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Home My WebLink About09-17-25 Study Commission Agenda and Packet MaterialsA. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B. Changes to the Agenda C. Public Comment on Anything within the Jurisdiction of the Study Commission THE STUDY COMMISSION OF BOZEMAN, MONTANA SC AGENDA Wednesday, September 17, 2025 How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to govreview@bozeman.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Commission, anonymous public comments are not distributed to the Study Commission. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190. For more information please contact Ex Officio, Mike Maas, 406.582.2321, or visit bozemanstudy.com. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 951 6442 0347 This is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agenda. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your 1 D. Consent Agenda D.1 Study Commission Claims Review and Approval(Heinen) D.2 Approval of Study Commission Minutes(Heinen) D.3 Authorize the Absence of Barb Cestero. E. Correspondence or Study Commission Update F. Unfinished Business F.1 Working Ventures to Discuss the Agenda and Plans for their October 2 - 4 Visit. F.2 Approval of Community Survey and Distribution Plan (Maas) G. New Business G.1 Presentation of the Current Status of the City Boards Program and History of Consolidation(Maas) H. Future Agenda Items I. Public Comment on Anything within the Jurisdiction of the Study Commission J. Announcements K. Adjournment comments to three minutes. Written comments can be located in the Public Comment Repository. Consider the Motion: I move to approve payment of claims as presented. Consider the Motion: I move to approve the Study Commission meeting minutes from August 20, 2025 and September 4, 2025. Consider the Motion: I move to approve the community survey and distribution plan. Reference Materials Study Commission Bylaws Study Commission Resources Study Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact the City of Bozeman's ADA Coordinator, David Arnado, at 406.582.3232. Study Commission meetings are televised live on cable channel 190 and streamed live on our Meeting Videos Page. 2 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Study Commission Claims Review and Approval MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Finance RECOMMENDATION:Consider the Motion: I move to approve payment of claims as presented. STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Study Commission claims for approval prior to payment by Ex Officio from the approved Study Commission Budget. Budget Tracking UNRESOLVED ISSUES:None ALTERNATIVES:The Study Commission could decide not to approve these claims or a portion of the claims presented. This alternative is not recommended as it may result in unbudgeted late fees assessed. FISCAL EFFECTS:TBD Attachments: receipt09_12_2025.pdf receipt09_12_2025 (1).pdf Report compiled on: September 12, 2025 3 Facilitron, Inc. PO Box 1935. Los Gatos, CA 95031-1935 Federal Tax ID: 47-1316876 Receipt Date: September 12, 2025 City of Bozeman 121 N Rouse Ave Bozeman, MT 59715 Paid With Credit Card ****7557 Payment Details Amount Payment - QB2GFRNEAY8Y $165.60 Total Paid $165.60 Log into your Facilitron account to view more information on your account, including balance, payments, receipts, and more. You can also review status, details, payments and history of other reservations. Thanks, The Facilitron Team, 4 Facilitron, Inc. PO Box 1935. Los Gatos, CA 95031-1935 Federal Tax ID: 47-1316876 Receipt Date: September 8, 2025 City of Bozeman 121 N Rouse Ave Bozeman, MT 59715 Paid With Credit Card ****7557 Payment Details Amount Payment - QB2GFRNEAY8Y $835.25 Total Paid $835.25 Log into your Facilitron account to view more information on your account, including balance, payments, receipts, and more. You can also review status, details, payments and history of other reservations. Thanks, The Facilitron Team, 5 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Approval of Study Commission Minutes MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the Study Commission meeting minutes from August 20, 2025 and September 4, 2025. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Attached are the written minute summaries from the previous two meetings. Future meeting minutes ought to be approved at the next schedule Study Commission meeting. All past meeting recordings are available for review on the City's Meeting Videos page. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: 08-20-25 Study Commission Meeting Minutes.docx 09-04-25 Study Commission Meeting Minutes.docx Report compiled on: September 12, 2025 6 Bozeman Study Commission Meeting Minutes, August 20, 2025 Page 1 of 4 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES August 20, 2025 A) 00:00:15 Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse Present: Carson Taylor, Barb Cestero, Deanna Campbell, Jan Strout, Mike Maas Absent: None Excused: Becky Franks B) 00:01:43 Changes to the Agenda 00:02:36 Reorder of agenda items: - Greg Sullivan to follow public comment - Reports on City Charters from Commissioners to follow right after - Followed by Sept 4 agenda discussion C) 00:03:37 Public Comment on Anything within the Jurisdiction of the Study Commission 00:04:50 Katie Adams gave public comment online D) 00:09:05 Consent Agenda D.1 00:09:10 Approval of Study Commission Minutes 08-07-25 Study Commission Meeting Minutes.docx 00:09:14 No public comment 00:09:28 Motion to approve I move we approve the consent agenda. Barb Cestero: Motion Deanna Campbell: 2nd 00:09:37 Vote on the Motion to approve I move we approve the consent agenda. The Motion carried 4 - 0. 7 Bozeman Study Commission Meeting Minutes, August 20, 2025 Page 2 of 4 Approve: Carson Taylor Barb Cestero Deanna Campbell Jan Strout Disapprove: None G.4 00:10:02 Approval of Two People to Present at an Osher Lifelong Learning Institute (OLLI) Lunch Presentation on Friday, September 12 00:10:11 Commissioner Carson Taylor discussed the Lunch Presentation with OLLI Commissioner Deanna Campbell assigned with Commissioner Carson Taylor to present at the OLLI Lunch Presentation 00:12:06 Motion to approve I move that Carson and Deanna represent us at the OLLI virtual presentation on September 12. Jan Strout: Motion Barb Cestero: 2nd Present: Carson Taylor, Becky Franks, Barb Cestero, Deanna Campbell, Jan Strout, Mike Maas Absent: None Excused: None 00:12:48 Vote on the Motion to approve I move that Carson and Deanna represent us at the OLLI virtual presentation on September 12. The Motion carried 4 - 0. Approve: Carson Taylor Barb Cestero Deanna Campbell Jan Strout Disapprove: None G) 00:13:19 New Business G.1 00:13:24 Presentation on the Current Strengths and Weaknesses of the Bozeman Charter 00:13:32 City Attorney Greg Sullivan presented 00:42:31 Questions from Study Commissioners for Greg Sullivan 8 Bozeman Study Commission Meeting Minutes, August 20, 2025 Page 3 of 4 Model Charter for Reference E) Correspondence or Study Commission Update E.1 Outreach Reports E.2 00:59:02 Reports from Commissioner on other City Charters, as assigned. 00:59:10 Commissioner Barb Cestero introduced the reports assigned 01:00:02 Commissioner Barb Cestero's report on the Missoula Charter 01:06:51 Commissioner Jan Strout's report on Whitefish's Charter 01:11:02 Commissioner Carson Taylor's report on Great Falls Charter 01:13:37 City Manager Chuck Winn's clarifying comments on City Revenue 01:14:21 Expansion of Commissioner Carson Taylor's report on Great Falls Charter 01:18:26 Questions for Jan Strout's and Carson Taylor's reports 01:19:39 Commissioner Deanna Campbell's report on Billings Charter 01:27:16 Questions for Deanna Campbell's report 01:28:40 Commissioner Becky Frank's report on Helena's Charter Other Charters Reports 01:30:05 Discussion on reports Commissioners to send all reports to Barb Cestero by August 26 with a fully compiled report to Recording Secretary Caeleb Heinen on August 27 F) Unfinished Business H) Future Agenda Items H.1 01:40:57 Study Plan of Action Discussion for Implementation for September 4 Meeting 01:41:10 Discussion on staff present at September 4 meeting, as City Manager Chuck Winn and Deputy Mayor Joey Morrison 01:43:46 Discussion of Community Engagement date as a public hall on wards and government structure September 4 meeting to discuss the Executive entity of the City of Bozeman H.2 Potential Meeting topics I) 01:46:50 Public Comment on Anything within the Jurisdiction of the Study Commission 9 Bozeman Study Commission Meeting Minutes, August 20, 2025 Page 4 of 4 G.2 01:47:14 Appoint a Point Person to supervise Working Ventures as our Communication Strategist 01:47:50 Discussion on G.2 01:48:55 Motion to appoint Becky Franks as the Point person in the oversight of Working Ventures, the Communication Strategist for the Bozeman Study Commission. This will include communicating with Working Ventures on timelines and deliverables, and overall direction will come from the full Study Commission. Jan Strout: Motion Barb Cestero: 2nd 01:49:34 Discussion on motion 01:54:20 No public comment 01:54:25 Vote on the Motion to appoint Becky Franks as the Point person in the oversight of Working Ventures, the Communication Strategist for the Bozeman Study Commission. This will include communicating with Working Ventures on timelines and deliverables, and overall direction will come from the full Study Commission. The Motion carried 5 - 0. Approve: Carson Taylor Becky Franks Barb Cestero Deanna Campbell Jan Strout Disapprove: None G.3 01:54:37 Appointment of One Bozeman Study Commissioner to Act as a Liaison with Gallatin County Study Commission 01:54:45 Discussion on G.3 Moved to the agenda for September 4th J) 01:55:59 Announcements K) 01:56:21 Adjournment 10 Bozeman City Commission Meeting Minutes, September 4, 2025 Page 1 of 4 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES September 4, 2025 Present: Carson Taylor, Becky Franks, Barb Cestero, Deanna Campbell, Mike Maas Absent: None Excused: Jan Strout A) 00:01:40 Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B) 00:03:17 Changes to the Agenda 00:03:35 Motion to approve Jan Strout's absence. Barb Cestero: Motion Becky Franks: 2nd 00:03:45 Vote on the Motion to approve Jan Strout's absence. The Motion carried 4 - 0. Approve: Carson Taylor Becky Franks Barb Cestero Deanna Campbell Disapprove: None C) 00:03:58 Public Comment on Anything within the Jurisdiction of the Study Commission D) 00:05:42 Consent Agenda 11 Bozeman City Commission Meeting Minutes, September 4, 2025 Page 2 of 4 D.1 Due to Software Updates from Granicus, no minutes for August 20 were able to be generated. E) 00:05:48 Correspondence or Study Commission Update Carson noted the issues with software related to the agenda being published at 4:30 p.m. on Tuesday. 00:07:27 Deanna Campbell summarized the meeting with Gallatin County Study Commission. Carson noted that Don Seifert and Steve White have been appointed as liaison from the Gallatin County Study Commission. 00:11:15 Mike asked if the idea of consolidated governments was discussed at the joint meeting with the County Study Commission and described the attached web analytics document. E.1 Outreach Reports Local_Government_Study_Snapshot_(GA4).pdf F) 00:12:56 Unfinished Business F.1 00:12:58 Appointment of Bozeman Study Commissioner(s) to Act as a Liaison with Gallatin County Study Commission 00:13:07 Discussion on Appointment Role and Expectations of Liaison Roles Becky declined Deanna and Carson volunteered; Barb noted potential conflicts 00:15:15 Motion to appoint Deanna Campbell and Carson Taylor to act as Liaison(s) with Gallatin County Study Commission. Becky Franks: Motion Barb Cestero: 2nd 00:15:23 Discussion 00:15:44 Public Comment 00:16:13 Vote on the Motion to appoint Deanna Campbell and Carson Taylor to act as Liaison(s) with Gallatin County Study Commission. The Motion carried 4 - 0. Approve: Carson Taylor Becky Franks Barb Cestero Deanna Campbell Disapprove: None 12 Bozeman City Commission Meeting Minutes, September 4, 2025 Page 3 of 4 F.2 00:16:27 Charters of Montana Summary Report G) 00:17:41 New Business G.1 00:17:44 Presentation and Discussion on the Governance and Leadership Structure for the City of Bozeman City Manager, Chuck Winn, presented a summary of the issue of Strong v Weak Mayor form and the role of the Charter. He presented his experience at the City, the advantages of a City Manager through professional management and expertise, reduced political influence in daily operations, flexibility and responsiveness, and focus on long-term planning over short-term politics. 00:35:49 Deputy Mayor, Joey Morrison, highlighted the agreements with City Manager Winn's presentation, and expanded on his thoughts. 00:39:58 Questions Themes of questions: Connection to community Mayor and Deputy Mayor balance Direct election of Mayor vs most votes Interference of administration provision Financial Management and Essential Services Full-time job requirements of Mayor/Commission Challenges or downside to City Manager form Specific "pinch points" within the Charter follow-up Potential election of City Attorney and Police Chief Public accountability for full-time Mayor and Commissioners 01:31:39 Public Comment 01:31:46 Marcia Kaveney commented. 01:36:37 Recess 01:43:27 Call to Order G.2 01:43:29 Discussion on Report from Working Ventures and Input on Community Survey Bozeman Study Commission - Public Survey Distribution Plan Graphics.pdf Stan Odenthal and Ana Lopez Shalla from Working Ventures presented Project Timeline 01:52:30 Questions and Discussion on Timeline 02:08:01 Presentation Continued: Public Survey Distribution Strategy 02:11:06 Questions and Discussion on Distribution Strategy 02:13:30 Presentation Continued: Public Survey Platform 13 Bozeman City Commission Meeting Minutes, September 4, 2025 Page 4 of 4 02:15:04 Questions and Discussion on Platform 02:15:09 Presentation Continued: Public Survey Welcome Note 02:18:05 Questions and Discussion on Survey Welcome Note 02:20:31 Presentation Continued: Survey Questions 1 - 6 02:22:54 Questions and Discussion on Survey Questions 1 - 6 02:32:01 Presentation Continued: Survey Questions 7 - 10 02:34:38 Questions and Discussion on Survey Questions 7 - 10 02:37:51 Presentation Continued: Survey Questions 11 - 16 02:42:45 Questions and Discussion on Survey Questions 11 - 16 03:02:10 Presentation Continued: Survey Questions 17 - 20 03:04:11 Questions and Discussion on Survey Questions 17 - 20 03:08:04 Presentation Continued: Survey Questions 21-22 and thank you 03:09:15 Questions and Discussion on Survey Questions 21-22 and thank you 03:16:13 Next Steps 03:17:40 Public Comment H) Future Agenda Items H.1 Potential Meeting topics H.2 03:17:59 Study Plan of Action Discussion for Implementation for September 17 Meeting I) 03:42:43 Public Comment on Anything within the Jurisdiction of the Study Commission J) Announcements K) 03:42:50 Adjournment 14 Memorandum REPORT TO:Study Commission SUBJECT:Authorize the Absence of Barb Cestero. MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:I move to authorize the absence of Barb Cestero. 15 Memorandum REPORT TO:Study Commission SUBJECT:Working Ventures to Discuss the Agenda and Plans for their October 2 - 4 Visit. MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen and Discuss the Agenda and Plans for their October 2 - 4 Visit. 16 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Approval of Community Survey and Distribution Plan MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the community survey and distribution plan. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:At the September 4 meeting, the Study Commission provided feedback to Working Ventures on the community survey. A draft of the updated survey questions and distribution plan incorporated those edits. Additional feedback was provided to Working Ventures to be captured in the documents attached. UNRESOLVED ISSUES:None Identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Attachments: September 17 Study Commission Packet - WV.pdf Report compiled on: September 12, 2025 17 BRIEF AGENDA Welcome (Study Commission Leaders) Overview (WV) Overview of purpose of Bozeman Study Commission Discuss goals and roles for session Conversation Framing Data (WV) Brief overview of ongoing public survey Review public survey preliminary results related to what people see as the current state of Bozeman and their goals for future leadership Deep Dive 1: Mayor & City Manager (All) Review public survey preliminary results related to the roles of the Mayor and City Manager in Bozeman Facilitate Question 1: How should local leaders work together? To improve, should Bozeman prioritize: Maintaining current structure, Finding a balance of powers between city manager and mayor, or Transitioning to mayor leading daily operations? What would it take to make this happen? Deep Dive 2: City Commission (All) Review public survey preliminary results related to the structure of the City Commission Facilitate Question 2: Does the City Commission Structure Need Updates? What would have the greatest positive impact on the effectiveness of the city commission: Maintaining the current structure, Creating geographic district-based representation, or Expanding the number of city commissioners? What would it take to make this happen? Deep Dive 3: Representing Bozeman (All) Review public survey preliminary results related to city advisory boards, neighborhood councils, and open-ended feedback on what makes residents feel well-represented Facilitate Question 3: What would make you feel well-represented by local government? Where should the city focus its efforts to give residents stronger voice in local government? City advisory boards Neighborhood councils Existing public input channels Other ideas What would it take to make this happen? Closing (WV) Include QR code for anyone who hasn’t taken the survey | OCTOBER TACTICS SESSIONS OVERVIEW DRAFT FOR REVIEW - SEPTEMBER 11, 2025 SESSION CONSIDERATIONS Thursday, October 2: Local Officials Session Held at city hall immediately following the regular Study Commission Meeting Tailor discussion to current and former local officials Friday, October 3: Community Leaders Session Location TBD over the lunch hour Tailor discussion to members of advisory boards and neighborhood councils Saturday, October 4: Public Session Held at the high school in the morning (time TBD) Provide greater informational background and clear working definitions Include interactive components such as polling, breakout groups, or pair and share based on attendance SAMPLE PROMPTS SAMPLE PROMPTS SAMPLE PROMPTS 18 Please provide your 5-digit home ZIP code Where do you currently live? Are you a full-time or part-time resident of Bozeman? Are you currently enrolled as a student at Montana State University or Gallatin College? Loc…   9/12/25, 5:06 PM (10) Local Government Community Survey https://working-ventures.monday.com/boards/9969110379/views/211612641 1/719 Demographics What year were you born? What is your gender? What is your race/ethnicity? Current State What are the top 2 words you would use to describe the current structure of the City of Bozeman’s local government? Please rate the following statements on a scale from 1 (Strongly Disagree) to 5 (Strongly Agree). I stay informed about local government issues in Bozeman. I understand who leads and makes decisions for our city. 9/12/25, 5:06 PM (10) Local Government Community Survey https://working-ventures.monday.com/boards/9969110379/views/211612641 2/720 I am confident in the current structure of city government in Bozeman. Future Leadership Goals When you think about how you want the City of Bozeman to function going forward, please select your your top 3 priorities. Mayor & City Manager 9/12/25, 5:06 PM (10) Local Government Community Survey https://working-ventures.monday.com/boards/9969110379/views/211612641 3/721 In your opinion, how involved should the mayor be in daily city operations (such as managing staff, overseeing the budget, and directing departments)? Four potential options are listed below. Should the city retain a professional City Manager to run daily operations? Three potential options are listed below. Please share any other feedback you may have about the roles of the Mayor and/or City Manager going forward. 9/12/25, 5:06 PM (10) Local Government Community Survey https://working-ventures.monday.com/boards/9969110379/views/211612641 4/722 Would you support the idea of having additional city officials elected by voters (instead of appointed)? For example, in some cities positions such as City Clerk, City Treasurer, or City Attorney are elected. City Commission I believe Bozeman should prioritize geographic district- based representation rather than total city-wide votes for commissioners. 9/12/25, 5:06 PM (10) Local Government Community Survey https://working-ventures.monday.com/boards/9969110379/views/211612641 5/723 If the city has district-based commissioners, which rule should apply? Three potential options are listed below. Do you think Bozeman should expand its City Commission beyond 5 members? Advisory Boards and Neighborhood Councils What should be the main role of City Boards and Neighborhood Councils in Bozeman? Three potential options are listed below. How much influence should City Boards and Neighborhood Councils have on city decisions? Three levels of influence are listed below. 9/12/25, 5:06 PM (10) Local Government Community Survey https://working-ventures.monday.com/boards/9969110379/views/211612641 6/724 Please share any other feedback about what would make you feel well-represented by our city government. 9/12/25, 5:06 PM (10) Local Government Community Survey https://working-ventures.monday.com/boards/9969110379/views/211612641 7/725 Email Template for Partner Organizations Subject Line Options: ● Share Your Voice: Help Shape Bozeman’s Future Government ● Take the Survey + Join Community Engagement Sessions ● Bozeman Wants Your Input on Local Government Dear Community Members, The City of Bozeman is conducting a community survey to gather input on the structure of local government and explore opportunities for improvement. This effort is part of a two-year study led by the City’s Study Commission. Take the survey here: https://wkf.ms/3JU74Ol The survey takes about 10 minutes to complete, and your feedback will directly inform how Bozeman’s local government evolves to meet the needs of our growing community. In addition to the survey, there are three opportunities to share your ideas in person at upcoming community engagement sessions: ● Thursday, October 2 at 6:00 p.m.– Following the Study Commission Meeting ● Friday, October 3 at 12:00 p.m. (Location TBD) ● Saturday, October 4 at 9:00 a.m. (Location TBD Your input will help shape the future of Bozeman’s governance by ensuring it is transparent, accountable, and responsive to the people it serves. Please take a few minutes to complete the survey and consider attending one of the engagement sessions. And feel free to share this invitation with your networks—the more voices we hear, the better the outcomes for our community. Thank you for helping build the future of Bozeman. Sincerely, [Your Name/Organization] On behalf of the City of Bozeman Study Commissio 26 Press Release – Version 1 (Survey Participation Only) FOR IMMEDIATE RELEASE September 2025 City of Bozeman Invites Residents to Participate in Local Government Community Survey The City of Bozeman Study Commission is conducting a community-wide survey to gather feedback on the current structure of local government and potential opportunities for improvement. This survey is an important part of a two-year study designed to evaluate what’s working well, what challenges exist, and what changes may better serve the needs of Bozeman’s growing community. Why your input matters: ● Your responses will help the Study Commission understand resident experiences with local government. ● Results will guide discussions about transparency, accountability, leadership, and representation in city governance. ● Feedback will inform recommendations for the future of Bozeman’s government structure. How to participate: The survey takes about 10 minutes to complete and can be accessed online at: Bozeman Local Government Survey All responses will remain confidential and will be reported in aggregate to the Study Commission. For more information about the Study Commission and its work, please visit bozeman.net/services/local-government-study. Contact: City of Bozeman Study Commission Email: bfranks@bozeman.net 27 Press Release – Version 2 (Survey + Engagement Sessions) FOR IMMEDIATE RELEASE September 2025 City of Bozeman Invites Residents to Participate in Local Government Community Survey and Engagement Sessions The City of Bozeman Study Commission is conducting a community-wide survey to gather feedback on the current structure of local government and potential opportunities for improvement. This survey is an important part of a two-year study designed to evaluate what’s working well, what challenges exist, and what changes may better serve the needs of Bozeman’s growing community. Why your input matters: ● Your responses will help the Study Commission understand resident experiences with local government. ● Results will guide discussions about transparency, accountability, leadership, and representation in city governance. ● Feedback will inform recommendations for the future of Bozeman’s government structure. How to participate in the survey: The survey takes about 10 minutes to complete and can be accessed online at: Bozeman Local Government Survey All responses will remain confidential and will be reported in aggregate to the Study Commission. Community Engagement Sessions In addition to the survey, residents are invited to share their perspectives at three in-person engagement sessions: 28 ● Thursday, October 2 at 6:00 p.m. – Following the Study Commission Meeting (Bozeman City Hall, Commission Room) ● Friday, October 3 at 12:00 p.m. – Lunchtime Community Discussion (location TBD) ● Saturday, October 4 at 9:00 a.m. – Morning Engagement Session (location TBD) These sessions will provide residents an opportunity to ask questions, share ideas, and participate directly in shaping the future of Bozeman’s local government. For more information about the Study Commission and its work, please visit bozeman.net/services/local-government-study. Contact: City of Bozeman Study Commission Email: bfranks@bozeman.net. 29 PSA Script – Version 1 (Survey Focus with Event Mention) Voiceover: “Bozeman is growing, and now’s the time to make sure our local government is growing with us. The City of Bozeman Study Commission is asking for your input through a short community survey. It takes just ten minutes and will help shape how our city is governed in the future. We also invite you to join us in person to share your ideas at upcoming community engagement sessions: ● Thursday, October 2nd, right after the Study Commission meeting. ● Friday, October 3rd at noon. ● And Saturday morning, October 4th at 9 a.m. Your voice matters. For more information, visit the Bozeman Study Commission website at: https://www.bozeman.net/services/local-government-study. Complete the survey today.l and help guide the future of Bozeman.” 30 PSA Script – Version 2 (Event Focused) Voiceover: “Have ideas about how Bozeman’s local government should work? Here’s your chance to be heard! The City of Bozeman Study Commission is hosting three community engagement sessions where you can share your feedback directly: ● Thursday, October 2nd, after the Study Commission meeting. ● Friday, October 3rd at noon. ● And Saturday, October 4th at 9 a.m. If you can’t make it, don’t worry—you can still participate by filling out our online community survey. It’s quick, easy, and your feedback will help shape the future of Bozeman’s government. Your voice matters. For more information, visit the Bozeman Study Commission website at: https://www.bozeman.net/services/local-government-study. Together, let’s build the future of Bozeman.” 31 Web Copy (Survey Landing Page) Make Your Voice Heard: Shape the Future of Bozeman’s Local Government The Bozeman Local Government Study Commission wants to hear from you! This survey is your chance to share your experiences, priorities, and ideas about how our city government works today—and how it could serve residents better in the future. Your input will help the Commission understand what’s working, what’s not, and what changes may be needed as Bozeman grows. The survey should take about 10 minutes to complete, and all responses are confidential. Why it matters: This is the first and broadest step in a two-year study of Bozeman’s city government structure. The feedback you provide will directly inform community workshops, public meetings, and open houses in the months ahead. Take the Survey Now! Frequently Asked Questions (FAQ) Q: What is the purpose of this survey? A: The survey is designed to gather feedback from Bozeman residents about the structure and processes of our local government. Your responses will help the Study Commission assess current strengths and identify opportunities for improvement Q: How will my responses be used? A: Survey results will be compiled and reported in aggregate to the Study Commission. They will guide future phases of community engagement (including public open houses, stakeholder meetings, and workshops) where more detailed discussions about potential reforms will take place. Q: Is my feedback confidential? A: Yes. Individual responses will remain confidential. Results will only be shared in summary form, ensuring that no single participant is identified. Q: Who can participate in the survey? A: The survey is open to all Bozeman residents, as well as those who live in the Gallatin Valley or have a connection to the community. Demographic questions are optional and included only to help the Commission ensure broad community participation. Q: How long does it take to complete? A: The survey contains 22 questions and should take about 10 minutes to finish. Q: What happens after I complete the survey? A: Your input will be analyzed along with responses from other community members. The 32 Commission will use this information to design additional engagement opportunities, including open houses and workshops, before making recommendations to voters in 2026. Q: Where can I learn more about the Study Commission and the work it leads? A: Visit the Bozeman Local Government Study Commission webpage for updates, resources, and information about upcoming public events. 33 The Bozeman Local Government Study Commission is conducting a survey to hear directly from residents about how our city government is working and how it could better serve our growing community. This survey is one of the first steps in a two- year study that will guide important conversations about leadership, representation, and accountability in Bozeman. Details: Open to all Bozeman residents and Gallatin Valley community members. Responses are confidential. Takes just minutes to complete! Upcoming Engagement Sessions: Dive deeper into the conversation! October 2, 2025 - 4pm Bozeman City Hall October 3, 2025 - 12pm Bozeman City Hall October 4, 2025 - 9am Bozeman High School YOUR VOICE MATTERS! Bozeman:Bozeman: SCAN THE QR CODE TO PARTICIPATE! Questions? Email: bfranks@bozeman.net or visit www.bozeman.net/services/local- government-study SURVEY 34 YOUR VOICE MATTERS! Bozeman:Bozeman:Scan the QR code to participate in the 2025 local government survey. 35 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Presentation of the Current Status of the City Boards Program and History of Consolidation MEETING DATE:September 17, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Receive Presentation of the Current Status of the City Boards Program and History of Consolidation STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The City of Bozeman previously had over 40 boards, when including the partner boards to which we hold membership. The current list of City Boards is available on the City Boards Webpage. City Board models vary widely by community and can be an incredible asset; they can also provide significant challenges to a municipality. The presentation will cover the history of how we arrived at the current system, ongoing efforts with the system, identifying both strengths and weaknesses while highlighting opportunities and challenges of the previous structure, alternative structures, and the current structure. UNRESOLVED ISSUES:None identified ALTERNATIVES:None identified FISCAL EFFECTS:none Attachments: Timeline of Consolidation.docx Report compiled on: September 12, 2025 36 Timeline of Consolidation: Phase 1:  January 12, 2021 – Resolution 5257 set City Commission priorities for 2021  February 23, 2021 – Memo and Video for first work session.  May 25, 2021 – Memo and Video for second work session.  June 22, 2021 – Memo and Video for third work session.  August 10, 2021 – Memo and Video for Provisional Adoptions of Ordinance 2085 and Accompanying Resolutions to Create Consolidated Boards; Memo for Resolution 5323 Establishing High Performing Board Model  August 24, 2021 – Memo for Final Adoption of Ordinance 2085 adopted on Consent  November 16, 2021 – Appointment of members of new consolidated boards Phase 2:  July 18, 2023 – Memo for Provisional Adoption of Ordinance 2144 and Video of presentation for Urban Renewal Board Consolidation  August 1, 2023 – Memo for Final Adoption of Ordinance 2144 changing administration of Urban Renewal Districts; Memo for Ordinance 2145 Amending Midtown Urban Renewal Plan; Memo for Ordinance 2146 Amending Northeast Urban Renewal Plan  August 22, 2023 – Memo for Resolution 5523 delegating Urban Renewal Powers to City Manager Phase 3:  September 9, 2025 – Memo and Video of Repealing Municipal Code related to Urban Renewal District Boards; Memo for Resolution creating new Tax Increment Finance Board; Memo for Resolution amending Downtown Urban Renewal District Board  September 23, 2025 – Final Adoption of Ordinance Repealing Municipal Code related to Urban Renewal District Boards;  September 26, 2025 – Launch of new Boards and Commissions module in our software system to make current appointments, vacancies, and application all 37 live in one place that is available for staff and the public to access without needing to go through the Clerks’ Office.  October 23, 2025 – Effective date of Ordinance Repealing Municipal Code Related to Urban Renewal Boards 38