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HomeMy WebLinkAbout05-22-25 UPF Agenda and Packet MaterialsA. Call to Order - 6:00 PM B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve Minutes from March 27, 2025 Urban Parks and Forestry Board Meeting.(Laughlin) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE URBAN PARKS AND FORESTRY BOARD OF BOZEMAN, MONTANA UPF AGENDA Thursday, May 22, 2025 General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Mitch Overton, moverton@bozeman.net This meeting will be held both in-person and also using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 346 248 7799 Access code: 934 5616 9186 Approve Minutes from March 27, 2025 Urban Parks and Forestry Board Meeting. This is the time to comment on any non-agenda matter falling within the scope of the Urban Parks & Forestry Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the 1 F. FYI/Discussion F.1 Park Land Trust Community Grant Program (Jadin) F.2 Planning and Development Update on Parks, Recreation and Active Transportation Plan Implementation(Jadin) G. Adjournment Board shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Board can be found on their Laserfiche repository page. This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm. Citizen Advisory Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Jess Laughlin, Administrative Assistant II Mitch Overton, Parks and Recreation Director SUBJECT:Approve Minutes from March 27, 2025 Urban Parks and Forestry Board Meeting. MEETING DATE:May 22, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve Minutes from March 27, 2025 Urban Parks and Forestry Board Meeting. STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's Citizen Advisory Board Manual, all Boards must have minutes taken and approved. Prepared minutes will be provided for approval by the board at the next scheduled meeting. Staff will make any corrections identified to the minutes before submitting them to the City Clerk's Office. UNRESOLVED ISSUES:As suggested by the UPF Board. ALTERNATIVES:As suggested by the UPF Board. FISCAL EFFECTS:None. Attachments: Urban Parks and Forestry Board Meeting 3-27-25.pdf Report compiled on: May 15, 2025 3 Urban Parks and Forestry Board Meeting Minutes, 3-27-25 Page 1 of 2 URBAN PARKS AND FORESTRY BOARD MEETING OF BOZEMAN, MONTANA MINUTES 3-27-25 A) 00:03:25 Call to Order - 6:00 PM B) 00:03:32 Disclosures 00:03:36 Teri is a member of the Bozeman Sunrise Rotary Club and forthcoming president of the organization. Glen Lake Rotary Club has a committee who possibly may be submitting grant application. Depending on the timing of the submission it may be Teri's signature on it. C) 00:04:09 Changes to the Agenda 00:04:12 No changes to the agenda. D) 00:04:16 Approval of Minutes D.1 Approve Minutes from February 27, 2025 Urban Parks and Forestry Board Meeting. Urban Parks and Forestry Board Meeting 2-27-25 minutes.pdf -00:00:01 Motion to approve D) Approval of Minutes Brandt Berube: Motion Teri Lumsden: 2nd -00:00:01 Vote on the Motion to approve D) Approval of Minutes The Motion carried 4 - 0. Approve: Dan Fenn Donald Ulrich Teri Lumsden Brandt Berube Disapprove: 4 Urban Parks and Forestry Board Meeting Minutes, 3-27-25 Page 2 of 2 None E) 00:05:13 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board F) 00:05:51 Action Items F.1 00:07:09 Park Land Trust Community Grant Program 2025-Community-Grant-Program-Description.pdf Community_Grant_Program_Application.docx -00:00:01 Motion to approve Park Land Trust Community Grant Program Brandt Berube: Motion Donald Ulrich: 2nd -00:00:01 Vote on the Motion to approve Park Land Trust Community Grant Program The Motion carried 4 - 0. Approve: Dan Fenn Donald Ulrich Teri Lumsden Brandt Berube Disapprove: None G) 00:59:52 FYI/Discussion G.1 01:20:49 Unified Development Code (UDC) Update Supplemental Engagement Phase 1 Report and Code Discussion UDC Open House Report - CDB 2-3-2025.pdf UDC Survey Results.pdf H) 02:08:58 Adjournment 5 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Addi Jadin, Park Planning and Development Manager SUBJECT:Park Land Trust Community Grant Program MEETING DATE:May 22, 2025 AGENDA ITEM TYPE:Policy Discussion RECOMMENDATION:Park Land Trust Community Grant Program STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The Park Land Trust is funded primarily through Cash-in-lieu of Parkland (CILP) payments made in association with subdivision and site plan development applications. CILP funds have been used for a handful of community grants over 20 years including partnerships with homeowners' associations for small neighborhood park improvements, land acquisition with Gallatin Valley Land Trust, and investment in snow-making with Bridger Ski Foundation. Applications have been received on a rolling basis with limited public outreach. In addition, the Park Improvement Grant funded through the General Fund has been used with longtime community partners providing matching funds. In the fiscal year 2025 budget, the program has been relaunched to align with the 2023 Parks, Recreation and Active Transportation Plan (PRAT Plan) in terms of the grant goals and its strategic action to center park equity through Parks and Recreation Department procedures. The grant application and information are on the project webpage: www.bozeman.net/departments/parks-and-recreation/parks/improvement- projects. Applications are due Friday, May 30, 2025 at 5:00 PM. Interested applicants are encouraged to contact Addi Jadin, Park Planning and Development Manager, ajadin@bozeman.net, to discuss project eligibility. Awards are scheduled to be announced by the end of July 2025. Information about the Cash-in-lieu of Parkland funding source and its use can be found in Montana State Law, the Bozeman Unified Development Code, and the Bozeman CILP Resolution. 6 UNRESOLVED ISSUES:NA. ALTERNATIVES:NA FISCAL EFFECTS:$220K in FY25 budget for Community Grant Program Attachments: 2025-Community-Grant-Program-Description.pdf Community_Grant_Program_Application.docx Report compiled on: September 20, 2024 7 1 Community Grant Program Purpose The City of Bozeman Parks Division is accep�ng grant applica�ons for development, acquisi�on and/or maintenance projects within parks or recrea�onal areas with public access in the City of Bozeman. The purposes of the grants are to: • Advance the goals of the 2023 Comprehensive Parks, Recrea�on and Ac�ve Transporta�on Plan (PRAT Plan or Plan) • Enhance exis�ng local public, private and nonprofit partnerships and seek out new ones to compliment the Parks Division’s priori�es. • Engage the community through crea�ve projects in parks. • Incen�vize projects that will posi�vely benefit underserved communi�es and neighborhoods. • Incen�vize projects in areas of the City with rela�vely lower access to parkland. Funding Amounts and Project Timelines The program has $220,000 to be distributed to eligible projects this award cycle. Within that funding limit, there is no maximum grant request; however, amounts available vary depending on the area of the City/which park they are proposed for. Applicants are advised to discuss the best loca�on for their proposal with the project manager (see Applica�on Steps). Project Themes and Strategies Grants will be accepted under 4 different themes that align with the PRAT Plan goals described below. Addi�onally, under each theme, there are specific strategies from the PRAT Plan that should be used to create grant proposals. In their applica�ons, applicants need only address the strategies that are per�nent to relevant theme area/areas. Poten�al project ideas are listed in Appendix A. THEME 1: WELCOMING, EQUITABLE ACCESS Build on Bozeman’s unique strengths while crea�ng WELCOMING, EQUITABLE ACCESS to all spaces and programs. Theme 1 Strategies • Create a consistent set of basic elements across neighborhoods. • Maintain the current level of parkland per resident (17 acres per 1000) by growing park acres as the community grows. • Balance the needs of different park users. • Support all-season recrea�on. • Increase safe evening / night-�me access at designated facili�es with appropriate ligh�ng, management, and programming. • Design parks that reflect their unique neighborhoods and reflect the Department’s brand. 8 www.bozeman.net/departments/parks-and-recrea�on/parks/community-grant-program Page 2 THEME 2: PROGRAMS, PLACES AND PARTNERSHIPS Strengthen PROGRAMS, PLACES, AND PARTNERSHIPS to meet changing community needs. Theme 2 Strategies • Invest in distributed community recrea�on hubs across the City. • Create elements that respond to community needs, especially for underserved demographic groups. THEME 3: PEDESTRIAN AND BICYCLE FACILITIES Connect Bozeman’s community with safe and enjoyable PEDESTRIAN AND BICYCLE FACILITIES Theme 3 Strategies • Invest in a city-wide ac�ve transporta�on network. • Develop the network of Anchor Routes that serve as key travel corridors. • Close exis�ng gaps in the pedestrian + bicycle network. • Improve east-west connec�ons. • Improve crossings that act as major barriers for pedestrians and bicyclists. • Install path improvements along ac�ve transporta�on routes. • Include Bozeman’s linear parks and watercourse corridors as part of the ac�ve transporta�on network. • Ensure inclusive and equitable access to and within parks. THEME 4: NATURAL RESOURCES Steward and sustain NATURAL RESOURCES across the parks and trails system. Theme 4 Strategies • Create and u�lize new design standards and management prac�ces appropriate to each park type and its unique landscape. • Demonstrate sustainable trail and park building. • Advance the protec�on and enhancement of natural resource areas and trees, especially sensi�ve lands. • Expand nature play and programming. • Implement low-impact design and management prac�ces in park and facility capital projects. Primary Review Criteria and Scoring Grants will be rated using the following review criteria. Criteria 1-2 will be reviewed and scored by City staff. Staff scores will be presented to the Urban Parks and Forestry Board along with the applica�ons at a public mee�ng. Criteria 3-6 will be scored by the Urban Parks and Forestry Board (UPFB) Members. 9 www.bozeman.net/departments/parks-and-recrea�on/parks/community-grant-program Page 3 1. Feasibility of the project’s maintenance requirements and degree of long-term fiscal impacts. Possible points: 10 Explana�on: Ensure that the maintenance requirements for the project can be assumed by the Parks Division with available staff �me and financial resources or that the grantees can perform maintenance tasks. 2. Proposal is appropriate for the park type or pathway it is proposed for (see Park Design Manual). Possible points: 10 Explana�on: Ensure that the proposal does not significantly change the func�on of the park, cause undue impact to the park or surroundings and that the project is suitable for the size and type of park and its exis�ng uses. 3. Clarity and completeness of the application materials. Possible points: 20 Explana�on: Ensure that the applica�on describes a project that can be completed independently by the grantee or that roles are clearly defined where City assistance is needed. Are steps described, is the project’s impact easy to understand, and does the applica�on provide enough detail to ensure a posi�ve result? 4. Degree to which the project addresses at least one theme area. Possible points: 30 Explana�on: Applica�ons must clearly communicate the posi�ve impact(s) of the project and the degree to which the project or partnership advances the objec�ves of the PRAT Plan and compliments the work of the Parks and Recrea�on Department. 5. Project, the applicant team, and/or the delivery method improves inclusivity, equity and/or access within the parks and trails system. Possible points: 15 Explana�on: Projects should remove cultural, physical or other barriers to accessing the park system and/or to par�cipa�ng in implementa�on. For example, successful projects will include all ages and abili�es or remove language barriers to par�cipa�on in volunteer efforts, will consult underserved groups as described in the PRAT Plan, and/or be led by a diverse team. Projects in an area of town with lower level of proximity to parks as iden�fied in Figure 3.8 of the PRAT Plan or where investment has not recently occurred will score higher in this category. 6. Capacity of the applicant(s) to contribute to the City’s communication efforts about the Community Grant Program including project status updates, social media or other communication, and/or by planning events to celebrate accomplishment of the project. Possible points: 15 Explana�on: It is important to track and communicate about progress toward comple�on of the projects to ensure community support and be responsive to par�cipants’ �me and input. Applicants should give thought to their project’s �meline and how it will be celebrated or reported on. In certain cases, the project achievements may best be demonstrated through measurable impacts that can be reported back to the Urban Parks and Forestry Board or other using other channels or methods. 10 www.bozeman.net/departments/parks-and-recrea�on/parks/community-grant-program Page 4 Alloca�on of Funding Once staff and UPFB scores have been collected, staff will create a funding recommenda�on to be finally approved by the Urban Parks and Forestry Board. Staff will make every effort to ensure projects with the highest scores are awarded full grant request, but lower scoring projects may also receive funding to beter use the appropriated grant funds. It is not the intent of the Parks Division to carry forward grant funding into a new applica�on period; however, that may occur depending on the number of applica�ons received. Applicant Eligibility To encourage a diverse array of applica�ons and ensure an inclusive applica�on process, the Parks Division can be flexible regarding how project funding is dispersed or managed internally. Applica�ons from a registered non-profit or for-profit en�ty may be eligible to have funding dispersed to them directly; whereas individuals may work with the City to make purchases of materials or equipment necessary to carry out the project. Applica�on Steps 1. Because the projects will be carried out on City property, collabora�on with the Parks Division is essen�al to crea�ng a successful applica�on. Addi�onally, due to state law, there are some restric�ons on where the funding source can be spent. Applicants must atend a grant workshop to communicate with parks staff prior to applica�on submital to discuss project loca�on. Details to be posted on the grant program webpage. 2. Complete atached applica�on form. 3. Atach supplemental informa�on including the criteria narra�ve (1000 word maximum), visuals including maps (4 pages maximum), material and labor es�mates, up to 3 leters of recommenda�on. 4. Submit applica�on form and supplemental informa�on as an individual PDF by email to parksandtrails@bozeman.net by the applica�on deadline. Applica�on Deadline The applica�on deadline for 2025 grants is Friday, May 30, 2025 at 5:00 PM. 11 www.bozeman.net/departments/parks-and-recrea�on/parks/community-grant-program Page 5 Appendix A: Poten�al Project Ideas THEME 1: WELCOMING, EQUITABLE ACCESS • Add park assets that were iden�fied as in high demand by the community in the PRAT Plan and its appendices in new and exis�ng spaces. • Add elements to increase access citywide to playgrounds (including universal play spaces), trails, spaces for dogs, community gardens/ food forests, fields, courts, and splash pads. • Improve universal access of play spaces, pathways, community gardens, wayfinding and signage. • Invest in acquisi�on of new pathways, parks and natural areas within parks that: 1) help to close exis�ng 10-minute walk gaps, and 2) overcome extreme physical barriers. • Acquire land to make key trail, path or park connec�ons iden�fied in the Ac�ve Transporta�on component of the plan (Goal 3) and to beter connect people to parks. • Make rules and regula�ons clear and easy to understand in English and Spanish • Expand and improve dog park spaces to promote balanced use and enjoyment of park spaces by all. • Support winter ac�vi�es by increasing access to complementary indoor space. • Communicate best prac�ces for safety outdoors in the winter • Provide grooming for winter use. • Use parks to tell stories that engage with arts, culture and local history and reflect local culture. • Celebrate Bozeman’s park bridges. THEME 2: PROGRAMS, PLACES AND PARTNERSHIPS • Expand temporary art exhibi�ons and permanent public art programs across city parks and facili�es. THEME 3: PEDESTRIAN AND BICYCLE FACILITIES • Construct ac�ve transporta�on network segments to close key connec�vity gaps. • Improve safety of pedestrian and bicycle crossings. • Priori�ze construc�on of east-west network facili�es. • Install the PRAT-recommended improvements along trail routes including but not limited to wayfinding, shade, benches, drinking fountains, restrooms, ligh�ng. THEME 4: NATURAL RESOURCES • Design and demonstrate landscape design and management best prac�ces. • Design and demonstrate sustainable trail design and maintenance. • Use though�ul trail design that encourages people to stay on the trail with invi�ng access points to sit, watch, fish, and play. • Design and demonstrate ways for people and children to interact with wetlands, waterways and forests. • Plant drought tolerant and na�ve vegeta�on and trees. 12 www.bozeman.net/departments/parks-and-recrea�on/parks/community-grant-program Page 6 APPENDIX B: Cita�on from Montana Code Annotated Regarding Funding (5) (a) In accordance with the provisions of subsec�ons (5)(b) and (5)(c), the governing body shall use the dedicated money or land for development, acquisi�on, or maintenance of parks to serve the subdivision. (b) The governing body may use the dedicated money to acquire, develop, or maintain, within its jurisdic�on, parks or recrea�onal areas or for the purchase of public open space or conserva�on easements only if: (i) the park, recrea�onal area, open space, or conserva�on easement is within a reasonably close proximity to the proposed subdivision 13 COMMUNITY GRANT PROGRAM APPLICATION Project Name: ______________________________________________________________________________________ Location: __________________________________________________________________________________________ Location of project within the park/public recreation area and nearest cross street: __________________________________________________________________________________________________ __________________________________________________________________________________________________ Applicant (Organization): _____________________________________________________________________________ Primary Contact(s): __________________________________________________________________________________ Phone Number(s): ___________________________________________________________________________________ Email Address(es): ___________________________________________________________________________________ Funding Requested: _________________________________________________________________________________ Match Provided by Applicant FINANCIAL (IF APPLICABLE/NOT REQUIRED): ___________________ Match Provided by Applicant VALUE OF IN-KIND LABOR OR MATERIALS (IF APPLICABLE/NOT REQUIRED): __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ PROJECT INFORMATION APPLICATION INFORMATION FUNDING REQUEST BRIEF PROJECT DESCRIPTION (DO NOT EXCEED SPACE PROVIDED) 14 Memorandum REPORT TO:Urban Parks and Forestry Board FROM:Addi Jadin, Park Planning and Development Manager SUBJECT:Planning and Development Update on Parks, Recreation and Active Transportation Plan Implementation MEETING DATE:May 22, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:NA. STRATEGIC PLAN:3.4 Active Recreation: Facilitate and promote recreational opportunities and active health programs and facilities. BACKGROUND:Staff will give a brief update about larger projects that are essential to implementing the Parks, Recreation and Active Transportation Plan and putting its goals into action: 1. Cattail Creek Corridor Park and Anchor Route Master Plan - Underway 2. Unified Development Code Update for Parks and Trails - Upcoming 3. Community Grant Program Restructuring - Applications Due May 30th! 4. Construction and Planning Updates PRAT Plan Adoption The Urban Parks and Forestry Board (UPFB) held public meetings on the final document on June 22, July 6, July 27 and recommended to the City Commission adoption of the PRAT Plan at their meeting on August 14, 2023. The Community Development Board held a public hearing on July 3, 2023 and recommended approval with the unanimous passing of CDB Resolution 2023-01 on July 3, 2023. The City Commission adopted the Parks, Recreation and Active Transportation Plan (PRAT Plan) on September 12, 2023 via Resolution 5502. Goals The Plan is organized around 5 goals in the following thematic areas: 1. Welcoming, Equitable Access 2. Programs, Places and Partnerships 3. Pedestrian and Bicycle Facilities 4. Natural Resources 5. Staff and Capacity 15 UNRESOLVED ISSUES:NA ALTERNATIVES:NA FISCAL EFFECTS:NA Report compiled on: August 6, 2024 16