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HomeMy WebLinkAbout09-17-25 Study Commission Meeting MinutesBozeman City Study Commission Meeting Minutes, September 17, 2025 Page 1 of 5 THE CITY STUDY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES September 17, 2025 A) 00:02:03 Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse Present: Carson Taylor, Deanna Campbell, Jan Strout, Mike Maas Absent: None Excused: Becky Franks, Barb Cestero B) 00:03:27 Changes to the Agenda 00:03:31 Add the authorization for Commissioner Becky Frank's absence C) 00:03:52 Public Comment on Anything within the Jurisdiction of the Study Commission D) 00:04:58 Consent Agenda D.1 Study Commission Claims Review and Approval receipt09_12_2025.pdf receipt09_12_2025 (1).pdf D.2 Approval of Study Commission Minutes 08-20-25 Study Commission Meeting Minutes.docx 09-04-25 Study Commission Meeting Minutes.docx D.3 Authorize the Absence of Barb Cestero. 00:05:13 Item D.3 will include the authorization of the absence of Commissioner Becky Franks and Commissioner Barb Cestero 00:06:08 Motion to approve I move to approve the Consent Agenda Jan Strout: Motion Deanna Campbell: 2nd Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 2 of 5 00:06:27 Vote on the Motion to approve I move to approve the Consent Agenda The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None E) 00:06:37 Correspondence or Study Commission Update 00:06:51 Chairman Carson Taylor discussed correspondence with Gallatin Valley Study Commission per email 00:08:00 Request to include the OLLI discussion and video on the Bozeman Study Commission website. 00:08:24 Commissioner Deanna Campbell summarized the seminar with OLLI 00:09:05 Commissioners discussed news reporting being covered on the Bozeman Study Commission F) 00:10:25 Unfinished Business 00:10:48 Ex Officio Mike Maas updated Study Commission on bookings for October 2-4 panels F.1 00:12:49 Working Ventures to Discuss the Agenda and Plans for their October 2 - 4 Visit. 00:12:49 Working Ventures presented on the plans for their October 2-4 visit: Lifting all voices for Local Government Conversation for Today Bozeman Study Commission Overview Stakeholder Meetings 2025.09.12 Bozeman Study Commission Project Tracker 00:23:24 Discussion on audience participation and outreach specifics for October dates 00:29:15 Discussion on meeting content specifics and structure 00:37:04 Discussion on invitations for residents and organizations 00:43:06 Working Ventures provided an update on the current to-do list for the October panels and Survey 00:46:54 Discussion on provided child care at the panels and duration of panels Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 3 of 5 00:52:48 Discussion on content specifics for Outreach approach: 00:54:20 Press Release - Version 1 edits 01:03:37 Motion to approve I move that Jan Strout and Deanna Campbell work together on an op-ed to get out before this October launch. Deanna Campbell: Motion Jan Strout: 2nd 01:03:59 Vote on the Motion to approve I move that Jan Strout and Deanna Campbell work together on an op-ed to get out before this October launch. The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None 01:04:35 PSA Script - Version 1 edits (September 18 11am to include on October 2) 01:09:31 Discussion on implementation and ownership of outreach items and further to-do lists 01:19:32 Motion to approve I move to approve the engagement plan included in the information packet with amendments. Deanna Campbell: Motion Jan Strout: 2nd 01:20:03 Vote on the Motion to approve I move to approve the engagement plan included in the information packet with amendments. The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None Commissioners Jan Strout and Deanna Campbell to write Op-Ed Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 4 of 5 Ex Officio Mike Maas set deadline for PSA for 11am September 18 and to collaborate with Working Ventures on further deadlines with outreach materials, posting to the Bozeman Study Commission website and distributing current contact list Survey outreach to begin September 18 October 2 Panel at Commission Room 6-8pm following Bozeman Study Commission meeting October 3 Panel at Commission Room from 12-1:30pm October 4 Panel at Gallatin High School from 10-12pm F.2 01:20:12 Approval of Community Survey and Distribution Plan September 17 Study Commission Packet - WV.pdf 01:21:00 Stan Odenthal from Working Ventures gave an overview on survey content 01:23:33 Commissioners made edits to the survey model graphic on City Commissioner distribution by removing icons 01:28:22 Motion to approve I move we approve the survey as amended Jan Strout: Motion Deanna Campbell: 2nd 01:28:44 Natsuki Nakemura gave public comment 01:29:40 Discussion on motion 01:34:51 Vote on the Motion to approve I move we approve the survey as amended The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None Ex Officio Mike Maas to discuss with Working Ventures on City-wide survey quadrant maps H) 01:36:17 Future Agenda Items 01:36:23 City Commission October 21st agenda includes an hour to talk with Bozeman Study Commission at 6pm scheduled, with potential of quorum 01:38:08 October 2 agenda to discuss study plan of action through December 4 Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 5 of 5 Commissioner Jan Strout to communicate with Commissioners Becky Franks and Barb Cestero on October 21 meeting I) 01:39:04 Public Comment on Anything within the Jurisdiction of the Study Commission G) 01:39:32 New Business G.1 01:39:32 Presentation of the Current Status of the City Boards Program and History of Consolidation Timeline of Consolidation.docx 01:39:32 Mike Maas presented on Current Status of the City Boards Program and History of Consolidation: Timeline of Consolidation (1-2) City Management Strategic Plan Recommendation What's Been Done Two Key Components Why Consolidate Boards? Engagement with Board Chairs How current duties fall 40 Independent City Boards (Graphic) High Performing Boards (1-4) Next Steps 01:56:04 Questions for Mike Maas on presentation Power Point slides to be distributed to Commissioners and included in Minutes Questions portion of presentation as agenda item for October 2 Bozeman Study Commission meeting Ex Officio Mike Maas to give Commissioner Deanna Campbell citations for Best Practices and distribute power point and complete list of Boards and demographics survey to Commissioners J) 01:59:40 Announcements K) 01:59:48 Adjournment