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HomeMy WebLinkAbout8-10-21 Board Consolidation Ordiances and Resolutions ActionBoard Consolidation May 25, 2021 Strategic Plan •City Commission Priority for 2021 •Complete Strategic Plan Item 1.2.a o Enhancement of City committees and boards Recommendation: •Motion 1: I move to adopt and Resolutions 5326, 5327, 5328, 5329, and 5330, and therefore Approving and Establishing the Transportation Board, the Sustainability Board, the Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. •Motion 2: I move to provisionally adopt Ordinance 2085 to consolidate the City's advisory boards. What’s Been Done: •City Commission priority 2021 •City Commission Work Session February •Engagement with Board Chairs April – May •City Commission presentation May •City Commission Work Session June •Staff develop resolutions/ordinance Two Key Components: •High Performing Boards •Board Consolidation Why Consolidate Boards? •Keep “the work” of all current boards •Create significant efficiencies •Increase transparency •Improve collaboration •Equitable and inclusive to all •Modernized structure Engagement with Board Chairs •Survey of over 20 Board Chairs •Based on priorities, most board duties were put into the Board that Chairs selected •Regular communication and space to answer questions! How current duties fall: •Economic Vitality o Community Affordable Housing Advisory Board, Economic Development Council, Diversity, Equity, and Inclusion, Public Art •Urban Parks & Forestry o Cemetery Board, Recreation and Parks Advisory Board (Parks), Tree Advisory Board •Transportation o Parking Commission, Bozeman Area Bicycle Advisory Board, Pedestrian and Traffic Safety Committee •Community Development o Planning Board, Zoning Commission, Design Review Board, Impact Fee Advisory Committee •Sustainability o Climate Partners Working Group, Bozeman Beautification Advisory Board, Library Board, Recreation and Parks Advisory Board (Recreation) 40 Independent City Boards Community Develop- ment Economic Vitality Urban Parks & Forestry Transport- ation Sustainab- ility Library Board Ethics Board Inter-Neighborhood Council Downtown Urban Renewal District Other Urban Renewal Districts Historic Preservation Advisory Board Transportation Coordinating Committee Fire Board of Appeals Building Board of Appeals Police Commission 5 Consolidated Boards 10 Independent Boards High Performing Boards •Establish Standards for Recruitment and Selection of Board Members •Establish Standards for Communications •Establishing Expectations, Duties, and Norms of Behavior for All City Boards •Establish Rules of Procedure for All City Boards High Performing Boards •Membership o Defined by Board establishing Resolution o Limited to one City appointed position •Recruitment o Open, biannual solicitation period, as needed by vacancies •Review o Three-person panel o Ensure applicants receive fair comparison o Evaluation criteria related to City’s DEI goals and board requirements High Performing Boards •Board direction from City Commission •Creation of annual work-plan and progress reports •“One Body, One Voice” principle •Board minutes to be provided to City Commission and available to the public High Performing Boards •Creation of standardized onboarding and training •Six month check-in with new members •Specified duties •Norms of behavior based on Res. 5124 Next Steps •City Commission action on resolutions/ordinance •Advertise/Interview/Appoint/Train Board Members (Fall) •New Boards Start (December) •New Boards meet prior to City Commission priority setting (December/January) Recommendation: •Motion 1: I move to adopt and Resolutions 5326, 5327, 5328, 5329, and 5330, and therefore Approving and Establishing the Transportation Board, the Sustainability Board, the Urban Parks and Forestry Board, the Economic Vitality Board, and the Community Development Board. •Motion 2: I move to provisionally adopt Ordinance 2085 to consolidate the City's advisory boards.