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HomeMy WebLinkAbout10-02-25 Study Commission Agenda and Packet MaterialsA. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B. Changes to the Agenda C. Public Comment on Anything within the Jurisdiction of the Study Commission THE STUDY COMMISSION OF BOZEMAN, MONTANA SC AGENDA Thursday, October 2, 2025 How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to govreview@bozeman.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Commission, anonymous public comments are not distributed to the Study Commission. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190. For more information please contact Ex Officio, Mike Maas, 406.582.2321, or visit bozemanstudy.com. Make Your Voice Heard: Shape the Future of Bozeman Local Government This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 951 6442 0347 This is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agenda. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall 1 D. Consent Agenda D.1 Approval of Study Commission Minutes(Heinen) D.2 Study Commission Claims Review and Approval(Heinen) E. Correspondence or Study Commission Update E.1 Outreach Reports(Heinen) F. Unfinished Business F.1 Question and Answer Portion on the Presentation of the Current Status of the City Boards Program and History of Consolidation(Maas) F.2 Review process and attendance for Community Engagement meetings October 2-4 (Maas) G. New Business G.1 Study Plan of Action for October 15 (Heinen) G.2 Planning for Study Commission Meeting with City Commission Meeting October 21 H. Future Agenda Items H.1 Potential Meeting topics(Heinen) I. Public Comment on Anything within the Jurisdiction of the Study Commission J. Announcements K. Adjournment L. Community Engagement Session be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. Written comments can be located in the Public Comment Repository. Consider the Motion: I move to approve the Study Commission meeting minutes from September 17, 2025. Consider the Motion: I move to approve payment of claims as presented. This item is a living list of potential future meeting topics. The Bozeman City Study Commission will be meeting with the community for the first of three engagement sessions, from 6pm-8pm at City Hall. No formal discussion or action will take place; this session will be for individual Study Commissioners to have smaller group discussions with the public. No meeting recording or streaming will take place. Each Study Commissioner will produce a summary of the issues they heard, to be included on a future agenda. Reference Materials 2 Study Commission Bylaws Study Commission Resources Study Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact the City of Bozeman's ADA Coordinator, David Arnado, at 406.582.3232. Study Commission meetings are televised live on cable channel 190 and streamed live on our Meeting Videos Page. 3 Memorandum REPORT TO:Study Commission SUBJECT:Make Your Voice Heard: Shape the Future of Bozeman Local Government MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION: The Bozeman City Study Commission wants to hear from you! This survey is your chance to share your experiences, priorities, and ideas about how our city government works today—and how it could serve residents better in the future. Your input will help the Bozeman City Study Commission understand what’s working, what’s not, and what changes may be needed as Bozeman grows. The survey should take about 10 minutes to complete, and all responses are confidential. Why it matters: This is the first and broadest step in a two-year study of Bozeman’s city government structure. The feedback you provide will directly inform community workshops, public meetings, and open houses in the months ahead. Take the Survey Now! 4 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Approval of Study Commission Minutes MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the Study Commission meeting minutes from September 17, 2025. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Attached are the written minute summaries from the previous two meetings. Future meeting minutes ought to be approved at the next schedule Study Commission meeting. All past meeting recordings are available for review on the City's Meeting Videos page. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: 09-17-25 Study Commission Meeting Minutes.docx Report compiled on: September 12, 2025 5 Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 1 of 5 THE CITY STUDY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES September 17, 2025 A) 00:02:03 Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse Present: Carson Taylor, Deanna Campbell, Jan Strout, Mike Maas Absent: None Excused: Becky Franks, Barb Cestero B) 00:03:27 Changes to the Agenda 00:03:31 Add the authorization for Commissioner Becky Frank's absence C) 00:03:52 Public Comment on Anything within the Jurisdiction of the Study Commission D) 00:04:58 Consent Agenda D.1 Study Commission Claims Review and Approval receipt09_12_2025.pdf receipt09_12_2025 (1).pdf D.2 Approval of Study Commission Minutes 08-20-25 Study Commission Meeting Minutes.docx 09-04-25 Study Commission Meeting Minutes.docx D.3 Authorize the Absence of Barb Cestero. 00:05:13 Item D.3 will include the authorization of the absence of Commissioner Becky Franks and Commissioner Barb Cestero 00:06:08 Motion to approve I move to approve the Consent Agenda Jan Strout: Motion Deanna Campbell: 2nd 6 Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 2 of 5 00:06:27 Vote on the Motion to approve I move to approve the Consent Agenda The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None E) 00:06:37 Correspondence or Study Commission Update 00:06:51 Chairman Carson Taylor discussed correspondence with Gallatin Valley Study Commission per email 00:08:00 Request to include the OLLI discussion and video on the Bozeman Study Commission website. 00:08:24 Commissioner Deanna Campbell summarized the seminar with OLLI 00:09:05 Commissioners discussed news reporting being covered on the Bozeman Study Commission F) 00:10:25 Unfinished Business 00:10:48 Ex Officio Mike Maas updated Study Commission on bookings for October 2-4 panels F.1 00:12:49 Working Ventures to Discuss the Agenda and Plans for their October 2 - 4 Visit. 00:12:49 Working Ventures presented on the plans for their October 2-4 visit: Lifting all voices for Local Government Conversation for Today Bozeman Study Commission Overview Stakeholder Meetings 2025.09.12 Bozeman Study Commission Project Tracker 00:23:24 Discussion on audience participation and outreach specifics for October dates 00:29:15 Discussion on meeting content specifics and structure 00:37:04 Discussion on invitations for residents and organizations 00:43:06 Working Ventures provided an update on the current to-do list for the October panels and Survey 00:46:54 Discussion on provided child care at the panels and duration of panels 7 Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 3 of 5 00:52:48 Discussion on content specifics for Outreach approach: 00:54:20 Press Release - Version 1 edits 01:03:37 Motion to approve I move that Jan Strout and Deanna Campbell work together on an op-ed to get out before this October launch. Deanna Campbell: Motion Jan Strout: 2nd 01:03:59 Vote on the Motion to approve I move that Jan Strout and Deanna Campbell work together on an op-ed to get out before this October launch. The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None 01:04:35 PSA Script - Version 1 edits (September 18 11am to include on October 2) 01:09:31 Discussion on implementation and ownership of outreach items and further to-do lists 01:19:32 Motion to approve I move to approve the engagement plan included in the information packet with amendments. Deanna Campbell: Motion Jan Strout: 2nd 01:20:03 Vote on the Motion to approve I move to approve the engagement plan included in the information packet with amendments. The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None Commissioners Jan Strout and Deanna Campbell to write Op-Ed 8 Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 4 of 5 Ex Officio Mike Maas set deadline for PSA for 11am September 18 and to collaborate with Working Ventures on further deadlines with outreach materials, posting to the Bozeman Study Commission website and distributing current contact list Survey outreach to begin September 18 October 2 Panel at Commission Room 6-8pm following Bozeman Study Commission meeting October 3 Panel at Commission Room from 12-1:30pm October 4 Panel at Gallatin High School from 10-12pm F.2 01:20:12 Approval of Community Survey and Distribution Plan September 17 Study Commission Packet - WV.pdf 01:21:00 Stan Odenthal from Working Ventures gave an overview on survey content 01:23:33 Commissioners made edits to the survey model graphic on City Commissioner distribution by removing icons 01:28:22 Motion to approve I move we approve the survey as amended Jan Strout: Motion Deanna Campbell: 2nd 01:28:44 Natsuki Nakemura gave public comment 01:29:40 Discussion on motion 01:34:51 Vote on the Motion to approve I move we approve the survey as amended The Motion carried 3 - 0. Approve: Carson Taylor Deanna Campbell Jan Strout Disapprove: None Ex Officio Mike Maas to discuss with Working Ventures on City-wide survey quadrant maps H) 01:36:17 Future Agenda Items 01:36:23 City Commission October 21st agenda includes an hour to talk with Bozeman Study Commission at 6pm scheduled, with potential of quorum 01:38:08 October 2 agenda to discuss study plan of action through December 4 9 Bozeman City Study Commission Meeting Minutes, September 17, 2025 Page 5 of 5 Commissioner Jan Strout to communicate with Commissioners Becky Franks and Barb Cestero on October 21 meeting I) 01:39:04 Public Comment on Anything within the Jurisdiction of the Study Commission G) 01:39:32 New Business G.1 01:39:32 Presentation of the Current Status of the City Boards Program and History of Consolidation Timeline of Consolidation.docx 01:39:32 Mike Maas presented on Current Status of the City Boards Program and History of Consolidation: Timeline of Consolidation (1-2) City Management Strategic Plan Recommendation What's Been Done Two Key Components Why Consolidate Boards? Engagement with Board Chairs How current duties fall 40 Independent City Boards (Graphic) High Performing Boards (1-4) Next Steps 01:56:04 Questions for Mike Maas on presentation Power Point slides to be distributed to Commissioners and included in Minutes Questions portion of presentation as agenda item for October 2 Bozeman Study Commission meeting Ex Officio Mike Maas to give Commissioner Deanna Campbell citations for Best Practices and distribute power point and complete list of Boards and demographics survey to Commissioners J) 01:59:40 Announcements K) 01:59:48 Adjournment 10 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Study Commission Claims Review and Approval MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Finance RECOMMENDATION:Consider the Motion: I move to approve payment of claims as presented. STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Study Commission claims for approval prior to payment by Ex Officio from the approved Study Commission Budget. Budget Tracking UNRESOLVED ISSUES:None ALTERNATIVES:The Study Commission could decide not to approve these claims or a portion of the claims presented. This alternative is not recommended as it may result in unbudgeted late fees assessed. FISCAL EFFECTS:$55.00 Attachments: CityofBoze-61-661386-1.pdf Report compiled on: September 26, 2025 11 AD# 661386 Discount: $0.00 Surcharge: $0.00 Credits: $0.00 We Appreciate Your Business! Gross:$55.00 Paid Amount:$0.00 Amount Due:$55.00 Payments: Date Method Card Type Last 4 Digits Check Amount PO Box 11902820 W College, 59718, Bozeman,MT 59771Ph. Fax: (907) 452-5054 ADVERTISING PROOF City of Bozeman_Mike Maas PO BOX 1230 BOZEMAN, MT 59771-1230 BILLING DATE: ACCOUNT NO: 07/31/25 27944 AD #DESCRIPTION START STOP TIMES AMOUNT 08/02/25 08/02/25 2 $55.00THE STUDY COMMISSION661386 THE STUDY COMMISSION OF BOZEMAN, MONTANASC AGENDAThursday, August 7, 2025 How to Participate:If you are interested in com-menting in writing on items on the agenda please send an email to govreview@boze-man.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Com-mission, anonymous public comments are not distributed to the Study Commission.Public comments will also be accepted in-person and through video conference during the appropriate agen-da items but you may only comment once per item.As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190.For more information please contact Ex Officio, Mike Maas, 406.582.2321, or visit boze-manstudy.com. A. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Com-mission Room, City Hall, 121 North RouseThis meeting will be held both in-person and also using an online video conferencing sys-tem. You can join this meeting:Via Video Conference:Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting.Via Phone: This is for listen-ing only if you cannot watch the stream, channel 190, or attend in-personUnited States Toll +1 669 900 9128Access code: 951 6442 0347 B. Changes to the Agenda C. Public Comment on Any-thing within the Jurisdiction of the Study CommissionThis is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for pub-lic comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agen-da. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your com-ments to three minutes.Written comments can be lo-cated in the Public Comment Repository. D. Consent AgendaD.1 Study Commission Claims Review and Approval (Heinen)D.2 Approval of Study Com-mission Minutes (Heinen) E. Correspondence or Study Commission UpdateE.1 Outreach Reports(Hein-en) F. Unfinished BusinessF.1 Approval of Profession-al Services Agreement with Working Ventures for the Communication Strategist for the Bozeman Study Commis-sion(Heinen) G. New BusinessG.1 Presentation and Discus-sion on the City of Bozeman’s Inter-jurisdictional Collabora-tions(Cunningham/Winn) H. Future Agenda ItemsH.1 Study Plan of Action Dis-cussion for Implementation for August 20th MeetingH.2 Scheduling an Ethics Training for the CommissionH.3 Potential Meeting top-ics(Heinen) I. Public Comment on Any-thing within the Jurisdiction of the Study Commission J. Announcements K. AdjournmentPub Aug 2, 2025661386 MNAXLP 12 AD# 661386 THE STUDY COMMISSION OF BOZEMAN, MONTANASC AGENDAThursday, August 7, 2025How to Participate:If you are interested in com-menting in writing on items on the agenda please send an email to govreview@boze-man.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Com-mission, anonymous public comments are not distributed to the Study Commission.Public comments will also be accepted in-person and through video conference during the appropriate agen-da items but you may only comment once per item.As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190.For more information please contact Ex Officio, Mike Maas, 406.582.2321, or visit boze-manstudy.com.A. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Com-mission Room, City Hall, 121 North RouseThis meeting will be held both in-person and also using an online video conferencing sys-tem. You can join this meeting:Via Video Conference:Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting.Via Phone: This is for listen-ing only if you cannot watch the stream, channel 190, or attend in-personUnited States Toll +1 669 900 9128Access code: 951 6442 0347B. Changes to the AgendaC. Public Comment on Any-thing within the Jurisdiction of the Study CommissionThis is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for pub-lic comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agen-da. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your com-ments to three minutes.Written comments can be lo-cated in the Public Comment Repository. D. Consent AgendaD.1 Study Commission Claims Review and Approval (Heinen)D.2 Approval of Study Com-mission Minutes (Heinen) E. Correspondence or Study Commission UpdateE.1 Outreach Reports(Hein-en) F. Unfinished BusinessF.1 Approval of Profession-al Services Agreement with Working Ventures for the Communication Strategist for the Bozeman Study Commis-sion(Heinen) G. New BusinessG.1 Presentation and Discus-sion on the City of Bozeman’s Inter-jurisdictional Collabora-tions(Cunningham/Winn) H. Future Agenda ItemsH.1 Study Plan of Action Dis-cussion for Implementation for August 20th MeetingH.2 Scheduling an Ethics Training for the CommissionH.3 Potential Meeting top-ics(Heinen) I. Public Comment on Any-thing within the Jurisdiction of the Study Commission J. Announcements K. AdjournmentPub Aug 2, 2025661386 MNAXLP 13 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Outreach Reports MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This is the time for Study Commissioners to report personal outreach since the last meeting. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This is the time for Study Commissioners to report personal outreach since the last meeting. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Attachments: Distributions List Draft.docx Report compiled on: September 25, 2025 14 Facebook Event: City Social Nextdoor Event: City Social Print and digital ads with the Chronicle: ? Legal Ad with Chronicle: ? Article from the Chronicle: Guest Column (Jan & Deanna) Calendar event and eNotification: City Study Page ASMSU and Political Science Department: BSD7: Gallatin County: Bozeman Downtown Association: Bozeman Chamber of Commerce: Inter-neighborhood Council: Forward Montana: Bozeman Tree Coalition: Better Bozeman Coalition Gallatin Valley Sentinel Democratic and Republican Central Committees NE Neighborhood Association Bozeman Business and Professional Women League of Women Voters - BZN Chapter AAUW - Bozeman and MT Chapters BZN City for CEDAW Task Force Bridgercare BTU HAVEN HRDC Extreme History Project Forward MT Gallatin Co. Dems discussion group Queer Bozeman Valerie Webster, Gallatin Valley Interfaith Assn MSU - Women's Center, Heart Initiative, Student Commons, Native American Studies, Dept, Marsha Small and IPD, American Indian Caucus, Program in Women's Studies, BSU, ASIA, QSA, Sustainability Program, MSU faculty and staff - former colleagues Jan’s Homeowner Assn Steep Tea House Cafe M's Bozeman Film Society Doc film series Tinworks Emerson 15 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Question and Answer Portion on the Presentation of the Current Status of the City Boards Program and History of Consolidation MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss the presentation provided by Mike Maas on the Current Status of the City Boards Program and History of Consolidation STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The City of Bozeman previously had over 40 boards, when including the partner boards to which we hold membership. The current list of City Boards is available on the City Boards Webpage. City Board models vary widely by community and can be an incredible asset; they can also provide significant challenges to a municipality. The presentation covered the history of how we arrived at the current system, ongoing efforts with the system, identifying both strengths and weaknesses while highlighting opportunities and challenges of the previous structure, alternative structures, and the current structure. For the individual consolidated boards, b elow are the individual Resolutions that created each board. Community Development Board – Res 5330 Economic Vitality Board – Res 5329 Sustainability Board – Res 5327 Transportation Board – Res 5326 Urban Parks and Forestry Board – Res 5328 High Performing Boards - Res 5323 16 The Study Commission requested the slide deck from the presentation on consolidation of City Boards (see attached) Additional training materials provided by the Clerks’ Office for onboarding of new Board Members is available: Advisory Board Manual and HPB Training Advisory Board Manual Advisory Board Member Norms Training Res 5323 High Performing Boards (HPB) Res 5421 Remote Participation Additionally, each new member receives subject matter specific trainings from their Board’s Staff Liaison The Study Commission requested the demographic survey results from pre- and post- consolidation At the time of publication, Ex Officio Maas is still preparing the full bibliography of sources for the High Performing Boards Resolution and will provide that as supplemental materials. UNRESOLVED ISSUES:None identified ALTERNATIVES:None identified FISCAL EFFECTS:none Attachments: Timeline of Consolidation.docx 8-10-21 Board Consolidation Ordiances and Resolutions Action.pdf Report compiled on: September 25, 2025 17 Timeline of Consolidation: Phase 1:  January 12, 2021 – Resolution 5257 set City Commission priorities for 2021  February 23, 2021 – Memo and Video for first work session.  May 25, 2021 – Memo and Video for second work session.  June 22, 2021 – Memo and Video for third work session.  August 10, 2021 – Memo and Video for Provisional Adoptions of Ordinance 2085 and Accompanying Resolutions to Create Consolidated Boards; Memo for Resolution 5323 Establishing High Performing Board Model  August 24, 2021 – Memo for Final Adoption of Ordinance 2085 adopted on Consent  November 16, 2021 – Appointment of members of new consolidated boards Phase 2:  July 18, 2023 – Memo for Provisional Adoption of Ordinance 2144 and Video of presentation for Urban Renewal Board Consolidation  August 1, 2023 – Memo for Final Adoption of Ordinance 2144 changing administration of Urban Renewal Districts; Memo for Ordinance 2145 Amending Midtown Urban Renewal Plan; Memo for Ordinance 2146 Amending Northeast Urban Renewal Plan  August 22, 2023 – Memo for Resolution 5523 delegating Urban Renewal Powers to City Manager Phase 3:  September 9, 2025 – Memo and Video of Repealing Municipal Code related to Urban Renewal District Boards; Memo for Resolution creating new Tax Increment Finance Board; Memo for Resolution amending Downtown Urban Renewal District Board  September 23, 2025 – Final Adoption of Ordinance Repealing Municipal Code related to Urban Renewal District Boards;  September 26, 2025 – Launch of new Boards and Commissions module in our software system to make current appointments, vacancies, and application all 18 live in one place that is available for staff and the public to access without needing to go through the Clerks’ Office.  October 23, 2025 – Effective date of Ordinance Repealing Municipal Code Related to Urban Renewal Boards 19 Board Consolidation May 25, 2021 20 Strategic Plan •City Commission Priority for 2021 •Complete Strategic Plan Item 1.2.a o Enhancement of City committees and boards 21 Recommendation: •Motion 1: I move to adopt and Resolutions 5326, 5327, 5328, 5329, and 5330, and therefore Approving and Establishing the Transportation Board, the Sustainability Board, the Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. •Motion 2: I move to provisionally adopt Ordinance 2085 to consolidate the City's advisory boards.22 What’s Been Done: •City Commission priority 2021 •City Commission Work Session February •Engagement with Board Chairs April – May •City Commission presentation May •City Commission Work Session June •Staff develop resolutions/ordinance 23 Two Key Components: •High Performing Boards •Board Consolidation 24 Why Consolidate Boards? •Keep “the work” of all current boards •Create significant efficiencies •Increase transparency •Improve collaboration •Equitable and inclusive to all •Modernized structure 25 Engagement with Board Chairs •Survey of over 20 Board Chairs •Based on priorities, most board duties were put into the Board that Chairs selected •Regular communication and space to answer questions! 26 How current duties fall: •Economic Vitality o Community Affordable Housing Advisory Board, Economic Development Council, Diversity, Equity, and Inclusion, Public Art •Urban Parks & Forestry o Cemetery Board, Recreation and Parks Advisory Board (Parks), Tree Advisory Board •Transportation o Parking Commission, Bozeman Area Bicycle Advisory Board, Pedestrian and Traffic Safety Committee •Community Development o Planning Board, Zoning Commission, Design Review Board, Impact Fee Advisory Committee •Sustainability o Climate Partners Working Group, Bozeman Beautification Advisory Board, Library Board, Recreation and Parks Advisory Board (Recreation) 27 40 Independent City Boards Community Develop- ment Economic Vitality Urban Parks & Forestry Transport- ation Sustainab- ility Library Board Ethics Board Inter-Neighborhood Council Downtown Urban Renewal District Other Urban Renewal Districts Historic Preservation Advisory Board Transportation Coordinating Committee Fire Board of Appeals Building Board of Appeals Police Commission 5 Consolidated Boards 10 Independent Boards 28 High Performing Boards •Establish Standards for Recruitment and Selection of Board Members •Establish Standards for Communications •Establishing Expectations, Duties, and Norms of Behavior for All City Boards •Establish Rules of Procedure for All City Boards 29 High Performing Boards •Membership o Defined by Board establishing Resolution o Limited to one City appointed position •Recruitment o Open, biannual solicitation period, as needed by vacancies •Review o Three-person panel o Ensure applicants receive fair comparison o Evaluation criteria related to City’s DEI goals and board requirements 30 High Performing Boards •Board direction from City Commission •Creation of annual work-plan and progress reports •“One Body, One Voice” principle •Board minutes to be provided to City Commission and available to the public 31 High Performing Boards •Creation of standardized onboarding and training •Six month check-in with new members •Specified duties •Norms of behavior based on Res. 5124 32 Next Steps •City Commission action on resolutions/ordinance •Advertise/Interview/Appoint/Train Board Members (Fall) •New Boards Start (December) •New Boards meet prior to City Commission priority setting (December/January) 33 Recommendation: •Motion 1: I move to adopt and Resolutions 5326, 5327, 5328, 5329, and 5330, and therefore Approving and Establishing the Transportation Board, the Sustainability Board, the Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. •Motion 2: I move to provisionally adopt Ordinance 2085 to consolidate the City's advisory boards.34 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Review process and attendance for Community Engagement meetings October 2-4 MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Review process and attendance for Community Engagement meetings October 2-4 STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:On September 4, City Manager Winn and Deputy Mayor Morrison presented on the Governance and Leadership Structure of the City of Bozeman: See Video On August 7, Mayor Cunningham presented on Bozeman's Interjurisdictional Collaborations: See Video This item will be the time to review the topic(s) for discussion at the upcoming engagement sessions and to define who will attend. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the City Study Commission FISCAL EFFECTS:none Report compiled on: September 29, 2025 35 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Study Plan of Action for October 15 MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss the implementation of the Study Plan of Action for the October 15 meeting STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This item is part of the ongoing effort of the Commissioners to use their adopted Study Plan of Action to stay on schedule with their studies in an efficient and timely manner. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Report compiled on: September 25, 2025 36 Memorandum REPORT TO:Study Commission SUBJECT:Planning for Study Commission Meeting with City Commission Meeting October 21 MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss potential general and specific questions for City Commissioners 37 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Potential Meeting topics MEETING DATE:October 2, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This item is a living list of potential future meeting topics. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Study Commission Purview and Charge Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Develop and adopt a discovery plan for best practices to be learned from other communities. Following deliberation and public input, decide the Power structure desired for the City of Bozeman Following deliberation and public input, decide the Form of government for the City of Bozeman Following deliberation and public input, decide the Plan sub-options that will be under consideration Following deliberation and public input, decide the Recommendations that will be under consideration Draft a Tentative Report and submit for legal review Second Public Hearing—to gather citizen response to Tentative Report Adopt the Final Report from Second Public Hearing UNRESOLVED ISSUES:None identified. ALTERNATIVES:As per the Study Commission. FISCAL EFFECTS:TBD Report compiled on: September 25, 2025 38