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HomeMy WebLinkAbout02-19-25 Study Commission Agenda and Packet MaterialsA. Call to Order with Pledge of Allegiance and Moment of Silence - 4:00 PM, Commission Room, City Hall, 121 North Rouse B. Changes to the Agenda C. Public Comment on Anything within the Jurisdiction of the Study Commission THE STUDY COMMISSION OF BOZEMAN, MONTANA SC AGENDA Wednesday, February 19, 2025 How to Participate: If you are interested in commenting in writing on items on the agenda please send an email to govreview@bozeman.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Commission, anonymous public comments are not distributed to the Study Commission. Public comments will also be accepted in-person and through video conference during the appropriate agenda items but you may only comment once per item. As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190. For more information please contact Ex Officio, Mike Maas, 406.582.2321. This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 669 900 9128 Access code: 951 6442 0347 This is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agenda. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your 1 D. Consent Agenda D.1 Approval of Study Commission Minutes(Maas) D.2 Study Commission Claims Review and Approval(Maas) E. Correspondence or Study Commission Update F. Unfinished Business F.1 Discuss Goals of the Study Commissioners (Maas) F.2 Discuss and Determine the Study Commission Timetable (Maas) G. New Business H. Future Agenda Items H.1 Potential Meeting topics:(Maas) I. Public Comment on Anything within the Jurisdiction of the Study Commission J. Announcements K. Adjournment comments to three minutes. Written comments can be located in the Public Comment Repository. Consider the Motion: I move to approve the Study Commission meeting minutes from January 22, 2025. Consider the Motion: I move to approve payment of claims as presented. Discuss and Define goals for the Study Commission to guide the work of the government review. Discuss and determine the timetable for the Study Commission in order to meet the statutory requirement to publish an approved timetable within 90 days of the organizational meeting. Final Timeline Adoption (by March 6 meeting) Current Charter Contents (March 6 with City Attorney, Greg Sullivan) Study Commission Purview and Charge Reference Materials/Digital Binder Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Community Issues Reference Materials Study Commission Bylaws Study Commission Repository Study Commission meetings are open to all members of the public. If you have a disability that requires assistance, please contact the City of Bozeman's ADA Coordinator, David Arnado, at 406.582.3232. 2 Study Commission meetings are televised live on cable channel 190 and streamed live on our Meeting Videos Page. 3 Memorandum REPORT TO:Study Commission FROM:Mike Maas, Ex Officio SUBJECT:Approval of Study Commission Minutes MEETING DATE:February 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Consider the Motion: I move to approve the Study Commission meeting minutes from January 22, 2025. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Attached are the written minute summaries from the previous meeting. Future meeting minutes ought to be approved at the next schedule Study Commission meeting. All past meeting recordings are available for review on the City's Meeting Videos page. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: 02-06-25 Study Commission Minutes.docx Report compiled on: February 13, 2025 4 Bozeman Study Commission Meeting Minutes, February 6, 2025 Page 1 of 4 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES February 6, 2025 Present:Carson Taylor, Barb Cestero, Deanna Campbell, Jan Strout, Mike Maas Absent:None Excused:Becky Franks A)00:14:00 Call to Order with Pledge of Allegiance and Moment of Silence -#:00 PM, Commission Room, City Hall, 121 North Rouse B)00:15:37 Changes to the Agenda 00:17:45 Excuse Absence of Becky Franks 00:17:48 Motion to authorize the absence of Becky Franks. Jan Strout: Motion Barb Cestero: 2nd 00:17:59 Vote on the Motion to authorize the absence of Becky Franks.The Motion carried 4 -0. Approve: Carson Taylor Barb Cestero Deanna Campbell Jan Strout Disapprove: 5 Bozeman Study Commission Meeting Minutes, February 6, 2025 Page 2 of 4 None C)00:18:08 Public Comment on Anything within the Jurisdiction of the Study Commission There were no public comments. D)00:18:59 Consent Agenda D.1 Approval of Study Commission Minutes 01-22-25 Study Commission Draft Minutes.docx D.2 Study Commission Claims Review and Approval Budget_Bozeman_City_Study_Commission.xlsx LocalGovCenter_VoterReview_InPersonTrainings Invoice 2534.pdf CITYOFBOZE-9-596234-1.pdf CITYOFBOZE-73-599765-1.pdf 00:20:20 Public Comment There were no public comments. 00:24:14 Motion to approve the Consent Agenda as submitted. Barb Cestero: Motion Jan Strout: 2nd 00:25:31 Vote on the Motion to approve the Consent Agenda as submitted.The Motion carried 4 - 0. Approve: Carson Taylor Barb Cestero Deanna Campbell Jan Strout Disapprove: None E)00:25:49 Correspondence or Study Commission Update 6 Bozeman Study Commission Meeting Minutes, February 6, 2025 Page 3 of 4 Carson Taylor identified information presented by Deanna Campbell for the digital binder and noted he asked Jan Strout to create the draft outline for future discussion, and he attended a neighborhood UDC meeting; Barb Cestero noted a curiosity in the community about the Study Commission; Deanna Campbell noted the role of speaking with the public; Jan Strout echoed the excitement in the community and looking for more info on how to find the meeting information; Mike Maas checked in that everyone had set up their City email, and noted the City's eNotification system. F)Unfinished Business G)00:34:34 New Business G.1 00:34:36 Social Contract to Create Positive Meetings Environment Example of Social Contract for Positive Learning Environment.docx Jan Strout presented a draft social contract. Barb Cestero suggested adding "bringing the spirit of learning and curiosity" to the list. The group noted the usefulness of this type of understanding in future events with the public. G.2 00:42:38 Discuss Goals of the Study Commissioners Jan Strout presented a draft goal setting outline. 00:43:22 General Discussion 01:40:38 Comments of City Attorney, Greg Sullivan 01:42:17 Discussion continued 01:44:05 Carson Taylor called the meeting into recess. 01:54:07 Carson Taylor called the meeting back to order. 01:54:06 Goals Review 02:27:36 Public Comment There was no public comment. The group discussed having Barb Cestero refine the goals for final review on the next agenda. 7 Bozeman Study Commission Meeting Minutes, February 6, 2025 Page 4 of 4 G.3 02:28:09 Discuss Study Commission Timetable Timetable Bozeman City Study Commission.docx After a discussion on the tentative timeline, the group determined to have draft versions of the timeline presented at the next meeting to begin identifying definable points to present to the public. 03:10:41 Public Comment 03:11:03 John Stelly commented on the purpose, role, and conduct of the Study Commission. H)03:12:00 Future Agenda Items H.1 Potential Meeting topics: Timetable Meeting Agreements Study Commission Purview and Charge Timeline Current Charter Contents Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Community Issues The group agreed to revisit and decide on what materials would appear on agendas and what would be preserved in the "digital binder" at a later meeting date. I)Public Comment on Anything within the Jurisdiction of the Study Commission J)Announcements K)03:33:11 Adjournment 8 Memorandum REPORT TO:Study Commission FROM:Mike Maas, Ex Officio SUBJECT:Study Commission Claims Review and Approval MEETING DATE:February 19, 2025 AGENDA ITEM TYPE:Finance RECOMMENDATION:Consider the Motion: I move to approve payment of claims as presented. STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Study Commission claims for approval prior to payment by Ex Officio from the approved Study Commission Budget. UNRESOLVED ISSUES:None ALTERNATIVES:The Study Commission could decide not to approve these claims or a portion of the claims presented. This alternative is not recommended as it may result in unbudgeted late fees assessed. FISCAL EFFECTS:$55 Attachments: Budget_Bozeman_City_Study_Commission.xlsx CITYOFBOZE-51-603705-1.pdf Report compiled on: January 27, 2025 9 Total Funds Levied or Appropriated 245,207.74$ Election 35,000.00$ Travel/Training 15,000.00$ Outreach and Engagement 90,000.00$ Contracted Services 96,000.00$ Public Hearings 1,000.00$ Other: 8,208.00$ Total Expenses 245,208.00$ Claims Approved on Consent:2,079.00$ Remaining Balance: Local Gov't Center Invoice: 2534 2/6/2025 Chronicle Ad596234 2/6/2025 Chronicle Ad599765 2/6/2025 Chronicle Ad603705 2/19/2025 Bozeman Study Commission Budget 2024-2026 10 243,129.00$ 1,925.00$ 44.00$ 55.00$ 55 Bozeman Study Commission Budget 2024-2026 11 AD# 603705 Discount: $0.00 Surcharge: $0.00 Credits: $0.00 We Appreciate Your Business! Gross:$55.00 Paid Amount:$0.00 Amount Due:$55.00 Payments: Date Method Card Type Last 4 Digits Check Amount PO Box 11902820 W College, 59718, Bozeman,MT 59771Ph. Fax: (907) 452-5054 ADVERTISING PROOF CITY OF BOZEMAN_Mike Maas PO BOX 1230 BOZEMAN, MT 59771-1230 BILLING DATE: ACCOUNT NO: 01/29/25 27944 AD #DESCRIPTION START STOP TIMES AMOUNT 02/01/25 02/01/25 2 $55.00THE STUDY COMMISSION603705 THE STUDY COMMISSION OF BOZEMAN, MONTANASC AGENDAThursday, February 6, 2025 How to Participate:If you are interested in com-menting in writing on items on the agenda please send an email to govreview@boze-man.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Com-mission, anonymous public comments are not distributed to the Study Commission.Public comments will also be accepted in-person and through video conference during the appropriate agen-da items but you may only comment once per item.As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190.For more information please contact Ex Officio, Mike Maas, 406.582.2321. A. Call to Order with Pledge of Allegiance and Moment of Silence - #:00 PM, Com-mission Room, City Hall, 121 North RouseThis meeting will be held both in-person and also using an online video conferencing system. You can join this meet-ing:Via Video Conference:Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting.Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in-personUnited States Toll +1 669 900 9128Access code: 951 6442 0347 B. Changes to the Agenda C. Public Comment on Any-thing within the Jurisdiction of the Study CommissionThis is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for pub-lic comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agen-da. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your com-ments to three minutes.Written comments can be lo-cated in the Public Comment Repository. D. Consent AgendaD.1 Approval of Study Com-mission Minutes (Maas)Consider the Motion: I move to approve the Study Com-mission meeting minutes from January 22, 2025.D.2 Study Commission Claims Review and Approval (Maas)Consider the Motion: I move to approve payment of claims as presented. E. Correspondence or Study Commission Update F. Unfinished Business G. New BusinessG.1 Social Contract to Create Positive Meetings Environ-ment (Maas)G.2 Discuss Goals of the Study Commissioners (Maas)G.3 Discuss Study Commis-sion Timetable(Maas) H. Future Agenda ItemsH.1 Potential Meeting topics: Timetable Meeting Agree-ments Study Commission Purview and Charge Time-line Current Charter Contents Charter Crises and City At-torney notes of issues in cur-rent Charter Staff identified “pinch points” Community Is-sues(Maas) I. Public Comment on Any-thing within the Jurisdiction of the Study Commission J. Announcements K. AdjournmentPub Feb 1, 2025603705 MNAXLP 12 AD# 603705 THE STUDY COMMISSION OF BOZEMAN, MONTANASC AGENDAThursday, February 6, 2025How to Participate:If you are interested in com-menting in writing on items on the agenda please send an email to govreview@boze-man.net prior to 12:00 p.m. on the day of the meeting. At the direction of the Study Com-mission, anonymous public comments are not distributed to the Study Commission.Public comments will also be accepted in-person and through video conference during the appropriate agen-da items but you may only comment once per item.As always, the meeting will be recorded and streamed through the Meeting Videos and available in the City on cable channel 190.For more information please contact Ex Officio, Mike Maas, 406.582.2321.A. Call to Order with Pledge of Allegiance and Moment of Silence - #:00 PM, Com-mission Room, City Hall, 121 North RouseThis meeting will be held both in-person and also using an online video conferencing system. You can join this meet-ing:Via Video Conference:Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting.Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in-personUnited States Toll +1 669 900 9128Access code: 951 6442 0347B. Changes to the AgendaC. Public Comment on Any-thing within the Jurisdiction of the Study CommissionThis is the time to comment on any matter falling within the scope of the Bozeman Study Commission. There will also be time in conjunction with each agenda item for pub-lic comment relating to that item but you may only speak once per topic. Please note, the Study Commission cannot take action on any item which does not appear on the agen-da. All persons addressing the Study Commission shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your com-ments to three minutes.Written comments can be lo-cated in the Public Comment Repository. D. Consent AgendaD.1 Approval of Study Com-mission Minutes (Maas)Consider the Motion: I move to approve the Study Com-mission meeting minutes from January 22, 2025.D.2 Study Commission Claims Review and Approval (Maas)Consider the Motion: I move to approve payment of claims as presented. E. Correspondence or Study Commission Update F. Unfinished Business G. New BusinessG.1 Social Contract to Create Positive Meetings Environ-ment (Maas)G.2 Discuss Goals of the Study Commissioners (Maas)G.3 Discuss Study Commis-sion Timetable(Maas) H. Future Agenda ItemsH.1 Potential Meeting topics: Timetable Meeting Agree-ments Study Commission Purview and Charge Time-line Current Charter Contents Charter Crises and City At-torney notes of issues in cur-rent Charter Staff identified “pinch points” Community Is-sues(Maas) I. Public Comment on Any-thing within the Jurisdiction of the Study Commission J. Announcements K. AdjournmentPub Feb 1, 2025603705 MNAXLP 13 Memorandum REPORT TO:Study Commission FROM:Mike Maas, Ex Officio SUBJECT:Discuss Goals of the Study Commissioners MEETING DATE:February 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss and Define goals for the Study Commission to guide the work of the government review. STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The Study Commission determined that in order to frame the timetable discussion of activities for the Study Commission, identifying the goals of the group is necessary first. At the February 6 meeting a preliminary set of goals were drafted. This will be to adopt the goals that will guide the Study Commission's work through the government review process culminating in the Final Report. The quote from the Local Government Center's online training that was discussed at the last meeting to keep in front of mind is: "Con-con delegates sought to revitalize citizen confidence in local government and empower county and local governments as they absorb greater levels of governing responsibility to respond effectively and efficiently to community specific challenges." UNRESOLVED ISSUES:None identified ALTERNATIVES:As per the Study Commission FISCAL EFFECTS:None Attachments: draft goals.docx Report compiled on: February 7, 2025 14 Draft Bozeman Local Government Study Commission Goals: Throughout the Bozeman Local Government study process, the Study Commission seeks to achieve the following goals: Develop a comprehensive understanding of the City of Bozeman’s current structure, form, and process of local government, for ourselves and the community. Conduct a transparent and inclusive study process that engages the community in evaluating our current structures and identifying any necessary changes. Engage the community in the local government study process using a variety of methods to gather information regarding what’s working, what’s not working, and ideas to explore to improve the City’s governance. Distill identified issues and provide information to the community in an accessible and approachable manner, including a draft and final report. 15 Memorandum REPORT TO:Study Commission FROM:Mike Maas, Ex Officio SUBJECT:Discuss and Determine the Study Commission Timetable MEETING DATE:February 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Discuss and determine the timetable for the Study Commission in order to meet the statutory requirement to publish an approved timetable within 90 days of the organizational meeting. STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the community in city government, innovating methods for inviting input from the community and stakeholders. BACKGROUND:The Study Commission is required by statute to publish it's timetable within 90 days of the organizational meeting on how it plans to reach its Final Report. This date would be March 9, 2025; in order to meet the requirements of the Chronicle to have legal notice publish on Saturday, March 8, 2025, the timetable must be approved by the body no later than March 6, 2025. A draft timetable is attached to facilitate discussion. UNRESOLVED ISSUES:None identified ALTERNATIVES:As per Study Commission FISCAL EFFECTS:The timetable itself has no fiscal effect aside from the publication in the Chronicle; the activities contained within the timetable may have costs associated with them and will be addressed in future planning efforts. Attachments: Draft Timeline by week numbers.pdf Draft Timeline by week numbers.xlsx Draft Timeline.xlsx Study Commission Timetable.xlsx Timetable Bozeman City Study Commission.docx Report compiled on: February 7, 2025 16 17 Bozeman Government Review Bozeman Study Commission Period Highlight:1 PERIODS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 February 2025 Meeting 1 4 1 4 0% Define goals 3 1 3 0 50% Adopt Timeline 3 3 3 0 50% Publish Timeline 5 1 5 0 0% Schedule Regular meetings 5 1 5 0 0% March 2025 Meeting 5 4 5 4 0% Current Form of Local Government 5 1 5 1 0% Craft Engagement Action Plan 5 9 5 1 0% April 2025 Meeting 9 4 9 4 0% Public Hearing 1 9 1 9 1 0% Define Community Issues from Public Hearing 1 9 8 9 1 0% Staff Identified Issues 9 17 9 1 0% Community Issue Topics 9 8 9 1 0% Public Hearing 1 Summary 10 2 10 1 0% May 2025 Meeting 13 4 13 4 0% June 2025 Meeting 17 4 17 4 0% Define Staff Identified Issues 17 17 17 1 0% Community Topic Meetings 17 25 17 1 0% Community Topic Summaries 18 24 18 1 0% July 2025 Meeting 21 4 21 4 0% August 2025 Meeting 25 4 25 4 0% Staff Topic Meetings 25 17 25 1 0% Staff Issue Topics 25 9 25 1 0% Staff Topic Summaries 26 16 26 1 0% September 2025 Meeting 29 4 29 4 0% October 2025 Meeting 33 4 33 4 0% Other Community Information 33 17 33 1 0% November 2025 Meeting 37 4 37 4 0% December 2025 Meeting 41 4 41 4 0% January 2026 Meeting 45 4 45 4 0% February 2026 Meeting 49 4 49 4 0% Other Community Information Summaries 49 5 49 1 0% March 2026 Meeting 53 4 53 4 0% Compile Summaries into Tentative Report 53 5 53 1 0% Provide Tentative Report to the Public 56 5 56 1 0% April 2026 Meeting 57 4 57 4 0% Public Comment on Tentative Report 57 5 57 1 0% May 2026 Meeting 61 4 61 4 0% Public Hearing 2 61 1 61 1 0% Incorporate Public Comment into Final Report 62 4 62 1 0% June 2026 Meeting 65 4 65 4 0% Post Final Report 65 24 65 1 0% Adopt Final Report 65 1 65 1 0% July 2026 Meeting 69 4 69 4 0% August 2026 Meeting 73 4 73 4 0% September 2026 77 4 77 4 0% October 2026 81 4 81 4 0% November 2026 85 4 85 4 0% % Complete (beyond plan) ACTIVITY PLAN START PLAN DURATION ACTUAL START ACTUAL DURATION PERCENT COMPLETE Plan Duration Actual Start % Complete Actual (beyond plan) 18 Bozeman Government Review Bozeman Study Commission Period Highlight:1 PERIODS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 1617181920 21 22 23 24 252627282930 31 32 33 34 353637383940 41 42 43 44 45 464748495051 52 53 54 55 565758596061 62 63 64 65 6667686970 71 72 73 74 75 76 7778798081 82 83 84 85 8687888990February 2025 Meeting 1 4 1 4 0% Define goals 3 1 3 0 50% Adopt Timeline 3 3 3 0 50% Publish Timeline 5 1 5 0 0% Schedule Regular meetings 5 1 5 0 0% March 2025 Meeting 5 4 5 4 0% Current Form of Local Government 5 1 5 1 0% Craft Engagement Action Plan 5 9 5 1 0% April 2025 Meeting 9 4 9 4 0% Public Hearing 1 9 1 9 1 0% Define Community Issues from Public Hearing 1 9 8 9 1 0% Staff Identified Issues 9 17 9 1 0% Community Issue Topics 9 8 9 1 0% Public Hearing 1 Summary 10 2 10 1 0% May 2025 Meeting 13 4 13 4 0% June 2025 Meeting 17 4 17 4 0% Define Staff Identified Issues 17 17 17 1 0% Community Topic Meetings 17 25 17 1 0% Community Topic Summaries 18 24 18 1 0% July 2025 Meeting 21 4 21 4 0% August 2025 Meeting 25 4 25 4 0% Staff Topic Meetings 25 17 25 1 0% Staff Issue Topics 25 9 25 1 0% Staff Topic Summaries 26 16 26 1 0% September 2025 Meeting 29 4 29 4 0% October 2025 Meeting 33 4 33 4 0% Other Community Information 33 17 33 1 0% November 2025 Meeting 37 4 37 4 0% December 2025 Meeting 41 4 41 4 0% January 2026 Meeting 45 4 45 4 0% February 2026 Meeting 49 4 49 4 0% Other Community Information Summaries 49 5 49 1 0% March 2026 Meeting 53 4 53 4 0% Compile Summaries into Tentative Report 53 5 53 1 0% Provide Tentative Report to the Public 56 5 56 1 0% April 2026 Meeting 57 4 57 4 0% Public Comment on Tentative Report 57 5 57 1 0% May 2026 Meeting 61 4 61 4 0% Public Hearing 2 61 1 61 1 0% Incorporate Public Comment into Final Report 62 4 62 1 0% June 2026 Meeting 65 4 65 4 0% Post Final Report 65 24 65 1 0% Adopt Final Report 65 1 65 1 0% July 2026 Meeting 69 4 69 4 0% August 2026 Meeting 73 4 73 4 0% September 2026 77 4 77 4 0% October 2026 81 4 81 4 0% November 2026 85 4 85 4 0% % Complete (beyond plan) ACTIVITY PLAN START PLAN DURATION ACTUAL START ACTUAL DURATION PERCENT COMPLETE Plan Duration Actual Start % Complete Actual (beyond plan) 19 Bozeman Study Commission 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S Planning Stage Define goals 50%2/19/25 2/19/25 Adopt Timeline 33%2/19/25 3/6/25 Publish Timeline Mike Maas 0%3/6/25 3/7/25 Schedule Regular meetings 0%2/19/25 3/6/25 April 2025 Meeting 0%4/3/25 4/3/25 May 2025 Meeting 0%5/1/25 5/1/25 June 2025 Meeting 0%6/5/25 6/5/25 July 2025 Meeting 0%7/3/25 7/3/25 August 2025 Meeting 0%8/7/25 8/7/25 September 2025 Meeting 0%9/4/25 9/4/25 October 2025 Meeting 0%10/2/25 10/2/25 November 2025 Meeting 0%11/6/25 11/6/25 December 2025 Meeting 0%12/4/25 12/4/25 January 2026 Meeting 0%1/1/26 1/1/26 February 2026 Meeting 0%2/5/26 2/5/26 March 2026 Meeting 0%3/5/26 3/5/26 April 2026 Meeting 0%4/2/26 4/2/26 May 2026 Meeting 0%5/7/26 5/7/26 June 2026 Meeting 0%6/4/26 6/4/26 July 2026 Meeting 0%7/2/26 7/2/26 August 2026 Meeting 0%8/6/26 8/6/26 Education and Input Current Form of Local Government Greg Sullivan 0%3/6/25 3/6/25 Public Hearing 1 0%4/3/25 4/3/25 Apr 7, 2025Feb 17, 2025 Feb 24, 2025 Mar 3, 2025 Mar 10, 2025 Mar 17, 2025 Mar 24, 2025 Mar 31, 2025 END 1 Wed, 2/19/2025Project start: Display week: Bozeman Government Review TASK ASSIGNED TO PROGRESS START 20 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S Apr 7, 2025Feb 17, 2025 Feb 24, 2025 Mar 3, 2025 Mar 10, 2025 Mar 17, 2025 Mar 24, 2025 Mar 31, 2025 ENDTASKASSIGNED TO PROGRESS START Define Community Issues from PH1 0%4/3/25 6/5/25 Staff Identified Issues 0%4/3/25 8/7/25 Define Staff Identified Issues 0%8/7/25 10/2/25 Public Comment on Tentative Report 0%3/26/26 5/7/26 Engagement Craft Engagement Action Plan 0%3/6/25 5/1/25 Community Topic Meetings 0%6/5/25 12/4/25 Staff Topic Meetings 0%8/7/25 12/4/25 Other Community Information 0%10/2/25 2/5/26 Provide Tentative Report to the Public 0%3/26/26 5/7/26 Public Hearing 2 0%5/7/26 5/7/26 Post Final Report 0%6/5/26 11/3/26 End Product Public Hearing 1 Summary 0%4/10/25 4/17/25 Community Issue Topics 0%4/3/25 6/5/25 Community Topic Summaries 0%6/6/25 12/4/25 Staff Issue Topics 0%8/7/25 10/2/25 Staff Topic Summaries 0%8/8/25 12/4/25 Other Community Information Summaries 0%2/6/26 3/5/26 Compile Summaries into Tentative Report 0%3/6/26 4/2/26 Incorporate Public Comment into Final Report 0%5/8/26 6/4/26 Adopt Final Report 0%6/4/26 6/4/26 Page 2 of 5 21 17 18 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S Apr 7, 2025Feb 17, 2025 Feb 24, 2025 Mar 3, 2025 Mar 10, 2025 Mar 17, 2025 Mar 24, 2025 Mar 31, 2025 ENDTASKASSIGNED TO PROGRESS START Insert new rows ABOVE this one Page 3 of 5 22 SIMPLE GANTT CHART by Vertex42.com About This Template This template provides a simple way to create a Gantt chart to help visualize and track your project. 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SIMPLE GANTT CHART by Vertex42.com https://www.vertex42.com/ExcelTemplates/simple-gantt-chart.html 24 PROJECT TITLE Local Government Study PROJECT MANAGER Local Government Study Commission PHASE DETAILS Study Phase Enter the date of the first Monday of each month -->2 9 16 1st meeting Draft Timetable Local Government Study 2 3 Community Engagement Development of recommendations and report 6 Transition plan 4 5 Voter education * Choose presiding officers * Recieve training Learning, education and information gathering Existing charter presentation first public hearing Education on various forms MSU Local Government Center Trainings 1 Organization of Commission * Establish bylaws, budget, and timetable Dec 2024 25 26 23 30 2 9 16 23 30 6 13 20 27 3 10 17 24 31 7 14 21 28 5 12 19 26 1st meeting 3/6 publish timetable Q1 Q2 JAN FEB Budget DATE 2/9/25 MAY Scope and Goal Setting Smartsheet Tip ➜This is a modified form of a Gantt chart which focuses on creating a project schedule that is broken down into stages. COMPANY NAME City of Bozeman MSU Local Government Center Trainings MAR APR Establish bylaws, budget & timetable Dec 2024 27 28 Study Commission of City of Bozeman Timetable For Study Commission Deliberations and Actions This timetable for the deliberations and actions of the Bozeman Study Commission is established as required by 7- 3-186, MCA for the purpose of assuring full public information concerning the Local Government Review process in City of Bozeman and enabling informed citizen participation. All meetings of the Study Commission are open to the public. MCA 7-3-172.Purpose of study commission.The purpose of a study commission is to study the existing form and powers of a local government and procedures for delivery of local government services and compare them with other forms available under the laws of the state. Goals:(with guidance from MCA 7-3-141 ) 1.Study the exis?ng form and powers of government and procedures for delivery of services for the City of Bozeman. 2.Incorporate input from the public and organiza?ons from the community. 3.Develop poten?al recommended amendments to the plan, form and sub-op?ons of the current City of Bozeman governance structure through the City of Bozeman Charter. 4.Present any poten?al amendments to the City of Bozeman Charter to the public for a vote during an elec?on. Date Action December 9, 2024 First Study Commission organizational meeting December 12, 2024 Montana State University Local Government Center regional Study Commission Trainings January 8, 2025 Bylaws established and approved by Study Commission. January 22, 2025 Establish dates and cadence for regular Study Commission mee?ng, Bozeman City Hall. Budget established and approved by the Study Commission. February 19, 2025 Determine and schedule education and other needs for the Study Commission to set us up for success in developing the proposed recommendations. March 6, 2025 Timetable established and published within 90 days of organizational meeting March 2025 First Public Hearing—to gather citizen input on the form, functions, powers, and problems of city government and the adequacy of city services Consider scheduling all public hearings and community engagement workshops on Tuesday or Thursday evenings. Middle of the week times tend to be easier for folks to attend than beginning or end of the week times. April 2025 Adopt a Tentative Report from First Public Hearing April 2025 Develop and adopt a public outreach plan with calendar dates and locations April 2025 Develop and adopt discovery plan for best practices to be learned from other communities. Following deliberation and public input, decide the Power structure desired for the City of Bozeman Following deliberation and public input,decide the Form of government for the City of Bozeman 29 Following deliberation and public input, decide the Plan sub-options that will be under consideration Second Public Hearing—to gather citizen response to Tentative Report Adopt the Final Report from Second Public Hearing June 2026 Provide the County Clerk and Recorder a ballot certificate if a proposal is to be placed on the November 3, 2026, ballot July 2026 If the final report proposes an alteration of local government, prepare public education materials to help citizens understand the proposal and compare the proposal with existing governmental form, structures, and powers August 2026 Approve public education materials and conduct public forums. November 2026 Election on proposed alternative or amendment in conjunction with regularly scheduled election. If the voters approve a proposed alteration of the government, the study commission term is extended for 90 days after the vote date. The Study Commission prepares for a transition plan. Study Commission term of office ends. Deposit all minutes and other Study Commission documents with the county clerk and recorder Submit a copy of the final report to the MSU Local Government Center Finalize the end budget and financial plan 30 Memorandum REPORT TO:Study Commission FROM:Mike Maas, Ex Officio SUBJECT:Potential Meeting topics: MEETING DATE:February 19, 2025 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Final Timeline Adoption (by March 6 meeting) Current Charter Contents (March 6 with City Attorney, Greg Sullivan) Study Commission Purview and Charge Reference Materials/Digital Binder Charter Crises and City Attorney notes of issues in current Charter Staff identified "pinch points" Community Issues STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:This item is a living list of potential future meeting topics. UNRESOLVED ISSUES:None identified. ALTERNATIVES:As per the Study Commission. FISCAL EFFECTS:TBD Report compiled on: February 10, 2025 31