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Home My WebLink About11-20-24 - BID Agenda and Packet MaterialsA. Call meeting to order - 12:00 p.m. B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve October Meeting Minutes(Cope) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, November 20, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Emily Cope, emily@downtownbozeman.org This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 253 205 0468 Access code: 955 3864 1712 This is the time to comment on any non-agenda matter falling within the scope of the Business Improvement District Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the 1 F. FYI/Discussion F.1 2024 City Board Ethics Trainings (Cope) F.2 Economic Development Director's Report(Cope) F.3 Monthly Finance Report (Cope) G. Adjournment audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 City Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve October Meeting Minutes MEETING DATE:November 20, 2024 AGENDA ITEM TYPE:Minutes RECOMMENDATION:I move to approve the meeting minutes from the September 2024 board meeting. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Meeting minutes from October 2024. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:None. Attachments: Downtown BID October 2024 Minutes.pdf Report compiled on: August 20, 2024 3 Downtown BID Board Meeting, October 16,2024 Page 1 of 2 THE DOWNTOWN BUSINESS IMPROVEMENT DISTRICT MEETING OF BOZEMAN, MONTANA MINUTES OCTOBER 16, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. A) 00:04:05 Call meeting to order - 12:00 p.m. Present: Eric Sutherland, Erik Nelson, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke, Ellie Staley Absent: None Excused: Ileana Indreland, Eric Bowman B) 00:04:08 Disclosures C) 00:04:21 Changes to the Agenda D) 00:04:48 Approval of Minutes D.1 00:04:51 Approve Meeting Minutes Downtown BID Janaury 2024 Minutes.pdf Downtown BID February 2024 Minutes.pdf Downtown BID March 2024 Minutes.pdf Downtown BID April 2024 Minutes.pdf Downtown BID May 2024 Minutes.pdf Downtown BID July 2024 Minutes.pdf Downtown BID August 2024 Minutes.pdf 00:05:00 Motion to approve I move to approve the January, February, March, April, May, July and August 2024 meeting minutes. Susan Neubauer: Motion Randy Scully: 2nd 4 Downtown BID Board Meeting, October 16,2024 Page 2 of 2 00:05:00 Vote on the Motion to approve I move to approve the January, February, March, April, May, July and August 2024 meeting minutes. The Motion carried 5 - 0. Approve: Eric Sutherland Erik Nelson Susan Neubauer Randy Scully Mark Kehke Disapprove: None E) 00:05:33 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board F) Special Presentation F.1 00:05:37 Safety First: First Responder Mill Levy and Fire Station 4 Bond BZN Safety First Presentation.pdf G) FYI/Discussion G.1 Monthly Finance Report BID Finance Report 10-24.pdf G.2 00:49:10 Economic Development Director's Report BID EDD Report 10-24.pdf H) 01:08:36 Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 5 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Economic Development Director, Downtown Bozeman Partnership SUBJECT:2024 City Board Ethics Trainings MEETING DATE:November 20, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to and participate in the 2024 board ethics training. STRATEGIC PLAN:7.1 Values-Driven Culture: Promote a values-driven organizational culture that reinforces ethical behavior, exercises transparency and maintains the communityâ€™s trust. BACKGROUND:The City Charter was approved by the citizens in 2006 and became effective in 2008. According to Charter requirements, the City is required to establish standards and guidelines for conduct and provide annual trainings for all representatives of the City to avoid the use of their public position for private benefit. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: October 23, 2024 6 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Economic Development Director's Report MEETING DATE:November 20, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will provide an update on downtown projects and maintenance programs. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 11-24.pdf Downtown Tracking Sheet-Bus. Q4.pdf Downtown Tracking Sheet-Dev. Q4.pdf Report compiled on: November 11, 2024 7 Economic Development Director’s Report Business Improvement District Board November 2024 Maintenance Program Update • We had an incredible time hosting the Montana Downtown & Main Street Conference with Downtown Livingston last month. Learn more here. • Holiday Light Sponsorships are now available, deadline is November 26. https://downtownbozeman.org/news/downtown-bozeman-holiday-sponsorship-opportunity • Spiders will be installed on December 3, taken down on January 7. Garland to also be installed the week of December 2nd. • Website landing page to report maintenance concerns is live. https://downtownbozeman.org/report- downtown-maintenance-concern Below are the maintenance statistics comparing the year-to-date figures from this year (FY25) to the corresponding stats from last year (FY24). FY2024 Y-T-D FY2025 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1523 381 1794 449 +271 Recycling Emptied 348 87 396 99 +48 Graffiti Removed 124 31 110 28 -14 Downtown URD Project Updates • Downtown Parking Group Update: Survey and Calendar Polls for Nov. through February sent to Working Group. Board members of each downtown board to give updates at monthly board meetings. (Brief update from Ellie, Mark or Randy). • I-Ho Peace Park - Application is in for a Montana Main Street Grant to fund CD drawings and construction documents, fundraising/community outreach in coordination with the City and Rotary Club, seeking contractors, etc. • Alley Project – Work to continue through March 2025, including 3 large sculptures, lighting, entrance signage, historic plaques and more. Visit https://downtownbozeman.org/news/alley2024 for more information. • Bozeman Creek – Engineering analysis by Allied Engineering nearly complete for the Montana Coal Endowment Program. The city admin tasked with Bozman Creek and the #seebozemancreek community group recently met to talk about the outreach and community outreach plan moving into 2025. Website coming soon. • Downtown Streetscape Standard – Draft version is available. Once complete, will be shared with the development community. • 5th & Main & Lighting Project – In progress Upcoming Downtown Events • Ladies’ Night- November 21 • Small Business Saturday- November 30 • Christmas Stroll- December 7 • Winter Art Walk- December 13 8 NEW DBA MEMBERS BUSINESS ADDRESS DATE OF MEMBERSHIP Wildflower 121 E Main Street 21-Oct Mavens Market 720 West Main Street 28-Oct Belle Shops 233 East Main St Suite 100 28-Oct Ethereal Spa & Wellness Outside Downtown - 102 EAGLE FJORD ROAD, UNIT F 7-Nov NEW BUSINESSES BUSINESS ADDRESS DATE OF OPENING Melt House S Grand TBA IV Element, Dr. Jana Hilber 140 East Main, Suite E Nov Spitz Bozeman 1101 E Main St. Unit 101 TBA CLOSED BUSINESS BUSINESS ADDRESS DATE OF CLOSURE Montana Science Center Outside Downtown Oct Squire House 25 E Mendenhall Oct Sage Kitchen Designs 777 E Main St #101B Oct VACANT LOCATIONS BUSINESS ADDRESS DATE OF CLOSURE Shredmonk 121 W Main 2023 Cooper Black (frmly DTN Antiques)122 E Main 2023 Thrive 400 E Babcock 2023 Glove Beauty Shop 140 E Main St Suite E 2024 Wild West Foods 326 E Mendenhall 2023 Rare Bird (Relocated)131 W Babcock Apr-23 Red Sugar Dim Sum 33 W Main 2024 DBA DROPPED MEMBERS BUSINESS NOTES DROP DATE Montana Science Center Outside Downtown-closed Oct Squire House 25 E Mendenhall-closed Oct Sage Kitchen Designs 777 E Main St #101B-closed Oct 9 DOWNTOWN DEVELOPMENT TRACKING Q4 2024 October-December CURRENT PROJECTS ADDRESS STATUS PROPERTY TYPE UNIT TYPE(S) NOTES (design professional, stories, etc) GRANT REIMBURSE MENTS Cooper Black (Dtn Antiques)122 E Main St In Progress Mixed 2 commercial, 3 residential Closure 6/3-6/8, Walkway through 2025 N/A The Baltimore 222 E Main St In Progress Mixed GL Retail/Restaurant GL Italian Restaurant, additional detials TBA N/A Freestone on Main 421 W Main In Progress Residential 120, added Midtown and Downtown URD collab lghting project TBD Residential Incentive, Sewer Imp. Argreement, Streetscape Abby Hetherington Interiors 33 S Tracy In Progress Retail/Commerc ial 1 GL, 1 UG Langlas & Graphic Haus, 2 stories Streetscape, Façade, Utility, Fire- Safety grant approved and work completed 108 W Babcock 108 W Babcock Plans submitted/stre etscape deviation requested Mixed Pearson Design Group, 4 stories, proposed office/residential Rotating Horse "Jubilee"137 E Main In Progress Commercial M/A Restoring Horse Mendenhall Flats 240 E Mendenhall Plans submitted Mixed Commercial, Office, 15 two and three bedroom condos Intrinsik, break ground in 2025 FUTURE PROJECTS ADDRESS STATUS PROPERTY TYPE UNIT TYPE(S) NOTES (design professional, stories, etc) GRANT REIMBURSE MENTS The Scully-Old US Bank Location 112 E Main St 2025 Mixed 7-9, 4 stories Residential, streetscape Fire Station One 30 N Rouse N/A Mixed 50 units at 120% AMI 1.6M Workforce Housing Agreement - 2027 Block B (Salvation Army)32 S Rouse 2025/26 Hotel/Hilton Co. 191 keys, 6 stories, 137 UG parking spaces Block A 503-519 E Babcock 2025/26 Mixed 44 units, 7 stories 75 parking spaces, high-end Empire Site 606 E Main N/A Hotel Hotel Project 302 E Mendenhall 2027 Hotel Ag Depot 620-714 E Mendenhall Mixed Downtowner Building S Willson to W Main N/A Mixed Roof, brick and suppression restoration, applied for MHPG 2/29 BG Mill 714 E Mendenhall 18 condos, 5 stories NOT IN DURD Hampton Inn 507 W Main In Progress Hotel + retail 113 rooms, 3 retail, 4 stories *not in URD Sanderson Stewart Hotel Bozeman and Residences 1 W Lamme St In Progress Hotel/ Marriott 120 guest rooms, 29- two-bedroom, 5-3- bedroom, 71 keys 6 stories, Autograph Collection. *not in URD SMA Architecture 10 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Monthly Finance Report MEETING DATE:November 20, 2024 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID Finance Report 11-24.pdf Report compiled on: November 11, 2024 11 Downtown BID November 2024 Finance Report APPROVED Y-T-D FY2025 FY2025Income BID Assessment 260,000.00$ 260,000.00$ 100% Contract Income 25,000.00$ 12,500.00$ 50% Interest Income 100.00$ 8.41$ 8% Mobile Vending Fees 1,500.00$ 0% Flower Sponsorships 9,500.00$ 2,100.00$ 22% Christmas Light Sponsorships 3,500.00$ 0% Streetlamp Banners 12,500.00$ 8,250.00$ 66% Imperial Hanging Basket Sales Total Income 312,100.00$ 282,858.41$ 91% Expenses Management Fee 75,000.00$ 37,500.00$ 50% Total Expenses 75,000.00$ 37,500.00$ 50% Payroll Expenses Maintenance Staff 75,000.00$ 24,974.25$ 33% Taxes 5,500.00$ 2,582.71$ 47% Work Comp 3,500.00$ 431.52$ 12% Maintenance Staff--Garage 24,000.00$ 8,153.00$ 34% Taxes 950.00$ 0% Work Comp 950.00$ 0% Total Payroll Expenses 109,900.00$ 36,141.48$ 33% Programs Downtown Safety Program 5,000.00$ 0% wntown Bozeman Association (DBA) Sup 27,500.00$ 27,500.00$ 100% Holiday Lights 2,500.00$ 0% Holiday Light Spider Repair 2,000.00$ 15.05$ 1% Holiday Lights Storage 1,575.00$ 1,479.00$ 94% Holiday Lights- Reserve Fund 15,000.00$ 0% New Banners 4,000.00$ 0% Flower Expenses 32,000.00$ 31,415.00$ 98% Flower Water 400.00$ 362.29$ 91% Marketing 2,500.00$ 2,500.00$ 100% Maintenance Supplies 4,500.00$ 1,401.44$ 31% Garbage Bags 3,000.00$ 1,105.43$ 37% Graffiti Supplies 1,000.00$ 85.98$ 9% Graffiti Contracted Removal 6,500.00$ 906.00$ 14% Mule Service & Fuel 1,850.00$ 318.06$ 17% Truck Service & Fuel 2,600.00$ 1,605.25$ 62% Truck-Mule Insurance 6,000.00$ 0% Program Contingency 6,000.00$ 142.85$ 2% Total Program Expenses 123,925.00$ 68,836.35$ 56% Total BID Expenses 308,825.00$ 142,477.83$ 46% NET ASSESSMENT INCOME 3,275$ 140,381$ Capital Expenses Gold Holiday Spider Replacement 15,000.00$ 14,776.78$ 99% Checking Account Balance 247,962.69$ Certificate of Deposit Balance 32,232.83$ Total Cash On Hand Total 280,195.52$ 12