HomeMy WebLinkAbout05-05-25 CDB Agenda and Packet MaterialsA. Call to Order - 6:00 pm
B. Disclosures
C. Changes to the Agenda
D. Approval of Minutes
D.1 Approval of Minutes(Sagstetter)
E. Special Presentations
E.1 Community Development Building Data Dashboard Overview Presentation (George)
THE COMMUNITY DEVELOPMENT BOARD OF BOZEMAN, MONTANA
CDB AGENDA
Monday, May 5, 2025
General information about the Community Development Board is available in our Laserfiche
repository.
If you are interested in commenting in writing on items on the agenda please send an email to
comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the
meeting. At the direction of the City Commission, anonymous public comments are not distributed to
the Board or staff.
Public comments will also be accepted in-person and through video conference during the appropriate
agenda items.
As always, the meeting will be streamed through the Commission's video page and available in the
City on cable channel 190.
For more information please contact Chris Saunders, csaunders@bozeman.net
This meeting will be held both in-person and also using an online video conferencing system. You
can join this meeting:
Via Video Conference:
Click the Register link, enter the required information, and click submit.
Click Join Now to enter the meeting.
Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in-
person
United States Toll
+1 346 248 7799
Access code: 954 6079 2484
Approve
N/A
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F. Action Items
F.1 Unified Development Code (UDC) Update Supplemental Engagement Phase 2 Report and
Future Engagement (Work Session)(Saunders)
G. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board
H. FYI/Discussions
H.1 Upcoming Items for the May 19, 2025, Community Development Board Meeting (Saunders)
I. Adjournment
As determined by the Board.
This is the time to comment on any non-agenda matter falling within the scope of the Community
Development Board. There will also be time in conjunction with each agenda item for public
comment relating to that item but you may only speak once per topic.
Please note, the Community Development Board cannot take action on any item which does not
appear on the agenda. All persons addressing the Community Development Board shall speak in a
civil and courteous manner and members of the audience shall be respectful of others. Please
state your name, and state whether you are a resident of the city or a property owner within the
city in an audible tone of voice for the record and limit your comments to three minutes.
General public comments to the Board can be found in their Laserfiche repository folder.
Information only, no action required.
This board generally meets the first and third Monday of the month from 6:00 pm to 8:00 pm.
City Board meetings are open to all members of the public. If you have a disability that requires
assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232.
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Memorandum
REPORT TO:Community Development Board
FROM:Sam Sagstetter
SUBJECT:Approval of Minutes
MEETING DATE:May 5, 2025
AGENDA ITEM TYPE:Community Development - Legislative
RECOMMENDATION:Approve
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:None.
UNRESOLVED ISSUES:None.
ALTERNATIVES:Approve with corrections.
FISCAL EFFECTS:None.
Attachments:
042125 CDB Minutes.pdf
Report compiled on: April 30, 2025
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Bozeman Community Development Board Meeting Minutes, April 21, 2025
Page 1 of 4
THE COMMUNITY DEVELOPMNET BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
APRIL 21, 2025
General information about the Community Development Board is available in our Laserfiche repository.
Present: Jennifer Madgic, Ben Lloyd, Hap Happel, Chris Egnatz, Jason Delmue, Mark Egge
Absent: None
Excused: Nicole Olmstead
A) 00:02:40 Call to Order - 6:00 pm
B) 00:03:44 Disclosures
C) 00:03:46 Changes to the Agenda
D) 00:03:49 Public Service Announcements
E) 00:03:54 Approval of Minutes
E.1 00:03:58 Approval of minutes
040725 CDB Minutes.pdf
00:04:03 Motion to approve Approve
Mark Egge: Motion
Ben Lloyd: 2nd 00:04:18 Vote on the Motion to approve Approve The Motion carried 6 - 0.
Approve:
Jennifer Madgic
Ben Lloyd
Hap Happel
Chris Egnatz
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Bozeman Community Development Board Meeting Minutes, April 21, 2025
Page 2 of 4
Jason Delmue
Mark Egge
Disapprove:
None
F) 00:04:43 Consent Items
G) 00:04:47 Special Presentations
H) 00:04:49 Action Items
H.1 00:04:55 Recommendation of Bozeman Landmark Project Phase 1 Report,
application 22388, to City Commission.
Appendices
Phase 1 Report
00:05:06 Community Planning Collaborative Consultant Adrienne Burke presented Bozeman
Landmark Project, Recap: Project Scope and Timeline, Initial Guidance Recap, Outline of Report, Phase 2
Recommendations, Bozeman Municipal Code (BMC) 38.340, Neighborhood Conservation Overlay
District (NCOD), North 7th Avenue Boundary Recommended Changes, Northeast Boundary
Recommended Changes, Southeast Recommended Boundary Changes, NCOD Guidelines, Creation of
Local Landmark Program, Potential Landmark Categories, Historic Preservation Advisory Board, Future
Recommendations, Next Steps, Historic Preservation Advisory Board Feedback, Questions and
Discussion
00:35:26 Consultant Adrienne Burke and Director Erin George answers questions from the board.
02:03:22 Daniel Cartie provides public comment.
02:04:19 Alison Sweeney provided public comment.
02:07:29 Marcia Kaveney provided public comment.
02:15:29 Motion to approve as amended Having considered the Landmark Project Phase 1 Report,
application 22388, all public comment, and information received, I move to recommend City
Commission approve the Phase 1 Report as submitted.
Ben Lloyd: Motion
Jason Delmue: 2nd
02:20:12 Motion to amend Having considered the Landmark Project Phase 1 Report, application 22388,
all public comment, and information received, I move to recommend City Commission approve the
Phase 1 Report as submitted. This board supports the changes to the report suggested by the historic
preservation advisory board to with moving the design guidelines update to be included in the phase 2
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Bozeman Community Development Board Meeting Minutes, April 21, 2025
Page 3 of 4
scope of work and move the NCOD boundary changes further in the future and to be included in future
recommendations.
Hap Happel: Motion
Jennifer Madgic: 2nd 02:22:08 Vote on the Motion to amend Having considered the Landmark Project Phase 1 Report,
application 22388, all public comment, and information received, I move to recommend City Commission
approve the Phase 1 Report as submitted. This board supports the changes to the report suggested by the
historic preservation advisory board to with moving the design guidelines update to be included in the
phase 2 scope of work and move the NCOD boundary changes further in the future and to be included in
future recommendations. The Motion carried 6 - 0.
Approve:
Jennifer Madgic
Ben Lloyd
Hap Happel
Chris Egnatz
Jason Delmue
Mark Egge
Disapprove:
None
02:38:29 Vote on the Motion to approve as amended Having considered the Landmark Project Phase 1
Report, application 22388, all public comment, and information received, I move to recommend City
Commission approve the Phase 1 Report as submitted. The Motion carried 5 - 1.
Approve:
Jennifer Madgic
Ben Lloyd
Hap Happel
Chris Egnatz
Jason Delmue
Disapprove:
Mark Egge
I) 02:39:15 Public Comments on Non-agenda Items Falling within the Purview and
Jurisdiction of the Board
02:39:34 Natsuki Nakamura provides public comment.
02:41:33 Alison Sweeney provides public comment.
J) 02:43:13 FYI/Discussions
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Bozeman Community Development Board Meeting Minutes, April 21, 2025
Page 4 of 4
J.1 02:43:17 Upcoming Items for the May 5, 2025, Community Development Board
Meeting
K) 02:45:09 Adjournment
This board generally meets the first and third Monday of the month from 6:00 pm to 8:00 pm.
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Memorandum
REPORT TO:Community Development Board
FROM:Erin George, Community Development Director
Jon Henderson, Assistant City Manager
SUBJECT:Community Development Building Data Dashboard Overview Presentation
MEETING DATE:May 5, 2025
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:N/A
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:The Community Development Department and Strategic Services
Department are pleased to present the Building Data Dashboard. Staff are
often asked about building permit data, such as how many permits or
dwelling units have been approved in a given period of time. This new online
resource will provide such data on demand for a time period defined by the
user, going back as far as 2020. Creation of this dashboard would not have
been possible without the innovation of Strategic Services staff. The
dashboard will give more flexible and rapid access to data of interest to the
community and will save significant staff time responding to data inquiries in
the future. Staff will demonstrate the new dashboard, as well as the existing
CD Viewer map at the May 5th meeting.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: April 22, 2025
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Memorandum
REPORT TO:Community Development Board
FROM:Tom Rogers, Senior Planner
Chris Saunders, Community Development Manager
Erin George, Director of Community Development
SUBJECT:Unified Development Code (UDC) Update Supplemental Engagement Phase
2 Report and Future Engagement (Work Session)
MEETING DATE:May 5, 2025
AGENDA ITEM TYPE:Policy Discussion
RECOMMENDATION:As determined by the Board.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:Community Development Board's Unified Development Code (UDC) update
on the Supplemental Engagement Phase 2 Report. The presentation and
discussion will review activities and findings from Phase I and Phase 2 of the
supplemental engagement, provide an overview of what we heard during
these events, and discuss how this input is being used to inform the ongoing
review. Secondly, as directed by the City Commission on Tuesday, February
4, 2025, provide an overview of the comments from other advisory boards
and identify topics and process for the Community Development Board to
continue their review.
The attached Supplementary Engagement Phase II report memo details the
project to date.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Attachments:
Phase II CDB Memo 5-5-2025.pdf
Report compiled on: April 30, 2025
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To: Community Development Board
From: Community Development Department
Date: May 5, 2025
RE: Phase II of the Supplemental Engagement of the Unified Development Code 2022
Update
General Background
The Unified Development Code (UDC) sets regulations around what kinds of development
can occur in which areas. For the 2022-2023 Commission 2-year priority cycle, Bozeman
City Commission named the UDC update as a key priority of the city. Thus began the UDC
Update process, a project that kicked off in summer 2022 with the goals of:
o Implementing the vision and goals of other guiding City documents, such as the
2020 Community Plan, Climate Action Plan, and the Community Housing Action
Plan
o Organization and choice - Making the Code more user-friendly
o Housing Access and Choose
o Improve the built environment
o Subsequently, updating the Code pursuant to changes in state law
A variety of in-person and virtual engagement opportunities were held throughout 2022 and
2023, and in the summer of 2023, following feedback from the public and Commission, a
draft code was released.
Some residents expressed concerns about the draft and requested more time to review
and give feedback. In October 2023, the Commission paused the process with the desire
to pick back up in 2024. In September 2024, Commission restarted the project with a work
session on how the project will resume, including what engagement might look like. On
October 1, Commission approved the two phase supplemental engagement plan.
Since then, staff have executed the supplementary engagement plan through the following
methods:
o Launched an online survey that ran from Nov. 22 through Jan. 8 and garnered 229
responses.
o Hosted an online webinar on 12/9 that had 76 attendees.
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o Hosted five in-person open houses, one in each quadrant (NW, SW, SE, NE) of the
city and one at MSU, which had at least 238 attendees total across all events (some
attendees were not captured at sign-in).
o Hosted eight (8) meetings with groups including Local Food Systems partners,
Better Bozeman Coalition, University Neighborhood Association, Jandt
Neighborhood Association, Midtown Neighborhood Association, Cooper Park
Neighborhood Association, Northeast Neighborhood Association, and Forward
Montana.
o Used a variety of methods to communicate engagement opportunities including
emails to key partners; Engage Bozeman newsletters and web updates;
Bozeman.net banner, e-notifications and calendar updates; a message in the utility
bill; a paid mailer to all who reside in the city; a press release to media outlets; a
paid Facebook/Instagram social media ad; social media posts on Facebook,
Instagram, Twitter, Nextdoor; and a paid ad in the Bozeman Daily Chronicle.
Results of Phase 1 of the Supplementary Engagement Plan are summarized in the following
two reports:
▪ UDC Update Phase I Open House Summary Report [External PDF Link]
▪ Online Survey Result Report [External PDF Link]
Engagement continued with four in-person workshops held in various parts of the city, two
online workshops, a toolkit for residents to host their own chat about the UDC, and an
online survey. The purpose of the engagement process was to dive deeper into the key
topics of greatest community interest that were identified during phase 1 of engagement
and to expand the breadth of awareness and participation in the community and to get
further detailed input. The dates, times, and topics each workshop were:
1. Transportation & Environment: Feb. 24: 12 to 2 p.m. online.
2. Transportation & Environment: Feb. 26: 6 to 8 p.m. at Gallatin County Fairgrounds.
3. Growth, Housing, & Neighborhoods: March 3: 12 to 2 p.m. Online.
4. Housing & Neighborhoods: March 5: 6 to 8 p.m. at Chief Joseph Middle School.
5. Growth & Neighborhoods: March 10: 6 to 8 p.m. at Sacajawea Middle School.
6. All topics (Transportation, Environment, Growth, Housing, Neighborhoods): March
12: 6 to 8 p.m. at Willson School.
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Next steps involved renewed discussions with the City’s advisory boards and City
Commission to determine the scope of potential revisions to the draft UDC. Advisory board
meeting dates were:
1. Historic Preservation Advisory Board: March 19 at 6:00 p.m. in the City Hall
Commission Room
2. Transportation Board: March 26 at 6:00 p.m. in the City Hall Commission Room
3. Urban Parks and Forestry Board: March 27 at 6:00 p.m. in the City Hall Commission
Room
4. Economic Vitality Board: April 2 at 6:00 p.m. in the City Hall Commission Room
5. Sustainability Board: April 9 at 6:00 p.m. in the City Hall Commission Room
Following necessary time to write those revisions, city staff will release an updated draft for
public review and comment. This will be followed by the formal hearing process, likely in
the fall, for ultimate decision by the City Commission.
The full text of the draft Chapter 38 [External PDF] is as available online in the Engage
Bozeman Project web site. The existing draft does not contain the recently adopted update
to 38.380 Affordable Housing. Those provisions are already in effect and will be integrated
with the next update to the draft UDC.
During the UDC update process, the Montana Legislature passed new enabling legislation
that modifies development review processes and requires the City to demonstrate that its
regulations support additional housing creation. These requirements as well as local
priorities have shaped the draft text and the public outreach process. The 2025 Legislature
also passed a number of new laws affecting processes and standards that will require
further revisions to the draft. The session concluded on April 30th and we will know by the
end of May what laws completed the adoption process.
Results of Phase 2 of the Supplementary Engagement Plan to date are summarized in the
following reports:
▪ Consolidated Workshop Notes [External Report Link]
▪ Board Discussion Summary to date [External Report Link]
The community chat toolkits wrapped up on April 30th and the online survey is still open
until May 8th. No summary of these engagement outcomes is available yet.
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The City Commission will receive an update on the completed Phase 2 Supplementary
public engagement process on May 20th. A work session discussion of possible changes to
the draft and direction from the Commission is scheduled for June 24th.
Advisory Board Agendas
This summary of public engagement to date, in conjunction with specific issue
identification was presented to each advisory board as listed above. Links to each agenda
item and the associated memo are included here for reference. The UDC update has been
brought before each Board multiple times throughout the process and will engage with
each board, as needed, with subsequent revisions.
Historic Preservation Advisory Board [External Agenda Link]
Transportation Board [External Agenda Link]
Urban Parks and Forestry Board [External Agenda Link]
Economic Vitality Board [External Agenda Link]
Sustainability Board [External Agenda Link]
Identified Primary Issues
Through the development of areas of concern gleaned from Phase I of the Supplementary
Engagement and more detailed discussion of the workshops of Phase II, all comments and
were compiled and analyzed for actionable outcomes and direction the City Commission
can consider.
1. Regulating building mass and scale – techniques and standards
2. Zone Edge Transitions (ZET)
3. Zoning map refinement
4. Integration of other city projects outside of the scope of the UDC Update including:
i. Water Adequacy via the Integrated Water Resource Plan
ii. Sensitive lands via the Wetlands Code Update
iii. Affordable Housing ordinance (revised and adopted)
iv. Neighborhood Conversation Overlay District (NCOD) and Historic Preservation
via the Landmark Program
v. Implementation of the Parks, Recreation & Active Transportation Plan (PRAT)
vi. Urban Forest via the Urban Forestry Master Plan update
Many of the comments received during Phase I and II focused on current applications for
immediate construction that follow the existing development code. Although there are
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lessons to learn, many of the concerns and issues raised are addressed with the proposed
revisions of the UDC or are a direct result of State rules and laws the city cannot address.
In addition, several of the issues raised are outside of the scope of the UDC update. The
code update did not intend or propose to revise all standards and most of the content of
the UDC are a combination of state mandated process and enabling procedures. Any
expansion of the scope must be directed by the City Commission with any associated
amendments to the contracts with any associated costs be allocated from another project
or funding source.
Nevertheless, comments on specific projects and subject areas outside of the scope of the
UDC Update underscore the importance of completing this project and support the City’s
desire to continue working on the other major projects listed above.
Purpose of Meeting
This presentation and discussion will review activities and findings from Phase I and Phase
2 of the supplemental engagement, provide an overview of what we heard during these
events, and discuss how this input is being used to inform the ongoing review.
Secondly, as directed by the City Commission on Tuesday, February 4, 2025, provide an
overview of the comments from other advisory boards and identify topics and process for
the Community Development Board to continue their review.
An updated Affordable Housing Ordinance was recently adopted and became effective on
March 14, 2025, as Ordinance 25-001. The updated housing standards are now integrated
into the online municipal code in 38.380 and will be inserted into the next draft of the UDC.
Creating code requires balancing of many priorities. Code development is an ongoing
process as new issues are identified, new Issue Plans are adopted, and community needs
change. Code work occurring separate from this UDC update include:
o Revisions to wetland protection standards, and
o Updating of standards relating to parks and active transportation based on the Parks
Recreation and Active Transportation Plan.
o The update to the Integrated Water Resource Plan.
o Revisions to historic preservation program under the Landmark process.
o Update to the Urban Forestry master plan (expected to begin July 2025)
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Board Action
The Community Development Board has the responsibiliy to offer recommendations to the
City Commission on matters of planning, zoning, and subdivision regulations.
The scope of the UDC project started with work sessions with the City Commission on the
topics of:
• Formatting - Comments to date on revised formatting have been positive with
people appreciating the increased graphics and organization.
• Zoning districts – The Commission considered several different alternatives to
merge districts and simplify the zoning program and directed deletion of the RO
district and consolidation of others. This generated considerable public input and
Commission directed a revised package of zoning districts to separate the former
R3 district from the RA consolidation as part of the Oct 24, 2024, draft. Public
comment has been mixed but overall supportive of the Oct 2024 change. Public
comment has modified to focus more on the methods of setting building bulk limits.
• Sustainability – Amendments proposed in this area, such as urban agriculture, have
received little comment. Compact development is also an element of sustainability
and comments relating to that overlap with the zoning districts subject.
• Commercial Districts and Transitions – The City Commission directed the removal
of the UMU district and enhancement of the transition standards. Little comment
has been received on the non-residential zoning districts issue. Considerable
comment has been received on transitions and how districts interface.
• Parking – Minimal changes were proposed to residential parking. Simplification of
commercial parking categories and calculations were directed. Comment on
commercial parking has happened in modest amounts. Questions on parking and
street operations has been received but issue is outside the scope of the UDC.
Public comment has also been received on the zoning map boundaries with some specific
requests for different zoning on individual properties and some comments more generally
addressing mapping. The Commission did not hold a work session on map revisions. The
initial scope for zoning map changes was to:
• Revise zoning map in accordance with proposed zoning districts in draft
development code.
• Remove the UMU and RO districts and replace with districts compliant with the
future land use map and the local context.
• Correct inconsistencies between the future land use map and the zoning map.
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• Remove where practical mid-block zoning district boundaries so that district
boundaries fall on streets or other physical separators.
The Board has the opportunity to review and comment in each of these areas. The Board
may choose to focus only on some topics. It is suggested that the Board establish a
process and schedule to help the work be efficient and the Board focus on the areas of
greatest importance. The Board has scheduled meetings on May 19th, June 2nd and June
16th. City Commission will receive an update on the completed Phase 2 supplemental
engagement on May 20th. The City Commission is scheduled to hold a work session on June
24th and give direction on revisions to code in preparation for creating an updated draft. For
the Board to do work in advance of the packet preparation deadline for the June 24th
meeting discussions would need to be held on May 19th and June 2nd. Additional meetings
could be held after June 24th with the benefit of direction from the Commission.
The Legislative session is wrapping up. Several laws now in process will affect elements of
the UDC. Staff expects to provide a status report to the Board at the May 19th meeting on
outcomes of the legislature and what topics may have been either removed from local
consideration or changed in scope of local flexibility.
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Memorandum
REPORT TO:Community Development Board
FROM:Chris Saunders, Community Development Manager
Erin George, Community Development Interim Director
SUBJECT:Upcoming Items for the May 19, 2025, Community Development Board
Meeting
MEETING DATE:May 5, 2025
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Information only, no action required.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:The following items are presently scheduled for review at the May 19, 2025,
Community Development Board meeting:
1. Update on 2025 MT Legislative session and legal changes affecting
planning and development regulations.
2. Continued discussion of the UDC update, application 21381. Considered
in the role of the Planning Commission.
UNRESOLVED ISSUES:None.
ALTERNATIVES:None.
FISCAL EFFECTS:None.
Report compiled on: April 30, 2025
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