HomeMy WebLinkAbout24 - Amendments Amendment Number Unknown - A&E Design - Expand Sope of Work to include Signage Design Proposal Third Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall Renovation FY 2024 – FY 2026 Page 1 of 2
THIRD AMENDMENT TO PROFESSIONAL ARCHITECTURAL SERVICES
AGREEMENT
THIS THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR
Architectural Services – City Hall Renovation dated October 24, 2023 (the “Agreement”) is
made and entered into this _____ day of ____________, 2024, by and between the CITY OF
BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under
its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with
a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and
A&E Design, 515 W Aspen St., Bozeman, MT 59715, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Scope of Work: Section 3 of the Agreement is amended to expand the project’s scope to
include a signage design proposal attached hereto as Exhibit A and a proposal for additional
design services attached hereto as Exhibit B.
2. Payment: Section 4 of the Agreement is amended to include costs associated with
expansion of project scope as attached hereto as Exhibit A and Exhibit B.
3. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
Docusign Envelope ID: DCB35A0F-8B91-46A5-A734-FA7E58358A4B
1st October
Third Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall Renovation FY 2024 – FY 2026 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA A&E DESIGN
By________________________________ By_____________________________
Chuck Winn, Interim City Manager Print Name:
Title:
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
Docusign Envelope ID: DCB35A0F-8B91-46A5-A734-FA7E58358A4B
Brad Doll
ArchitectJon Henderson
Acting City Manager
Signage Design Proposal
1
A&E Design
515 West Aspen Street
Bozeman, MT 59715
ae.design
August 1, 2024
Jon Henderson
Strategic Services Director
20 East Olive Street
Bozeman, MT 59715
Via email: jon.henderson@bozeman.net
RE: Bozeman City Hall Signage
Dear Jon,
Thank you again for the opportunity to collaborate further with you on the Bozeman City Hall Renovation
to help manage and design the signage package for this project.
Scope:
1. Code/ADA Signage
a. Room Signs
b. Exit Signs
c. Office Signs
d. Evacuation Maps
e. Restroom Signs
2. Wayfinding Signage
a) Wall and ceiling mounted directional signage
b) Level directory
c) Building directory
d) Amenity identification
e) Department identification
Schematic Development – Planning the Space
During this phase, we’ll document all the existing signage and locations to help identify opportunities for
new signage location and styles. This first phase will identify best locations for signage, as well as the initial
style, colors, etc. for your review.
Deliverables
• Schematic Signage Floor Plan
• Schematic Materials, Finishes, and Colors
Exhibit ADocusign Envelope ID: DCB35A0F-8B91-46A5-A734-FA7E58358A4B
Signage Design Proposal
2
Design Development – Planning the Space
During this phase, we’ll provide a conceptual signage design to arrive at the best possible solution that
blends the interior design and signage into a cohesive design that meets the space plan and goals for
wayfinding.
Deliverables
• Further development of signage plan
• Material and design options for specific signs (primarily wayfinding signs).
Construction Documents – How It All Goes Together
We’ll create drawings and schedules that describe in technical detail your project goals. This includes final
FF&E plans with placement, materials, and equipment needed for the FF&E design completion and ability
to procure from an outside vendor. We will continue to work with this outside vendor during this phase,
managing the selection and design process for you.
Deliverables
• Final Signage Plan – Fully incorporated design intent along with placement and
dimensions as required.
• Final Materials, Finishes, and Colors
Construction Administration – Procurement and Installation
Our team offers in-house Construction Administration services, which reduces the potential for errors and
miscommunication and ensures the project is completed on schedule and within budget. This service
provides consistency between the design team, contractor, furniture vendor, and owner to preserve the
design intent and ensure construction quality. From schedule review to coordination of specific materials
and equipment, we verify all project requirements are met.
Deliverables
This proposal includes:
• Management and review during signage installation.
• Provide review of site deliverables to ensure quality, schedule, and final placement.
Total Fee: $16,100
We are excited to help make your ideas into reality. Thank you for this opportunity!
Sincerely,
Emma Survis
AIA
Docusign Envelope ID: DCB35A0F-8B91-46A5-A734-FA7E58358A4B
Our Proposal
1
A&E Design
515 West Aspen Street Suite 200A
Bozeman, MT 59715
ae.design
9/12/24
Jon Henderson
City of Bozeman
Bozeman, MT 59715
RE: Bozeman City Hall Renovation Additional Services
Dear Jon,
Per our discussion on September 10, 2023, this proposal outlines the additional scope of services for the
revised design of City Hall:
• Reconfigure the City Manager’s office to be one large open office space with a specially defined
reception space and 4 workstations, as well as a printer/copy area. To include changes to the
architectural, mechanical, and electrical design.
• Revise drawings to include the windows in the base bid scope, rather than as an Alternate.
Fee Proposal
The fee for this additional service is $5,500.
Sincerely,
Emma Survis
AIA
Project Manager
Exhibit BDocusign Envelope ID: DCB35A0F-8B91-46A5-A734-FA7E58358A4B