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Home My WebLink About01-15-25 BID Agenda and Packet MaterialsA. Call meeting to order - 12:00 p.m. B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve November Meeting Minutes(Cope) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, January 15, 2025 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Emily Cope, emily@downtownbozeman.org This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 253 205 0468 Access code: 955 3864 1712 This is the time to comment on any non-agenda matter falling within the scope of the Business Improvement District Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the 1 F. FYI/Discussion F.1 Monthly Finance Report (Cope) F.2 Economic Development Director's Report(Cope) G. Adjournment audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 City Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve November Meeting Minutes MEETING DATE:January 15, 2025 AGENDA ITEM TYPE:Minutes RECOMMENDATION:I move to approve the meeting minutes from the November 2024 board meeting. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Meeting minutes from November 2024. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:None. Attachments: Downtown BID November 2024 Minutes.pdf Report compiled on: January 6, 2025 3 Downtown Bozeman BID Board Meeting Minutes, November 20, 2024 Page 1 of 2 THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD MEETING OF BOZEMAN, MONTANA MINUTES November 20, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. A) 00:03:38 Call meeting to order - 12:00 p.m. Present: Eric Sutherland, Erik Nelson, Ileana Indreland, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke, Ellie Staley , Douglas Fischer Absent: None Excused: Eric Bowman B) 00:03:41 Disclosures C) 00:03:44 Changes to the Agenda D) 00:03:47 Approval of Minutes D.1 Approve October Meeting Minutes Downtown BID October 2024 Minutes.pdf 00:03:54 Motion to approve I move to approve the meeting minutes from the September 2024 board meeting. Randy Scully: Motion Susan Neubauer: 2nd 00:03:58 Vote on the Motion to approve I move to approve the meeting minutes from the September 2024 board meeting. The Motion carried 6 - 0. Approve: Eric Sutherland 4 Downtown Bozeman BID Board Meeting Minutes, November 20, 2024 Page 2 of 2 Erik Nelson Ileana Indreland Susan Neubauer Randy Scully Mark Kehke Disapprove: None E) 00:24:38 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board F) FYI/Discussion F.1 00:04:27 2024 City Board Ethics Trainings 00:04:28 The board completed the annual ethics training. F.2 00:24:49 Economic Development Director's Report BID EDD Report 11-24.pdf Downtown Tracking Sheet-Bus. Q4.pdf Downtown Tracking Sheet-Dev. Q4.pdf F.3 Monthly Finance Report BID Finance Report 11-24.pdf G) 01:05:12 Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 5 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Monthly Finance Report MEETING DATE:January 15, 2025 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID Finance Report 1-25.pdf Report compiled on: January 9, 2025 6 Downtown BID January 2025 Finance Report APPROVED Y-T-D FY2025 FY2025Income BID Assessment 260,000.00$ 260,000.00$ 100% Contract Income 25,000.00$ 12,500.00$ 50% Interest Income 100.00$ 10.53$ 11% Mobile Vending Fees 1,500.00$ 0% Flower Sponsorships 9,500.00$ 2,100.00$ 22% Christmas Light Sponsorships 3,500.00$ 1,500.00$ 43% Streetlamp Banners 12,500.00$ 12,900.00$ 103% Imperial Hanging Basket Sales Total Income 312,100.00$ 289,010.53$ 93% Expenses Management Fee 75,000.00$ 56,250.00$ 75% Total Expenses 75,000.00$ 56,250.00$ 75% Payroll Expenses Maintenance Staff 75,000.00$ 28,036.25$ 37% Taxes 5,500.00$ 3,044.65$ 55% Work Comp 3,500.00$ 577.20$ 16% Maintenance Staff--Garage 24,000.00$ 11,013.00$ 46% Taxes 950.00$ 0% Work Comp 950.00$ 0% Total Payroll Expenses 109,900.00$ 42,671.10$ 39% Programs Downtown Safety Program 5,000.00$ 0% wntown Bozeman Association (DBA) Sup 27,500.00$ 27,500.00$ 100% Holiday Lights 2,500.00$ 1,088.73$ 44% Holiday Light Spider Repair 2,000.00$ 845.62$ 42% Holiday Lights Storage 1,575.00$ 1,479.00$ 94% Holiday Lights- Reserve Fund 15,000.00$ 0% New Banners 4,000.00$ 0% Flower Expenses 32,000.00$ 31,415.00$ 98% Flower Water 400.00$ 362.29$ 91% Marketing 2,500.00$ 2,500.00$ 100% Maintenance Supplies 4,500.00$ 1,958.66$ 44% Garbage Bags 3,000.00$ 1,826.45$ 61% Graffiti Supplies 1,000.00$ 98.97$ 10% Graffiti Contracted Removal 6,500.00$ 1,697.75$ 26% Mule Service & Fuel 1,850.00$ 411.68$ 22% Truck Service & Fuel 2,600.00$ 1,605.25$ 62% Truck-Mule Insurance 6,000.00$ 1,829.50$ 30% Program Contingency 6,000.00$ 164.25$ 3% Total Program Expenses 123,925.00$ 74,783.15$ 60% Total BID Expenses 308,825.00$ 173,704.25$ 56% NET ASSESSMENT INCOME 3,275$ 115,306$ Capital Expenses Gold Holiday Spider Replacement 15,000.00$ 14,776.78$ 99% Checking Account Balance 221,879.04$ Certificate of Deposit Balance 33,735.76$ Total Cash On Hand Total 255,614.80$ 7 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Economic Development Director's Report MEETING DATE:January 15, 2025 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will provide an update on downtown projects and maintenance programs. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Finance Report 1-25.pdf Report compiled on: January 7, 2025 8 Downtown BID January 2025 Finance Report APPROVED Y-T-D FY2025 FY2025Income BID Assessment 260,000.00$ 260,000.00$ 100% Contract Income 25,000.00$ 12,500.00$ 50% Interest Income 100.00$ 10.53$ 11% Mobile Vending Fees 1,500.00$ 0% Flower Sponsorships 9,500.00$ 2,100.00$ 22% Christmas Light Sponsorships 3,500.00$ 1,500.00$ 43% Streetlamp Banners 12,500.00$ 12,900.00$ 103% Imperial Hanging Basket Sales Total Income 312,100.00$ 289,010.53$ 93% Expenses Management Fee 75,000.00$ 56,250.00$ 75% Total Expenses 75,000.00$ 56,250.00$ 75% Payroll Expenses Maintenance Staff 75,000.00$ 28,036.25$ 37% Taxes 5,500.00$ 3,044.65$ 55% Work Comp 3,500.00$ 577.20$ 16% Maintenance Staff--Garage 24,000.00$ 11,013.00$ 46% Taxes 950.00$ 0% Work Comp 950.00$ 0% Total Payroll Expenses 109,900.00$ 42,671.10$ 39% Programs Downtown Safety Program 5,000.00$ 0% wntown Bozeman Association (DBA) Sup 27,500.00$ 27,500.00$ 100% Holiday Lights 2,500.00$ 1,088.73$ 44% Holiday Light Spider Repair 2,000.00$ 845.62$ 42% Holiday Lights Storage 1,575.00$ 1,479.00$ 94% Holiday Lights- Reserve Fund 15,000.00$ 0% New Banners 4,000.00$ 0% Flower Expenses 32,000.00$ 31,415.00$ 98% Flower Water 400.00$ 362.29$ 91% Marketing 2,500.00$ 2,500.00$ 100% Maintenance Supplies 4,500.00$ 1,958.66$ 44% Garbage Bags 3,000.00$ 1,826.45$ 61% Graffiti Supplies 1,000.00$ 98.97$ 10% Graffiti Contracted Removal 6,500.00$ 1,697.75$ 26% Mule Service & Fuel 1,850.00$ 411.68$ 22% Truck Service & Fuel 2,600.00$ 1,605.25$ 62% Truck-Mule Insurance 6,000.00$ 1,829.50$ 30% Program Contingency 6,000.00$ 164.25$ 3% Total Program Expenses 123,925.00$ 74,783.15$ 60% Total BID Expenses 308,825.00$ 173,704.25$ 56% NET ASSESSMENT INCOME 3,275$ 115,306$ Capital Expenses Gold Holiday Spider Replacement 15,000.00$ 14,776.78$ 99% Checking Account Balance 221,879.04$ Certificate of Deposit Balance 33,735.76$ Total Cash On Hand Total 255,614.80$ 9