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Home My WebLink About03-06-25 Study Commission Agenda and Packet MaterialsA. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B. Changes to the Agenda C. Public Comment on Anything within the Jurisdiction of the Study Commission THE STUDY COMMISSION OF BOZEMAN, MONTANA SC AGENDA Thursday, March 6, 2025 How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to govreview@bozeman.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Commission, anonymous public comments are not distributed to the Study Commission. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190. For more information please contact Ex Officio, Mike Maas, 406.582.2321. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 951 6442 0347 This is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agenda. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your 1 D. Consent Agenda E. Correspondence or Study Commission Update F. Unfinished Business F.1 Discuss and Determine the Study Commission Timetable (Maas) G. New Business G.1 Local Government Framework G.2 Discuss Reference Materials and "Digital Binder" Materials H. Future Agenda Items H.1 Potential Meeting topics:(Maas) I. Public Comment on Anything within the Jurisdiction of the Study Commission J. Announcements K. Adjournment comments to three minutes. Written comments can be located in the Public Comment Repository. Consider the Motion: Approve the timetable for the Study Commission. Study Commission Purview and Charge Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Community Issues Reference Materials Study Commission Bylaws Study Commission Repository Study Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact the City of Bozeman's ADA Coordinator, David Arnado, at 406.582.3232. Study Commission meetings are televised live on cable channel 190 and streamed live on our Meeting Videos Page. 2 Memorandum REPORT TO:Study Commission FROM:Mike Maas, Ex Officio SUBJECT:Discuss and Determine the Study Commission Timetable MEETING DATE:March 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: Approve the timetable for the Study Commission. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:The Study Commission is required by statute to publish it's timetable within 90 days of the organizational meeting on how it plans to reach its Final Report. This date would be March 9, 2025; in order to meet the requirements of the Chronicle to have legal notice publish on Saturday, March 8, 2025, the timetable must be approved by the body no later than March 6, 2025. A draft timetable is attached to facilitate discussion. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per Study Commission FISCAL EFFECTS:The timetable itself has no fiscal effect aside from the publication in the Chronicle; the activities contained within the timetable may have costs associated with them and will be addressed in future planning efforts. Attachments: Draft Timeline for Final Adoption and Publication.docx Report compiled on: February 26, 2025 3 Study Commission of City of Bozeman Timetable For Study Commission Deliberations and Actions This timetable for the deliberations and actions of the Bozeman Study Commission is established as required by 7-3-186, MCA for the purpose of assuring full public information concerning the Local Government Review process in City of Bozeman and enabling informed citizen participation. All meetings of the Study Commission are open to the public and public comment is encouraged. MCA 7-3-172.Purpose of study commission.The purpose of a study commission is to study the existing form and powers of a local government and procedures for delivery of local government services and compare them with other forms available under the laws of the state. Goals:(with guidance from MCA 7-3-141 ) Educate ourselves and the community to develop a comprehensive understanding of the City of Bozeman’s current structure,Charter form, and the processes of local government. Conduct a transparent and inclusive study process that engages the community in evaluating our current structures and identifying any necessary changes. Engage the community in the local government study process using a variety of methods to gather information regarding what’s working, what’s not working, and ideas to explore to improve the City’s governance. Distill identified issues and provide information to the community in an accessible and approachable manner, including a draft and final report. Identify ways to educate all City voters on the Study Commission’s Final Report to encourage their participation in the November 2026 General Election. Date Action December 9, 2024 First Study Commission organizational meeting December 12, 2024 Montana State University Local Government Center regional Study Commission Trainings January 8, 2025 Bylaws established and approved by Study Commission. January 22, 2025 Establish dates and cadence for regular Study Commission meeting, Bozeman City Hall. Budget established and approved by the Study Commission. February 19, 2025 Determine and schedule education and other needs for the Study Commission to set us up for success in developing the proposed recommendations. March 6, 2025 Timetable established and published within 90 days of organizational meeting March 2025 First Public Hearing—to gather citizen input on the form, functions, powers, and problems of city government and the adequacy of city services Consider scheduling all public hearings and community engagement workshops on Tuesday or Thursday evenings. Middle of the week times tend to be easier for folks to attend than beginning or end of the week times. 4 Develop a summary of issues from First Public Hearing Develop and adopt a communications and public outreach plan with calendar dates and locations Develop and adopt a discovery plan for best practices to be learned from other communities. Following deliberation and public input, decide the Power structure desired for the City of Bozeman Following deliberation and public input, decide the Form of government for the City of Bozeman Following deliberation and public input, decide the Plan sub-options that will be under consideration Following deliberation and public input, decide the Recommendations that will be under consideration Draft a Tentative Report and submit for legal review Second Public Hearing—to gather citizen response to Tentative Report Adopt the Final Report from Second Public Hearing June 2026 Provide the County Clerk and Recorder a ballot certificate if a proposal is to be placed on the November 3, 2026, ballot July 2026 If the final report proposes an alteration of local government, prepare public education materials to help citizens understand the proposal and compare the proposal with existing governmental form, structures, and powers August 2026 Approve public education materials and conduct public forums. November 2026 Election on proposed alternative or amendment in conjunction with regularly scheduled election. If the voters approve a proposed alteration of the government, the study commission term is extended for 90 days after the vote date. The Study Commission prepares for a transition plan. Study Commission term of office ends. Deposit all minutes and other Study Commission documents with the county clerk and recorder Submit a copy of the final report to the MSU Local Government Center Finalize the end budget and financial plan 5 Memorandum REPORT TO:Study Commission SUBJECT:Local Government Framework MEETING DATE:March 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:The City Attorney will provide an overview of the legal framework for the charter form of government, a discussion on self-government powers, and an overview of the current Bozeman Charter. 6 Memorandum REPORT TO:Study Commission SUBJECT:Discuss Reference Materials and "Digital Binder" Materials MEETING DATE:March 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss Reference Materials and "Digital Binder" Materials 7 Memorandum REPORT TO:Study Commission FROM:Mike Maas, Ex Officio SUBJECT:Potential Meeting topics: MEETING DATE:March 6, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Study Commission Purview and Charge Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Community Issues STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This item is a living list of potential future meeting topics. UNRESOLVED ISSUES:None identified. ALTERNATIVES:As per the Study Commission. FISCAL EFFECTS:TBD Report compiled on: February 10, 2025 8