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Home My WebLink About06-18-25 LBT Agenda and Packet MaterialsA. Call meeting to order - 4:00 p.m. B. Changes to the Agenda C. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board D. Approval of Minutes D.1 Approval of Library Board Minutes from May 21, 2025 (Gregory) E. Action Items E.1 Library Staff Day- Thursday Sept 25, 2025 (Gregory) E.2 Fiscal Year 2026 Library holidayÂ & early closures calendar (Gregory) F. FYI/Discussion THE LIBRARY BOARD OF TRUSTEES OF BOZEMAN, MONTANA LBT AGENDA Wednesday, June 18, 2025 Bozeman Public Library is inviting you to a scheduled Zoom meeting. Topic: Library Board of Trustees Meeting Time: Jun 18, 2025 04:00 PM Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/86065639677 Meeting ID: 860 6563 9677 Please state your name and place of residence in an audible tone of voice for the record. This is the time for individuals to comment on non-agenda matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. Please limit your comments to three minutes. Approve 1 F.1 FY26 Library Budget Review(Gregory) G. Reports G.1 Director & Staff Reports / Correspondence (Gregory/Department Heads) G.2 Commission Liaison Update(Madgic) G.3 Friends & Foundation Report(Johnson) G.4 Adult Programming & Outreach Presentation (Clark) H. Adjournment For more information please contact Susan Gregory, sgregory@bozeman.net This board generally meets the 3rd Wednesday of the month from 4:00 to 5:30 p.m. Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. In order for this Board to receive all relevant public comment in time for this meeting, please submit via the Public Comment Page or by emailing comments@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Approval of Library Board Minutes from May 21, 2025 MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Written record of key details discussed during the meeting, which includes actions taken and next steps. Minutes are the formal document that captures the date, time, attendees, agenda items, and any motions and actions taken. UNRESOLVED ISSUES:None ALTERNATIVES:N/A FISCAL EFFECTS:None Attachments: BPL Minutes, May 2025.pdf Report compiled on: April 16, 2025 3 Bozeman Public Library Board of Trustees Meeting May 21, 2025 Minutes Attendance: Library Board Trustees Pam Henley, Ken Spencer & Mike Redburn; Bozeman Public Library (BPL) Director Susan Gregory; Administrative Assistant Lauranna Cossins; Department Heads Carmen Clark, Ellie Newell, Ben Nielsen, & Sarah Widger; Library Friends & Foundation Director Janay Johnson; City Commissioner Jennifer Madgic. Not Present: Trustee Chair Stewart Mohr & Trustee Mike Long Call to Order: Meeting was called to order by Vice Chair Ken Spencer at 4pm. Changes to the Agenda- Trustee Henley requested to add discussion about remote trustee attendance. Public Comment – Mark Johnson from Resource Technologies shared that they are looking for a new location for the world globe sculpture currently displayed in the Baltimore building on Main Street. The large sculpture is made entirely of pennies and is by artist Jim Dolan. Mr. Johnson passed around a picture of the sculpture to those present and asked if the Library might be a good location for it. The globe weighs about 300 pounds and is 8’ in diameter, which would make safe placement in the Library a concern. Library staff thanked Johnson for his generous offer and said that they would discuss the item and reply to him. Approval of the Minutes Action: Trustee Redburn moved to approve the minutes from the April 16, 2025, Library Board meeting as submitted. Trustee Henley seconded. There was no further discussion. The Board voted unanimously to approve the minutes as submitted. Action Work Bench Policy Department Head Ben Nielsen requested that the Board review and approve the requested change to the current Work Bench policy that would lower the age for obtaining a work bench card from 14 to 12 years old. The reason for the age change is it would make the Work Bench lab more accessible. Enough time has passed to see how the lab runs and works for our patrons. We see a lot of younger teens come in with their parents because they want to use the lab and, without the card, need to have a parent or guardian present. This change would make it easier for more teens to use the lab on their own. 4 Action: -Trustee Henley moved to approve the Work Bench policy changes as presented. Trustee Redburn seconded. No further discussion All voted in favor. The Work Bench Policy change was approved. Discussion Social Services in the Library- Chair Mohr requested that Director Gregory share the conversation that was had between two City Commissioners, Director Gregory and Chair Mohr a few weeks ago in which our previous Open-Door project was discussed. Commissioners Fischer and Bode had come to the Library for a tour and to learn more about the Library’s operation. The question of adding social services support in the Library was asked by the Commissioners, at which point Chair Mohr told them about the idea behind the Open Door. This was a donor-funded project that the Library started before the pandemic in which a small public office space was created next to the Community Room for use by social service agency staff and Library patrons. The project never really got off the ground and the pandemic stopped it for obvious reasons. Library staff commented that the project wasn’t very successful because patrons weren’t interested in working with the agency volunteers who staffed the Open Door. Trustees discussed the need to re-start a social service support program and resolved that it is not a Library responsibility, Library staff should not be involved in managing it, but that all social service and nonprofit personnel are more than welcome to book space at the Library for outreach. Remote Trustee attendance discussion- Trustee Henley asked to get the opinion of the other Board members regarding remote attendance at Library Board meetings by Trustees. Due to a heavy travel schedule and part-time residence out of state, she said she won’t be here in town for meetings at times. Henley stated she has reviewed the City Commission Resolution 5323 regarding City advisory boards and said that it may or may not apply to the Library Board of Trustees, as we are a governing board – not advisory board - that follows the Montana Code Annotated 2023 Title 22, Libraries, Arts and Antiquities. Henley pointed to the Library Board Governance policy that has no updated rules on remote attendance for trustees. The Board members noted the need to review and update the current Bozeman Public Library Governance policy to include expectations regarding remote Board meeting attendance. Henley said that next steps will be to verify what policy Trustees are under so that Trustees really do understand what the what the parameters are. Board members Spencer and Redburn noted that remote meeting attendance is extremely common and is an accepted business practice. Reports Director report- Director Gregory provided her report to the Library Board prior to the meeting. Highlights were reviewed. Gregory asked the Trustees to let her know if they had any questions. 5 Correspondence highlights One person wrote, “There is nothing you can do better!” There were several requests for new materials. A patron shared their concern regarding the private security officers not being friendly. “Please make the water at the bathroom faucet stay on long enough to get my hands wet! That would be nice.” Update: The new Library outreach vehicle has arrived. Our outreach librarians now have a new Toyota Hybrid Rav4 for visits to nursing homes, senior living centers and smaller events. Youth Services Head Newell announced that department librarian Amy Cory just completed her master’s degree in library science. Youth Services is gearing up for the annual Summer Learning series. Free noon lunches Monday -Friday, for youth ages 18 and under, are returning to the Library, fully funded by the community through the Library Friends & Foundation. Ellie stated that she and Adult Programming & Outreach Dept. Head Ben Nielsen just got back from an international children's museum conference in Albuquerque. It was incredibly inspiring just being surrounded by 1200 people who understand that children learn through play and beautiful play spaces. Newell returned with a lot of ideas for the upcoming Children’s area renovation project. Commission Liaison Update – Madgic confirmed that Chuck Winn accepted the job of Bozeman City Manager. Friends & Foundation Report – Janay reported on the result of the annual community Give Big fundraising event. The Library Friends & Foundation came out 10th overall in a group of 211 nonprofits and raised $68,000.00 in a 24-hour period. She thanked everyone present for participating and donating. Johnson said that the Foundation is seriously considering purchasing a piece of land on the west side of town for an eventual branch library. They hope to submit a letter of intent to the sellers soon. The parcel is in a new development called Urban Farms that is located at Cottonwood and Huffine. A location map was shared. There being no further business, Trustee Spencer adjourned the meeting at 5:10 pm. 6 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Library Staff Day- Thursday Sept 25, 2025 MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Library closed to the Public STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:All Library staff training day. Library closed to the public An all staff training day can benefit the library by improving employee knowledge, skills and overall performance, ultimately leading to increased productivity and reduced errors. It also fosters a culture of continuous learning, enhances employee morale and engagement, and can improve retention rates. UNRESOLVED ISSUES:None ALTERNATIVES:N/A FISCAL EFFECTS:None Report compiled on: May 21, 2025 7 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Fiscal Year 2026 Library holiday & early closures calendar MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Approve Holiday & early closures calendar STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:List of federal holidays and early closures of the library for the year. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:N/A Attachments: FY2026 Library Holidays- Draft.docx Report compiled on: May 21, 2025 8 Library Holiday & Closure Schedule FY2026 (July 1, 2025, thru June 30, 2026) Independence Day ~ Friday July 4th Labor Day ~ Monday, September 1st STAFF DAY Thursday, September 25th (Closed) Indigenous Peoples Day Monday, OCT 13th Veterans Day Tuesday, November 11th Thanksgiving Day ~Thursday, November 27th Wellness Day~ Friday, November 28th Christmas Eve Wednesday, December 24th (Early closure 5pm) Christmas Day Thursday, December 25 New Years Eve, Wednesday, December 31st (Early closure 5pm) New Year’s Day ~Thursday, January 1, 2026 Martin Luther King, Jr. Day ~ Monday, January 19th President’s Day – Monday, February 16th Memorial Day ~ Monday, May 25th JUNETEENTH ~Friday, June 19th Board Approved - 9 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:FY26 Library Budget Review MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Administration RECOMMENDATION:Review STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Commission approved FY26 Library Operating Budget UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:FY2026 Report compiled on: May 8, 2024 10 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Director & Staff Reports / Correspondence MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Updates & Review STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Departmental news & monthly highlights UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: Mobile Services Report Public Services Report Library Stats Report - June 2025 Youth Services Adult Programming Outreach Collection management Report compiled on: April 9, 2025 11 Mobile Services Report May 2025 Summary Stop data: Total Stops: 80 Total Service Hours: 70.25 Total Patrons: 1243 Programming Data*: Total Programs: 46 Outreach Storytimes Total Program Attendees: 760 Birth-5, 0 Elementary Age Children, 0 Teens, 140 Adults. Total: 900 *Some Data will overlap with Youth Services Report May, along with the first week of June, comprises the final weeks of our school year schedule. Upon completion of this schedule, the bus will be off the road for one week for maintenance while we reset for summer. We are looking forward to a busy summer, adding additional community stops and 10 summer programming events every two weeks. I would also like to recognize Jonathan Farrell and his four years of service to the Bozeman Public Library. He will be leaving in early July to attend pursue an MFA in fiction writing at Columbia University. 12 June 2025 Public Services Department Board Report Prepared by Sarah Widger, Department Head swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell) Staffing The 1 FTE position in our department was filled by Fiona Vallor. Fiona has worked at BPL since May 2023 and is very excited to be with us full time. This leaves two 0.375 FTE library aide vacancies. MariAnn Field’s last day with the library is June 21. She is moving to Mansfield, Ohio where she will be a children’s librarian. We wish her the best of luck on her journey! MariAnn joined BPL in October 2019. This leaves one 0.5 FTE library aide vacancy. Human Resources has assigned a recruiter to the three open positions, and we will be working on getting those jobs posted as soon as possible. Volunteer Update Kate Adams is sending current volunteers a survey to learn more about their experience at the library. Highlights will be shared in the September board report. Kate is meeting with Department Heads to understand their volunteer needs and is working with our volunteer partners like RSVP (Retired and Senior Volunteer Program through HRDC) to recruit new special delivery volunteers. Save the date for the annual volunteer appreciation lunch on Monday, December 8, 2025, from 12-2pm in the Community Room. Book Club Kits The Bozeman Library Friends and Foundation purchased new bags for the kits with the new BLFF logo. All of the existing kits have been switched to the new bags, and we are nearing the end of the holds that remain from the demise of KitKeeper. Carmen and Hilary from Collection Management are getting the new software ready to accept kit reservations, hopefully by the end of summer! 13 June 2025 - Circulation Statistics Prepared by Sarah Widger, Department Head, Public Services swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell) 14 Children’s RoomRenovation The contract we hope to sign withthe architecture firm has passedthrough City Legal review and wehope to schedule it soon on the CityCouncil’s consent agenda. 206 early learning YOUTH SERVICES B O Z E M AN P U B L I C LI B R A R Y J U NE 20 2 5 ZOOMING FROM SCHOOL YEAR TO SUMMER Summer Here We Come! -Ellie Newell,Youth Services Department Head Snapshots from this year’s Summer Learning Staff Sneak Peek event. (left) Summer staffer Jennifer Woodcock-Medicine Horsetries her hand at wood scorching, (center) Lauranna Cossins and Kathleen McPherson-Glynn screenprint, (right) Leslie McClearydrizzles lemon juice on rice noodles cooked in cabbage juice, lowering their pH and changing their color from lavender to pink.This event gives Library staff an opportunity to play with toys, materials, and tools coming this summer and be able to sharetheir firsthand excitement with the community. Welcome Elli,Jennifer, &Andrea! We are grateful to once again havethree additions to the Youth ServicesTeam this summer to serve patrons,host visiting guests, and corral theSummer Lunch program. Theseadditional 80 weekly hours makeSummer Learning possible.3 43 programs foryouth birth-18 99 elementary YOUTH SERVICESSCHOOL YEAR PROGRAMS FROM SEPTEMBER - MAY 2025,BPL OFFERED (not including Mobile Services) 38 teen AT THESE PROGRAMS,BPL SERVED 8,401kids ages 0-5 3,829kids ages 6-11 2 3,672 people 515teens ages 12-18 10,927caregiver adults 15 APO Department Report May-June 2025 Program Highlights Summer programming is off to a great start. We are continuing with our most popular programs, adding some new ones to meet new needs, and bringing back some summertime favorites. • Wednesday Walks with wildlife guide Ken Sinay has returned for another summer. This year we are doing it as an all ages program (Emily) • Media and Design Lab is a new program aimed at helping library super users continue their creative journey with a new design skill, principle, or software each week (Ben) • Quick Cooks is a new inter-generational program happening each Friday using locally sourced ingredients to make a quick recipe (Emily) • Summer Crafternoon programs kicked off with the ever popular book binding (Liz) • The Embroidery Machine was down for a few weeks being repaired, but returned in time for the June intro class (David) Outreach Highlights Outreach efforts continue as we work to help all people know about their Library and the wide variety of services here. We received a grant from the Friends and Foundation Book Sale Committee to purchase some new outreach supplies which we are hopping will improve our capabilities at events. • Partnered with the Friends and Foundation to host a booth at United Way’s Non-Profit Walk downtown (Emily) • MSU Graphic Design students toured our historical collections and learned how to use Microfilm (and the Library catalog (Ben) • Visited the Senior Center to share out resources that seniors can access from anywhere (Leslie) Communication and Branding Megan and Ben continue to serve on the communication team, along with Ellie (YS) and Hannah (CM). As part of these efforts Megan makes many graphic materials each month. Currently she is working toward bringing all library print and digital materials into compliance with brand guidelines. Recently she made several iterations of new meeting room signs which to create a consistent and user friendly experience. Ken Sinay talking on a Wednesday Walk Book binding project at Crafternoon Ben showing microfilm to MSU students 16 C O L L E C T I O N M A N A G E M E N T U P D A T E J U N E 2 0 2 5 W E A R E B U S Y ! Y E A R -E N D D E L I V E R I E S I N T H E T E C H S E R V I C E S /C O L L E C T I O N M A N A G E M E N T D E P A R T M E N T . T H I S I S A O N E D A Y D E L I V E R Y W H E R E U P S L E F T A W H O L E P A L L E T O N T H E L O A D I N G D O C K I N S T E A D O F B R I N G I N G I T I N T O T H E M A I L R O O M . :) S UB MIT TED BY : CA R MEN CLA R K 17 Memorandum REPORT TO:Library Board of Trustees FROM:City of Bozeman SUBJECT:Commission Liaison Update MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion-City of Bozeman Commission Updates STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Standing item on the Library Board of Trustees agenda - City Commissioner Liaison provides an update of pertinent information for the Library. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: April 9, 2025 18 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library Friends & Foundation SUBJECT:Friends & Foundation Report MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discussion/Highlights STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Standing item on the Library Board of Trustees agenda - Friends & Foundation provides an update of pertinent information for the Library. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: April 9, 2025 19 Memorandum REPORT TO:Library Board of Trustees FROM:Department Head Ben Nielsen SUBJECT:Adult Programming & Outreach Presentation MEETING DATE:June 18, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Review & Discussion STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Presentation of APO Department UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: April 9, 2025 20