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REQUEST FOR QUALIFICATIONS (RFQ)
SS4A COMPREHENSIVE SAFETY ACTION PLAN
AND DEMONSTRATION ACTIVITIES
CITY OF BOZEMAN
Bozeman, MT
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
February 2025
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NOTICE IS HEREBY given that the City of Bozeman (City) is seeking qualifications from collaborative teams
and firms to assist with the implementation of Safe Streets and Roads for All (SS4A) Planning and
Demonstration grant award. Work will include the development of a Comprehensive Safety Action Plan
that meets the requirements of a qualified plan as defined under the SS4A program. The plan will use a
Safe Systems approach with the goal of eliminating serious injury and fatal crashes affecting all users with
a focus on the arterial and collector network within the City of Bozeman. The demonstration activities
include deployment of an advanced safety data collection system at existing signal and the
implementation of a safety data platform capable of importing crash data, transportation network
information, and demographic data. The platform will be utilized for the development and
implementation of the plan, including analysis of high injury network and prioritization of safety projects
and programs. The platform will also support the evaluation tasks identified in the SS4A Grants.
Copies of the Request for Qualifications are available on the City’s website
All proposals must be provided as a single, searchable PDF document file and be submitted digitally as an
email attachment to the RFP Recipient email address below. Respondents are advised that Recipient’s
email attachment size limit is 25MB and that only one PDF file will be allowed per response. The subject
line of the transmittal email shall clearly identify the RFP title, company name and due date/time. File
sizes greater than 25MB in size may be uploaded to the City Clerks’ Office upon special arrangement of
the Recipient; however, it is the respondent’s sole responsibility to ensure the file upload is completed,
and that the Recipient is separately notified via email of same, prior to the given deadline.
Deliver RFQs via email to the City Clerk by March 17, 2025, at 3:00 PM MST. It is the sole responsibility of
the proposing party to ensure that proposals are received prior to the closing time as late submittals will
not be accepted and will be returned unopened.
The email address for submission is: procurement@bozeman.net
NON-DISCRIMINATION AND EQUAL PAY
The City of Bozeman is an Equal Opportunity Employer.
Discrimination in the performance of any agreement awarded under this RFQ on the basis of race, color,
religion, creed, sex, age, marital status, national origin, or actual or perceived sexual orientation, gender
identity or disability is prohibited. This prohibition shall apply to the hiring and treatment of the awarded
entity’s employees and to all subcontracts.
As such, each entity submitting under this notice shall include a provision wherein the submitting entity,
or entities, affirms in writing it will not discriminate on the basis of race, color, religion, creed, sex, age,
marital status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability and which also recognizes the eventual contract will contain a provision prohibiting
discrimination as described above and that this prohibition on discrimination shall apply to the hiring and
treatment of the submitting entity’s employees and to all subcontracts.
In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under this RFQ
and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the
Montana Equal Pay Act), and affirm it will abide by the above and that it has visited the State of
Montana Equal Pay for Equal Work “best practices” website, or equivalent “best practices publication
and has read the material.
The City of Bozeman, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will
affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, or national origin in consideration for
an award.
Failure to comply with the above may be cause for the City to deem the submittal non-responsive.
Any administrative questions regarding proposal procedures should be directed to: Mike Maas, City Clerk
(406) 582-2321, procurement@bozeman.net.
Questions relating to the RFQ should be directed to: Taylor Lonsdale, Transportation Engineer,
tlonsdale@bozeman.net.
DATED at Bozeman, Montana, this February 14, 2025.
Mike Maas
City Clerk
City of Bozeman
For publication on:
Sunday, February 15, 2025
Sunday, March 8, 2025
I. INTRODUCTION
The City of Bozeman (Owner) is seeking qualifications from a team of firms for professional services
to support the implementation of two Safe Streets and Roads for All (SS4A) grant awards.
The Owner intends to enter a contract with the selected team of firms that will include execution
of the scope of work outlined in this RFQ. The Owner will expect a qualifying proposal to be led by
a Prime consultant leading the Planning phase with teaming partners for the demonstration
activities. The Owner intends to use this selection for procurement of all products required for
demonstration activities. A Teaming Meeting will be held virtually to assist primes with making
connections to reputable firms providing the demonstration services.
This RFQ shall not commit the Owner to enter into an agreement, to pay any expenses incurred in
preparation of any response to this request, or to procure or contract for any supplies, goods or
services. The Owner reserves the right to accept or reject all responses received as a result of this
RFQ if it is in the Owner’s best interest to do so.
This procurement is governed by the laws of the State of Montana and venue for all legal
proceedings shall be in the 18th Judicial District Court, Gallatin County. By offering to perform
services under this RFQ, all Submitters agree to be bound by the laws of the State of Montana and
of the Owner, including, but not limited to, applicable wage rates, payments, gross receipts taxes,
building codes, equal opportunity employment practices, safety, non-discrimination, etc.
II. PROJECT BACKGROUND
In 2022, Bozeman City Commission adopted the Streets Are for Everyone (SAFE) Action Plan
following the tragic death of two community members while riding bicycles. This leadership
established a vision for how the city will implement a Safe Systems Approach with a clear goal of
eliminating serious injuries and fatalities on Bozeman's streets. To strengthen this effort, the City
of Bozeman applied for and was awarded a Safe Streets and Roads for All (SS4A) Planning and
Demonstration Grant in 2023 to complete a Comprehensive Safety Action Plan and demonstrate
the use of advanced safety data collection equipment at selected signalized intersections.
In 2024, the city applied for and was awarded a SS4A Supplemental Planning and Demonstration
Grant to augment the initial planning and demonstration grant by funding additional planning
activities, additional safety data collection equipment, and a safety data platform to support plan
development and evaluation.
The city intends to hold a teaming meeting prior to the deadline for submittals. The intent of the
teaming meeting will be for the city to answer questions on the RFQ and for potential firms and
suppliers to meet and share information related to the RFQ.
The budget identified in the grant applications can be found below. Deviations from the
allocations may be possible but will require justification and will require an amendment to the
grant agreements with FHWA.
Consultant Support for Action Plan Development $250,000
Implementation and Three Years of Safety Data Platform Demonstration $144,000
Procurement and Installation of Traffic Signal Safety Analytics Equipment $200,000
III. SCOPE OF SERVICES
The preliminary scope of work involved for this project is outlined below. Additional tasks and
work elements may be added during contract negotiations. It is also possible that tasks or
elements could be deleted through negotiation. In its proposal, the consultant may recommend
addition/deletion of tasks or modification of tasks in describing its understanding and approach
for the project.
A. Comprehensive Safety Action Plan
The Plan shall include the core components as identified in the Notice of Funding Opportunity and
summarized in the SS4A Action Plan Components handout. They are:
• Leadership commitment and goal setting
• Planning structure
• Safety analysis
• Engagement and collaboration
• Equity
• Policy and process changes
• Strategy and project selections
• Progress and transparency
The scope of work will generally follow the above requirements and include the following:
• Project Materials:
The selected firm will be responsible for preparation of materials needed to
communicate project intent and progress to City leadership, citizen advisory
boards, and staff. These materials will evolve with the project and be utilized for
communication throughout the project.
• Community Engagement:
The selected firm will be responsible for the implementation of the projects
Community Engagement plan that will be developed based on Engage Bozeman.
• Data Collection/Compilation and Analysis:
SS4A Action Plans are data driven plans. The selected firm will be the lead on
compiling and analyzing the data required to document the existing conditions
and historical trends that provide a baseline level of crashes for all road users
across the city. The city’s intent is for the selected team to utilize the safety data
platform in the demonstration portion of the project to complete this deliverable.
Under the Safe Systems approach particular emphasis will be placed on serious
injury and fatal crashes. Analysis of systemic and specific safety needs is also
required (e.g., high-risk road features, specific safety needs of relevant road users,
public health approaches, analysis of the built environment, demographic data,
and structural issues, in addition to any required by the City). The analysis will
focus on the city’s arterial and collector network but may include all roadways
within the city’s jurisdiction, regardless of ownership. The city will provide copies
of any city-maintained documents, plans, geospatial data, and other background
information desired by the firm. The selected firm should identify other sources of
data they intend to use.
• Equity:
In 2023 the City of Bozeman adopted the Belonging in Bozeman Equity & Inclusion
Plan. Equity is an essential component in both the engagement and planning
process, including identifying underserved communities through data and analysis
in collaboration with appropriate partners. Analysis includes both population
characteristics and initial equity impact assessments of the proposed projects and
strategies.
• Policy:
The selected firm will evaluate existing policies, plans, guidelines, standards, and
similar documents to identify opportunities to improve how the city can prioritize
transportation safety. The Action Plan should discuss implementation through the
adoption of revised or new policies, guidelines, standards, etc. The Plan should set
a target date for zero serious injuries and fatalities.
• Programs:
The Plan needs to include identification of programmatic strategies aimed at
eliminating serious injury and fatal crashes. These strategies should follow a Safe
Systems approach.
• Projects:
The Plan must include a prioritized list of projects shaped by data, stakeholder
input, and equity that implement proven countermeasures to address identified
safety needs. These projects should follow the Safe Systems approach. Data
limitations should be identified and mitigated, and prioritization criteria should be
summarized.
• Progress and transparency are critical in the planning process. As such the chosen firm
should be prepared to provide information that supports accurate and open sharing of
information across platforms for the community and stakeholders, as requested by the
city. The Plan must be formatted to be ADA compliant and ready for inclusion on the
City’s website.
B. Implementation of a Safety Data Platform
• The platform must accept crash data from existing City of Bozeman and Montana
Department of Transportation systems: including formats like Zeurcher Suite, PDF, and
AASHTOWare.
• The platform should utilize data from the advanced safety equipment to generate crash
diagrams, analyze crash patterns, overlay demographic and street network data, and
identify high injury networks and potential countermeasures.
• The platform must also facilitate ongoing monitoring and evaluation of the safety plan,
producing necessary evaluation information for the SS4A grant.
• Implementation of the platform should demonstrate the potential increase in efficiency
of project identification, including reduced staff time.
C. Traffic Signal Safety Analytics Equipment Procurement and Installation
• Procure and install safety analytics equipment at eight existing traffic signal locations to
collect safety data including red light running, near misses, speeding, and other metrics as
proposed.
• The equipment must be compatible with COB and MDT signal systems (Siemens M-60
controller) and meets the requirements of 2 CFR 200.216.
• The equipment should communicate data to the COB Traffic Operations Center.
Proposals must clearly identify any elements of the proposed scope of work that would not be
provided by the prime consultant. Any sub-consultants which comprise the overall consultant team
must be identified along with a description of past working history between the firms.
The city desires to complete the proposed work in a diligent manner. Proposals must clearly indicate
the consultant’s anticipated schedule given their staffing and current and projected workload
commitments.
IV. TIMELINES, DELIVERY DEADLINE, AND INSTRUCTIONS
Deliver RFQs via email to the City Clerk (procurement@bozeman.net) by March 17, 2025 at 3:00
PM MST.
A Teaming Meeting will be hosted by the city via Teams on February 27, 2025 at NOON MST:
City of Bozeman SS4A Teaming Meeting Link
Meeting ID: 272 998 296 509
Passcode: AF9yx74L
(https://teams.microsoft.com/l/meetup-
join/19%3ameeting_MGJlZDc5YWMtZjcxYy00MWNkLWJlYWEtZDkzZTAzNWE4OGUy%40thread.v
2/0?context=%7b%22Tid%22%3a%223e6b58c0-ba2f-4c75-842e-
1ef5b2df923f%22%2c%22Oid%22%3a%220bc25167-51a5-4b42-ab23-40670d4de98a%22%7d)
It is the sole responsibility of the proposing party to ensure that proposals are received prior to
the closing time as late submittals will not be accepted and will be returned. All proposals must
be provided as a single, searchable PDF document file and be submitted digitally as an email
attachment to the RFQ Recipient email address procurement@bozeman.net. Respondents are
advised that Recipient’s email attachment size limit is 25MB and that only one PDF file will be
allowed per response. The subject line of the transmittal email shall clearly identify the RFQ title,
company name and due date/time. File sizes greater than 25MB in size may be uploaded to an
alternate submission method upon special arrangement of the Recipient; however, it is the
respondent’s sole responsibility to ensure the file upload is completed, and that the Recipient is
separately notified via email of same, prior to the given deadline.
D. Contact Information
ALL QUESTIONS AND CONTACTS REGARDING THIS RFQ MUST BE SUBMITTED IN WRITING
TO:
Taylor Lonsdale, PE
P.O. Box 1230
Bozeman, MT 59771-1230
tlonsdale@bozeman.net
Amendments to Solicitation
Any interpretation or correction of this request will be published on the City’s webpage. The
deadline for questions related to this document is 12:00 PM MST on March 3, 2025.
E. Selection Timeline
Advertising dates: February 15 and March 8, 2025
Teaming Meeting: February 27, 2025 at NOON MST (Teams)
Receipt of RFQs: No later than 3:00 p.m. MST March 17, 2025
RFQ Review Complete by Committee: March 21, 2025
Selection: March 28, 2025
With the exception of the advertising dates and advertised due date, the City reserves the
right to modify the above timeline.
V. SELECTION PROCEDURE
A. STATEMENT OF QUALIFICATIONS
Respondents must comply with the mandatory requirements provided in this solicitation.
The selection process shall be conducted pursuant to all applicable Montana law including
those criteria set forth in §18-8-204, MCA and applicable City policy.
1. Evaluation of RFQs. The selection committee shall consist of no less than three
persons representing the City. The selection committee will review conforming
RFQ responses using the criteria listed above. RFQ responses that do not contain
the required documentation will be deemed nonresponsive to this solicitation and
may be rejected.
2. Revisions. Responses will be accorded fair and equal treatment with respect to
opportunity for discussion and revision of responses, and such revisions may be
permitted, after submissions and prior to award for the purpose of obtaining best
and final responses.
3. Evaluation & Elimination. After evaluating all conforming responses based on the
criteria herein the selection committee may eliminate one or more or all
Respondents from further review if they do not meet the qualification criteria
specified herein. Any Respondents eliminated by the selection committee, at any
time, or for any reason, shall have no opportunity to make revisions or participate
further in the selection process.
4. Interviews. After reviewing conforming RFQ responses, the selection committee
may decide to schedule interviews with qualified respondents.
5. Selection and Final Recommendation. The selection committee will tally the
scores for the RFQ. At that time contract negotiations will take place between the
City and successful Respondent. The City may negotiate a contract with the next
highest ranked Respondent if a contract cannot be made.
B. RFQ – FORM AND CONTENTS
Deliver one (1) digital copy prepared as follows:
i. General Instructions:
a. RFQ responses must be signed by an officer or principal of your firm.
b. RFQ responses must be contained in a single searchable PDF document not to
exceed 20 pages total including whatever pictures, charts, graphs, tables, and
text the firm deems appropriate to be part of the review of the firm's
qualifications. A separate transmittal letter, cover page, cover sheets, and
dividers are exempted from the page limit.
c. Schedules may be submitted in addition to the page limit.
d. Respondents must comprehensively read the attached Professional Services
Agreement template, including but not limited to requirements under section 7,
“Indemnity/Waiver of Claims/Insurance”, and provide the city with any expected
revisions.
ii. Firm Information:
a. Firm Background and Qualifications: Provide information about the Prime firm,
including location, along with all subconsultants and contractors. Describe the
firm’s history. Include information identifying the firm’s annual volume of
business, financial/bonding capacities, and speak to the firm’s stability in the
marketplace. Information identifying the firm’s strengths and weaknesses
along with special capabilities that may be appropriate to the Project will assist
in the evaluation.
b. Related experience with projects like the Scope of Work: Respondent must
demonstrate successful experience and capacity to act as a contractor on
projects of similar size, type, and complexity. Provide the name and location of
each project, the client, and the contact person and phone number. Describe
experience and qualifications of the professional personnel to be assigned to
this project.
c. Resumes of lead staff included in project: Provide detailed resumes of staff that
will be assigned to work on this project, including relevant project experience
and specialties or focus on their work.
d. Description of Project Approach: Present a detailed description of the
respondent’s preliminary project approach that relates to the scope of work
presented in this RFQ. This may include tasks identified by the respondent as
being included in their execution of the scope of work but not listed in this RFQ.
e. Ability to meet schedule and budget: Respondent to provide the firm’s ability
to meet the general schedule and budget (if provided) as outlined in this RFQ.
f. Present and projected workloads: Provide the status of current and anticipated
work within the firm in terms of time and magnitude for the anticipated Project
schedule as it relates to availability of key personnel and your firm. Describe
the firm’s capability to meet time and project budget requirements.
g. Recent and current work for the City of Bozeman: Provide a list and brief
description of recent projects executed for the City of Bozeman. If current staff
featured in the proposal also worked on these projects, mention that.
h. Claims. At any time in the last ten (10) years has your firm been assessed and
paid liquidated damages after completion of a project under a contract with a
public owner?
i. References: Provide detailed contact information for the Owner for at least
three (3) projects undertaken by your firm within the past five (5) years.
C. EVALUATION CRITERIA
Qualifications will be evaluated by the Selection Committee who will individually score
them out of a total of 100 possible points based on the criteria below. The scoring
criteria and possible point values are:
• Firm Background and Qualifications (30 points)
• Related Experience (20 points)
• Project Approach (20 points)
• Resumes of lead staff included in project (15 points)
• Ability to meet schedule and budget (5 points)
• Present and projected workloads (5 points)
• Office location(s) (5 points)
VI. FORM OF AGREEMENT
The city intends to enter a cost-plus contract with the Prime firm that includes lump sum
procurement of all demonstration activities.
VII. CITY RESERVATION OF RIGHTS
All proposals submitted in response to this RFQ become the property of the City and public records
and, as such, may be subject to public review.
A SUBMISSION IN RESPONSE TO THIS REQUEST FOR QUALIFICATIONS CONFERS NO RIGHTS UPON
ANY RESPONDENTS AND SHALL NOT OBLIGATE THE CITY IN ANY MANNER WHATSOEVER. THE CITY
RESERVES THE RIGHT TO MAKE NO AWARD AND TO SOLICIT ADDITIONAL REQUEST FOR
QUALIFICATIONS AT A LATER DATE.
A. This RFQ may be canceled or any or all responses may be rejected in whole or in part, as
specified herein, when it is in the best interests of the City. If the City cancels or revises this
RFQ, all Respondents who submitted will be notified using email.
B. The City reserves the right to accept or reject any and all submissions; to add or delete items
and/or quantities; to amend the RFQ; to waive any minor irregularities, informalities, or
failure to conform to the RFQ; to extend the deadline for submitting proposals; to postpone
award for up to 60 days; to award one or more contracts, by item or task, or groups of items
or tasks, if so provided in the RFQ and if multiple awards are determined by the City to be in
the public interest.
C. The City reserves the right to reject the submission of any person/firm who previously failed
to perform properly to the satisfaction of the City, or complete on time agreements of similar
nature, or to reject the submission of any person/firm who is not in a position to perform
such an agreement satisfactorily as determined by the City.
D. The City reserves the right to determine the best qualified Respondents and negotiate a final
scope of service and cost, negotiate a contract with another Respondents if an agreement
cannot be reached with the first selected Respondents, or reject all proposals.
E. The successful Respondents will be required to enter into a contract with the City, which will
incorporate the Respondents' scope of service and work schedule as part of the agreement.
F. This RFQ does not commit the City to award a contract. The City assumes no liability or
responsibility for costs incurred by Respondents in responding to this request for
qualifications or request for interviews, additional data, or other information with respect to
the selection process, prior to the issuance of an agreement, contract or purchase order. The
Respondents, by submitting a response to this RFQ, waives all right to protest or seek any
legal remedies whatsoever regarding any aspect of this RFQ.
G. This project is subject to the availability of funds.
VIII. NONDISCRIMINATION AND EQUAL PAY POLICY
The City of Bozeman requires each entity submitting under this notice shall affirm, on a separate
form provided, that it will not discriminate on the basis of race, color, religion, creed, sex, age,
marital status, national origin, or because of actual or perceived sexual orientation, sexual
preference, gender identity, or disability in fulfillment of a contract entered into for the services
identified herein and that this prohibition on discrimination shall apply to the hiring and
treatment of the submitting entity’s employees and to all subcontracts it enters into in the
fulfillment of the services identified herein. Failure to comply with this requirement shall be
cause for the submittal to be deemed nonresponsive.
In addition, pursuant to City Commission Resolution 5169, the entity awarded a contract under
this RFQ and any subcontractors must abide by the Equal Pay Act of 1963 and Section 39-3-104,
MCA (the Montana Equal Pay Act), and affirm it will abide by the above and that it has visited
the State of Montana Equal Pay for Equal Work “best practices” website, or equivalent “best
practices publication and has read the material.
The City of Bozeman, in accordance with the provisions of Title VI of the Civil Rights Act of 1964
(78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders
that it will affirmatively ensure that any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color,
or national origin in consideration for an award.
IX. MISCELLANEOUS
A. No Oral Agreements. No conversations or oral agreements with any officer, employee, or
agent of the City shall affect or modify any term of this solicitation. Oral communications or
any written/email communication between any person and City officer, employee or agent
shall not be considered binding.
B. No Partnership/Business Organization. Nothing in this solicitation or in any subsequent
agreement, or any other contract entered into as a result of this solicitation, shall constitute,
create, give rise to or otherwise be recognized as a partnership or formal business organization
of any kind between or among the respondent and the City.
C. Employment Restriction and Indemnity. No person who is an owner, officer, employee,
contractor, or consultant of a respondent shall be an officer or employee of the City. No rights
of the City’s retirement or personnel rules accrue to a respondent, its officers, employees,
contractors, or consultants. Respondents shall have the responsibility of all salaries, wages,
bonuses, retirement, withholdings, worker’s compensation and occupational disease
compensation, insurance, unemployment compensation other benefits and taxes and
premiums appurtenant thereto concerning its officers, employees, contractors, and
consultants. Each Respondent shall save and hold the City harmless with respect to any and all
claims for payment, compensation, salary, wages, bonuses, retirement, withholdings, worker’s
compensation and occupational disease compensation, insurance, unemployment
compensation other benefits and taxes and premiums in any way related to each respondent’s
officers, employees, contractors and consultants.
D. Accessibility. Upon reasonable notice, the City will provide assistance for those persons with
sensory impairments. For further information please contact the ADA Coordinator David
Arnado at 406-582-3232 or the City’s TTY line at 406-582-2301.
E. Procurement. When discrepancies occur between words and figures in this solicitation, the
words shall govern. No responsibility shall attach to a City employee for the premature opening
of an SOQ not properly addressed and identified in accordance with these documents.
F. Governing Law. This solicitation and any disputes arising hereunder or under any future
agreement shall be governed and construed and enforced in accordance with the laws of the
State of Montana, without reference to principles of choice or conflicts of laws.
X. ATTACHMENTS
The following exhibits are incorporated in this RFQ:
Appendix A: Non-Discrimination Affirmation
Appendix B: Professional Services Agreement Sample
Appendix C: 2023 and 2024 SS4A Applications
END OF RFQ
Attachment A
NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
____________________________________(name of entity submitting) hereby affirms it will not
discriminate on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability and acknowledges and
understands the eventual contract will contain a provision prohibiting discrimination as described above
and this prohibition on discrimination shall apply to the hiring and treatments or proposer’s employees
and to all subcontracts.
In addition, ____________________________________(name of entity submitting) hereby affirms it will
abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana Equal Pay Act), and has
visited the State of Montana Equal Pay for Equal Work “best practices” website, or equivalent “best
practices publication and has read the material.
______________________________________
Name and title of person authorized to sign on behalf of submitter