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HomeMy WebLinkAbout13_ADD_1_Special Provisions and Measurement and Payment 9.10.2025Page 1 of 22 City of Bozeman Special Provisions CITY OF BOZEMAN SPECIAL PROVISIONS Contents: 1. GENERAL 2. SCOPE OF WORK 3. SCHEDULE OF VALUES 4. AWARD OF CONTRACT 5. TIME OF COMMENCEMENT AND COMPLETION DATE 6. COST LIMITATIONS 7. NAMES, PRODUCTS AND SUBSTITUTIONS 8. APPROVAL OF EQUIPMENT AND MATERIALS 9. BIDDER’S QUALIFICATIONS 10. WARRANTY 11. SCHEDULING 12. PRECONSTRUCTION CONFERENCE 13. UNDERGROUND UTILITIES 14. EASEMENS, RIGHT OF WAYS, ADJOINING PROPERTY 15. TRAFFIC CONTROL 16. DISPOSAL, EROSION, WATER POLLUTION, AND SILTATION CONTROL 17. PROTECTION OF EXISTING PAVEMENT 18. OPERATION OF EXISTING VALVES 19. SALVAGEABLE ITEMS 20. ACCESS TO RECORDS 21. INSURANCE 22. LANDSCAPING RESTORATION 23. PROTECTION OF TREES, SPRINKLER SYSTEMS, AND PROPERTY PINS 24. UNSCHEDULED EMPLOYMENT OF CITY WATER/SEWER SERVICE WORKERS 25. DELAYS 26. CONSTRUCTION STAKING 1. GENERAL The work to be performed under this contract involves furnishing all labor, materials, equipment, supplies, and services necessary for the construction of the Bozeman Sports Park, Phase 2 in the City of Bozeman. All work shall be performed in accordance with applicable sections of the Montana Public Works Standard Specifications Seventh Edition (MPWSS), 7th Edition, and as further modified by the City of Bozeman Modifications to MPWSS, 7th Edition, which is hereby included as part of these specifications. All references to MPWSS sections, unless otherwise noted, are a reference to said Montana Public Works Standard Specifications. Page 2 of 22 City of Bozeman Special Provisions All correspondence and official authorization concerning the work shall be with the Owner or their designated representatives as identified at the preconstruction meeting. Any changes in the Work or schedule not authorized by the above shall be deemed as unauthorized and shall be done at Contractors risk at no cost to the Owner. All damages, reparations, and costs thus incurred during the progress of such unauthorized work shall be borne exclusively by the Contractor. 2. SCOPE OF WORK Construction of a new 119-stall parking lot, including mass grading of the site, 1 artificial turf field, installing new sidewalks, curb and gutter, storm drainage improvements, landscaping and signage and striping. 3. SCHEDULE OF VALUES A. Schedule of Values The contract payment shall be by unit price for work completed as defined by the quantities and unit price in the Schedule of Values. For the purposes of progress payments and additive/deductive changes to the design, a Schedule of Values shall be completed by the Contractor. Items have been quantified and will be measured and paid in accordance with the Montana Public Works Standard Specifications (MPWSS) where applicable. Where items are not included in MPWSS or where a different quantification is used, a brief description of the item and its measurement is provided below. B. Measurement and Payment i. Work shall be measured by the Engineer or their representative with assistance from the contractor prior to preparation of a payment request by the Contractor. ii. Unit quantities that are measured in place shall be measured every month. The contractor shall give the Engineer a minimum of two days’ notice for making all required measurements. iii. Materials that must be measured as delivered shall be measured at the time of delivery be the Engineer or their representative and the contractor shall provide sufficient notice so that such a measurement can be made. iv. Work completed on a Lump Sum (LS) basis shall be measured for completion against the schedule of values provided be the contractor and operational job bot specifically identified as a pay item shall be included in the unit price bid for the item to which it pertains. v. The total bid price for each item of the contract shall cover all work shown on the contract drawings and required by the specifications and other Contract Documents. Page 3 of 22 City of Bozeman Special Provisions C. Estimated Quantities All estimated quantities for unit price items, stipulated in the Bid Form or other Contract Documents, are approximate and are to be used as a basis for comparing the bids submitted for the Project. The actual amounts of work done, and materials furnished under unit price items may differ from the estimated quantities. The basis of payment for work will be the actual amount of work done. The CONTRACTOR agrees that he will make no claim for damages, anticipated profits or otherwise on account of any difference between the amounts of work performed and the estimated amounts included in the Bid Form. The Contractor will not be paid for any work which exceeds the quantity set forth in the Bid Form without a change order or work change directive issued before the work is performed unless specifically ordered in writing by the Engineer. The Contractor will aid the Engineer to check quantities and elevations when requested. D. Measurement of Quantities i. Measurement by Volume – Measured by cubic dimensions using length, width and height. Unless specified otherwise “Execution – Measurement and Payment” section below, measurements of volume is to be made in Cubic Yards (CY). ii. Measurement by Area - Measured by square dimension using length and width. Unless specified otherwise in the “Execution – Measurement and Payment” section below, measurement is to be made in Square Feet (SF) or Square Yards (SY). iii. Linear Measurements – Measured by linear dimensions at the centerline. Unless specified otherwise in the “Execution – Measurement and Payment” section below, linear measurement is to be made in Linear Feet (LF) or Vertical Feet (VF). iv. Measurement by Each – Measured by each singly quantified item. Unless specified otherwise in the “Execution – Measurement and Payment” section below, measurement of a singly quantifiable item is the be made per Each (EA) item. v. Lump Sum Measurements – Lump Sum (LS) work is measured by work completed in totality for each item as defined in the ““Execution – Measurement and Payment” section below. vi. Time Measurements – Month (Mo) Work is measured by work completed in totality for each item as defined in the “Execution – Measurement and Payment”. E. Execution – Measurement and Payment Note: Unless otherwise stated, all items are per MPWSS and COB MODS. Page 4 of 22 City of Bozeman Special Provisions Startup, Excavation and Grading: ITEM 101 – Mobilization, Bonding, and Insurance (LS) Measurement and Payment for Mobilization Bonding and Insurance is to be made on a Lump Sum (LS) as follows: Twenty-five percent of the amount to bid for mobilization/demobilization shall be paid when five percent of the contract amount is paid for Work complete and for invoiced materials in storage; an additional 50% of the amount bid will be paid when 25% of the work is complete; and the remaining 25% will be paid when 100% of the work is completed. All construction is to be bonded prior to construction. Copies of the contractor’s performance and payment bonds, each in amount equal to 100% of the contract amount shall be filed with the owner. A 2-year maintenance bond shall be provided to the owner upon project acceptance. The 2-year maintenance bond is to equal 20% of the actual cost of the improvements. ITEM 102 – SWPPP BMP Installation and Maintenance (LS) This item consists of the cost to install and maintain BMPs (Best Management Practices) throughout construction. Measurement and payment of SWPPP BMP shall be on a Lump Sum (LS) basis and shall include the maintenance of all temporary and permanent erosion control BMPs necessary to provide sediment storge as required by the MDEQ and the City of Bozeman, and any other control structures necessary to meet land disturbing permit requirements. Any penalty fees incurred due to the BMP deficiencies shall be paid for by the Contractor. Payment shall include all necessary labor, materials, tools and equipment in order to construct, maintain and remove all BMP’s once final stabilization is achieved. Payment is to be made proportionate to amount of work completed. ITEM 103 – SWPPP Administration (LS) This item consists of submitting and maintaining the administrative requirements set forth by the MDEQ (Montana Department of Environmental Quality) and the City of Bozeman for a Storm Water Pollution Prevention Plan. Measurement and Payment for SWPPP Administration shall be on a Lump Sum (LS) basis. Payment of this item shall include providing and submitting the required SWPPP (Storm Water Pollution Prevention Plan) documents to obtain administrative coverage of the project. All administrative fees and permitting requirements, transfer, and close out of the SWPPP permit shall be paid for by the Owner. Payment is to be made proportionate to amount of work completed. ITEM 104 – Topsoil Stripping (15” Depth) and Finish Grade Respread (CY) Measurement for Topsoil Stripping (15” Depth) and Finish Grade Respread shall be made on in-place material quantities and quantified using average depth of topsoil multiplied by the stripping area. Payment for Topsoil Stripping (15” Depth) and Finish Grade Respread shall be made on a Cubic Yard (CY) basis. This item consists of removing all the topsoil and organic matter to an estimated average depth of 15” under hardscapes. Actual topsoil depth may vary. This item consists of respreading topsoil to finish grade in landscaped areas. Contractor is responsible for maintaining adequate amounts of usable topsoil stockpiled onsite to allow for respread over the designated Page 5 of 22 City of Bozeman Special Provisions landscaped areas. ITEM 105 – Site Grading (Cut/Fill to Subgrade) (CY) Measurement for Site Grading (Cut/Fill to Subgrade) shall be made using the engineer estimate which was based on cutting/filling to the subgrade depth. Measurement shall be made using the engineer’s estimate unless the topsoil depth changes. Payment for Site Grading (Cut/Fill to Subgrade) shall be made on a Cubic Yard (CY) basis. This item consists of grading the site after the topsoil has been removed, to create the final subgrade surface, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 106 – Haul and Grade to Subgrade (CY) Measurement for Haul and Grade to Subgrade shall be made using the engineer estimate which was based on hauling and filling to the subgrade depth. Measurement shall be made using the engineers estimate unless the topsoil depth changes. Payment for Haul and Grade to Subgrade shall be made on a Cubic Yard (CY) basis. This item consists of hauling from a stockpile south of phase 1B and placing/grading the site after the topsoil has been removed, to create the final subgrade surface, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 107 – Sign Demo (EA) Measurement for Sign Demo shall be made on an Each (EA) basis. Payment for Sign Demo shall be on an Each basis. Payment shall include all labor, equipment, and materials necessary to remove specified signs. This item consists of the removal and disposal of sign and base (if necessary), and all labor, equipment, tools, material, and other incidentals required to complete the item. Parking Lot Storm Drainage Improvements ITEM 201 – Sidewalk Chase (LF) Measurement and payment for Sidewalk Chase shall be made on a Linear Feet (LF) basis as defined by the MPWSS and the City of Bozeman. This item consists of the installation of sidewalk chases at the locations and elevations specified in the Plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. Street, Parking and Sidewalk Improvements ITEM 301 – 12” Utility Sleeves (LF) Measurement and Payment for 12” Utility Sleeves be made on a Linear Foot (LF) basis as defined by MPWSS and the COB MODS. This item is for furnishing and installing sleeves, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 302 – Landscaping Irrigation Sleeves Measurement and Payment for Landscaping Irrigation Sleeves be made on a Lump Sum (LS) basis as defined by MPWSS and the COB MODS. This item includes installing all landscape sleeving lengths and sizes as required by the landscape plans. This item is for Page 6 of 22 City of Bozeman Special Provisions furnishing and installing sleeves, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 304 – Subgrade Prep Measurement and Payment for Subgrade Prep shall be made on a Square Foot (SF) basis using in place material quantities quantified using length multiplied by width of subgrade prep area. Quantities are based on a 2-foot extension past the top back of curb. No additional quantities will be paid for amounts exceeding the 2-foot extension past the top back of curb unless directed by the Engineer to do so. ITEM 305 - MIRAFI 600X Geotextile Stabilization Fabric Measurement and Payment for MIRAFI 600x Geotextile Stabilization Fabric shall be made on a Square Yard (SY) basis using length multiplied by width of subgrade prep area. Quantities are based on a 2-foot extension past the top back of Curb. No additional quantities will be paid for amounts exceeding the 2-foot extension past the top back of curb unless directed by the Engineer to do so. This item consists of furnishing and installing MIRAFI 600x Geotextile Stabilization Fabric at the locations and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 306 – Sub Base Course (Pit Run 20”) Measurement for Sub Base Course (Pit Run 20”) shall be made on in place material quantities and quantified using plan section depth of sub base course multiplied by the sub base area. Payment for Sub Base Course (Pit Run 20”) shall be made on a Cubic Yard (CY) basis. Quantities are based on a 2-foot extension past the top back of curb. No additional quantities will be paid for amounts exceeding the 2-foot extension past the top back of curb unless directed by the Engineer to do so. This item consists of furnishing and installing Sub Base Course (Pit Run 20”) at the locations and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 307 - Base Couse (Road Mix 6”) Measurement for Base Course (Road Mix 6”) shall be made on in place material quantities and quantified using plan section depth of base course multiplied by the base area. Payment for base course shall be made on a Cubic Yard (CY) basis. Quantities are based on a 2-foot extension past the top back of Curb. No additional quantities will be paid for amounts exceeding the 2-foot extension past the top back of curb unless directed by the Engineer to do so. This item consists of furnishing and installing Base Course at the locations and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 308 – Curb and Gutter Measurement and Payment for Curb and Gutter shall be made on a Linear Foot (LF) basis as defined by the MPWSS and the COB MODS. This item consists of the furnishing and installation of combined Curb and Gutter at the locations and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals Page 7 of 22 City of Bozeman Special Provisions required to complete the item. ITEM 309 – 3’ Valley Gutter Measurement and Payment for 3’ Valley Gutter shall be made on a Square Foot (SF) basis as defined by the MPWSS. This item consists of the furnishing and installation of 3’ Valley Gutter at the location and elevations on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 310 – Asphalt Pavement (Traffic Rated) Measurement for Asphalt Pavement shall be made on in place material quantities and quantified using plan areas. Payment for Asphalt Pavement shall be made on a Square Foot (SF) basis for installed quantities, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 311 – Concrete Approach (Traffic Rated) Measurement for Concrete Approach (Traffic Rated) shall be made on in place material quantities and quantified using plan areas. Payment for Concrete Approach (Traffic Rated) shall be made on a Square Foot (SF) basis for installed quantities. This item consists of the furnishing and installation of the Concrete Approach at the location and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 312 – 6” Concrete Flatwork with Base Gravel (Traffic Rated) Measurement for 6” Concrete Flatwork with Base Gravel (Traffic Rated) shall be made on in place material quantities and quantified using plan areas. Payment for 6” Concrete Flatwork with Base Gravel (Traffic Rated) shall be made on a Square Foot (SF) basis for installed quantities. This item consists of the furnishing and installation of 6” Concrete Flatwork with Base Gravel (Traffic Rated) at the location and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 313 - 6” Concrete Flatwork with Fibermesh and Base Gravel Measurement for 6” Concrete Flatwork with Fibermesh and Base Gravel shall be made on in place material quantities and quantified using plan areas. Payment for 6” Concrete Flatwork with Fibermesh and Base Gravel shall be made on a Square Foot (SF) basis for installed quantities. This item consists of the furnishing and installation of 6” Concrete Flatwork with Base Gravel at the location and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 314 – Curb Paint Measurement and Payment for Curb Paint shall be made on a Linear Foot (LF) basis. This item is for the preparation, layout, and painting of all curb areas as specified in the plans. The work includes all labor, equipment, tools, material, and other incidentals required to complete the item. Page 8 of 22 City of Bozeman Special Provisions ITEM 315 – White Striping Measurement and Payment for White Striping shall be made on a Linear Foot (LF) basis. This item is for the preparation, layout, and painting of all asphalt lines as specified in the plans. The work includes all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 316 – Water-based Pavement Marking Measurement and Payment for Water-based Pavement Marking shall be made on an Each (EA) basis. This item is for the preparation, layout, and painting of all pavement markings as specified in the plans. The work includes all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 317 – Signage Measurement for Signage shall be made per Each (EA) installed sign as defined in the MPWSS and COB MODS. This item consists of the furnishing and installation of each sign at the locations shown on the plans. The work includes all labor, material, and equipment required to complete the item. ITEM 318 - Detectable Warning Surface Measurement for Detectable Warning Surface shall be made on in place material quantities and quantified by length of surface by width of surface. Payment for Detectable Warnings shall be made on a Square Foot (SF) basis. This item consists of furnishing and installing Detectable Warning Surface at the locations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. Center Spine Work Site Improvements ITEM 401 – Center Spine Gravel Sidewalk Measurement for Center Spine Gravel Sidewalk shall be made on in place material quantities and quantified using plan areas. Payment for Center Spine Gravel Sidewalk shall be made on a Square Foot (SF) basis for installed quantities. This item consists of the furnishing and installation of Gravel Sidewalk along the Center Spine at the location and elevations shown on the plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM 401.2 – Landscaping Irrigation Sleeves Measurement and Payment for Landscaping Irrigation Sleeves be made on a Lump Sum (LS) basis as defined by MPWSS and the COB MODS. This item includes installing all landscape sleeving lengths and sizes as required by the landscape plans. This item is for furnishing and installing sleeves, and all labor, equipment, tools, material, and other incidentals required to complete the item. Page 9 of 22 City of Bozeman Special Provisions Landscape Improvements ITEM 402 - Seeding Measurement and Payment for Seeding shall be made on a Lump Sum (LS) basis. See attached documentation for seeding special provisions. Payment shall be made on the proportional amount of Seeding installed. See table below for all work-related items and quantities included in ITEM 402. This item is to include all of the seeding along the center spine as shown in the landscape plans, and all labor, equipment, tools, material, and other incidentals required to complete the item. ITEM DESCRIPTION QTY UNIT Soil amendments at dryland seeding area- (compost & gypsum) 30,228 SF Tilling - 4" deep 30,228 SF Drill seeding 30,228 SF Hydromulch 30,228 SF ITEM 403 – Irrigation System Measurement and Payment for Irrigation System shall be made on a Lump Sum (LS) basis. See attached documentation for Irrigation system special provisions. Payment shall be made on the proportional amount of Irrigation System installed. See table below for all work-related items and quantities included in ITEM 403. This item is to include all labor, equipment, tools and other incidentals to complete the irrigation system along the center spine as shown in the landscape plans. Sports Field Storm Drainage Improvements ITEM 501 - Core Into Existing Manhole Measurement and Payment for Core into Existing Manhole shall be per Each (EA) Manhole that requires to be cored into. This item includes the work and materials to core into an existing manhole and all labor, equipment, tools and other incidental work required to tie the new storm pipe into the existing manhole. ITEM 502 – 36” Storm Manhole Measurement and Payment for 36" Storm Manhole is per Each (EA) 36" Manhole installed. This item consists of installing 36” Storm Manhole at the location and elevation shown on the Plans. Work includes, but is not limited to, furnishing, and installing the manhole, ring, and cover, and all other materials required to complete the work as described in the plans and specifications. The work also includes all excavation, shoring, sheeting, dewatering, backfill and compaction; and all labor, equipment, tools, and incidentals required to complete the item. ITEM DESCRIPTION QTY UNIT Park irrigation (medium rotors) 5,256 SF Mainline (4") for future fields 45 LF Isolation valve (4") for future fields 1 EA Page 10 of 22 City of Bozeman Special Provisions ITEM 503 - 36” Extra Manhole Depth Measurement and Payment for 36” Extra Manhole Depth shall be made on a Vertical Foot (VF) basis as defined by MPWSS. ITEM 504 – 12” PVC Storm Drain Pipe Measurement and Payment for 12" PVC Storm Drain Pipe shall be made on a Linear Foot (LF) basis as defined by MPWSS and the COB MODS. This item consists of installing 12" PVC Storm Drain Pipe at the location and elevation shown on the plans. Work includes, but is not limited to, furnishing, and installing the pipe, and all other materials required to complete the work as described in the plans and specifications. The work also includes all excavation, shoring, sheeting, dewatering, backfill and compaction; and all labor, equipment, tools, and incidentals required to complete the item. Street and Sidewalk Improvements ITEM 505 – Subbase Course (Pit Run 20”) Measurement for Sub Base Course (Pit Run 20”) shall be made on in place material quantities and quantified using plan section depth of sub base course multiplied by the sub base area. Payment for Sub Base Course (Pit Run 20”) shall be made on a Cubic Yard (CY) basis. Quantities are based on a 2-foot extension past the top back of curb. No additional quantities will be paid for amounts exceeding the 2-foot extension past the top back of curb unless directed by the Engineer to do so. This item consists of furnishing and installing Sub Base Course (Pit Run 20”) at the locations and elevations shown on the plans, and all labor, equipment, tools, and incidentals required to complete the item. ITEM 506 – Base Course (Road Mix 6”) Measurement for Base Course (Road Mix 6”) shall be made on in place material quantities and quantified using plan section depth of base course multiplied by the base area. Payment for base course shall be made on a Cubic Yard (CY) basis. Quantities are based on a 2-foot extension past the top back of Curb. No additional quantities will be paid for amounts exceeding the 2-foot extension past the top back of curb unless directed by the Engineer to do so. This item consists of furnishing and installing Base Course at the locations and elevations shown on the plans, and all labor, equipment, tools, and incidentals required to complete the item. ITEM 507 - MIRAFI 600X Geotextile Stabilization Fabric Measurement and Payment for MIRAFI 600x Geotextile Stabilization Fabric shall be made on a Square Yard (SY) basis using length multiplied by width of subgrade prep area. Quantities are based on a 2-foot extension past the top back of Curb. No additional quantities will be paid for amounts exceeding the 2-foot extension past the top back of curb unless directed by the Engineer to do so. This item consists of furnishing and installing MIRAFI 600x Geotextile Stabilization Fabric at the locations and elevations shown on the plans, and all labor, equipment, tools, and incidentals required to complete the item. Page 11 of 22 City of Bozeman Special Provisions Site Work Site Improvements ITEM 601 – East-West Gravel Sidewalk Measurement for East-West Gravel Sidewalk shall be made on in place material quantities and quantified using plan areas. Payment for East-West Gravel Sidewalk shall be made on a Square Foot (SF) basis for installed quantities. This item consists of the furnishing and installation of Gravel Sidewalk going east to west at the location and elevations shown on the plans, and all labor, equipment, tools, and incidentals required to complete the item. ITEM 602 – Vault Toilet Measurement and payment for Vault Toilet shall be made on a Lump Sum (LS) basis. Vault Toilet is to be Missoula Concrete Construction Double Vault Toilet Without Screen or an approved equal. 50% of payment will be made when the item is ordered with the remainder to be paid out on completion of install. This item consists of all work incidental to install the vault toilet, included but now limited to procurement, placement and all labor equipment and tools to install this item. Landscape Improvements ITEM 603 – Planting Measurement and Payment for Planting shall be made on a Lump Sum (LS) basis. See attached documentation for Planting special provisions. Payment shall be made on the proportional amount of Planting installed. See table below for all work-related items and quantities included in ITEM 603. This item is to include all the planting as shown in the landscape plans, including all labor equipment, tools and incidental work required to install the plantings. ITEM DESCRIPTION QTY UNIT Planter areas (Plants, weed barrier, edging, and mulch, amendments) 9,100 SF Landscape boulders (3-5' dia) 31 EA Ornamental tree (1-1/2" caliper) 9 EA Deciduous shade tree (2-1/2" caliper) 34 EA Evergreen tree (6' tall) 6 EA ITEM 604 – Seeding Measurement and Payment for Seeding shall be made on a Lump Sum (LS) basis. See attached documentation for seeding special provisions. Payment shall be made on the proportional amount of Seeding installed. See table below for all work-related items and quantities included in ITEM 604. This item is to include all incidental work to complete the seeding as shown in the landscape plans (excluding the seeding along the center spine). Page 12 of 22 City of Bozeman Special Provisions ITEM 605 - Irrigation System Measurement and Payment for Irrigation System shall be made on a Lump Sum (LS) basis. See attached documentation for Irrigation system special provisions. Payment shall be made on the proportional amount of Irrigation System installed. See table below for all work-related items and quantities included in ITEM 605. This item is to include all labor, equipment, tools and incidental work to complete the Irrigation System as shown in the landscape plans (excluding the irrigation system along the center spine). ITEM DESCRIPTION QTY UNIT Park irrigation (medium rotors) 4,771 SF Park irrigation (spray) 7,326 SF Planter irrigation (spray) 8,100 SF Tree irrigation 49 EA Irrigation controller 1 EA Master valve & flow sensor 1 EA Solar sync 1 EA Mainline (6") 3,665 LF SubMainline (3") 50 LF SubMainline (4") 1,644 LF Isolation valve (4") 6 EA Isolation valve (6") 4 EA Cam-loc assemblies 3 LS Solar power for controller 1 EA Repair damage to existing irrigation west of field 5 1 LS ITEM 606 – Bike Racks Measurement and Payment for Bike Racks shall be made on an Each (EA) basis. This item is for all bike racks as specified in the landscape plans. This item consists of all material, labor equipment, tools and other incidentals required to install the item. Add Alternates Add Alt #1 – Center Spine ITEM ALT 1.1 – 6” Concrete Flatwork with Base Gravel (Non-Traffic Rated) Measurement for 6” Concrete Flatwork with Base Gravel (Reinforced/Non-Traffic Rated) shall be made on in place material quantities and quantified using plan areas. Payment for 6” Concrete Flatwork with Base Gravel (Reinforced/Non-Traffic Rated) shall be made on a Square Foot (SF) basis for installed quantities. This item consists of the furnishing and installation of 6” Concrete Flatwork with Base Gravel (Reinforced/Non-Traffic Rated), including and all labor, equipment, tools, and incidentals required to complete the item at the location and elevations shown on the ITEM DESCRIPTION QTY UNIT Soil amendments at dryland seeding area- (compost & gypsum) 208,100 SF Tilling - 4" deep 208,100 SF Drill seeding 208,100 SF Hydromulch 208,100 SF Page 13 of 22 City of Bozeman Special Provisions plans. Add Alt#2 – Field 13 Asphalt Apron ITEM ALT 2.1 – Asphalt Apron (Non-Traffic Rated) Measurement for Asphalt Apron (Non-Traffic Rated) shall be made on in place material quantities and quantified using plan areas. Payment for Asphalt Apron shall be made on a Square Foot (SF) basis for installed quantities. This item consists of placing asphalt including and all labor, equipment, tools, and incidentals required to complete the item at the location and elevations shown on the plans. Add Alt#3 – Field 7 Asphalt Apron ITEM ALT 3.1 – Asphalt Apron (Non-Traffic Rated) Measurement for Asphalt Apron (Non-Traffic Rated) shall be made on in place material quantities and quantified using plan areas. Payment for Asphalt Apron shall be made on a Square Foot (SF) basis for installed quantities. This item consists of placing asphalt including and all labor, equipment, tools, and incidentals required to complete the item at the location and elevations shown on the plans. Add Alt #4 – Field 13 Chain Link Fence ITEM ALT 4.1 – 4’ Chain-link Field Fence Measurement and Payment for Chain-Link Field Fence Shall be made on a Linear Foot (LF) basis. This item includes all work required to install the 4’ Chain-Link fence at locations and elevations shown in the plans, including all materials, labor equipment, tools and incidentals to complete the item. Add Alt #5 – Field 7 Chain Link Fence ITEM ALT 5.1 – 4’ Chain link Field Fence Measurement and Payment for Chain-Link Field Fence Shall be made on a Linear Foot (LF) basis. This item includes all work required to install the 4’ Chain-Link fence at locations and elevations shown in the plans, including all materials, labor equipment, tools and incidentals to complete the item. Add Alt #6 – Bike Racks ITEM ALT 6.1 - 6” Concrete Flatwork with Base Gravel (Non-Traffic Rated) Measurement for 6” Concrete Flatwork with Base Gravel (Reinforced/Non-Traffic Rated) shall be made on in place material quantities and quantified using plan areas. Payment for 6” Concrete Flatwork with Base Gravel (Reinforced/Non-Traffic Rated) shall be made on a Square Foot (SF) basis for installed quantities. This item consists of the furnishing and installation of 6” Concrete Flatwork with Base Gravel (Reinforced/Non-Traffic Rated) at the location and elevations shown on the Plans. ITEM ALT 6.2 – Bike Racks Measurement and Payment for Bike Racks shall be made on an Each (EA) basis. This Page 14 of 22 City of Bozeman Special Provisions item is for all future bike racks as specified in the landscape plans. This item consists of all material, labor equipment, tools and other incidentals required to complete the item. 4. AWARD OF CONTRACT If the contract is awarded, the Owner will award a single Contract in accordance with the Instructions to Bidders. Bidders shall submit a Bid on a unit price basis for each item of Work listed as provided and described above. The Owner reserves the right to accept or reject the Bids, or portions of the Bids denoted as separate schedules or alternates. The award will be made by the Owner on the basis of that Bid from the lowest responsive, responsible Bidder which, in the Owner’s sole and absolute judgment, will best serve the interest of the Owner. The low bidder will be determined on the basis of the lowest Total Combined Base Bid prior to any Add Alternates. The award of the contract, if awarded, will be made within the period specified in the Invitation to Bid to the lowest responsive, responsible Bidder whose Bid complies with all the requirements prescribed herein. The successful Bidder will be notified by letter, mailed to the address shown on the Bid, that their Bid has been accepted and that they have been awarded a contract. 5. TIME OF COMMENCEMENT AND COMPLETION DATE The beginning of the Contract Time shall be stated in a written NOTICE TO PROCEED written by the Project Manager to the Contractor. Where multiple schedules are awarded under a single contract, the contract times shall run concurrently, unless the City agrees to issue separate notices to proceed. The Contract Time will expire automatically after the number of calendar days stated as Contract Time, except as the Contract Time may be extended by change order. The Contract Time is to be 120 days. In the event of winter conditions as agreed upon by owner, contractor and engineer the 120 days will be put on hold and resumed once winter conditions are over. No additional payments will be made for working through winter conditions. 6. COST LIMITATIONS The Owner reserves the right to eliminate or reduce certain proposal items from the project following the Bid Opening to make the project financially feasible with the limitations of the funds allocated for this project. The determination of which items shall be eliminated shall be the responsibility of the Owner. 7. NAMES, PRODUCTS AND SUBSTITUTIONS Where products or materials are specified by manufacturer, trade name, or brand, such designations are intended to indicate the required quality, type, utility, and finish. Requests for proposed substitution shall include complete specifications and descriptive data to prove the equality of proposed substitutions. Substitutions shall not be made Page 15 of 22 City of Bozeman Special Provisions without the written approval of the Owner. No substitutions will be considered until after contract award. 8. APPROVAL OF EQUIPMENT AND MATERIALS The Contractor shall furnish to the Owner or its Project Manager for approval the name of the manufacturer of machinery, mechanical and other equipment and materials which he contemplates using in execution of the work, together with the performance capacities and such other information which may be pertinent or required by the Owner. 9. BIDDER'S QUALIFICATIONS The Contractor shall show evidence that he has the finances, organization, and equipment to perform the work with a limited number of subcontractors. The Contractor will be required to have a full-time resident General Superintendent on the job at all times while the work is in progress. He shall be in a position to direct the work and make decisions either directly or through immediate contact with his superior. Absence or incompetence of the superintendent shall be reason for the Owner to stop all work on the project. 10. WARRANTY The Contractor is required to provide a 2-year warranty bond after final walk-through of the project by the Owner. 11. SCHEDULING Prior to or at the PRECONSTRUCTION CONFERENCE, the Contractor shall provide the Owner the following schedules: A. A practicable CONSTRUCTION PROGRESS SCHEDULE showing the order, timing, and progress in which the Contractor proposes to prosecute the work. This schedule shall be in Bar Graph, CPM or PERT format. The schedule shall be updated and re-submitted as necessary to reflect project changes. B. The Contractor shall limit working hours to meet City of Bozeman ordinance for construction activities. No work shall be done outside of these hours unless specifically approved by the Owner. 12. PRECONSTRUCTION CONFERENCE After the contract(s) have been awarded, but before the start of construction, a conference will be held at the Project Engineer’s Office, at Stahly Engineering: 851 Bridger Drive Suite 1, for the purpose of discussing requirements on such matters as project supervision, on-site inspections, progress schedules and reports, payrolls, Page 16 of 22 City of Bozeman Special Provisions payment to contractors, contract change orders, insurance, safety, and any other items pertinent to the project. The Contractor shall arrange to have all supervisory personnel and a representative from each of the affected utility companies connected with the project on hand to meet with a representative of the Owner to discuss the project and any problems anticipated. 13. UNDERGROUND UTILITIES The Contractor shall be responsible for checking with the Owners of underground utilities such as the City, County, power, gas and telephone companies, etc. as to the location of their underground installations in the project area. The Contractor shall be solely responsible for any damage done to these installations due to failure to locate them or to properly protect them when their location is known. It shall be solely the responsibility of the Contractor to fully coordinate his work with the agencies and to keep them informed of his construction activities so that these vital installations are fully protected at all times. A Montana One-call system, phone number 1-800-424-5555 has been set up to facilitate requests for underground facility locate information. The Contractor is responsible for contacting the One-call system prior to any excavation. 14. EASEMENTS, RIGHTS-OF-WAY, ADJOINING PROPERTY The Contractor shall contain all of his construction operations within the easements and rights of way unless written approval is secured from the owner of the adjoining property or written approval is given by the Owner to utilize the adjacent land area. 15. TRAFFIC CONTROL B. General. The Contractor shall at all times conduct his operations so that there is a minimum interruption in the use of the City's streets affected by the work. Exact procedures in this respect shall be established in advance of construction with the City Project Manager. Barricade function, design and construction shall conform to the latest edition of the Manual on Uniform Traffic Control Devices (MUTCD) and the Standard Specifications for Road and Bridge Construction of the State Highway Commission of Montana latest Edition. Should construction of the project require the closure of any streets, roads or highways or require night-time or long-term traffic control, the Contractor will be required to prepare a detailed TRAFFIC CONTROL PLAN to address the methods and means of controlling traffic under the specific conditions. Traffic control plans shall be in conformance with the requirements of the Manual on Uniform Traffic Control Devices. In regards to closures, the plan shall include specific details on traffic detours and Page 17 of 22 City of Bozeman Special Provisions estimated durations of the closures. Details of signing, barricades, flagging and other traffic control devices shall be presented. The traffic control plan shall be approved by the Owner prior to construction. The Contractor may be required to modify or adjust a traffic control set-up to fit specific field conditions encountered during construction. C. Traffic Access. Construction work shall be programmed by the Contractor so that local traffic will have continuous access within one block of any given property. It shall be the responsibility of the Contractor to notify all affected residents in the area of programmed work, of street closures, parking requirements and restrictions, and any other conditions, a minimum of twenty-four (24) hours prior to beginning work within the affected area. All signing, barricades, and other traffic control measures shall be provided by the Contractor. D. Warning Signals. All streets, roads, highways and other public thoroughfares which are closed to traffic shall be protected by means of effective barricades on which shall be placed, mounted or affixed acceptable warning signs. Barricades shall be located at the nearest intersecting public highway or street on each side of the blocked section. All open trenches and other excavations within the construction area shall be provided with suitable barriers, signs and lights to the extent that adequate public protection is provided. All abrupt grade changes greater than one inch which traffic is required to pass over; and obstructions, including but not limited to, material stockpiles and equipment shall be similarly protected. All barricades and obstructions shall be illuminated by means of warning lights at night. All lights used for this purpose shall be kept burning from sundown to sunrise. E. Notifications. The Contractor shall coordinate all of the Contractor’s construction activities to minimize conflicts at the work site, off-site events, or other construction projects nearby. The Contractor shall notify all affected residents and businesses, the Bozeman Police, Fire, Street, and Sanitation Departments, Laidlaw Bus Service, Streamline Bus Service, AMR Ambulance Service, and Allied Waste Services of all planned street closures a minimum of 24 hours before any actual street closure. In addition, all businesses affected by a street closure shall be given seven (7) days advance notice of the upcoming street closure. The Contractor shall maintain a log of all advance notifications that have been made for each street segment construction site. Prior to closure of any collector or arterial street, the Contractor shall prepare a news release announcing the upcoming street closure which shall specify at a minimum the impact of the construction upon the public and the duration of the work. At least three days prior to the street closure, the Contractor shall submit the news release to all local news media, and shall cause the news release to be published as a display ad in the Bozeman Daily Chronicle. F. Signalized Intersections. The Contractor shall coordinate with the City of Bozeman Street Department and the Montana Department of Transportation when working in or near a signalized intersection. Signals shall not be disrupted without prior approval by Page 18 of 22 City of Bozeman Special Provisions City of Bozeman Street Department and the Montana Department of Transportation. G. Work Methods. 1. The Contractor shall position all traffic control devices according to plan prior to positioning personnel or equipment on the traveled way. 2. The Contractor shall inspect and check the work zone traffic control frequently including weekends, holidays, and other non-working days, and shall correct any deficiencies discovered. The Contractor shall keep a log of all inspections. 3. Construction traffic control devices shall be removed or covered when they are not being used for construction activities. 4. If the Contractor fails to correct a deficiency in the traffic control system that the Project Manager deems a necessary traffic control modification to expedite the movement of traffic or an emergency hazard to life and/or property, the Owner may correct the deficiency and be reimbursed for all costs from the next progress payment to the Contractor. 5. Flagging shall be only performed by certified and properly equipped flag persons. Flagging shall be done as described in the booklet “Instructions to Flag persons” published by the Montana Department of Transportation. 6. Sidewalks and crosswalks shall remain free of debris and open to pedestrians to the greatest extent possible. When necessary, pedestrian detours shall be established or the sidewalk shall be properly closed to travel in accordance with the MUTCD and City of Bozeman requirements. 7. The Contractor shall schedule the work to minimize inconvenience to the Owner and to adjacent property owners and to minimize interruptions to utility service and through traffic. The Contractor shall maintain vehicular access to local businesses at all times. Work shall be scheduled so as to minimize disruptions to local mail and freight delivery. The Contractor shall maintain vehicular access to residences able to be used after each shift. Street closures shall be closures to through traffic with local traffic allowed. Provide channelization, flaggers, or other measures necessary to allow the safe passage of local vehicles to access residences that are within the work zone but not blocked by construction. Notify all residents at least 24 hours in advance of any access restrictions for individual approach or street closures. Schedule work such that individual approach closures last no more than a single shift. The Contractor shall utilize whatever means he deems necessary to allow traffic on driveway curbs and aprons a maximum of 10 days after they are poured unless approval Page 19 of 22 City of Bozeman Special Provisions is specifically granted by the homeowner to leave them closed for a longer period of time. The Contractor will be responsible for any cracking or broken sidewalk that may result from use of the driveways. 8. The Contractor shall designate one (1) employee whose primary purpose shall be to coordinate traffic control and shall provide a 24 hour per day telephone number or numbers to contact this person. 16. DISPOSAL, EROSION, WATER POLLUTION, AND SILTATION CONTROL The Contractor is responsible for proper disposal of all waste soils, materials, and slurries unless otherwise directed herein. Where waste materials are disposed on private property not owned by the Contractor, evidence of property owner's written permission shall be obtained and provided to the Owner. Contractor shall comply with all Local, State, and Federal laws and regulations pertaining to fill in wetlands and floodplains. The Contractor shall dispose of all refuse and discarded materials in an approved location. This project is greater than 1.0 acres in area and therefore a storm water pollution prevention plan (SWPPP) is required to be submitted to Montana Department of Environmental Quality (MDEQ) and the City of Bozeman Stormwater Division. Compiling and submitting the SWPPP is the responsibility of the contractor. This plan must be approved by DEQ before submitting to the city; additionally, the SWPPP needs to be approved prior to scheduling a preconstruction meeting with the City. No construction activities may take place under this contract until the SWPPP has been approved. The city will review the permit for adequacy. Please allow 1 week for the City to review the SWPPP. The Contractor shall exercise all reasonable precautions throughout the life of the project to prevent pollution or siltation of the city stormwater system, rivers, streams or impoundments. Pollutants such as chemicals, slurries, fuels, lubricants, bitumens, raw sewage, and other harmful wastes shall not be discharged into the city stormwater system or into or alongside of rivers, streams, impoundments or into natural or manmade channels leading thereto. In addition, the Contractor shall conduct and schedule his operations to avoid muddying or silting of rivers, streams or impoundments. The Contractor shall meet the requirements of the applicable regulations of the Montana DEQ, Department of Fish, Wildlife and Parks, Department of Health and Environmental Sciences and other State or Federal regulations relating to the prevention or abatement of water pollution and siltation. The Contractor's specific attention is directed to the Montana Water Quality Act and the Montana Stream Preservation Act. The Contractor shall be responsible for obtaining any required discharge permits associated with groundwater de-watering operations and stormwater runoff. All debris or waste materials shall be cleaned up by the end of the work day. Page 20 of 22 City of Bozeman Special Provisions 17. PROTECTION OF EXISTING PAVEMENT All equipment shall be fitted with pads on the outriggers and other accessories as necessary to prevent damage to existing pavement during the course of the project. Any damages to pavement shall be corrected by the Contractor, at his expense, in a manner as directed by the Project Engineer. 18. OPERATION OF EXISTING VALVES All existing City of Bozeman water main valves shall be operated by authorized personnel of the City of Bozeman only. The Contractor shall not operate any existing valves without the written consent of the City of Bozeman. 19. SALVAGEABLE ITEMS Any items removed from the existing system under the terms of this contract shall remain the property of the Owner. Should the owner choose not to accept any salvageable items, then the Contractor shall dispose of those items at his expense at a site or landfill acceptable to the Project Manager. Any costs for the above referenced work shall be at the contractor’s expense. 20. ACCESS TO RECORDS The Contractor shall allow access to any books, documents, papers and records which are directly pertinent to this Contract by the Owner, State or Federal agencies, or any of their duly authorized representatives for the purpose of making an audit, examination, excerpts or transcriptions. 21. INSURANCE Insurance coverage required under this contract shall extend, at a minimum, to the end of the contract time. 22. LANDSCAPING RESTORATION CONTRACTOR shall be responsible for the restoration of any and all landscape features disturbed during construction. All landscaping disturbed by construction activities must be restored to a condition equal to or better than the conditions existing prior to construction as judged by the OWNER. The CONTRACTOR shall be required to stockpile and replace all topsoil and irrigation systems disturbed by construction. 23. PROTECTION OF TREES, SPRINKLER SYSTEMS, AND PROPERTY PINS Page 21 of 22 City of Bozeman Special Provisions Prior to initiation of any excavation or removal of existing concrete, the Contractor shall cut all tree roots at the back limits of excavation with a Vermeer root cutter or other similar machine capable of cutting the roots in a neat clean, fashion from existing ground to subgrade elevation. Indiscriminate ripping of tree roots will not be permitted. In addition, the Contractor shall take special care when working around trees to avoid any unnecessary damage to the branches or the trunks of trees. Protective barriers shall be placed around trees as necessary to prevent inadvertent damage by equipment. The contractor shall meet with the City forester prior to beginning construction activity to discuss park tree trimming. All tree trimming is the responsibility of the City forestry department. The contractor shall be expected to provide reasonable access to forestry before and during construction to trim trees as needed. Any substantial damage to a park tree resulting from construction activity may result in a penalty accessed to the contractor. If such damage occurs, the City Forester will inspect and access the damage and the contractor may be held liable for such damage at the discretion of the City Forester. If tree roots are left exposed due to construction activity, the contractor must cover the roots with topsoil or an erosion control blanket to prevent damage to the roots. Tree roots must be protected in this manner whenever the exposure is anticipated to last more than 2 calendar days. The contractor shall take extra care when working around trees. A general rule for this project shall be maintaining a 5-foot radius “no dig zone” around trees when excavating for deep buried utilities (water and sewer). The Contractor shall take care to locate any existing sprinkler heads or lines prior to excavation. Any sprinkler systems which are damaged shall be repaired by the Contractor. The Contractor shall be responsible for preserving existing property pins in the field. The cost of resetting property pins removed by the Contractor shall be the responsibility of the Contractor. Existing irrigation to trees shall be operational throughout the project or manual watering must be coordinated with the City Forester. 24. UNSCHEDULED EMPLOYMENT OF CITY WATER/SEWER SERVICE WORKERS One City Of Bozeman Water/Sewer Operations Dept service worker will be available 7:15 AM till 5:15 PM Monday-Friday with the exception of City recognized holidays for the water and sewer main replacement portion of the work. Work scheduled outside these times with less than 24 hours notice will be billed at 1.5 times the service worker’s base pay rate of $ 38.00 per hour. Call outs (emergency response with no notice) will be billed 2 hours double time the base rate. Each succeeding hour thereafter 1.5 times the base rate. Page 22 of 22 City of Bozeman Special Provisions The CONTRACTOR is required to respond to affected property owners within the project and resolve complaints/issues that are raised. If the City is contacted due to non- responsiveness on the part of CONTRACTOR, the City will resolve the issue and charge the CONTRACTOR for its time at the rates provided for in this section. 25. DELAYS The Contractor shall schedule the Work to be completed within the Contract Time(s) stipulated in the Agreement, including an allowance for time lost due to abnormally cold weather, abnormal precipitation, or other natural phenomena. Time extensions will not be granted for rain, wind, flood, or other natural phenomena of normal intensity for the locality where Work is performed. Such events will not constitute justification for an extension of time unless agreed upon by both the Project Manager and Contractor, and the total time lost to such events exceeds 5% of the Contract Time. For purposes of determining extent of delay attributable to unusual weather phenomena, a determination shall be made by comparing the weather for a minimum continuous period of at least one-fourth of the Contract Time involved with the average of the preceding 5 –year climatic range during the same time interval based on U.S. Weather Bureau statistics for the locality where the Work is performed. 26. CONSTRUCTION STAKING Construction staking is to be provided by Contractor.