HomeMy WebLinkAbout23 - Professional Services Agreements - KLJ Engineering - Aspen Street Pedestrian Bridge DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
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FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS IST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
Engineering services for an Aspen Street Pedestrian Bridge dated December 8, 2020 (the
"Agreement") is made and entered into this 21st day of March , 2023, by and between
the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and
existing under its Charter and the laws of the State of Montana, 121 North Rouse Street,Bozeman,
Montana,with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as
"City," and KLJ Engineering, hereinafter referred to as "Contractor."
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged,the parties hereto agree to amend the Agreement
as follows:
1. Extension of Term. This Agreement is effective upon the date of its extension and will
terminate December 31, 2023.
2. Addition to Scope of Work. This amendment will expand the scope of work for this
contract to include services related to providing construction phase services as outlined in
the scope of work attached as Exhibit A.
3. Addition to payment. See Exhibit A for fee proposal for services to be provided.
4. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
1 st Amendment to Professional Services Agreement for Aspen Street Pedestrian Bridge
FY 2023—FY 2024
Page 1 of 2
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN,MONTANA KLJ ENGINEERING
DocuSigned by:
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DocuSigned by: Signed by:
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Jeff Mihelich, City Manager Luke LaLiberty
Associate Vice President
APPROVED AS TO FORM
DocuSigned by:
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Greg Sullivan, Bozeman City Attorney
1 st Amendment to Professional Services Agreement for Aspen Street Pedestrian Bridge
FY 2023—FY 2024
Page 2 of 2
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
<<�KLJ
February 13, 2023
Mrs.Jesse DiTommaso
Economic Development
City of Bozeman
121 N Rouse Ave.
Bozeman,MT59715
Re: Aspen Street Pedestrian Bridge Construction Administration & Floodplain Permitting
Mrs. DiTommaso:
Please find enclosed our proposed scope of services related to the above referenced project with estimate
of man hours and fee included. This scope generally includes services related to providing construction
phase services.
Please review the enclosed scope to confirm that we are providing the services that meet your
expectations. Please keep in mind this is a draft proposal, and we anticipate you may have suggestions,
clarification or revisions that require adjustments. Following your review, please let me know how our
proposed scope and fee aligns with your expectations and if there are any modifications you desire before
executing an Agreement.
We are editing the standard agreement form to insert our proposed scope of services as an Exhibit C
attachment to replace some of the scope language in the standard form.We will email you the agreement
with proposed edits as soon as possible.
Thank you for this opportunity. We are very excited to work with you and the City Engineering team again
on this project.
We look forward to hearing from you following your review.
Sincerely,
KU
Michael Hinshaw, PE
Project Manager
Enclosure(s): Exhibit C—Proposed Scope of Services
Project#: 2104-01018
cc: File
ENGINEERING, REIMAGINED
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
EXHIBIT C
ENGINEERING SCOPE OF WORK
The project includes providing professional services in connection with floodplain modeling and
construction management and inspection services for the Aspen Street Pedestrian Bridge. The
scope of Engineer's services is based on modeling the corresponding floodplain area,
construction management and inspection, and project closeout documentation.
The ENGINEER is to provide the following services, related to the various phases of the project as
listed in Part 1 below:
PART 1—BASIC SERVICES
A1.01 Project Management
1. Plan, organize, control and monitor KLJ project team in delivery of project scope.
2. Provide project invoicing in accordance with contract terms.
3. Provide periodic status updates to City's project engineerat City's request.
4. Coordinate with City's project engineer to resolve any conflicts, problems, etc. that
may arise during construction.
Assumptions: Provide status updates to City Staff on a monthly basis.
A1.02 Floodplain Modeling
1. Prepare joint application.
2. Review construction drawings.
3. Review existing FEMA HEC-RAS model and add cross-sections at existing bridge
location.
4. Model proposed bridge conditions.
5. Complete no-rise analysis.
A1.03 Permitting
1. KU will work with Gallatin County to obtain floodplain permitting approval from the
county for this project.
Assumptions: City will be responsible for all fees or reimburse KU for all fees related to floodplain
permitting in Gallatin County
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
A1.04 Construction Services
1. Provide Contract Administration Services consisting of the following tasks:
a. Conduct one (1) pre-construction meeting with awarded contractor.
b. Review and approve project submittals/shop drawings for materials incorporated
in the Work.
c. Review and recommend approval/rejection of authorized changes in the Work.
d. Provide Work Change Directives, Change Orders,etc.,as necessary,forexecution
of authorized changes in the Work.
e. Review and recommend payment for Contractor's Applications for Payment.
f. Review and approve actual quantities and classifications of Unit Price Work
performed by the Contractor.
g. Conduct a site visit by Engineer of Record during placement of the prefabricated
truss.
h. Administer the Project's Contract Documents and make recommendations on
Contract requirements and acceptability of Work.
i. Determine Project Substantial Completion.
j. Prepare Project punch list noting deficiencies and/or corrections in the Work
required prior to final completion.
k. Provide final inspection of the Work.
I. Attend the Pre-Pave and Final Walk-Through with Contractor and City.
m. Maintain Project Records.
2. Construction Staking
Listed below is the proposed construction staking that will be provided by KLJ surveyors. Each
item will be a one-time staking fee. Any re-staking of previously staked items will be charged to
the contractor on a one time labor and materials basis of$200 per crew hour. Particulars of
offset distances or directions to be agreed upon between KLJ surveyors and the selected
contractor.
1. Sidewalks
a. Stake offsets to horizontal alignment of concrete sidewalk.
b. Stake offsets to horizontal alignment of gravel pedestrian trail including flared
transition points.
2. Bridge Abutment Offsets
a. Stake offsets to centerline of bridge abutments.
b. Provide cut/fill elevations to bottom of footing.
c. Provide cut/fill elevations to finish grade elevation to bridge deck.
3. Bridge Abutment Checks
a. Prior to pouring concrete, horizontal and vertical checks performed to concrete
forms.
b. As-surveyed information to be provided to contractor and owner's
representative.
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
3. Provide Construction Observation Services consisting of the following tasks:
a. Provide full time onsite construction review representative to observe the Work
as described in the Project's contract documents. Full time review is limited to
the timeframe between contractor's Notice to Proceed date to the Substantial
Completion date not including change orders or schedule adjustments.
b. Provide periodic onsite construction review after date of Substantial Completion,
as appropriate for Work being performed until final completion is achieved.
c. Provide periodic onsite construction review after date of Substantial Completion,
as appropriate for Work being performed until final completion is achieved.
d. Conduct weekly construction meetings with Contractor aligned with above-
described construction review periods.
e. Coordinate with contractor and City's materials testing consultant to schedule
Quality Assurance (QA) testing and observe and monitor QA testing to ensure
Work is constructed in accordance with the Project's Contract Documents.
Assumptions: Task hours estimated based on 60 calendar day construction contract to
substantial completion. Overtime and/or weekend hours not included in estimate. Cost of
overtime and weekend hours will be specified in the Project Manual to be the responsibility of
the contractor.
A1.07 Project Closeout
1. Prepare and provide project closeout binderto City containing all documentation in
accordance with City's Design Standards and Specifications Policy.
2. Prepare and provide Project Record Drawings to the City in accordance with City
requirements.
The scope is based on Owner providing the following:
➢ Payment for all application fees, if required, for regulatory and utility agency
review/approval.
➢ Review, comment and approve project design submittals from Engineer and provide
prompt decisions and responses to questions to minimize delay in the progress of
Engineer's work.
PART 2—ADDITIONAL SERVICES
A2.01 Additional Services Requiring Owner's Written Authorization
1. ENGINEER'S scope of services is explicitly limited to those described in Part 1 above.
If authorized in writing by Owner, Engineer may furnish or obtain from others
Additional Services of the types listed below.
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
a. Re-design or modifications to design of current City and plans.
b. Continued construction management services beyond Contract Time defined in
City approved Project Manual.
A2.02 Additional Services Not Requiring Owner's Written Authorization
1. For such Additional Services listed below, Engineer need not request or obtain specific
advance written authorization from Owner. Engineer shall cease performing or
furnishing such Additional Services upon receipt of written notice from Owner.
a. Additional meetings and/or site visits as requested by owner
PART 3—FEE ESTIMATE
A3.01 Tasks will be performed on a direct labor cost times a multiplier, in accordance with Part
6.2 of the Agreement, for the estimated fee detailed in the table below. Reimbursable
expenses will be billed for actual costs incurred in accordance with Part 6.2.2 of the
Agreement, for the estimated fee detailed below.
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
Mike Christopher Daniel Tim Jayme Logan Berg,
Hinshaw, Agro, Richardson, Kroehler, Crippen Justin PE
# Task PE PE PE,CFM EIT Stefanik,PLS Total Subconsultant Labor Cost
PM/CA Structural Floodplain Design Project Professional Land Surveyor Construction Hours Fees
Engineer Assistant Engineer
$221.00 $173.40 $197.20 $119.00 $68.00 $163.20 $173.40
Task 3:Floodplain Modeling
3.01 Property Owner's List 2 2 $136.00
3.02 Joint Application 5 5 $595.00
3.03 Drawings 2 2 $238.00
3.04 Written Response 5 5 $595.00
3.05 Topo Map 1 1 $119.00
3.06 Hydraulic Model 15 15 $1,785.00
3.07 Certification 1 1 $221.00
3.08 Cross Sections 4 4 $476.00
3.09 Import Floodplain Shapefiles 4 4 $476.00
3.10 QA/QC 2 2 $394.40
3.11 Review Comments and 4 4 $476.00
Respond
Task 4:Design Work
4.1 Updated Design 3 11 14 $1,873.50
Task 5:Construction
5.01 Sidewalk Inspection 12 12 $1,734.00
5.02 Bridge Inspection 60 60 $1,768.00
5.03 Structural Inspection 20 20 $10,472.00
5.04 Precon 2 4 6 $6,256.00
5.05 Submittals 10 8 18 $4,229.60
5.06 Questions 4 4 8 $1,577.60
5.07 Pay Apps 4 4 8 $1,387.20
5.08 Final Punch List 2 2 $4,161.60
5.10 Material Testing - $2,500.00
5.11 Survey 20 20 $4,229.60
5.12 PM 8 8 $5,460.40
SUBTOTAL 14 38 2 40 2 20 105 221 $2,500.00 $35,400.90
TOTAL 221 $37,900.90
DocuSign Envelope ID:AFBD3A3E-2DD4-4A38-9936-576CDFC4CA54
Reimbursable Expenses (if applicable) I Quantity I Rate Cost
ATV, UTV, Snowmobile I Included in Hourly Rate
Survey Equipment I Included in Hourly Rate
CAD and GIS Work Station Included in Hourly Rate
Postage and Routing Printing Cost Included in Hourly Rate
Mileage Included in Hourly Rate
Special Equipment/Software Per Project Basis
Subsistence (Per Diem) - Lodging Actual Cost
Subsistence (Per Diem) - Meals Actual Cost
Misc. Project Related Expenses Cost plus 20%
Sub-Contracts Cost plus 20%
CAD Plotter (In-House)
Xerox; Black and White $0.30/SF
Bond $0.90/SF
Mylar 160SF $3.00/SF $480.00