HomeMy WebLinkAbout23 - Professional Services Agreements - Hydrologistics Irrigation LLC - Irrigation System Maintenance DocuSign Envelope ID: B9F1616C-1COA-4EO1-A934-D26A75ECOE7A d�Z p 'et�r�a►oo.yo��� SECOND ADDENDUM TO PROFESSIONAL SERVICES AGREEMENT THIS SECOND ADDENDUM TO THE PROFESSIONAL SERVICES AGREEMENT is made and entered into this 18th day of April , 2023, by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street,Bozeman,Montana,with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City," and Hydrologistics Irrigation LLC, hereinafter referred to as "Contractor." In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree as follows: 1. Extension of Term. Section 31 of the Professional Services Agreement between the City and Contractor dated April 13, 2021 (the Agreement) is extended for an additional one(1) year period. The Agreement shall terminate on April 13, 2024. 2. Addition still valid. All remaining terms and provisions of the Agreement remain valid. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** Second Addendum to Professional Services Agreement for Hydrologistics Irrigation LLC FY 2023 Page 1 of 2 DocuSign Envelope ID: B9F1616C-1COA-4EO1-A934-D26A75ECOE7A IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN,MONTANA CONTRACTOR el DocuSigned by: s N- DocuSigned by: II ¢ DolcuS igned by: B �l�(,lA, �• ;J1ee3,/i B y y Jeff Mihe is rty Manager Josh Proff, Owner (Hydrologistics Irrigation LLC) APPROVED AS TO FORM ByEDocuSigned by: �a=AQ VWV v Greg Sullivan, Bozeman City Attorney Second Addendum to Professional Services Agreement for Hydrologistics Irrigation LLC FY 2023 Page 2 of 2 DocuSign Envelope ID:B9F1616C-1COA-4EO1-A934-D26A75ECOE7A SCOPE OF SERVICES The scope of services includes: 1. irrigation system start up, 2. irrigation system winterization, 3. irrigation system maintenance, 4. efficient irrigation system scheduling that meets the needs of plant types in each location throughout the growing season. Seasonal watering schedules shall be approved by COB Water Conservation Division staff. The irrigation systems included in this scope of services are listed below: LOCATION ADDRESS SYSTEM TYPE City Shops Complex 814 N. Bozeman Ave. Overhead spray Water Reclamation Facility 2245 Springhill Rd. Overhead spray Valley Center Road 19th Ave. to 27th Ave. Overhead spray Cottonwood Road Babcock St. to Fallon St. Overhead spray S. 81h Avenue Main St. to College St. Subsurface drip Kagy Boulevard Willson Ave. to 71h Ave. Overhead spray Oak Street Davis Ln. to 271h Ave. Overhead spray N. 27th Avenue Oak St. to Baxter Lane Overhead spray & drip S. 271h Avenue* Blackwood St. to Kurk Dr. Overhead spray College Street 19th Ave. to Main St. Drip N. 7th Avenue Aspen St. to Villard St. Drip *Only the two southern-most medians are included in this contract Other related services may be requested on an as needed basis. Locations may be added or removed from the contract at any time. Irrigation system type may change as the COB installs drought tolerant landscaping in place of turf grass in new and existing medians and city owned properties. DocuSign Envelope ID: B9F1616C-1COA-4EO1-A934-D26A75ECOE7A Exhibit B 2023 Irrigation System Maintenance Cost Date:4.11.2023 City ofBozeman Public Works Contact:Marcy Yeykal Phone/email:582-2273/myeykal@bozeman.net Prepared by:Josh Proff TOTAL LUMP SUM BASE PRICE QUOTES for Irrigation Maintenance based on COB request with submittal date 4/11/2023 Spring Start-Up Eight Hundred Seventy-Five Dollars and 00 Cents ($875.00) (Price in Words) Startup systems in the Spring,usually late April to mid May,depending upon the weather.Install backflow protection devices removed during prior year's winterizations.Coordinate with City staffto turn on water to metered systems.Charge/pressure-test systems and run through all zones to inspect for proper operation. Change heads,nozzles,emitters,etc.as needed.Make adjustments to minimize overspray onto walkways and roads.Program controllers for water-efficient/conservation operation; set overhead spray systems to operate between 1 Opm and 6am;set sub-surface and drip systems to operate between 6am and 12pm. The systems will not be set to the"on"operational position until the plant water requirements need to be supplemented. Miscellaneous Repairs and Maintenance-as needed Sixty Dollars and 00 Cents per hour ($60.00/hour) (Price in Words) Monitor systems for obvious damage and/or leaks.Periodically perform thorough system run-through to check for damage or obstructions.Make adjustments to minimize overspray onto walkways and roads. Reprogram/adjust system controllers for seasonal operation. Fall Winterization One Thousand Two Hundred Dollars and 00 Cents ($1200.00) (Price in Words) Winterize systems in the Fall,usually end of September to beginning ofOctober,depending on the weather. Coordinate with City staffto turn offwater to metered systems. Blow all water out ofthe systems utilizing a large-capacity air-compressor.Remove backflow assemblies,as-needed,and set other backflow prevention devices to their"winterized"positions.Deactivate irrigation controllers and tam power off to well-water control panels. 499 Hyalite View Drive Bozeman,MT 59718 josh@hydroli.com 406.570.0814 DocuSign Envelope ID: B9F1616C-lCOA-4E01-A934-D26A75ECOE7A Startup/Winterization breakdown: 100/100 City Shops Complex 200/300 Water Reclamation Facility 75/100 Valley Center Road-19'h to 27'h 50150 North Cottonwood Road- Babcock to Fallon 100/200 S. 8th Avenue- Main Street to Harrison 50150 Kagy Boulevard- Willson Street to 7'h 1001150 Oak Street-27th to Davis 50150 South 27'h Avenue- Blackwood to Kurk Drive 1001150 College Street- 191 to Main Street 50150 North 71 Avenue 875/1200 A bit about us Hydrologistics has had the privilege to become very knowledgable about the intricacies,quirks,and general operation of the City of Bozeman Public Works Streets Department irrigation systems over the last several years. Our goal is to continually improving our service,and have streamlined our operation and maintenance of these irrigation systems.We have learned to take on an"ownership"attitude towards the systems;meaning we do an unpaid drive-by once a week during normal system operation to observe any abnormalities of the systems.We look for obvious leaks,damage,or water on.the roadways.This gives us a faster response time,usually immediate,to address any issues before the general public notices anything out of the ordinary.When made aware of issues,we are usually able to address them the same day.If not,it is our policy to prioritize them and respond within 24 hours.Catastrophic breaks(mainline leaks)are always addressed immediately. We strive to keep the landscape looking as healthy as possible while,at the same time,promoting water- efficient scheduling and best management practices. Each one of the sites listed above has its own micro-climate that must be constantly monitored and adjusted.We take into account the conditions beneath the topsoil,such as clay,cobbles,or even asphalt(Valley Center), to adjust our run-times for plant health and preventing runoff.A general"blanket" schedule for all the sites will simply not work and we pride ourselves on our ability to adapt the controllers' programs to fit its landscape water-requirements.In addition to our installation crew,we have two irrigation techs educated in landscape irrigation auditing and programming, and our owner got his Certified Irrigation Contractor certificate from the Irrigation Association in 2006. 499 Hyalite View Drive Bozeman, MT 59718 josh@hydroli.com 406.570.0814