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HomeMy WebLinkAbout03-26-25 BID Agenda and Packet MaterialsA. Call meeting to order - 12:00 p.m. B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve February Meeting Minutes(Cope) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, March 26, 2025 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Emily Cope, emily@downtownbozeman.org This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 253 205 0468 Access code: 955 3864 1712 This is the time to comment on any non-agenda matter falling within the scope of the Business Improvement District Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the 1 F. Action Items F.1 Approve Fiscal Year 2026 Work Plan and Budget (Cope) G. FYI/Discussion G.1 Economic Development Director's Report(Cope) G.2 Monthly Finance Report (Cope) H. Adjournment audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 City Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve February Meeting Minutes MEETING DATE:March 26, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:I move to approve the meeting minutes from the January 2025 board meeting. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. BACKGROUND:Meeting minutes from February 2025. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:None. Attachments: Downtown BID February 2025 Minutes.pdf Report compiled on: February 19, 2025 3 Downtown BID Board Meeting Minutes, February 19, 2025 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES February 19, 2025 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. A) 00:04:36 Call meeting to order - 12:00 p.m. Present: Eric Sutherland, Erik Nelson, Ileana Indreland, Eric Bowman, Emily Cope, Susan Neubauer Absent: Ellie Staley, Douglas Fischer Excused: Randy Scully, Mark Kehke B) 00:04:48 Disclosures C) 00:04:52 Changes to the Agenda D) 00:04:56 Approval of Minutes D.1 00:04:57 Approve January Meeting Minutes Downtown BID January 2025 Minutes.pdf 00:04:57 Motion to approve I move to approve the meeting minutes from the January 2025 board meeting. Ileana Indreland: Motion Erik Nelson: 2nd 00:04:57 Vote on the Motion to approve I move to approve the meeting minutes from the January 2025 board meeting. The Motion carried 5 - 0. Approve: Eric Sutherland Erik Nelson Ileana Indreland 4 Downtown BID Board Meeting Minutes, February 19, 2025 Page 2 of 2 Eric Bowman Susan Neubauer Disapprove: None E) 00:05:24 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board F) FYI/Discussion F.1 00:30:33 FY26 Draft Budget Discussion BID Assessment Budget and Assessment Rates FY2026 DRAFT v1.pdf F.2 00:06:40 Economic Development Director's Report BID EDD Report 2-25.pdf Downtown Tracking Sheet-Bus. Q1_2025.pdf Downtown Tracking Sheet-Dev. Q1_2025.pdf G) 01:00:47 Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 5 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve Fiscal Year 2026 Work Plan and Budget MEETING DATE:March 26, 2025 AGENDA ITEM TYPE:Finance RECOMMENDATION:I move to approve the Fiscal Year 2026 work plan and budget. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. BACKGROUND:Emily will present the FY26 Budget and estimated annual assessment amount. Board to review and vote on FY26 Work Plan and Budget, with or without changes presented by board. Budget to be presented and approved by the City Commission at the May 6, 2025 meeting. UNRESOLVED ISSUES:N/A. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:This budget will be presented to the City Commission on May 6th and will be used to set the assessment rate to property owners for Fiscal Year 2026. Attachments: BID Assessment Budget and Assessment Rates FY2026 DRAFT v1.pdf FY2026 BID Work Plan.pdf Report compiled on: March 19, 2025 6 FINAL DRAFT FY2025 % change  vs FY24 FY2026 % change  vs FY25 Income BID Assessment 260,000$ 13%280,000$ 8% BID Assessment--residual Contract Income 25,000$ 4%26,000$ 4% Interest Income 100$ 0%100$ 0% Mobile Vending Fees 1,500$ ‐14%1,500$ 0% Flower Sponsorships 9,500$ 6%9,500$ 0% Christmas Light Sponsorships 3,500$ 0%3,000$ ‐14% Streetlamp Banners 12,500$ 4%14,000$ 12% Total Income 312,100$ 11%334,100$ 7% Expenses Management Fee 75,000$ 11%82,500$ 10% Total Expenses 75,000$ 11%82,500$ 10% Payroll Expenses Maintenance Staff 75,000$ 15%80,000$ 7% Taxes 5,500$ 14%5,500$ 0% Work Comp 3,500$ 6%3,500$ 0% Maintenance Staff--Garage 24,000$ 7%25,000$ 4% Taxes 950$ 0%950$ 0% Work Comp 950$ 0%950$ 0% Total Payroll Expenses 109,900$ 13%115,900$ 5% Programs Downtown Safety Program 5,000$ ‐50%15,000$ 200% Downtown Bozeman Association (DBA) Support 27,500$ 2%28,000$ 2% Holiday Lights - Reserve Fund 15,000$ 50%15,000$ 0% Holiday Lights 2,500$ 25%2,500$ 0% Holiday Light Spider Repair 2,000$ 0%2,000$ 0% Hoiday Decor Storage 1,575$ 3%1,675$ 6% New Banners 4,000$ 33%3,000$ ‐25% Flower Expenses 32,000$ 7%34,500$ 8% Flower Water 400$ 33%400$ 0% Marketing 2,500$ 0%3,000$ 20% Maintenance Supplies 4,500$ 13%4,750$ 6% Garbage Bags 3,000$ 12%3,250$ 8% Graffiti Supplies 1,000$ 0%900$ ‐10% Graffiti Contracted Removal 6,500$ 0%7,000$ 8% Mule Service & Fuel 1,850$ 6%1,950$ 5% Truck Service & Fuel 2,600$ 4%2,700$ 4% Vehicle Insurance 6,000$ 9%7,500$ 25% Program Contingency 6,000$ 500%2,000$ ‐67% Total Program Expenses 123,925$ 9%135,125$ 9% Total BID Expenses 308,825$ 11%333,525$ 8% NET ASSESSMENT INCOME 3,275$ 575$ 7 ACTUAL SCENARIO 1 SCENARIO 2 SCENARIO 3 SCENARIO 4 FY2025 FY2025 FY2025 FY2025 FY2025 Assessmen 260,000.00$         280,000.00$  285,000.00$  290,000.00$  295,000.00$   Assessmen 0.0199700$          0.021506$     0.021890$     0.022274$     0.022658$      Total Taxable  Value of BID  District Taxable Value  % increase  YOY Assessment  Rate History FY25  $   13,019,529.00 0% FY25  $   13,019,529.00 ‐6% $0.0199700  FY24  $   13,877,157.00 67%$0.016574 FY23  $     8,284,875.00 0% $0.026554 FY22  $     8,284,875.00 22% $0.022330 FY21 6,776,948.00$      7% $0.025823 FY20 6,317,056.00$      38% $0.019946 FY19 4,567,534.00$      9% $0.027586 FY18 4,204,204.00$      $0.029970 Notes:  Resolution 5140‐ The annual assessment rate shall not exceed $0.03 per dollar of taxable value for the duration of the district (2021‐2030).  BID FY2026 ASSESSMENT RATE  8 Downtown Business Improvement District FY2026 BID Work Plan and Budget BID Mission Statement The BID is an organization of downtown property owners who through thoughtful, pro-active collaboration and partnership with local government, business owners, residents and citizens strive to create a shared vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short- term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultural, social and environmental assets and the BID will work together to keep our downtown a safe, beautiful and vibrant place. BID Assessment Programs The following programs are funded by the special assessments collected from property owners within the Downtown Business Improvement District. The BID assessment for FY2025 will be $260,000. The BID will also receive approximately $52,000 in additional revenue from sponsorships and maintenance contracts. Downtown Bozeman Partnership ($82,500) The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the administration of the Downtown Partnership office located at 222 East Main Street. Downtown Bozeman Association ($28,000) The BID contributes to the DBA to support its events, staff and marketing efforts to promote downtown. The DBA hosts events downtown that include Art Walks, Music on Main, Crazy Days, Cruisin’ on Main Car Show, Cat Walk, Restaurant Week and more. Summer Flowers ($34,900) This will be the second summer with 318 Earth Planter baskets. The Earth Planter baskets provide improved plant growth by regulating water delivery based on soil conditions while reducing labor costs, fuel and water usage. The baskets only need to be watered two to three times per week rather than seven days a week. These flower baskets are hung throughout downtown from June through September. This amount covers the planting cost and water cost. 9 Holiday Lighting ($21,175) The BID installs the following holiday lighting downtown: 1) lighted garland on each historic lamp post along Main Street; 2) lights on the large conifer trees in Soroptomist Park; 3) garland wreaths at the Rouse, Church, Wallace, and Grand intersections; and 4) the infamous holiday “spider” decorations above four downtown intersections. The green decoration was replaced in 2022, the red in 2023, gold in 2024 and white in 2025. The BID board will earmark reserve funds for the spider replacements, new garland and bows. Maintenance Program ($115,900) The BID hires maintenance employees for winter and summer seasons. Primary tasks performed by the BID maintenance staff includes garbage collection, flower watering, tree watering, Soroptomist Park upkeep, installation of the streetlamp banners, maintenance of pedestrian benches, graffiti removal, and garage cleaning. The BID maintenance staff removed over 4,100 bags of garbage and recycling during the past year from over 100 receptacles. Downtown Safety Program ($15,000) There is an opportunity to partner with the Downtown URD and the Art & Safety Grant to provide funding for safety improvements in the downtown area including flood/security lights. The board would like to begin planning alongside the Bozeman Police Department for a dedicated downtown resource officer as the needs of the downtown community shift. This will take several years to establish and would eventually be a split salary funding by downtown and BPD. We would like to leave money allocated in the budget for this initiative. Graffiti Removal Program ($7,900) The BID offers a comprehensive graffiti removal program. Since 2009, this program has removed over 4,000 graffiti tags. The BID maintenance staff removes tags from public property and works with property owners to clean private buildings of graffiti. The BID partners with Clean Slate Group to remove tags that they are unable to remove. The BID will continue to actively remove new tags as quickly as possible considering immediate removal has proven to be the most effective deterrent. 10 Downtown Banners ($3,000) The BID purchases, installs and maintains the DTNBZN light pole banners. Seasonally the BID installs banners for MSU, Bozeman Farmers Market, Bridger Bowl, Big Sky Resort, Sweet Pea, SLAM, BYEP, Bozeman Health, BridgerCare, Greater Yellowstone Coalition and more. Downtown Marketing ($3,000) The BID contributes to the general marketing of downtown Bozeman. These funds are made available to the Downtown Partnership which places advertisements in ten to twelve local, regional and state-wide publications. Vehicle Maintenance ($12,150) The BID owns and maintains a maintenance truck and two mules/ATVs. This expense covers fuel, insurance, repairs and tires as needed. Maintenance Supplies ($8,000) The BID purchases a wide variety of maintenance supplies for various programs, including trash bags. 11 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Economic Development Director's Report MEETING DATE:March 26, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. BACKGROUND:Emily will provide an update on downtown projects and maintenance programs. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 3-25.pdf Report compiled on: March 19, 2025 12 Economic Development Director’s Report Business Improvement District Board March 2025 Maintenance Program Updates • Report downtown maintenance concerns on our website: https://downtownbozeman.org/report- downtown-maintenance-concern • Downtown Bozeman or City of Bozeman? Check out our latest news article that highlights the services offered by both: https://downtownbozeman.org/news/dtnbznorcob Below are the maintenance statistics comparing the year-to-date figures from this year (FY25) to the corresponding stats from last year (FY24). FY2024 Y-T-D FY2025 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 2483 310 2710 339 +227 Recycling Emptied 519 65 535 67 +16 Graffiti Removed 177 22 149 18 -28 Downtown URD Project Updates • Pedlet Pilot Project – Working with property and business owners on South Willson to hopefully install a pedlet at Bitterroot Bistro this spring/summer. Pedlet project example: https://www.independent.com/2025/01/27/santa-barbara-city-council-looks-into-short-term-fixes-for- state-street/, see FYI/Discussion item for more information. • I-Ho Peace Park – 100% site plan submitted to CoB, submitted for the Open Space Grant in coordination with Commissioner Madgic, received estimate from Langlas, prepping for community fundraising effort. • 5th & Main Lighting Project – Phase 1 set to begin April 1, 5 luminaires at Arco site, Phase 2, signal lighting at 5th and Main intersection is slated for spring 2025 and phase 3 & 4 slated for FY26-27. See attached Phase 1 plans. • Alley Beautification Project - Weather extension requested/approved for lighting and sign installation. Project is slated to be complete by June 1, 2025. • Downtown Streetscape Standard – Final Draft under City Engineering Department review. See final draft version attached. • For additional updates, plans or reports for any of the projects above, please email me at ellie@downtownbozeman.org Upcoming Public Meetings: https://www.bozeman.net/departments/city-commission/advisory- boards/calendar • City Commission Meeting May 6th- Downtown URD & BID Work Plans and Budgets to be presented Upcoming Events: • Downtown 50th Anniversary Event – Thursday, April 17 at 3;30pm at The Baxter Ballroom • 5th Annual Downtown Bozeman Restaurant Week - April 21st-27th • DBP Annual Breakfast – Thursday, May 21 at 7:30am at The Armory Music Hall. 13 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Monthly Finance Report MEETING DATE:March 26, 2025 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers – including higher densities and intensification of use in these key areas. BACKGROUND:Staff will present monthly finance report. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Finance Report 3-25.pdf Report compiled on: March 20, 2025 14 Downtown BID March 2025 Finance Report APPROVED Y-T-D FY2025 FY2025Income BID Assessment 260,000.00$ 260,000.00$ 100% Contract Income 25,000.00$ 12,500.00$ 50% Interest Income 100.00$ 16.23$ 16% Mobile Vending Fees 1,500.00$ 0% Flower Sponsorships 9,500.00$ 2,100.00$ 22% Christmas Light Sponsorships 3,500.00$ 1,950.00$ 56% Streetlamp Banners 12,500.00$ 13,100.00$ 105% Imperial Hanging Basket Sales Total Income 312,100.00$ 289,666.23$ 93% Expenses Management Fee 75,000.00$ 56,250.00$ 75% Total Expenses 75,000.00$ 56,250.00$ 75% Payroll Expenses Maintenance Staff 75,000.00$ 31,710.73$ 42% Taxes 5,500.00$ 3,629.92$ 66% Work Comp 3,500.00$ 759.90$ 22% Maintenance Staff--Garage 24,000.00$ 14,765.58$ 62% Taxes 950.00$ 0% Work Comp 950.00$ 0% Total Payroll Expenses 109,900.00$ 50,866.13$ 46% Programs Downtown Safety Program 5,000.00$ 0% wntown Bozeman Association (DBA) Sup 27,500.00$ 27,500.00$ 100% Holiday Lights 2,500.00$ 1,596.07$ 64% Holiday Light Spider Repair 2,000.00$ 845.62$ 42% Holiday Lights Storage 1,575.00$ 1,479.00$ 94% Holiday Lights- Reserve Fund 15,000.00$ 0% New Banners 4,000.00$ 0% Flower Expenses 32,000.00$ 31,415.00$ 98% Flower Water 400.00$ 396.63$ 99% Marketing 2,500.00$ 2,500.00$ 100% Maintenance Supplies 4,500.00$ 2,660.94$ 59% Garbage Bags 3,000.00$ 1,826.45$ 61% Graffiti Supplies 1,000.00$ 98.97$ 10% Graffiti Contracted Removal 6,500.00$ 1,597.75$ 25% Mule Service & Fuel 1,850.00$ 504.76$ 27% Truck Service & Fuel 2,600.00$ 1,605.25$ 62% Truck-Mule Insurance 6,000.00$ 1,829.50$ 30% Program Contingency 6,000.00$ 173.30$ 3% Total Program Expenses 123,925.00$ 76,029.24$ 61% Total BID Expenses 308,825.00$ 183,145.37$ 59% NET ASSESSMENT INCOME 3,275$ 106,521$ Capital Expenses Gold Holiday Spider Replacement 15,000.00$ 14,776.78$ 99% Checking Account Balance 213,389.70$ Certificate of Deposit Balance 33,735.76$ Total Cash On Hand Total 247,125.46$ 15