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Home My WebLink About09-17-25 - Library Board of Trustees - Agendas & Packet MaterialsA. Call meeting to order - 4:00 p.m. B. Changes to the Agenda C. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE LIBRARY BOARD OF TRUSTEES OF BOZEMAN, MONTANA LBT AGENDA Wednesday, September 17, 2025 Topic: Library Board of Trustees Meeting Time: Sep 17, 2025 04:00 PM Mountain Time (US and Canada) Every month on the Third Wed, 36 occurrence(s) Please download and import the following iCalendar (.ics) files to your calendar system. Monthly: https://us02web.zoom.us/meeting/tZItceyurTIsHdN71FFTdNYNfXovQvmhwhJ-/ics? icsToken=DAZ_fIGeKfowClbxRgAALAAAAG-vVCJ1krIULmDceE2wLY- 0yp1YkRx9tSrjzRVFReYq5TU9caeeAUceh1zjFtm6viIEDKx1xwX3rOQfezAwMDAwMQ&meetingMasterEventId=H80g2m3DRAuzBM12wGqufg Join Zoom Meeting https://us02web.zoom.us/j/86065639677 Meeting ID: 860 6563 9677 One tap mobile +16699009128,,86065639677# US (San Jose) +16694449171,,86065639677# US Join instructions https://us02web.zoom.us/meetings/86065639677/invitations? signature=bTDlTWG5PlxPBQMsDvp2aIlGuo39BaltIF7KUCyn2h4a Please state your name and place of residence in an audible tone of voice for the record. This is the time for individuals to comment on non-agenda matters falling within the purview of the 1 D. Approval of Minutes D.1 Approval of Library Board Minutes from June 18, 2025 (Gregory) E. Action Items E.1 Election of Officers(Gregory) F. FYI/Discussion F.1 Library Solar Panel Addition(Meyer) F.2 Governance Policy(Mohr) F.3 Long-Range Planning RFP(Mohr) G. Reports G.1 Director & Staff Reports / Correspondence (Gregory/Department Heads) G.2 Commission Liaison Update(Madgic) G.3 Friends & Foundation Report(Johnson) H. Adjournment Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. Please limit your comments to three minutes. Approve For more information please contact Susan Gregory, sgregory@bozeman.net This board generally meets the 3rd Wednesday of the month from 4:00 to 5:30 p.m. Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. In order for this Board to receive all relevant public comment in time for this meeting, please submit via the Public Comment Page or by emailing comments@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Approval of Library Board Minutes from June 18, 2025 MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Written record of key details discussed during the meeting, which includes actions taken and next steps. Minutes are the formal document that captures the date, time, attendees, agenda items, and any motions and actions taken. UNRESOLVED ISSUES:None ALTERNATIVES:N/A FISCAL EFFECTS:None Attachments: BPL Minutes June 2025.pdf Report compiled on: June 18, 2025 3 Bozeman Public Library Board of Trustees Meeting June 18, 2025 Minutes Attendance: Library Board Trustee Chair Stewart Mohr, Trustees Pam Henley (Zoom), Mike Long (Zoom), Ken Spencer & Mike Redburn; Bozeman Public Library (BPL) Director Susan Gregory; Administrative Assistant Lauranna Cossins; Department Heads Carmen Clark, Ellie Newell, Ben Nielsen, & Sarah Widger; Library Friends & Foundation Director Janay Johnson; City Commissioner Jennifer Madgic. Call to Order: The meeting was called to order by Board Chair Stew Mohr at 4pm. Approval of the Minutes Action: Trustee Spencer moved to approve the minutes from the May 21, 2025, Library Board meeting as submitted. Trustee Redburn seconded. There was no further discussion. The Board voted unanimously to approve the minutes as submitted. Action Library Staff Training Day, Thursday Oct 2, 2025 (date change) & FY 2026 Holiday and Library Closure calendar. Action: Trustee Redburn moved to approve the Fiscal year 2026 Holiday and Library Closure schedule to include the Oct 2, 2026, Staff Training Day. Trustee Spencer seconded. The Board voted unanimously to approve the FY 2026 Holiday and Library Closure calendar. Discussion Fiscal Year 2026 Library Operating Budget summary- A printout was provided to the Trustees prior to the meeting. Director Gregory said that this is just a reminder of the FY 2026 Budget that the Library Board approved last year based on the City’s new two-year budget cycle. FY26 is year two of the cycle. The Library had no changes to our budget. Gregory also highlighted the substantial annual contribution that Gallatin County makes to the Library budget for County library service due to the City-County interlocal agreement established in the 1990’s. The contribution for FY26 is $955,754. 4 Reports Director’s report- Director Gregory provided her report to the Library Board prior to the meeting. Highlights were reviewed. Gregory asked the Trustees to let her know if they had any questions. Highlights- The Assistant Library Director interview process has begun. We are working with City HR to do a national and regional search. The “Free Summer Lunch “program just started. It is being funded by the Library Friends and Foundation and is in partnership with HRDC and the Gallatin Valley Food Bank to prepare the nutritional lunches. Correspondence highlights • “I love the puzzle and plant exchanges! Would love paper cups for transporting plants, if possible. Thank you.” • “HIRE BETTER STAFF” • “More computers!” • “Be open to allowing a tiny library to connect even out of state; I’ve exhausted my hometown’s library!” • “You should rent out laptops $1 hour up to 3 to 4 hours.” • “I wish there was read with a dog every day.” • Patron didn’t like that she could only take 2 “Most Wanted” new books at a time. She didn’t want to leave a note but registered her complaint verbally with Ellie in the Children’s room. Commission Liaison Update – Commissioner Madgic stated there has been an increase in hateful rhetoric that the City Commissioners and City administration have received from some members of the public recently. She commented that it’s important to disagree freely about issues but it’s very important to be civil and kind in communication. Friends & Foundation Report – Director Johnson stated that they have just executed a Letter of Intent on the purchase of property on the west side of town today. There was a lot of back and forth, but a price has been agreed upon and the next step is that the Foundation has 30 days to present a purchase sales agreement, which then triggers a 120-day due diligence period. So, things are moving forward. The Friends of the Library Book sale grossed around $14,000 last weekend. It’s a little smaller than previous sales. The sale was held in the Library and space was limited. Adult Services and Outreach Department Head Ben Nielsen provided a presentation to the Library Board regarding his department and what they do. There being no further business, Trustee Mohr adjourned the meeting at 5:10 pm. 5 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Election of Officers MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Administration RECOMMENDATION:Appoint a chair and vice chair STRATEGIC PLAN:3.3 Friendly Community: Ensure Bozeman continues to welcome diversity through policies and public awareness. BACKGROUND:Per the Library Board of Trustees Bi-Laws - Elections and terms of office. Board officers shall be elected at the first regular meeting of the Board following July 1 of each year. The Chair and the Vice Chair shall be appointed members of the Board and shall hold offices for one year or until their successors are named. UNRESOLVED ISSUES:None ALTERNATIVES:N/A FISCAL EFFECTS:None Report compiled on: September 11, 2025 6 Memorandum REPORT TO:Library Board of Trustees FROM:City of Bozeman Sustainability SUBJECT:Library Solar Panel Addition MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Provide notice to the Trustees STRATEGIC PLAN:6.3 Climate Action: Reduce community and municipal Greenhouse Gas (GHG) emissions, increase the supply of clean and renewable energy; foster related businesses. BACKGROUND: The Library Solar Project is included in the City’s adopted budget for FY26 through the General Fund, and we have an approved DOE Energy Efficiency Conservation Block Grant contract to complete the installation. UNRESOLVED ISSUES:None ALTERNATIVES:N/A FISCAL EFFECTS:Library Solar expansion Report compiled on: July 1, 2025 7 Memorandum REPORT TO:Library Board of Trustees FROM:Library Trustee SUBJECT:Governance Policy MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Policy Discussion RECOMMENDATION:Move to Approve STRATEGIC PLAN:3.3 Friendly Community: Ensure Bozeman continues to welcome diversity through policies and public awareness. BACKGROUND:Policy Review UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: June 4, 2024 8 Memorandum REPORT TO:Library Board of Trustees FROM:Trustee of the Bozeman Public Library SUBJECT:Long-Range Planning RFP MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:RFP- discussion STRATEGIC PLAN:4.1 Informed Conversation on Growth: Continue developing an in-depth understanding of how Bozeman is growing and changing and proactively address change in a balanced and coordinated manner. BACKGROUND:Discussion and plans for a Library 50 year Plan UNRESOLVED ISSUES:No ALTERNATIVES:MOU regarding use of Library Property to include the parking lot FISCAL EFFECTS:N/A Report compiled on: September 11, 2025 9 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Director & Staff Reports / Correspondence MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Updates & Review STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Departmental news & monthly highlights UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: September Board Report 2025 Public Services.pdf FY25 Statistics Summary.pdf Adult Programming Outreach Youth Services Sept. Collection Management Report compiled on: September 10, 2025 10 September 2025 Public Services Department Board Report Prepared by Sarah Widger, Department Head swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell) Quarterly Statistics We gathered statistics twice over two-week stretches this summer, one July 8-July 21 and the next August 3- August 16. During these stretches of time: 30,864 people visited the library building and the bookmobile Staff answered • 7,261 reference questions, 794 of which were related to Early Literacy • 7,347 policy and procedure questions (what do I need to get a library card, how can I use the Work Bench, etc.) • 3,106 directional questions (where is the nonfiction section, where is the Buttercup Study Room, etc.) • 917 folks were shown how to use the self-checkout units • 580 program questions and 254 meeting/study room questions Summer Info Patron Visits New Cards Meeting Room Use June 30,668 525 111 July 32,004 468 113 August 33,712 601 138 Volunteer Update Recruitment is ongoing for new volunteer positions and additional volunteers for existing positions. Kate Adams met with each Department Head to identify potential volunteer needs, developed position descriptions for new roles, and started recruitment on 9 different volunteer tasks with a total of 17 vacancies. As of September 10, 4 positions remain open. New positions include dusting, fairy garden maintenance, library laundry, and puzzle exchange. Existing positions with vacancies include book mending, children’s room cleaning & shelving, holds pulling, and special delivery. The volunteer onboarding process is more robust than it has been in the past, complete with an interview before getting the background check completed by City of Bozeman Human Resources. New Printing Software Our mobile printing software has recently been updated to a much more user-friendly experience. “Princh” can be accessed on your phone or mobile device by visiting print.princh.com and entering the BPL Printer ID 108272. There is a space to upload multiple documents at once and change the settings for each document, including changing which pages of the document you want printed. 11 New Hires We welcomed three new staff members to the Public Services Department in August: Jon, Gaby, and Mystique. Below are snippets from the September Newsletter where they answered the questions: why they’re excited to work at BPL, why they love libraries, and a random fact about themselves. Read on to get to know them! Jon Gibson: Excited to work here because… I received my degree in English Literature from the University of Alabama, so I'm very excited to actually be gaining money from being around books instead of losing it! Favorite things related to libraries (book, music, resource, etc.): I love stories no matter if they come as books or movies or shows. Sci-Fi is my favorite subject, so I generally gravitate to Star Wars, Dune, and anything by Asimov. Random fun fact: I just married my best friend last month, so things have been very exciting lately. Mystique Fox: One of my favorite things about libraries is the way they allow you to learn while having fun through reading. I truly believe that much of my success in life stems from having access to libraries throughout my childhood. Growing up in poverty, libraries were a lifeline, completely free and filled with endless opportunities to explore subjects I would never have encountered otherwise. They opened doors to knowledge, imagination, and a world far beyond my immediate circumstances. Plus, let’s be honest, they have the Band of Brothers series. So, clearly, they’ve got everything you need. Excited to work here because… I love being part of a place that conjures wonder for people of all ages. Where else can you help someone time travel, quantum leap into other realms, or simply spark joy in the everyday? Not many I'd wager. That being said, I look forward to creating that experience for others as it has added such joy to my life. Random fun fact: I have a passion for all things numbers and data analysis which as I recently learned expands into the finance world. I love learning about stocks and can balance any budget thrown my way. Gaby Welch: Some of my favorite things related to libraries: Pride & Prejudice, The Lord of the Rings Trilogy, Wesley the Owl, The Good Place (TV Series), and bringing the community together. I am excited to be a part of providing resources for the community, helping patrons, and getting to know community better. I also am excited to get to know my coworkers and learn about new books to add to my list! A random fun fact about me is that I was a competition tap dancer as a teenager. Jon: Mystique: Gaby: 12 FY25 Stats857,964 30,169 Mobile LibraryCirculation See pg 3 588,170 BuildingCirculation See pg 2 380,186 eResourcesAccess See pg 4 F Y 2 5Statisti c s Total Circulation Page 1 Total Circulation - pg 1Building Circulation - pg 2Mobile Library Statistics - pg 3eResource Statistics - pg 4Program Statistics - pg 5Public Services Statistics - pg 6 13 FY25 Stats588,170 BuildingCirculation 247,739 18,817 321,524 Fiction 112,215 Nonfiction 82,406 Magazines 1,112 Non Print 50,027 Fiction 17,650 Nonfiction 506 Audio 657 Fiction 242,613 Nonfiction 49,188 Magazines 169 Non Print 29,554 Audio 7,478 Visual 40,353 Other 2,196 Audio 11,237 Visual 14,805 Other 3,512 B u i l d i n gCirculatio n Adult Collection Young AdultCollection Juvenile Collection Page 2 14 12,619 Visits to the Bookmobile 12,097 in FY24 716 Service Hours680 in FY24 763 Bookmobile Stops729 in FY24 572 Programs423 in FY24 30,169 3,625 532 25,985FY25 Stats156 New Library Cards 189 in FY24 JuvenileCollectionsAdultCollections M o b i l eLibrary Total Mobile Library Circulation Young AdultCollections Page 3 9,903 Program Attendees8,288 in FY24 15 FY25 Stats205,659 104,505 69,140 32,014 20,959 73,464 16,952 e R e s o u r c e s Most Popularwith Audiobooks 23,821 380,186 Total Use 21 eResources Over eBooks MagazinesDownloads Borrows Uses Streams Views Page 4 16 FY25 StatsP r o g r a m s 597 Adult & All Ages Programs 995 Youth Programs 7,423 Adult & All Ages Program Attendance 38,148 Youth Program Attendance 1,592 Programs 45,571 Program Attendees Program Breakdown Page 5 17 FY25 Stats326,415 Visits 5,636 New CardsCreated 66,495 Holds Placed byBozeman Patrons 289,347 Overdue NoticesSent 11,469 Items Sentvia Courier 15,677 Items Receivedvia Courier P u b l i cService s 2,921 Hours Open 1,402 Meeting RoomBookings Page 6 Prepared by Sarah Widger Public Services Department Head September 10, 2025 18 APO Department Report May-June 2025 Program Highlights Summer programming is off to a great start. We are continuing with our most popular programs, adding some new ones to meet new needs, and bringing back some summertime favorites. • Wednesday Walks with wildlife guide Ken Sinay has returned for another summer. This year we are doing it as an all ages program (Emily) • Media and Design Lab is a new program aimed at helping library super users continue their creative journey with a new design skill, principle, or software each week (Ben) • Quick Cooks is a new inter-generational program happening each Friday using locally sourced ingredients to make a quick recipe (Emily) • Summer Crafternoon programs kicked off with the ever popular book binding (Liz) • The Embroidery Machine was down for a few weeks being repaired, but returned in time for the June intro class (David) Outreach Highlights Outreach efforts continue as we work to help all people know about their Library and the wide variety of services here. We received a grant from the Friends and Foundation Book Sale Committee to purchase some new outreach supplies which we are hopping will improve our capabilities at events. • Partnered with the Friends and Foundation to host a booth at United Way’s Non-Profit Walk downtown (Emily) • MSU Graphic Design students toured our historical collections and learned how to use Microfilm (and the Library catalog (Ben) • Visited the Senior Center to share out resources that seniors can access from anywhere (Leslie) Communication and Branding Megan and Ben continue to serve on the communication team, along with Ellie (YS) and Hannah (CM). As part of these efforts Megan makes many graphic materials each month. Currently she is working toward bringing all library print and digital materials into compliance with brand guidelines. Recently she made several iterations of new meeting room signs which to create a consistent and user friendly experience. Ken Sinay talking on a Wednesday Walk Book binding project at Crafternoon Ben showing microfilm to MSU students 19 Summer Learning at your Bozeman Public Library came to a roaring finale on Friday, August 15 with araucous Dragon Festival on the front plaza. We conservatively estimate that 400 kids and 400 adultsattended this two-hour celebration of children’s joy and learning. The Bozeman Fire Department talkedfire safety and kids explored a fire engine. Tinworks Art helped kids sculpt tiny clay dragons. The TrebleMakers serenaded families with bluegrass standards. Kids met a real life (puppet) dragon who dispensedmagical jelly beans. Over 25 Library staff and volunteers invited kids to build castles, taste test hot sauce,roast s’mores over dragon flames, design dragon headdresses, hatch dragon eggs, and much more at 15+play stations. It was beautiful to see the community come together to play. -Ellie Newell, Youth Services Department Head Children’sRoomRenovation The City Council approvedour contract with MSR for thefirst stage of design work andstakeholder engagement. Therenovation committee will bemeeting in early October tobegin work and MSR isplanning a site visit the firstweek of November. Broaderpublic communication aboutthis project will begin soon.Funds raised at the Friendsand Foundation Gala onOctober 4 will support therenovation. YOUTH SERVICES B O Z E M AN P U B L I C LI B R A R Y S E PT EM B E R 20 2 5 800+ ATTEND DRAGON FEST 20 Jennifer Lemon and Katie Biehl both achieved recertification through the Montana State Library. Congratulations. O T H E R N E W S : I have attached the eLibrary statistics for FY24 and FY25 so trends can be identified. E L I B R A R Y S T A T I S T I C S Inventory eLibrary statistics JUV World Language Collection Lending Key (book club kits) launch PITS training/launch N E W S B A N K S T A T I S T I C S 2 0 2 4 /2 0 2 5 prepared by: Carmen Clark (Department Head Collection Management) COLLECTION MANAGEMENT REPORT SUMMER 2025 A T A G L A N C E 21 22 Ancestry Academic Search Blackstone Culturegrams FY24 9,618 478 N/A 7,473 FY25 1,366 791 912 7,303 Consumer Reports CreativeBug Hoopla Kanopy FY24 7,819 1,325 21,846 15,529 FY25 10,030 1,630 20,959 16,952 Lib. Speakers Cons.LinkeIn Learning Newsbank Novelist FY24 N/A 5,652 10,356 1,996 FY25 3,810 6,848 23,821 1,965 NYT NYT Cooking Overdrive Audio Overdrive eBook FY24 16,965 530 97,866 67,840 FY25 64,825 8,639 104,505 69,140 Overdrive Magazines Transparent Language WorldBook FY24 26,062 3,609 714 FY25 32,014 2,884 1,306 23 Memorandum REPORT TO:Library Board of Trustees FROM:City of Bozeman SUBJECT:Commission Liaison Update MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion-City of Bozeman Commission Updates STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Standing item on the Library Board of Trustees agenda - City Commissioner Liaison provides an update of pertinent information for the Library. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: April 9, 2025 24 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library Friends & Foundation SUBJECT:Friends & Foundation Report MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion/Highlights STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Standing item on the Library Board of Trustees agenda - Friends & Foundation provides an update of pertinent information for the Library. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: April 9, 2025 25