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HomeMy WebLinkAbout10-23-25 - Urban Parks and Forestry Board - Agendas & Packet MaterialsA. Call to Order - 6:00 PM B. Disclosures C. Changes to the Agenda D. Public Service Announcements E. Approval of Minutes E.1 Approve Minutes from July 24, 2025 Urban Parks and Forestry Board Meeting (Bajwa) E.2 Approve Minutes from June 26, 2025 Urban Parks and Forestry Board Meeting (Bajwa) THE URBAN PARKS AND FORESTRY BOARD OF BOZEMAN, MONTANA UPF AGENDA Thursday, October 23, 2025 General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Mitch Overton, moverton@bozeman.net This meeting will be held both in-person and also using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 346 248 7799 Access code: 934 5616 9186 Approve Minutes from July 24, 2025 Urban Parks and Forestry Board Meeting Approve Minutes from June 26, 2025 Urban Parks and Forestry Board Meeting 1 E.3 Approve Minutes from May 22, 2025 Urban Parks and Forestry Board Meeting (Bajwa) F. Consent Items G. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board H. Special Presentations H.1 Water Adequacy for Residential Development (WARD) Ballot Education Presentation (Kohtz, Fine) H.2 Forestry Division Update: 2026 Urban Forest Management Plan (Nordquest) I. Action Items I.1 Select alternative date for November and December 2025 Urban Parks and Forestry Board Meetings(Overton) J. FYI/Discussion J.1 Board Terms and Applications(Overton) J.2 Changes to Board Online Attendance and Quorum Policy (Overton) J.3 Director's Update(Overton) K. Adjournment Approve Minutes from May 22, 2025 Urban Parks and Forestry Board Meeting This is the time to comment on any non-agenda matter falling within the scope of the Urban Parks & Forestry Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Board can be found on their Laserfiche repository page. This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm. Citizen Advisory Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Parks and Recreation Director Anhad Bajwa, Administrative Assistant II SUBJECT:Approve Minutes from July 24, 2025 Urban Parks and Forestry Board Meeting MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve Minutes from July 24, 2025 Urban Parks and Forestry Board Meeting STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's Citizen Advisory Board Manual, all Boards must have minutes taken and approved. Prepared minutes will be provided for approval by the board at the next scheduled meeting. Staff will make any corrections identified to the minutes before submitting them to the City Clerk's Office. UNRESOLVED ISSUES:As suggested by the UPF Board. ALTERNATIVES:As suggested by the UPF Board. FISCAL EFFECTS:None. Attachments: 72425_Minutes.pdf Report compiled on: August 20, 2025 3 Urban Parks & Forestry Board Meeting Minutes, 7/24/2025 Page 1 of 2 URBAN PARKS & FORESTRY BOARD MEETING OF BOZEMAN, MONTANA MINUTES 7/24/2025 A) 00:08:02 Call to Order - 6:00 PM B) 00:09:48 Disclosures C) 00:10:16 Changes to the Agenda D) 00:10:26 Public Service Announcements E) 00:12:06 Approval of Minutes F) Consent Items G) Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board H) Special Presentations I) 00:12:53 Action Items I.1 00:13:06 Approve the Park Land Trust 2025 Community Grant Program Funding Recommendation and Authorize the Parks and Recreation Director to Initiate Grant Agreements Grant Summary and Funding Recommendation.pdf 1_BSF.pdf 2_Bozeman-Sunrise-Rotary.pdf 3_Ability-MT.pdf 4_Library.pdf 5_GWC.pdf 6_MIFSI-HRDC.pdf 7_Mountain-Time-Arts.pdf 8-Emily-Dickinson.pdf 4 Urban Parks & Forestry Board Meeting Minutes, 7/24/2025 Page 2 of 2 00:56:22 Motion to approve Approve the Park Land Trust 2025 Community Grant Program Funding Recommendation and Authorize the Parks and Recreation Director to Initiate Grant Agreements Teri Lumsden: Motion Brandt Berube: 2nd -00:00:01 Vote on the Motion to approve Approve the Park Land Trust 2025 Community Grant Program Funding Recommendation and Authorize the Parks and Recreation Director to Initiate Grant Agreements The Motion carried 5 - 0. Approve: Dan Fenn Donald Ulrich Madisynn Weber Teri Lumsden Brandt Berube Disapprove: None K) 00:59:32 Adjournment 5 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Parks and Recreation Director Anhad Bajwa, Administrative Assistant II SUBJECT:Approve Minutes from June 26, 2025 Urban Parks and Forestry Board Meeting MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve Minutes from June 26, 2025 Urban Parks and Forestry Board Meeting STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's Citizen Advisory Board Manual, all Boards must have minutes taken and approved. Prepared minutes will be provided for approval by the board at the next scheduled meeting. Staff will make any corrections identified to the minutes before submitting them to the City Clerk's Office. UNRESOLVED ISSUES:As suggested by the UPF Board. ALTERNATIVES:As suggested by the UPF Board. FISCAL EFFECTS:None. Attachments: 62625_Miunutes.pdf Report compiled on: August 20, 2025 6 Urban Parks & Forestry Board Meeting Minutes, 6/26/2025 Page 1 of 3 URBAN PARKS & FORESTRY BOARD MEETING OF BOZEMAN, MONTANA MINUTES 6/26/2025 A) 00:00:57 Call to Order - 6:00 PM B) 00:02:43 Disclosures Teri Lumsden member of Bozeman Sunrise Rotary Club, and daughter attends Emily Dickinson School. C) 00:03:37 Changes to the Agenda D) 00:03:54 Public Service Announcements E) Approval of Minutes F) 00:04:16 Consent Items G) 00:04:19 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board H) Special Presentations I) 00:06:02 Action Items I.1 Discussion and Presentation of Applications for the Park Land Trust 2025 Community Grant Program 1_BSF.pdf 2_Bozeman-Sunrise-Rotary.pdf 3_Ability-MT.pdf 4_Library.pdf 5_GWC.pdf 6_MIFSI-HRDC.pdf 7_Mountain-Time-Arts.pdf 7 Urban Parks & Forestry Board Meeting Minutes, 6/26/2025 Page 2 of 3 8-Emily-Dickinson.pdf 00:06:16 Staff Presentation Parks Planner and Development Manager (PPDM) Addi Jadin introduced the applicants. 00:12:03 Bridger Ski Foundation presented. 00:18:11 Questions of Applicant 00:27:11 Ability Montana presented Lindley Park Accessible Trails Project. 00:33:52 Questions of Applicants 00:39:29 Library Foundation presented Bozeman Library Music Garden. 00:43:27 Questions of Applicant 00:55:15 Gallatin Watershed Council presented. 00:55:23 Questions of Applicant 01:05:35 Garden Manager at Story Mill Park, Cally Ward and Assistant Director of Buffalo Nations Food System Initiative Merritt Davis presented. 01:08:56 Questions of Applicants 01:12:29 Mountain Time Arts presented an Art Installation of two mosaics on Bozeman Creek. 01:17:49 Questions of Applicant 01:23:40 Emily Dickinson Pavilion presentation. 01:31:25 Questions of Applicants 01:39:40 Public Comment There was no Public Comment 01:40:07 Discussion J) FYI/Discussion K) 02:02:04 Adjournment 8 Urban Parks & Forestry Board Meeting Minutes, 6/26/2025 Page 3 of 3 9 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Parks and Recreation Director Anhad Bajwa, Administrative Assistant II SUBJECT:Approve Minutes from May 22, 2025 Urban Parks and Forestry Board Meeting MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve Minutes from May 22, 2025 Urban Parks and Forestry Board Meeting STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's Citizen Advisory Board Manual, all Boards must have minutes taken and approved. Prepared minutes will be provided for approval by the board at the next scheduled meeting. Staff will make any corrections identified to the minutes before submitting them to the City Clerk's Office. UNRESOLVED ISSUES:As suggested by the UPF Board. ALTERNATIVES:As suggested by the UPF Board. FISCAL EFFECTS:None. Attachments: 052225_Minutes.pdf Report compiled on: August 20, 2025 10 Urban Parks & Forestry Board Meeting Minutes, 5/22/2025 Page 1 of 2 URBAN PARKS & FORESTRY BOARD MEETING OF BOZEMAN, MONTANA MINUTES 5/22/2025 A) 00:03:18 Call to Order - 6:00 PM B) 00:03:43 Disclosures Teri lives in the Cattail Creek Corridor and is also a member of the Sunrise Rotary Club. She is the forthcoming president for the Sunrise Rotary Club. Brandt is currently renting a unit in the Cattail Creek Corridor. C) 00:03:27 Changes to the Agenda none D) 00:04:55 Approval of Minutes D.1 00:05:03 Approve Minutes from March 27, 2025 Urban Parks and Forestry Board Meeting. Urban Parks and Forestry Board Meeting 3-27-25.pdf 00:05:07 Motion to approve Approve Minutes from March 27, 2025 Urban Parks and Forestry Board Meeting. Brandt Berube: Motion Teri Lumsden: 2nd 00:05:25 Vote on the Motion to approve Approve Minutes from March 27, 2025 Urban Parks and Forestry Board Meeting. The Motion carried 5 - 0. Approve: Dan Fenn Madisynn Weber 11 Urban Parks & Forestry Board Meeting Minutes, 5/22/2025 Page 2 of 2 Teri Lumsden Brandt Berube Joe Cartwright Disapprove: None E) 00:06:02 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board F) FYI/Discussion F.1 00:13:44 Park Land Trust Community Grant Program 2025-Community-Grant-Program-Description.pdf Community_Grant_Program_Application.docx F.2 00:57:03 Planning and Development Update on Parks, Recreation and Active Transportation Plan Implementation G) 01:38:47 Adjournment 12 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Takami Clark, Communications & Engagement Manager SUBJECT:Water Adequacy for Residential Development (WARD) Ballot Education Presentation MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to presentation, ask questions STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The City of Bozeman is educating the public on a November 2025 ballot issue called the Water Adequacy for Residential Development (WARD) initiative. This initiative was created by a special-interest group and is not a policy of the City of Bozeman. It could have a significant effect on the City’s ability to provide water for future residents and businesses and may lead to a lower overall production of all types of housing. The City's effort to educate voters on this initiative is not intended to advocate for or against the initiative; rather, the educational effort is to bring to light how the initiative will affect city operations, including how the City works to accommodate the development of new housing in our community and the City’s effort to provide our community with the water it relies on. UNRESOLVED ISSUES:None ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: LivableBozeman Updated Sept. 23.pdf Report compiled on: September 4, 2025 13 14 The WARD Initiative A citizen special interest group initiative that received enough signatures to appear on the 2025 November ballot. This is not a policy created by the City. It seeks to change the city code to require developers who seek to use cash-in- lieu of water rights for development to provide affordable housing. 15 Today, in Bozeman 16 ●Since 2022, we have 1777 affordable units built, under construction or in the pipeline ●Over $120M has been spent in subsidies on those projects ●Vacancy rates have been quoted at 12%; rent increases have slowed Growth has slowed to 1.4% after an average of 3.7% from 2013-2023 17 Background: Current Water Adequacy Policy ●Current Policy went into effect in 1984 ●Requires that projected water demand of new development be offset by one or more of these options: ○Reduce demand with water conservation systems and techniques ○Pay cash-in-lieu of water rights and City acquires the water rights ○Bring useable water rights to the City ●99% of development utilizes cash-in-lieu and is highly efficient due to being able to connect to existing city infrastructure 18 WARD’s Ballot Language The Bozeman Water Adequacy Initiative amends 38.410.130.D of the Bozeman Municipal Code to allow development to pay cash-in-lieu of water rights only if the development provides 33% or more of the dwelling units as restricted by deed for 99 years or as long as the law allows and sold at 120% or less of area median income (AMI) or rented at 60% or less of AMI. This applies to all residential development of three units or more. The initiative also repeals the ability of residential development to satisfy its water adequacy requirements by implementing offsite water efficiency or conservation measures. Ballot language does not include the ordinance. View the ordinance by scanning the code. 19 Alternatives if proposed ballot initiative is approved by voters 1.Access to cash-in-lieu of water rights tool becomes restricted requiring 33% of housing product be provided as affordable housing 2.Developers work to secure their own water rights,which can take anywhere from 5 to 8 years. 3.Developers can implement only on-site water efficiency or conservation measures to limit impact, with the remaining water demand coming from #1 or 2.Off-site water conservation measures option would be removed under WARD. 20 Water Facts 21 Current Water Supply Snapshot Hyalite Creek Watershed 40%Bozeman CreekWatershed 40% Lyman Spring 20% 22 Facts about Water Adequacy in Bozeman, Montana ●Bozeman is not at risk of running out of water.When a developer proposes new housing,the city must ensure there is adequate water. ●In a normal water year, Bozeman only uses 43% of its current water supply, in a significant drought year, it increases to 60%. ●Bozeman proactively manages water usage through our conservation program. ●Bozeman continues to develop and implement new water conservation measures and water supplies according to our long-term water supply plan (Integrated Water Resources Plan) 23 Housing Facts 24 Facts About Affordable Housing in Bozeman ●Area Median Income (AMI) Definitions ●Past affordable housing projects required subsidies. The lower the AMI thresholds, the more subsidies are necessary ○Under WARD’s levels, ZERO new units have been developed over the past 5 years without subsidy ●Affordable housing is expensive to build due to rising costs of land, labor, materials, and lending ●The city is working with public, private, and nonprofit partners to make affordable housing a reality ●Policies are based on local data and community input, with the goal of balancing affordability, smart growth, and neighborhood character ●A study we have done through the Affordable Housing Ordinance showed that developers could only designate 5% of their units as affordable –anything beyond that does not pencil out. 25 EPS Study ●Economic & Planning Systems Inc. (EPS), a third-party consultant, analyzed costs and revenues to calculate profit margins for housing projects ●Under current market with WARD’s affordability requirement, NO developments are feasible ●In order for development to occur under WARD, developer must secure their own water rights or receive significant subsidies Multifamily Development (90-unit Apartment Complex): SFD SFD Description Baseline 33% Set Aside Profit Margin per Unit Sale Revenues $783,815 $676,754 Land cost -$150,000 -$150,000 Construction costs -$528,000 -$528,000 Cost of sale -$27,434 -$23,686 Profit/Loss $78,382 -$24,933 Profit Margin 10.0%-3.7% Total Units 30 30 Total Profit/Loss $2,351,445 -$747,975 Source: Economic & Planning Systems Single Family Home Developments (30-unit development): Description Baseline 33% Set Aside Difference Total Development Costs $26,820,000 $26,820,000 $0 Net Operating Income $1,344,600 $1,175,652 -$168,948 Yield on Cost Target 6.5%6.5%-- Feasible Development Cost $20,686,154 $18,086,954 -$2,599,200 Value/Profit or Gap -$6,133,846 -$8,733,046 -$2,599,200 per Unit -$68,154 -$97,034 -$28,880 Source: Economic & Planning Systems 26 Development within Bozeman is Most Water Sustainable Gallons per Capita Day Water Use Bozeman = 114 GPCD Others in Montana = 163 GPCD (average) Comparable Cities = Boulder, CO: 133 GPCD Denver, CO: 140 GPCD Bend, OR: 157 GPCD Gallons per Household Day Water Use Bozeman: 188 GPHD National average: 254 GPHD Arid Western states: 314 GPHD City has the experts to efficiently develop water supply, water rights, and conservation to stay in front of development demands 27 WARD’s Impact on Housing The requirement that 33% of housing units in new developments must be affordable to have access to the city’s cash-in-lieu of water rights could limit housing supply because: ○Housing developers rely on a mix of market-rate units and affordable housing units to cover the cost of building. Requiring a high number of affordable housing units will make it difficult for projects to secure financing or cover construction costs. ■Developers may try to make non-affordable units subsidize affordable ones, increasing costs for 2/3rds of the homeowners in their projects. ○If developers are not coming to Bozeman to build additional housing, the demand for housing will increase, causing prices to increase. ○Developers may look to other areas to build instead, such as the County, which may increase commuting and negatively impact the environment. 28 What We Can Do Together 29 All Hands A collective solution to a sustainable future. A true partnership to address the various pressure points of housing in the city means bringing everyone to the table. Join us as we work on the Community Housing Action Plan and Integrated Water Resources Plan to plan for our future water supply and affordable housing. 30 The November 4 election Considerations 31 Remember to Vote by November 4 ●Ballots will be mailed by Oct. 17 ●Ballots should be returned by mail or dropped off at an official drop- off location ●Residents can check their registration status by visiting voterportal.mt.gov 32 Remember to Get the Facts on the WARD Initiative ●It is unlikely that this initiative will result in more affordable housing due to the high costs and 33% requirement. ●At this time, Bozeman is not at risk for running out of water, we proactively plan our water supply and emphasize water conservation to ensure current and future resident have access to water. ●There is no “silver bullet”to make housing more affordable.Another regulatory barrier creates barriers to comprehensive solutions. 33 Questions? For more information, go to engage.bozeman.net/ward 34 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Overton SUBJECT:Forestry Division Update: 2026 Urban Forest Management Plan MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:N/A STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The Forestry Division is seeking to update its 2016 Urban Forest Management Plan (UFMP). A Request for Proposals (RFP) was published on Saturday, October 11th for this effort; details of this RFP and overall development of a 2026 UFMP will be discussed by Forestry Division Manager Alex Nordquest. UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: Forestry Update - UPF Board - Sep 25 - 25 - Draft.pptx Report compiled on: October 8, 2025 35 Thursday, October 23rd, 2025 Forestry Division Update: 2026 Urban Forest Management Plan 36 2026 Urban Forest Management Plan •Comprehensive guiding document for all Forestry Operations o Update key stats on Tree Infrastructure: the current condition & characteristics of the urban forest. o Offer Recommendations on Staffing, Budget, Community Outreach o Address current concerns of staff, management, public •Scope for Request for Proposal & Develop Community Engagement Plan •Timeline: now through Fall ‘26 37 Review: 2016 UFMP •3 Main Sections o Tree Infrastructure – current condition of trees (size, species, etc.) o Management – staff and contracting, budget o Community Engagement – raise awareness, recommend partnerships & programs •7 Essential Elements (Overall Goal) •Emerald Ash Borer – Course of Action Plan •Lots of charts, graphs, Cost-Benefit Analyses… recommendations that we can pick from •Mgmt Plan + Staff Expertise = Success! 38 Review: 2016 UFMP •3 Main Sections o Tree Infrastructure – current condition o Values are quite outdated today o Ash: 47% vs. 23% 39 Review: 2016 UFMP •3 Main Sections o Management – staff and contracting, budget o Again, values are quite outdated 40 41 Review: 2016 UFMP •3 Main Sections o Tree Infrastructure – current condition o Management – staff and contracting, budget o Community Engagement – raise awareness •7 Essential Elements (Overall Goal) •Emerald Ash Borer – Course of Action Plan •Lots of charts, graphs, Cost-Benefit Analyses… recommendations that we can pick from •UFMP + Staff Implement = Success! 42 Review: 2016 UFMP 7 Essential Elements (Overall Goal) All of these are done; or ongoing •Create an urban forester position to oversee Bozeman’s urban forest. •Plant a new generation of trees with appropriate species diversity. •Establish a systematic and coordinated detection effort for EAB. •Remove trees that are deemed hazardous, in poor condition, or inappropriate locations. •Establish a healthy and vibrant relationship with the community. •Complete and maintain the tree inventory. •Implement a proactive maintenance cycle. 43 Review: 2016 UFMP 7 Essential Elements (Overall Goal) All of these are done; or ongoing •Create an urban forester position to oversee Bozeman’s urban forest. •Plant a new generation of trees with appropriate species diversity. •Establish a systematic and coordinated detection effort for EAB. •Remove trees that are deemed hazardous, in poor condition, or inappropriate locations. •Establish a healthy and vibrant relationship with the community. •Complete and maintain the tree inventory. •Implement a proactive maintenance cycle. 44 Scope: 2026 UFMP 7 Essential Elements (Overall Goal) We need new areas of focus •Establish a healthy and vibrant relationship with the community. •Implement a proactive maintenance cycle. •Expand on Species Diversity efforts (A tree nursery, More native trees in parks, watercourse setbacks, etc.). •Work towards a determined % Canopy Cover goal for City limits. •New guidance for young plantings & tree establishment; mature tree impacts during new development. •Strengthen relationship with Planning & Development, other Dept’s. •A Forestry crew focused solely on Parks (Not Blvd Trees). 45 2026 Urban Forest Management Plan •Comprehensive guiding document for all Forestry Operations o Update key stats on Tree Infrastructure: the current condition & characteristics of the urban forest. o Offer Recommendations on Staffing, Budget, Community Outreach o Address current tree concerns of staff, management, public •Scope for Request for Proposal •Develop Community Engagement Plan •Timeline: now through Fall ‘26 46 2026 Urban Forest Management Plan •Scope for Request for Proposal •Tree Infrastructure – analyze our tree inventory data, software; determine a % canopy cover goal •Staffing & Equipment – Assess staffing and vehicle levels, contract budget •Planning & Development – Recommend better ways to accept new plantings, approve planning process, construction impacts, Heritage Tree Program; review Municipal Code •Community Engagement – Strengthen/Expand current volunteer initiatives, outreach/education efforts •Insect & Disease, Disaster Preparedness – Emerald Ash Borer, Climate Change prep 47 2026 Urban Forest Management Plan •Comprehensive guiding document for all Forestry Operations o Update key stats on Tree Infrastructure: the current condition & characteristics of the urban forest. o Offer Recommendations on Staffing, Budget, Community Outreach o Address current tree concerns of staff, management, public •Scope for Request for Proposal •Develop Community Engagement Plan •Timeline: now through Fall ‘26 48 2026 UFMP Develop Community Engagement Plan •Consultant to host meetings: General Public UPF Board – Work Sessions Final Presentation to City Commission •Consistent with other City Projects’ outreach efforts •Creative ideas for meetings •Who is our audience? o General Public o Students (Give your PARENTS homework!) o Industry (Arborists, Landscape) o MSU (Horticulture, Schutter Lab, etc.) 49 2026 Urban Forest Management Plan •Comprehensive guiding document for all Forestry Operations o Update key stats on Tree Infrastructure: the current condition & characteristics of the urban forest. o Offer Recommendations on Staffing, Budget, Community Outreach o Address current tree concerns with staff, management, public input •Develop Community Engagement Plan and Request for Proposal •Timeline: now through Fall ‘26 50 2026 UFMP Ideal Timeline •Oct ‘25: RFP out nationwide for potential consultants; Community Engagement Plan in development •Nov-Dec ‘25: Score and Select qualified candidate; Award Contract. Develop Framework and Core Items •Jan-June ‘26: Host Public Work Sessions, UPF Board Work Sessions; Refine plan based on feedback •Aug-Sep ‘26: Final Revisions •Oct ‘26: Present Finished Version to City Commission for Adoption 51 2026 Urban Forest Management Plan UPF Board – How can you help? •Work Sessions with Consultant •Ideas/Suggestions for Community Engagement Plan •Attendance, Promotion of the plan process 52 Branch Out Bozeman •Ongoing partnership with Gallatin Watershed Council •Volunteer Planting Events! o 20 Trees @ Arbor Day o 40 Trees throughout the summer •Dedicated BOB Website Coming Soon o Just about ready! 53 Bob Website 54 BOB Website 1) Clearly explains the partnership between GWC and City, but on its own website. 2) Focus on trees for: Water Quality, Urban Heat, Equity. 3) Volunteer Events, Education, Donations. 4) Future home of Tree Canopy Map. 55 BOB Website 56 BOB Website 57 Questions/Comments? 58 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Director of Parks and Recreation SUBJECT:Select alternative date for November and December 2025 Urban Parks and Forestry Board Meetings MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Select alternative date for November and December 2025 Urban Parks and Forestry Board Meetings STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The November and December 2025 Urban Parks and Forestry Board Meetings coincide with the Thanksgiving and Christmas Holidays. We would like to propose moving the November Board Meeting to: Monday, November 10th any Friday December Board Meeting to: Friday, December 5th Monday, December 8th Friday, December 12th Thursday, December 18th Friday, December 19th UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Report compiled on: October 16, 2025 59 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Director of Parks and Recreation SUBJECT:Board Terms and Applications MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Board Terms and Applications STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:Review Terms of existing Board Who's term ends this year Who is eligible to apply for another term UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Attachments: URBAN PARKS AND FORESTRY BOARD MEMBERS.pdf Report compiled on: October 17, 2025 60 URBAN PARKS AND FORESTRY BOARD MEMBERS Dan Fenn (Chair) • 2nd Term • November 16, 2021 – December 31, 2025 Donlad Ulrich (Vice-Chair) • 2nd Term • November 16, 2021 – December 31, 2025 Teri Lumsden • 1st Term • December 19, 2023 – December 31, 2025 Madisynn Weber • 1st Term • December 19, 2023 – December 31, 2025 Joe Cartwright • 1st Term • December 17, 2024 – December 31, 2026 Brandt Berube • 1st Term • March 05, 2024 – December 21, 2026 61 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Director of Parks and Recreation SUBJECT:Changes to Board Online Attendance and Quorum Policy MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Changes to Board Online Attendance and Quorum Policy STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:Review recently adopted on-line attendance policies and qualifying for quorum. - A Resolution of the City Commission of the City of Bozeman, Montana, reestablished procedures and criteria for when a City Commissioner of Member of a City Board, Agency, or Committee may participate remotely in a public meeting. UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Attachments: Resolution 2025-63.pdf Report compiled on: October 17, 2025 62 Version April 2020 Resolution 2025-63 Page 1 of 4 RESOLUTION 2025-63 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, REESTABLISHING PROCEDURES AND CRITERIA FOR WHEN A CITY COMMISSIONER OR MEMBER OF A CITY BOARD, AGENCY, OR COMMITTEE MAY PARTICIPATE REMOTELY IN A PUBLIC MEETING. WHEREAS, pursuant to 2-3-103, MCA, and the Montana Constitution, the City of Bozeman must establish procedures for permitting and encouraging the public to participate in decisions of the City Commission and of the City’s boards, committees, or agencies that are of significant interest to the public; and WHEREAS, the City has adopted such procedures through Chapter 2, Article 2, Bozeman Municipal Code, among others; and WHEREAS, the City Commission adopted Resolution 5421 establishing standards related to remote participation; and WHEREAS, the Commission desires to readopt procedures to authorize members of the commission and the City’s boards, committees, and agencies to participate remotely under specific circumstances and conditions while ensuring such remote participation fulfills the City’s obligation to permit and encourage public participation; specifically, the Commission desires to adjust the requirements allowing one member of a board participating remotely to qualify for purposes of determining a quorum. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6373 Version April 2020 Resolution 2025-63 Page 2 of 4 SECTION 1: Pursuant to 2.02.110, BMC, the City Commission hereby establishes the following criteria that must be met and procedures that must be followed to authorize a commissioner or a member of a City board, agency, or committee to attend a public meeting through remote participation. Whenever this policy refers to a city commissioner the same criteria and procedures apply to members of City boards, agencies and committees unless a specific standard applies. 1. Remote participation may be available only upon a determination by the City Manager that the City has the technological and administrative capacity to support remote participation. 2. City commissioners are expected to attend meetings in person. 3. Remote participation means attendance by a city commissioner at any meeting of the city commission through the use of technology such as a video meeting software application. 4. Remote participation may be authorized by the presiding officer or by three commissioners not including the commissioner requesting to participate remotely. 5. Pursuant to 2.02.090, BMC, a quorum of the commission consists of three commissioners. For a commissioner to participate remotely, a quorum of the commission must be physically present in the meeting room. The presiding officer of the meeting must be physically present in the meeting room. 6. A commissioner seeking to participate in a meeting remotely must use best efforts to submit their request to the presiding officer, city manager, and city clerk at least 24 hours prior to the start of the meeting. 7. Remote participation may be authorized only under the following circumstances: a. A health condition applicable to the commissioner or a person in the commissioner’s care; b. A urgent community circumstance; or c. Business or other personal circumstances limiting the commissioner’s ability to participate in-person. 8. The Commissioner participating remotely must ensure the equipment and technology the commissioner uses meets the following: Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6474 Version April 2020 Resolution 2025-63 Page 3 of 4 a. Each member of the commission and the public (including those in-person and attending remotely) must be able to adequately see and hear the commissioner participating remotely; b. The commissioner participating remotely must be able to adequately see and hear the other commissioners, City staff, and the public; c. The commissioner participating remotely must be able to reasonably observe all materials reviewed and discussed by the commission during the meeting; and d. The commissioner participating remotely must ensure they have a suitable location from which to participate and must ensure they do not communicate with others not in the meeting regarding matters on the agenda. 9. Telephonic participation is not authorized; however, a commissioner may be authorized to participate by telephone if during the meeting the video software application fails. 10. A commissioner may be authorized to participate remotely pursuant to any single request for no more than two consecutive meetings. A commissioner must submit a subsequent request to participate remotely for any additional meetings but in no case may a commissioner be authorized to participate remotely for more than four (4) meetings in any calendar year. 11. This policy does not authorize the City to conduct public meetings of the city commission or of a city board, agency or committee wherein the public’s only means of participation in the meeting is through remote methods. If a meeting is to occur limiting the public to only remote participation, such a decision may be made only upon a determination that public health or safety necessitates a fully remote meeting. For the city commission such a decision may be made by the presiding officer. For boards such a decision may be made by the city manager. 12. The commission hereby authorizes remote participation by members of city boards and agencies where the majority of members are appointed by the City. Prior to a board member participating remotely the City Manager must approve the board having access to remote participation. In addition: a. A majority of the minimum required quorum must be in person. The chair may consider one member participating remotely as counting toward the required quorum. b. Determinations of whether a board member can participate in a meeting remotely may be made only by the chair. Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6575 Version April 2020 Resolution 2025-63 Page 4 of 4 c. The board member seeking to participate remotely must use best efforts to notify the city clerk, the chair, the commission liaison, and the staff liaison at least 24 hours prior to the start of the meeting. d. The presiding officer must be in person at the meeting. SECTION 2: SAVINGS CLAUSE This Resolution does not affect the rights and duties that matured, or proceedings that were begun before the effective date of this Resolution. SECTION 3: REPEALER Resolution 5421 is repealed in its entirety. PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 7th day of October 2025. ___________________________________ TERRY CUNNINGHAM Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6676 Certificate Of Completion Envelope Id: 8EE57B36-443D-467A-BDB5-60D408DD0148 Status: Completed Subject: Complete with Docusign: L.1 Res 2025-63 Adjusting_Remote_Paricipation_for_Brds_9_29_25_gs.pdf Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Mike Maas AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Stamps: 1 PO Box 1230 Bozeman, MT 59771 Mmaas@bozeman.net IP Address: 155.190.3.6 Record Tracking Status: Original 10/8/2025 2:06:20 PM Holder: Mike Maas Mmaas@bozeman.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Bozeman Location: Docusign Signer Events Signature Timestamp Terry Cunningham tcunningham@bozeman.net Mayor City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2600:100e:b060:4fa4:1485:7b6d:c6ab:804 Signed using mobile Sent: 10/8/2025 2:07:19 PM Viewed: 10/8/2025 2:27:53 PM Signed: 10/8/2025 2:28:00 PM Electronic Record and Signature Disclosure: Accepted: 6/29/2021 4:59:06 PM ID: 47eea7cb-ba9e-4f63-bb08-c11196c7c534 Greg Sullivan gsullivan@bozeman.net Bozeman City Attorney City of Bozeman, Montana Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.6 Sent: 10/8/2025 2:28:01 PM Viewed: 10/8/2025 5:11:34 PM Signed: 10/8/2025 5:11:42 PM Electronic Record and Signature Disclosure: Accepted: 10/8/2025 5:11:34 PM ID: 78642d8d-83b4-4684-b4a7-e57fecbe96d7 Mike Maas Mmaas@bozeman.net City Clerk City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.94.236.112 Sent: 10/8/2025 5:11:44 PM Viewed: 10/9/2025 11:03:46 AM Signed: 10/9/2025 11:05:18 AM Electronic Record and Signature Disclosure: Accepted: 1/6/2020 4:08:14 PM ID: 79370d6f-72a4-4837-866f-9ec31f00062f In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp 6777 Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/8/2025 2:07:19 PM Certified Delivered Security Checked 10/9/2025 11:03:46 AM Signing Complete Security Checked 10/9/2025 11:05:18 AM Completed Security Checked 10/9/2025 11:05:18 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure 6878 CONSUMER DISCLOSURE From time to time, City of Bozeman (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ‘I agree’ button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign ‘Withdraw Consent’ form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/9/2018 4:06:02 PM Parties agreed to: Terry Cunningham, Greg Sullivan, Mike Maas 6979 How to contact City of Bozeman: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jolson@bozeman.net To advise City of Bozeman of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at jolson@bozeman.net and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system. To request paper copies from City of Bozeman To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Bozeman To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows® 2000, Windows® XP, Windows Vista®; Mac OS® X Browsers: Final release versions of Internet Explorer® 6.0 or above (Windows only); Mozilla Firefox 2.0 or above (Windows and Mac); Safari™ 3.0 or above (Mac only) PDF Reader: Acrobat® or similar software may be required to view and print PDF files Screen Resolution: 800 x 600 minimum 7080 Enabled Security Settings: Allow per session cookies ** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g. beta) versions of operating systems and browsers are not supported. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the ‘I agree’ button below. By checking the ‘I agree’ box, I confirm that:  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify City of Bozeman as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Bozeman during the course of my relationship with you. 7181 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Mitch Overton, Director of Parks and Recreation SUBJECT:Director's Update MEETING DATE:October 23, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Director's Update STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:General update on projects and activity within the Department for Board information. UNRESOLVED ISSUES:n/a ALTERNATIVES:n/a FISCAL EFFECTS:n/a Report compiled on: October 17, 2025 72 Version April 2020 Resolution 2025-63 Page 1 of 4 RESOLUTION 2025-63 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, REESTABLISHING PROCEDURES AND CRITERIA FOR WHEN A CITY COMMISSIONER OR MEMBER OF A CITY BOARD, AGENCY, OR COMMITTEE MAY PARTICIPATE REMOTELY IN A PUBLIC MEETING. WHEREAS, pursuant to 2-3-103, MCA, and the Montana Constitution, the City of Bozeman must establish procedures for permitting and encouraging the public to participate in decisions of the City Commission and of the City’s boards, committees, or agencies that are of significant interest to the public; and WHEREAS, the City has adopted such procedures through Chapter 2, Article 2, Bozeman Municipal Code, among others; and WHEREAS, the City Commission adopted Resolution 5421 establishing standards related to remote participation; and WHEREAS, the Commission desires to readopt procedures to authorize members of the commission and the City’s boards, committees, and agencies to participate remotely under specific circumstances and conditions while ensuring such remote participation fulfills the City’s obligation to permit and encourage public participation; specifically, the Commission desires to adjust the requirements allowing one member of a board participating remotely to qualify for purposes of determining a quorum. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, to wit: Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6373 Version April 2020 Resolution 2025-63 Page 2 of 4 SECTION 1: Pursuant to 2.02.110, BMC, the City Commission hereby establishes the following criteria that must be met and procedures that must be followed to authorize a commissioner or a member of a City board, agency, or committee to attend a public meeting through remote participation. Whenever this policy refers to a city commissioner the same criteria and procedures apply to members of City boards, agencies and committees unless a specific standard applies. 1. Remote participation may be available only upon a determination by the City Manager that the City has the technological and administrative capacity to support remote participation. 2. City commissioners are expected to attend meetings in person. 3. Remote participation means attendance by a city commissioner at any meeting of the city commission through the use of technology such as a video meeting software application. 4. Remote participation may be authorized by the presiding officer or by three commissioners not including the commissioner requesting to participate remotely. 5. Pursuant to 2.02.090, BMC, a quorum of the commission consists of three commissioners. For a commissioner to participate remotely, a quorum of the commission must be physically present in the meeting room. The presiding officer of the meeting must be physically present in the meeting room. 6. A commissioner seeking to participate in a meeting remotely must use best efforts to submit their request to the presiding officer, city manager, and city clerk at least 24 hours prior to the start of the meeting. 7. Remote participation may be authorized only under the following circumstances: a. A health condition applicable to the commissioner or a person in the commissioner’s care; b. A urgent community circumstance; or c. Business or other personal circumstances limiting the commissioner’s ability to participate in-person. 8. The Commissioner participating remotely must ensure the equipment and technology the commissioner uses meets the following: Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6474 Version April 2020 Resolution 2025-63 Page 3 of 4 a. Each member of the commission and the public (including those in-person and attending remotely) must be able to adequately see and hear the commissioner participating remotely; b. The commissioner participating remotely must be able to adequately see and hear the other commissioners, City staff, and the public; c. The commissioner participating remotely must be able to reasonably observe all materials reviewed and discussed by the commission during the meeting; and d. The commissioner participating remotely must ensure they have a suitable location from which to participate and must ensure they do not communicate with others not in the meeting regarding matters on the agenda. 9. Telephonic participation is not authorized; however, a commissioner may be authorized to participate by telephone if during the meeting the video software application fails. 10. A commissioner may be authorized to participate remotely pursuant to any single request for no more than two consecutive meetings. A commissioner must submit a subsequent request to participate remotely for any additional meetings but in no case may a commissioner be authorized to participate remotely for more than four (4) meetings in any calendar year. 11. This policy does not authorize the City to conduct public meetings of the city commission or of a city board, agency or committee wherein the public’s only means of participation in the meeting is through remote methods. If a meeting is to occur limiting the public to only remote participation, such a decision may be made only upon a determination that public health or safety necessitates a fully remote meeting. For the city commission such a decision may be made by the presiding officer. For boards such a decision may be made by the city manager. 12. The commission hereby authorizes remote participation by members of city boards and agencies where the majority of members are appointed by the City. Prior to a board member participating remotely the City Manager must approve the board having access to remote participation. In addition: a. A majority of the minimum required quorum must be in person. The chair may consider one member participating remotely as counting toward the required quorum. b. Determinations of whether a board member can participate in a meeting remotely may be made only by the chair. Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6575 Version April 2020 Resolution 2025-63 Page 4 of 4 c. The board member seeking to participate remotely must use best efforts to notify the city clerk, the chair, the commission liaison, and the staff liaison at least 24 hours prior to the start of the meeting. d. The presiding officer must be in person at the meeting. SECTION 2: SAVINGS CLAUSE This Resolution does not affect the rights and duties that matured, or proceedings that were begun before the effective date of this Resolution. SECTION 3: REPEALER Resolution 5421 is repealed in its entirety. PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 7th day of October 2025. ___________________________________ TERRY CUNNINGHAM Mayor ATTEST: ___________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney Docusign Envelope ID: 8EE57B36-443D-467A-BDB5-60D408DD0148 6676 Certificate Of Completion Envelope Id: 8EE57B36-443D-467A-BDB5-60D408DD0148 Status: Completed Subject: Complete with Docusign: L.1 Res 2025-63 Adjusting_Remote_Paricipation_for_Brds_9_29_25_gs.pdf Source Envelope: Document Pages: 4 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 0 Mike Maas AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Stamps: 1 PO Box 1230 Bozeman, MT 59771 Mmaas@bozeman.net IP Address: 155.190.3.6 Record Tracking Status: Original 10/8/2025 2:06:20 PM Holder: Mike Maas Mmaas@bozeman.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Bozeman Location: Docusign Signer Events Signature Timestamp Terry Cunningham tcunningham@bozeman.net Mayor City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 2600:100e:b060:4fa4:1485:7b6d:c6ab:804 Signed using mobile Sent: 10/8/2025 2:07:19 PM Viewed: 10/8/2025 2:27:53 PM Signed: 10/8/2025 2:28:00 PM Electronic Record and Signature Disclosure: Accepted: 6/29/2021 4:59:06 PM ID: 47eea7cb-ba9e-4f63-bb08-c11196c7c534 Greg Sullivan gsullivan@bozeman.net Bozeman City Attorney City of Bozeman, Montana Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 155.190.3.6 Sent: 10/8/2025 2:28:01 PM Viewed: 10/8/2025 5:11:34 PM Signed: 10/8/2025 5:11:42 PM Electronic Record and Signature Disclosure: Accepted: 10/8/2025 5:11:34 PM ID: 78642d8d-83b4-4684-b4a7-e57fecbe96d7 Mike Maas Mmaas@bozeman.net City Clerk City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 208.94.236.112 Sent: 10/8/2025 5:11:44 PM Viewed: 10/9/2025 11:03:46 AM Signed: 10/9/2025 11:05:18 AM Electronic Record and Signature Disclosure: Accepted: 1/6/2020 4:08:14 PM ID: 79370d6f-72a4-4837-866f-9ec31f00062f In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp 6777 Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/8/2025 2:07:19 PM Certified Delivered Security Checked 10/9/2025 11:03:46 AM Signing Complete Security Checked 10/9/2025 11:05:18 AM Completed Security Checked 10/9/2025 11:05:18 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure 6878 CONSUMER DISCLOSURE From time to time, City of Bozeman (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the ‘I agree’ button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign ‘Withdraw Consent’ form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/9/2018 4:06:02 PM Parties agreed to: Terry Cunningham, Greg Sullivan, Mike Maas 6979 How to contact City of Bozeman: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jolson@bozeman.net To advise City of Bozeman of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at jolson@bozeman.net and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system. To request paper copies from City of Bozeman To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Bozeman To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows® 2000, Windows® XP, Windows Vista®; Mac OS® X Browsers: Final release versions of Internet Explorer® 6.0 or above (Windows only); Mozilla Firefox 2.0 or above (Windows and Mac); Safari™ 3.0 or above (Mac only) PDF Reader: Acrobat® or similar software may be required to view and print PDF files Screen Resolution: 800 x 600 minimum 7080 Enabled Security Settings: Allow per session cookies ** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g. beta) versions of operating systems and browsers are not supported. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the ‘I agree’ button below. By checking the ‘I agree’ box, I confirm that:  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify City of Bozeman as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Bozeman during the course of my relationship with you. 7181