Loading...
HomeMy WebLinkAbout24 - Professional Services Agreements - SANDERSON STEWART - Parks, Recreation and Active Transportation Plan DocuSign Envelope ID:04DAEC35-3638-4C6C-B916-05A6lC9A4E54 d�Z p 'et�r�a►oo.yo��� FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR Parks, Recreation and Active Transportation Plan dated July 13, 2021 (the "Agreement") is made and entered into this 26th day of March,2024 2, by and between the CITY OF BOZEMAN, MONTANA, a self-governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street,Bozeman,Montana,with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as "City," and SANDERSON STEWART, 106 East Babcock, Suite L1, Bozeman, MT 59715, hereinafter referred to as "Contractor." In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged,the parties hereto agree to amend the Agreement as follows: 1. Extension of Term. Section 2 of the Agreement is extended until September 30, 2024. 2. Change to Scope of Services. Section 3 of the Agreement is changed to include the elements described in Exhibit A: Services Agreement—Amendment No. 2. 3. Payment. Section 4 of the Agreement is changed to reflect the additional Scope of Services. The project cost is not to exceed$98,000. 4. Agreement still valid.All remaining terms and provisions of the Agreement remain valid. Consent to Electronic Signatures: The Parties have consented to execute this Agreement electronically in conformance with the Montana Uniform Electronic Transactions Act, Title 30, Chapter 18, Part 1, MCA. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** Second Amendment to Professional Services Agreement for Parks,Recreation and Active Transportation Plan FY 2023—FY 2025 Page 1 of 2 DocuSign Envelope ID:04DAEC35-3638-4C6C-B916-05A61C9A4E54 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN,MONTANA SANDERSON STEWART, DocuSigned by:CONTRACTOR DocuSigned by: i� DocuSigned by: By ,�n, ��ea�'R� By �a�n.it,ut 5 &-MF 584 E E7 Chuck Winn, Acting City Manager Danielle Q1 5ar14,73 Principal APPROVED AS TO FORM DocuSigned by: By 876992AC9ACA44B_. Greg Sullivan, Bozeman City Attorney Second Amendment to Professional Services Agreement for Parks,Recreation and Active Transportation Plan FY 2023—FY 2025 Page 2 of 2 DocuSign Envelope ID:04DAEC35-3638-4C6C-B916-05A61C9A4E54 SANDERSON (� STEWART +� Billings Bozeman Fort Collins SERVICES AGREEMENT - AMENDMENT NO. 2 I. Project/Services Agreement Information Project Name: Westlake Park BMX Track— Landscape & Design Sanderson Stewart Project Number: 18098.18 Client Name: City of Bozeman Parks & Recreation Effective Date of Original Subconsultant Services Agreement: 12/22/2020 2. Description of Services Agreement Modifications Construction administration, inspection and staking services for the Westlake Park Improvements project located on 5th Ave, Bozeman, Montana. Amendment No. I originally included some of these services, but the fee ended up being allocated to multiple rounds of bidding services instead. A bid for the civil-related services will soon be accepted by the City of Bozeman. One additional round of bidding is anticipated for the remaining landscape and irrigation services. Amendment No. 2 scope of work includes the following items: • Bidding Documents — Sanderson Stewart will provide one final round of revised construction bid documents for the landscape and irrigation bid package and the following bidding services as outlined below: o Limited bid solicitation to short list of interested contractors o Revised form of bid/bid bond/special provisions/instructions to bidders o Review bids and prepare bid tabulation o Prepare final contract documents • Construction Administration Services — Sanderson Stewart will provide limited inspection services for Westlake Park as described in Services Agreement —Amendment No. 1. Due to the nature of two separate bid packages, the Civil bid package and Landscape bid package, coordination between contractors and between bid phases will result in additional time and resources. Scope of work is as follows: o Facilitate pre-construction meeting, prepare agenda, distribute minutes o Pay applications review o Field reports —for site visits required o Shop drawing submittal review o Respond to contractor RFI's o Full-time inspection for storm pipe re-route PM Initials DocuSign Envelope ID:04DAEC35-3638-4C6C-B916-05A61C9A4E54 o Part-time inspection for hardscape site improvements o Coordinate materials testing with City's on-call testing consultant o Planting site inspection o Irrigation testing inspection o Substantial completion walkthrough o Substantial completion punch list o Final completion walkthrough to verify completion of punch list items • Construction Staking — Sanderson Stewart will provide construction layout for the proposed improvements, including the following: o Stake subgrade cuts for the plaza/trails one time; 25-foot spacing; 2 to 3- foot offset from edge of plaza/trails o Stake horizontal layout of retaining wall with vertical benchmark for grade one time o Stake pipe, manhole, inlet, chamber locations one time 3. Fee Modifications Original services agreement fee: $ 23,000.00 Total fees for prior Amendments: $ 27,000.00 Total services agreement fee with prior Amendments: $ 50,000.00 Proposed fee for this Amendment: $ 48,000.00 Total services agreement fee with all Amendments: $ 98,000.00 Client and Sanderson Stewart hereby agree to modify the above-referenced Services Agreement as set forth in this Amendment. All provisions of the Services Agreement not specifically modified by this, or any prior Amendments shall remain in effect. The effective date of this Amendment shall be the signature date of the Client as shown below. CLIENT SANDERSON STEWART Signature: Signature: Printed: Printed: Title: Title: Date: Date: DocuSign Certificate Of Completion Envelope Id:04DAEC3536384C6CB916C5A61 C9A4E54 Status:Completed Subject:Complete with DocuSign:PSA_Amendment_Sanderson_Stewart_Westlake.pdf Source Envelope: Document Pages:4 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Mike Maas AutoNav: Enabled Stamps: 1 PO Box 1230 Envelopeld Stamping: Enabled Bozeman, MT 59771 Time Zone: (UTC-07:00)Mountain Time(US& Mmaas@bozeman.net Canada) IP Address:69.145.83.100 Record Tracking Status:Original Holder:Mike Maas Location: DocuSign 3/28/2024 3:16:02 PM Mmaas@bozeman.net Security Appliance Status:Connected Pool:StateLocal Storage Appliance Status:Connected Pool:City of Bozeman Location: DocuSign Signer Events Signature Timestamp Danielle Scharf EDIC,Sig"Id bySent:3/28/2024 3:17:51 PM dscharf@sandersonstewart.com aut,(u, S&Ayf Viewed:3/28/2024 3:55:29 PM Principal/Bozeman Region Manager 5B441EE5E714473... Signed:3/28/2024 3:56:30 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:216.166.171.2 Electronic Record and Signature Disclosure: Accepted:3/28/2024 3:55:29 PM ID:32b39e55-e51d-444f-860d-3278f8abce77 Greg Sullivan E876992ACgACA44B DocuSigned by: Sent:3/28/2024 3:56:30 PM gsullivan@bozeman.net SASViewed:3/28/2024 4:14:01 PM Bozeman City Attorney Signed:3/28/2024 4:14:10 PM City of Bozeman,Montana Security Level: Email,Account Authentication Signature Adoption: Pre-selected Style (None) Using IP Address:69.145.83.100 Electronic Record and Signature Disclosure: Accepted:3/28/2024 4:14:01 PM ID:fa0ea47d-aded-44fb-98f0-df66d79cce74 Chuck Winn ED—Si,ned II by: Sent:3/28/20244:14:11 PM cwinn@bozeman.net 5 .. 9RA4& 9 Viewed:3/28/2024 4:15:23 PM 9 Y Manager Actin City Mana Signed:3/28/2024 4:15:42 PM Security Level: Email,Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address:69.145.53.144 Signed using mobile Electronic Record and Signature Disclosure: Accepted:3/28/2024 4:15:23 PM ID:e4a88236-27b5-489f-805d-2660a55ba8d8 Mike Maas Signed Sent:3/28/2024 4:15:44 PM mmaas@bozeman.net y Viewed:4/2/2024 2:36:07 PM City Clerk °4?' Signed:4/2/2024 2:36:16 PM City of Bozeman Security Level: Email,Account Authentication (None) Using IP Address:69.145.83.100 Signer Events Signature Timestamp Electronic Record and Signature Disclosure: Accepted: 1/6/20204:08:14 PM ID:79370d6f-72a4-4837-866f-9ec31 f00062f In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Alex Newby Sent:4/2/2024 2:36:17 PM anewby@bozeman.net COP E D Deputy City Clerk City of Bozeman Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:4/1/2024 10:22:16 AM ID:3e8415b5-e656-4971-8e88-e1949020dd39 Addi Jadin COPIED Sent:4/2/2024 2:36:18 PM ajadin@bozeman.net Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted: 10/9/2019 1:08:41 PM ID:9267be53-1f09-480e-b56a-e45b02629238 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/28/2024 3:17:51 PM Certified Delivered Security Checked 4/2/2024 2:36:07 PM Signing Complete Security Checked 4/2/2024 2:36:16 PM Completed Security Checked 4/2/2024 2:36:18 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:7/9/2018 4:06:02 PM Parties agreed to:Danielle Scharf,Greg Sullivan,Chuck Winn,Mike Maas,Alex Newby,Addi Jadin CONSUMER DISCLOSURE From time to time, City of Bozeman(we,us or Company)may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign, Inc. (DocuSign) electronic signing system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions,please confirm your agreement by clicking the `I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after signing session and, if you elect to create a DocuSign signer account, you may access them for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign `Withdraw Consent' form on the signing page of a DocuSign envelope instead of signing it. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure,we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Bozeman: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to:jolson@bozeman.net To advise City of Bozeman of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at jolson@bozeman.net and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system. To request paper copies from City of Bozeman To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Bozeman To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Windows® 2000, Windows®XP, Windows Vista®; Mac OS®X Systems: Final release versions of Internet Explorer® 6.0 or above (Windows only); Browsers: Mozilla Firefox 2.0 or above (Windows and Mac); SafariTM 3.0 or above (Mac only) PDF Reader: jAcrobatV or similar software may be required to view and print PDF files Screen 800 x 600 minimum Resolution: Enabled Security Allow per session cookies Settings: ** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g. beta)versions of operating systems and browsers are not supported. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the `I agree' button below. By checking the `I agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Bozeman as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Bozeman during the course of my relationship with you.