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Home My WebLink About11-21-24 - UPF Agenda and Packet MaterialsA. Call to Order - 6:00 PM B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve Minutes from October 24, 2024 Urban Parks and Forestry Board Meeting (Stoerger) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE URBAN PARKS & FORESTRY BOARD OF BOZEMAN, MONTANA UPF AGENDA Thursday, November 21, 2024 General information about the Urban Parks & Forestry Board can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Mitch Overton, moverton@bozeman.net This meeting will be held both in-person and also using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 346 248 7799 Access code: 934 5616 9186 Approve Minutes from October 24, 2024 Urban Parks and Forestry Board Meeting This is the time to comment on any non-agenda matter falling within the scope of the Urban Parks & Forestry Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the 1 F. FYI/Discussion F.1 Park Land Trust Community Grant Program (Jadin) G. Adjournment Board shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Board can be found on their Laserfiche repository page. This board generally meets the fourth Thursday of the month from 6:00 pm to 8:00 pm. Citizen Advisory Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Urban Parks & Forestry Board FROM:Jess Laughlin, Administrative Assistant II Michael Stoerger, Administrative Assistant II Mitch Overton, Parks and Recreation Director SUBJECT:Approve Minutes from October 24, 2024 Urban Parks and Forestry Board Meeting MEETING DATE:November 21, 2024 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve Minutes from October 24, 2024 Urban Parks and Forestry Board Meeting STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's Citizen Advisory Board Manual, all Boards must have minutes taken and approved. Prepared minutes will be provided for approval by the board at the next scheduled meeting. Staff will make any corrections identified to the minutes before submitting them to the City Clerk's Office. UNRESOLVED ISSUES:As suggested by the UPF Board. ALTERNATIVES:As suggested by the UPF Board. FISCAL EFFECTS:None Attachments: UPF Board Mtg Minutes 10_24_24.pdf Report compiled on: November 8, 2024 3 Urban Parks & Forestry Board Meeting, 10-24-2024] Page 1 of 2 THE URBAN PARKS & FORESTRY BOARD MEETING OF BOZEMAN, MONTANA MINUTES October 24, 2024 Present: Dan Fenn, Alice Stanley, Madisynn Weber, Teri Lumsden, Brandt Berube Absent: None Excused: Donald Ulrich A) 00:03:08 Call to Order - 6:00 PM B) 00:03:31 Disclosures Terri Lumsden disclosed that she owns a home in the west winds subdivision that is part of the cattail creek corridor. C) 00:03:53 Changes to the Agenda D) 00:03:58 Public Service Announcements E) 00:04:05 Approval of Minutes E.1 Approve Minutes from September 26, 2024 Urban Parks and Forestry Board Meeting Urban Parks and Forestry Board Meeting 9-26-24.pdf -00:00:01 Motion to approve Approve Minutes from September 26, 2024 Urban Parks and Forestry Board Meeting Alice Stanley: Motion Brandt Berube: 2nd F) 00:04:50 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board 4 Urban Parks & Forestry Board Meeting, 10-24-2024] Page 2 of 2 G) 00:05:05 FYI/Discussion G.1 00:05:09 Sunset Hills Cemetery Update G.2 00:12:56 Cattail Creek Corridor Park and Anchor Route Master Plan - Engagement Plan Discussion Cattail-Creek-Stakeholder-Meeting-Materials.pdf Disclosure- Addi Jadin disclosed that she lives in West Winds subdivision Cattail-Creek-Corridor_SOW.docx H) 01:27:50 Adjournment 5 Memorandum REPORT TO:Urban Parks & Forestry Board FROM:Addi Jadin, Park Planning and Development Manager SUBJECT:Park Land Trust Community Grant Program MEETING DATE:November 21, 2024 AGENDA ITEM TYPE:Policy Discussion RECOMMENDATION:Park Land Trust Community Grant Program STRATEGIC PLAN:6.5 Parks, Trails & Open Space: Support the maintenance and expansion of an interconnected system of parks, trails and open spaces. BACKGROUND:The Park Land Trust is funded primarily through Cash-in-lieu of Parkland (CILP) payments made in association with subdivision and site plan development applications. CILP funds have been used for a handful of community grants over 20 years including partnerships with homeowners' associations for small neighborhood park improvements, land acquisition with Gallatin Valley Land Trust, and investment in snow-making with Bridger Ski Foundation. Applications have been received on a rolling basis with limited public outreach. In addition, the Park Improvement Grant funded through the General Fund has been used with longtime community partners providing matching funds. The intent is to relaunch the program with more structure around application periods, grant periods and conditions, and to align it with the 2023 Parks, Recreation and Active Transportation Plan (PRAT Plan) in terms of its goals and its strategic action to center park equity through Parks and Recreation Department procedures. For information about the Cash-in-lieu of Parkland funding source and its use can be found in Montana State Law the Bozeman Unified Development Code and the Bozeman CILP Resolution. UNRESOLVED ISSUES:NA. ALTERNATIVES:NA. FISCAL EFFECTS:$220K in FY25 budget for Community Grant Program Attachments: 6 Existing_PROCESS TO APPLY FOR USE OF CASH IN LIEU.docx Report compiled on: September 20, 2024 7 PROCESS TO APPLY FOR ALLOCATION OF CASH-IN-LIEU OF PARKLAND DONATION FUNDS (REQUIRES CITY COMMISSION APPROVAL) General Instructions/Information Cash-in-lieu (“CIL”) of parkland funds are obtained during the development proposal approval process as required by state law (MCA 76-3-621; see: http://leg.mt.gov/bills/mca/76/3/76-3-621.htm). Funds may be used for improvements that are included in a previously approved park master plan in any City-owned or City- maintained park, or in association with a new or revised park master plan, with City Commission approval. Improvements may include landscaping, irrigation, trails, benches, play equipment, sports fields, accessibility upgrades, restrooms, picnic shelters, etc. The proposal must demonstrate that the improvements will: add to the long-term benefit of the park and surrounding properties; reflect the interests of, and have the support of, adjacent property owners; and comply with the existing park master plan, or if one does not exist or a new or revised park master plan is being proposed, be consistent with the goals of the Parks, Recreation, Open Space, and Trails (PROST) system-wide Master Plan and the current recreational needs of the City of Bozeman. There is no specific “match” requirement, but community support for the proposal is encouraged. Support may be in the form of cash match, in-kind services (design and engineering, construction, volunteer installations, landscaping, etc.), or material donations (trees, plants, mulch, gravel fines for trails, or play equipment items or park furnishings that meet department standards), or a combination of the above. Application Process Applications may be submitted at any time, however, the entire approval process may take eight weeks or longer if a master plan revision is necessary. The application form may be obtained online at: www.bozeman.net/government/parks. he “Cash-in-lieu Funding Request ” information can be accessed from the left menu. All applications should include the information requested on the form. Questions may be directed to the Manager of Trails, Open Space and Parks (TOP) Design and Development: via email cpoissant@bozemman.net or by phone 406-582-2908. Applications will be reviewed by the TOP Manager, the Parks and Cemetery Superintendent, and the Director of Parks and Recreation to determine if the project meets the above criteria. Staff will work with the applicant to prepare a presentation for the Recreation and Parks Advisory Board in order to receive a recommendation for Commission action, including a recommendation to adopt a revised or new park master plan, where appropriate. The application requires submitting a project narrative and a project layout illustration or site plan showing where the proposed items would be located. Larger projects may require Development Committee Review if the existing park master plan needs to be modified. DRC review requires a set of plans to be prepared by a design professional (landscape architect, architect, or engineer) including layout of all proposed features, details (or manufacturer cut sheets) for proposed improvements, landscaping, and irrigation as well as a cost estimate for the project. The TOP Manager will work with applicants to assist with the 8 preparation and submittal of the necessary plans, which may require use of some of the requested cash-in-lieu funds to pay for design and engineering services. Project Design and Implementation All CIL park development projects will be managed by the Parks Department. All applicable City standards, policies, and procedures must be followed. In any case for which the applicant is authorized to manage work in the park, a License Agreement with the party performing the work must be approved by the Parks Department and City Commission to ensure proper insurance and liability coverages are provided. Maintenance All proposed improvements become the property of the City and shall be maintained in good condition by the entity currently responsible for maintenance of the park in which they are installed (i.e., by the HOA or by the City). The Parks Department reserves the right to make adjustments to the improvements for safety and security considerations and as needed to maintain public facilities according to department standards. CASH-IN-LIEU FUNDING APPLICATION Please complete all sections of the application. Attach additional pages as necessary. Contact the TOP Manager if you need assistance (phone: 582-2908). Park Name: ________________________________________________________________________________________ Name of Project: __________________________________________________________________________________ Location of project within the park and nearest cross-streets: ______________________________ _____________________________________________________________________________________________________ Applicant (Organizatioin):_______________________________________________________________________ Contact Person: __________________________________________________________________________________ Phone#: ___________________________ Email: _______________________________________________________ Mailing Address of Applicant: __________________________________________________________________ ___________________________________________________________________ Amount of Cash in Lieu funding requested:____________________ Amount of Match to be provided by applicant:_________________ cash ___________________in-kind Please provide a brief description of the project. Describe existing conditions in the park, proposed improvements, why they are needed, and a desired time frame for completion. 9 Additional Submittal Requirements – Attachments Please provide the following: Site layout drawing (site plan) with dimensions of proposed improvements at 1” = 20’ feet or larger scale as well as existing features in the area of the park. Details or manufacturer cut sheets ofthe proposed site improvements Basic cost estimate for purchased items and installation costs. Describe in detail how all in-kind contributions will be provided (volunteer work, donated items, etc.) Copy of the current park master plan with location of proposed features indicated. Park master plans may be obtained from the Community Development Office (406-582-2260). The plat for any public park may be found by clicking on “Link to Plat” on the City’s GIS map: http://gisweb.bozeman.net/Html5Viewer/?viewer=maps Describe the process utilized for obtaining public input and support for the project (HOA meetings, neighborhood survey, etc.). Describe how the project relates to the goals and stated needs of the City’s Park, Recreation, Open Space, and Trails Plan. Describe all committed match funding, in-kind services, materials donations, and volunteer labor for the proposed project (not required for making a request). Describe the development project source(s) of cash-in-lieu (if known). Call the Community Development office for the latest information (406-582-2260) or check the City website map for current projects: http://gis.bozeman.net/flexviewers/planning/ Contact the Parks Design and Development Manager for more information: cpoissant@bozeman.net phone: 406-582-2908 10