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Home My WebLink About08-20-25 AMENDED Study Commission Agenda and Packet MaterialsA. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B. Changes to the Agenda C. Public Comment on Anything within the Jurisdiction of the Study Commission THE STUDY COMMISSION OF BOZEMAN, MONTANA SC AGENDA Wednesday, August 20, 2025 How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to govreview@bozeman.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Commission, anonymous public comments are not distributed to the Study Commission. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190. For more information please contact Ex Officio, Mike Maas, 406.582.2321, or visit bozemanstudy.com. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 951 6442 0347 This is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agenda. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your 1 D. Consent Agenda D.1 Approval of Study Commission Minutes(Heinen) E. Correspondence or Study Commission Update E.1 Outreach Reports(Heinen) E.2 Reports from Commissioner on other City Charters, as assigned. F. Unfinished Business G. New Business G.1 Presentation on the Current Strengths and Weaknesses of the Bozeman Charter (Sullivan) G.2 Appoint a Point Person to supervise Working Ventures as our Communication Strategist G.3 Appointment of One Bozeman Study Commissioner to Act as a Liaison with Gallatin County Study Commission G.4 Approval of Two People to Present at an Osher Lifelong Learning Institute (OLLI) Lunch Presentation on Friday, September 12 H. Future Agenda Items H.1 Study Plan of Action Discussion for Implementation for September 4 Meeting (Heinen) H.2 Potential Meeting topics(Heinen) I. Public Comment on Anything within the Jurisdiction of the Study Commission J. Announcements K. Adjournment comments to three minutes. Written comments can be located in the Public Comment Repository. Consider the Motion: I move to approve the Study Commission meeting minutes from August 7, 2025. This item is a living list of potential future meeting topics. Reference Materials Study Commission Bylaws Study Commission Resources Study Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact the City of Bozeman's ADA Coordinator, David Arnado, at 406.582.3232. Study Commission meetings are televised live on cable channel 190 and streamed live on our Meeting Videos Page. 2 3 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Approval of Study Commission Minutes MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the Study Commission meeting minutes from August 7, 2025. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Attached are the written minute summaries from the previous two meetings. Future meeting minutes ought to be approved at the next schedule Study Commission meeting. All past meeting recordings are available for review on the City's Meeting Videos page. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: 08-07-25 Study Commission Meeting Minutes.docx Report compiled on: July 30, 2025 4 Bozeman Study Commission Meeting Minutes, August 7, 2025 Page 1 of 4 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES August 7, 2025 A) 00:01:35 Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B) 00:02:47 Changes to the Agenda C) 00:02:53 Public Comment on Anything within the Jurisdiction of the Study Commission D) 00:03:44 Consent Agenda D.1 Study Commission Claims Review and Approval CityofBoze-93-653065-1.pdf D.2 Approval of Study Commission Minutes 07-10-25 Study Commission Joint Meeting with INC Minutes.docx 07-23-25 Study Commission Meeting Minutes.docx 00:04:09 No public comment 00:04:40 Motion to approve I move we approve the Consent Agenda for today's meeting. Barb Cestero: Motion Becky Franks: 2nd 00:04:50 Vote on the Motion to approve I move we approve the Consent Agenda for today's meeting. The Motion carried 5 - 0. Approve: Carson Taylor Becky Franks Barb Cestero Deanna Campbell Jan Strout Disapprove: 5 Bozeman Study Commission Meeting Minutes, August 7, 2025 Page 2 of 4 None E) 00:04:55 Correspondence or Study Commission Update E.1 00:05:03 Outreach Reports 00:05:04 Commissioner Carson Taylor discussed upcoming meeting with Galatin Valley Study Commission (GVSC) on August 15 at 9:30 and a conversation on ethics training August 15 meeting scheduled at County courthouse with GVSC at 9:30. F) 00:09:19 Unfinished Business F.1 00:09:22 Approval of Professional Services Agreement with Working Ventures for the Communication Strategist for the Bozeman Study Commission PSA - Working Ventures Communication Strategist for Study Commission.pdf 00:09:29 Overview on the Communication Strategist hiring process 00:12:45 Commissioner Deanna Campbell commented on the Selection Process 00:15:44 Discussion on the Selection Process 00:21:43 Commissioner Becky Frank's recommendation for Communications Strategist 00:26:07 Commissioner Barb Cestero's recommendation for Communications Strategist 00:30:32 Commissioner Jan Strout's recommendation for Communication Strategist 00:36:22 Commissioner Deanna Campbell's recommendation for Communications Strategist 00:43:44 Commissioner Carson Taylor's recommendation for Communication Strategist 00:51:39 Clarifying points made by Commissioner Deanna Campbell Commissioners’ Written Statements 00:52:25 Public Comment 00:52:51 Roger Blank made public comment 00:57:18 Patti Steinmuller made public comment online 00:58:57 Motion to approve I move to approve the Public Services Agreement with Working Ventures for the Communication Strategist for the Study Commission of Bozeman. Jan Strout: Motion Barb Cestero: 2nd 00:59:16 Discussion on motion 6 Bozeman Study Commission Meeting Minutes, August 7, 2025 Page 3 of 4 01:09:26 Vote on the Motion to approve I move to approve the Public Services Agreement with Working Ventures for the Communication Strategist for the Study Commission of Bozeman. The Motion carried 4 - 1. Approve: Carson Taylor Becky Franks Barb Cestero Jan Strout Disapprove: Deanna Campbell G) 01:09:46 New Business G.1 01:11:05 Presentation and Discussion on the City of Bozeman's Inter- jurisdictional Collaborations Bozeman-ASMSU Special Meeting Agenda.pdf Bozeman-Gallatin County Joint Meeting Agenda.pdf Bozeman-Belgrade Joint Meeting Agenda.pdf Bozeman City Commission - BSD7 Joint Meeting Agenda Draft.docx 01:11:06 Mayor Terry Cunningham presented: Inter-Governmental Collaboration & Regional Planning Bozeman City Charter (1) Bozeman City Charter (2) Regular Meetings With Other Local Government Units City Manager Meetings Coalitions & Boards Gallatin County Commission Joint Meeting Bozeman - Belgrade Joint Meeting ASMSU Student Senate Listening Session Future Meetings Considerations 01:27:13 Questions for Mayor Terry Cunningham from Study Commissioners 01:50:46 HRDC CEO Heather Grenier presented 02:01:33 Questions for Heather Grenier from Study Commissioners 02:13:20 One Valley Community Manager Coordinator Mark Bond presented 02:27:26 Questions for Mark Bond from Study Commissioners 02:43:57 Public Comment 02:44:14 Roger Blank made public comment 7 Bozeman Study Commission Meeting Minutes, August 7, 2025 Page 4 of 4 H) 02:51:07 Future Agenda Items H.1 02:51:43 Study Plan of Action Discussion for Implementation for August 20th Meeting 02:51:55 Discussion on staff to be present at 8/20 meeting Assignments for Commissioners to read specific charters and share their findings. Becky Franks - Helena Barb Cestero - Missoula Deanna Campbell - Billings Jan Strout - Whitefish Carson Taylor - Great Falls 02:59:00 Discussion on point of contact with Working Ventures Agenda item once a month or every meeting to give update on the Communications Strategy with Working Ventures with a potential zoom meeting on Sep 7 H.2 03:05:25 Scheduling an Ethics Training for the Commission Becky Franks and Carson Taylor to coordinate scheduling ethics training Recording Secretary Caeleb Heinen to look at distributing Robert Rules of Order digitally and abridged H.3 Potential Meeting topics I) Public Comment on Anything within the Jurisdiction of the Study Commission J) Announcements K) 03:08:53 Adjournment 8 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Outreach Reports MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This is the time for Study Commissioners to report personal outreach since the last meeting. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This is the time for Study Commissioners to report personal outreach since the last meeting. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Report compiled on: August 13, 2025 9 Memorandum REPORT TO:Study Commission SUBJECT:Reports from Commissioner on other City Charters, as assigned. MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Received reports from Commissioners on other City Charters. 10 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Presentation on the Current Strengths and Weaknesses of the Bozeman Charter MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Receive and review a presentation on the current state of the City of Bozeman's Charter. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The Study Commissioners will also have this time to ask questions and discuss the topic with presenters, Greg Sullivan, Montana State University Local Government Center. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Report compiled on: August 13, 2025 11 Memorandum REPORT TO:Study Commission SUBJECT:Appoint a Point Person to supervise Working Ventures as our Communication Strategist MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to appoint _______________ as the Point person in the oversight of Working Ventures, the Communication Strategist for the Bozeman Study Commission. This will include communicating with Working Ventures on timelines and deliverables, and overall direction will come from the full Study Commission. 12 Memorandum REPORT TO:Study Commission SUBJECT:Appointment of One Bozeman Study Commissioner to Act as a Liaison with Gallatin County Study Commission MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to appoint of one Bozeman Study Commissioner to act as a Liaison with Gallatin County Study Commission. 13 Memorandum REPORT TO:Study Commission SUBJECT:Approval of Two People to Present at an Osher Lifelong Learning Institute (OLLI) Lunch Presentation on Friday, September 12 MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve two people to present at an Osher Lifelong Learning Institute (OLLI) lunch presentation on Friday, September 12. 14 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Study Plan of Action Discussion for Implementation for September 4 Meeting MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:The Study Commissioners may discuss the Staff or related parties they would like to reach out to for insight on the September 4th Meeting topic: Governance and Leadership Structure. They may also discuss their inquiries and expectations for that meetings discussion. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This Agenda item is for the Commissioners to discuss their upcoming meetings, as well as their expectations and topics of inquiry. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:TBD Report compiled on: August 13, 2025 15 Memorandum REPORT TO:Study Commission FROM:Caeleb Heinen, Recording Secretary Mike Maas, Ex Officio SUBJECT:Potential Meeting topics MEETING DATE:August 20, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:This item is a living list of potential future meeting topics. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Joint Meeting with Gallatin County Study Commission Study Commission Purview and Charge Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Develop and adopt a discovery plan for best practices to be learned from other communities. Following deliberation and public input, decide the Power structure desired for the City of Bozeman Following deliberation and public input, decide the Form of government for the City of Bozeman Following deliberation and public input, decide the Plan sub-options that will be under consideration Following deliberation and public input, decide the Recommendations that will be under consideration Draft a Tentative Report and submit for legal review Second Public Hearing—to gather citizen response to Tentative Report Adopt the Final Report from Second Public Hearing UNRESOLVED ISSUES:None identified. ALTERNATIVES:As per the Study Commission. FISCAL EFFECTS:TBD Report compiled on: August 13, 2025 16