3.02 Agenda Preparation. Proposed agenda matters requiring consideration, discussion, or decision by the Study Commission shall be discussed and organized during the prior meeting. The following meeting agendas will be set on each meeting agenda that includes discussion by the Members followed by public comment. A formal vote on the upcoming agenda will be taken. Additional agenda items may be added or amended by the Chair if deemed necessary and appropriate. The agenda will then be submitted in writing to the Chair of the Study Commission or to the designated point of contact of the Study Commission by 12:00pm, two calendar days preceding formal notice to the public. The Chair or the designated representative shall arrange the matters requiring discussion or action into an agenda according to the order of business specified herein. Electronic or printed copies of the agenda shall be provided to each Member of the Study Commission and made available to the public at best seven calendar days but not later than 48 hours prior to the scheduled meeting. Section 3.03 Order of Business. The presiding officer shall present the agenda in substantially the following form which may be altered by consent of the Study Commission. The order of public comment may be adjusted to enhance the value of public participation in the discussion. 1. Call the meeting to order with Pledge of Allegiance and moment of silence 2. Changes to the agenda 3. Public Comment on anything within the jurisdiction of the Study Commission 4. Approval of consent agenda which includes the Minutes of the Previous Meeting 5. Correspondence or Study Commission Update 6. Unfinished Business a. Matters that have previously been heard or considered but no final action has been taken. 7. New Business a. Public Hearing (required by law for specific actions of study commission) 8. Future Agenda Items 9. Public Comment on anything within the jurisdiction of the Study Commission a. An item that is not scheduled on the agenda for the current meeting may be commented on by the public and may be briefly discussed by the study commission at the body’s discretion. However, the purpose of such discussion shall be to decide whether or not to schedule the item for discussion and/or vote on a subsequent agenda. As a general rule no 18 4 matter of significant interest to the public should be decided upon without prior notice to the public as a scheduled Study Commission agenda item. 10. Announcements (such as schedule time, date, and location of next meeting) 11. Adjournment Section 3.04 External Communications. There will be several opportunities for Study Commission members to speak to the public through presentations, online, written and spoken media. Study Commission members must act in accordance with the following rules: 1. Matters of external communication must align with the Bozeman City Code of Conduct and Decorum as stated in Bozeman City Ordinance 2157. 2. All external communication should be provided by at least 2 Study Commissioners if at all possible. 3. Writing, presenting or electronic posting as an individual person must not include any reference to being a member of the Study Commission. During the term of service, this type of communication by an individual must include, “The views expressed here are mine only.” 4. Any external communication must be reported during the Study Commission meeting during the Outreach agenda Item. If timing allows, this should be done prior to external communication, and then the Study Commissioner must also share the results following the external communication event. PART IV. Rules of Study Commission Participation. Section 4.01 Policy. To provide for the effective participation by all Members of the Bozeman Study Commission and to protect the right of participation by members of the public appearing before the Study Commission, all meetings of the Study Commission shall be conducted in general conformance with the provisions of the current edition of Robert's Rules of Order Simplified Version, except when inconsistent with the law or this policy. Section 4.02 Rules. Study Commission debate shall proceed in accordance with the following rules: 1. A Study Commission Member desiring to speak shall address the presiding officer, and upon recognition, shall confine him or herself to the question under debate, avoiding abusive and indecorous language. 2. A Study Commission Member once recognized, shall not be interrupted when speaking unless it is to call him or her to order, or as herein otherwise provided. If a Study Commission Member while speaking is called to order, the person shall cease speaking until the question of order is determined, and, if in order, the person shall be permitted to proceed. 3. Order of rotation in matters of debate or discussion shall be at the discretion of the presiding officer. 4. A motion may be made by any member of the Study Commission but must be seconded prior to discussion and vote. If the motion is not seconded, it shall be declared failed for lack of a second by the presiding officer. 19 5 5. A motion to reconsider any action taken by the Study Commission may be made only on the day such action was taken. It may be made either immediately during the same session, or at a recessed and reconvened session thereof. Such a motion may only be made by a Study Commission Member of the prevailing side but may be seconded by any Study Commission Member and it shall be debatable. 6. Nothing herein shall be construed to prevent any Member of the Study Commission from making or remaking the same or any other proper motion at a subsequent meeting of the Study Commission, but the matter must be a scheduled agenda item. Section 4.03 Suspension of the Rules of Debate. The rules of debate may be suspended temporarily by the unanimous vote of the entire Study Commission. Section 4.04 Duty to Vote. It shall be the duty of each Study Commission Member to vote in the affirmative or negative on each motion duly placed before the Study Commission by the presiding officer. A Study Commission Member may make a brief explanation of the reason why they voted in a particular way. Section 4.05 Conflict of Interest. Any Member of the Study Commission who has a private interest, as defined by law or as so advised by the City Attorney, in any matter pending before the Bozeman Study Commission shall not participate in the debate nor vote in that matter nor seek to influence the vote of Members of the Study Commission, except as otherwise provided by 2-2-201, MCA. The Member with a conflict of interest may stay present at the table but may not participate in the discussion or the vote. If the presiding officer has a private interest in a matter pending before the Study Commission, they shall yield the chair to the Vice Chair during the course of debate and decision concerning the matter in which they have a private interest. PART V. Presentation to the Study Commission. Section 5.01 Procedures. The general procedure by which items are handled by the Study Commission Members at other than public hearings shall be as follows: 1. The presiding officer or staff member presents the item to the Study Commission along with a brief summary of the matter for discussion, with or without the presiding officer's recommendation. 2. For the purpose of clarification and after recognition by the presiding officer, Study Commission Members may direct questions about the item to the presiding officer or staff member. 3. The presiding officer will then invite members of the audience to present or submit comments. 4. All comments shall be directed to the presiding officer. 5. The Study Commission may, upon a proper motion and second, vote on the matter or table the matter until a date certain. 20 6 PART VI. Public Hearings Section 6.01 Procedures. The Study Commission shall conduct at least two public hearings as required by law. MCA 7-3-186 Additionally, the following the presentation of any comments or information, the Members may ask questions of any person presenting to the Commission. PART VII. Guide for Public Participation Section 7.01 Guidelines for Public Participation. The following guidelines shall serve to assure reasonable and fair public participation in the decisions of the Bozeman Study Commission. 1. The public shall be invited to speak on any item under consideration by the Study Commission after and only after recognition by the presiding officer. 2. The speaker should step to the front of the room, and for the record, give their name and state whether they are residents of the city or property owners within the city for the record and, if applicable, the person, or organization they represent. 3. Prepared statements are welcomed and should be given to the presiding officer and noted in the minutes of the meeting. Prepared statements that are also read, however, shall be deemed unduly repetitious. All prepared statements shall become a part of the permanent record. 4. While the Study Commission is in session, members of the public must preserve order and decorum. No person shall delay or interrupt the proceedings or the peace of the Study Commission nor disturb any member of the public or of the Study Commission while speaking or refuse to obey the orders of the presiding officer of the Study Commission, and adopts Bozeman Municipal Code Ordinance 2157. Threats of violence will not be tolerated. 5. As the public has an opportunity to provide written comment on agenda items prior to a Study Commission meeting, and to ensure an orderly and efficient meeting, the presiding officer may establish time limits for speakers providing oral comment at study commission meetings. Absent the presiding officer establishing an alternative time limit for public comment, the time limit for oral comment is three minutes per person on each agenda item. PART VIII. Resolutions Section 8.01 Resolutions. Except as provided by law, proposed resolutions may be introduced at any time by a member of the Study Commission and if adopted shall be effective on the date specified therein. PASSED, ADOPTED, AND APPROVED by the Bozeman Study Commission of Bozeman, Montana, at a regular session thereof held on the 8th of January 2025. 21 7 _____________________________________ Carson Taylor Chair ATTEST: _____________________________________ Mike Maas City Clerk 22 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Presentation on City Values, Human Rights, and Quality of Life MEETING DATE:November 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Receive a presentation on the Human Rights in the Montana Constitution and how they apply to Local Municipalities and Bozeman City Charter by Professor Franke Wilmer, MSU Political Science Department. Discuss the City of Bozeman's City Value and Quality of Life in regards to the Bozeman City Charter and the Bozeman 2018 Strategic Plan. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:· City Values: What are the values currently in the City Charter? Discussion of City of Bozeman 2018 Strategic Plan resource: provide the Summary with full Report in advance with the Agenda - Carson Taylor (45 minutes) · Human Rights: Professor Franke Wilmer, MSU Political Science Dept retired (emeritus): invited to present on Human Rights in our Montana Constitution and how they apply to Local Municipalities and Bozeman City Charter (1 hour) · Quality of Life: what is working to uphold our City Values and Human Rights and enhance the quality of life for all residents? What is not working or missing? What areas should be included in the City Charter? UNRESOLVED ISSUES:None Identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: Bozeman Strategic Plan Vision and Vision Statements.pdf Report compiled on: October 22, 2025 23 Page 1 of 11 Adopted April 16, 2018 Vision and Vision Statements Vision Bozeman remains a safe, inclusive community, fostering civic engagement and creativity, with a thriving diversified economy, a strong environmental ethic, and a high quality of life as our community grows and changes. Vision Statements 1. An Engaged Community. We foster a culture of engagement and civic leadership based on innovation and best practices involving community members of all backgrounds and perspectives. 2. An Innovative Economy. We grow a diversified and innovative economy leveraging our natural amenities, skilled and creative people, and educational resources to generate economic opportunities. 3. A Safe, Welcoming Community. We embrace a safe, healthy, welcoming and inclusive community. 4. A Well-Planned City. We consistently improve our community’s quality of life as it grows and changes, honoring our sense of place and the ‘Bozeman feel’ as we plan for a livable, affordable, more connected city. 5. A Creative, Learning Culture. We expand learning, education, arts, expression and creativity for all ages. 6. A Sustainable Environment. We cultivate a strong environmental ethic, protecting our clean air, water, open spaces and climate, and promote environmentally sustainable businesses and lifestyles. 7. A High Performance Organization. We operate as an ethical, high performance organization anticipating future needs, utilizing best practices, and striving for continuous improvement. 24 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Potential Meeting topics MEETING DATE:November 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This item is a living list of potential future meeting topics. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Study Commission Purview and Charge Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Develop and adopt a discovery plan for best practices to be learned from other communities. Following deliberation and public input, decide the Power structure desired for the City of Bozeman Following deliberation and public input, decide the Form of government for the City of Bozeman Following deliberation and public input, decide the Plan sub-options that will be under consideration Following deliberation and public input, decide the Recommendations that will be under consideration Draft a Tentative Report and submit for legal review Second Public Hearing—to gather citizen response to Tentative Report Adopt the Final Report from Second Public Hearing UNRESOLVED ISSUES:None identified. ALTERNATIVES:As per the Study Commission. FISCAL EFFECTS:TBD Report compiled on: October 22, 2025 25