HomeMy WebLinkAbout24 - Task Orders Order Number Unknown - HDR Engineering - Services for Water Reclamation Facility and East GallaWRF Task Order No. 6 1
Exhibit A to Professional Services Agreement
TASK ORDER NUMBER 06 Issued under the authority of Professional Services Agreement between the City of Bozeman
and HDR Engineering, Inc. for: A range of professional and technical services related to operations
and maintenance of the City of Bozeman Water Reclamation Facility and the East Gallatin River.
This Task Order is dated , 2024 between City of Bozeman (City) and HDR Engineering, Inc. (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Brian Heaston Contractor: Coralynn Revis SCOPE OF WORK: (attach additional sheet(s) as required)
1. Non-Export Solar Feasibility Study at the Bozeman, MT WRF. See Attachment No. 1 and No. 2. COMPENSATION: The anticipated level of effort for the above Task items are based upon the following manhour projection and expense projection in Attachment No. 3.
The anticipated cost for services for the above Task items, to be completed on a Time and Materials Basis not to exceed without prior authorization, are as follows in Attachment No. 3. Contractor shall be reimbursed on a Time and Materials basis not to exceed the budget amounts presented, without prior written authorization from the City of Bozeman. Contractor shall notify the City of Bozeman prior to executing additional work, and shall not proceed with additional work without written authorization from the City of Bozeman. Contractor shall invoice no more often than monthly for services provided in the prior month. The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Bozeman HDR Engineering, Inc.
By: By: Title: Title: Date: Date:
Fed. ID. No.
Docusign Envelope ID: 7FE69E7C-40C3-4E95-AE4D-1BA7C9A8775A
Vice President
10/2/2024
47-0680568
Acting City Manager
10/2/2024
October 1st
ATTACHMENT NO. 1 CITY OF BOZEMAN, MONTANA WRF SOLAR FEASIBILITY STUDY SCOPE OF SERVICES
Project Summary:
The project consists of a feasibility study related to the potential installation of non-export solar power at the Bozeman, Montana Water Reclamation Facility (WRF). The work will include analysis of the electrical design, power distribution, and inverter control feasibility. The site does not have an ideal location for a centralized solar farm so it is likely the panels will need to be installed in multiple locations (ground mount and roof). The work will also
include assessment of the feasibility of incorporating the proposed improvements into the City’s SCADA system. The project scope is organized into three separate work tasks. The work tasks include:
TASKS
100 Project Management
200 Feasibility Assessment and Cost Estimates
300 Draft and Final Feasibility Report
Task 100. Project Management Objective: Manage the professional services contract to provide completion of the project. Project will use the existing project management plan for the MSA to meet the City of Bozeman’s project needs. Subtasks: 101 Coordination Meetings/Workshops Conduct a project kickoff meeting with key City staff to establish project goals and objectives, review the project decision process, define anticipated work products, identify information needed to perform the work, refine the schedule,
and establish points of contact and project communication. Conduct periodic meetings (monthly) with the City to review project progress, schedule, and budget. Identify information needs and make decisions regarding changes in the scope of the project, the design, and the construction services efforts. A total of two meetings are included in this scope, both held remotely. 102 Management Plan The MSA has an existing management plan that will be used to execute the project. 103 Progress Reports
Docusign Envelope ID: 7FE69E7C-40C3-4E95-AE4D-1BA7C9A8775A
Provide monthly progress reports with each invoice in letter format. The progress reports will summarize the work progress and budget expenditures to date and identify information requirements or decisions that need to be made.
Deliverables:
• Meeting agendas/minutes
• Monthly invoices and project reports
Task 200. Feasibility Assessment and Cost Estimates
Objective: HDR will collect field data and assess the feasibility of the installation of non-
export solar at the Bozeman WRF. Task 200 includes subcontractor services provided by OnSite Energy, Inc.
Subtasks:
201 Subcontractor Services HDR will engage the services of OnSite Energy, Inc. to assist with equipment sizing and development of cost estimates. The scope of work to be provided by OnSite Energy is described in greater detail in Estimate 2819 dated August 20, 2024 (See Attachment No. 2). 202 Feasibility Analysis Task 202 will include the following major elements:
• Development of a conceptual site panel layout drawing.
• Development of a conceptual electrical one line diagram with solar interconnect.
• Non-export control analysis in accordance with Northwestern Energy Rule 17 – Reverse Power Protection.
• Development of an inverter control network block diagram • Development of civil design concepts including fencing, grading, and
drainage.
• Development of the preliminary network control description including SCADA incorporation and distributed inverter design concept.
Future tasks not included in this scope may include:
• Electrical site layout (future).
• Geotech analysis for racking (future).
• Preliminary and final design (future).
Easement research will be completed by the City of Bozeman.
203 Development of Opinion of Probable Project Cost (OPPC) Task 203 will include the development of a preliminary OPPC based on the
information developed during the feasibility study. Opinions of probable project cost or probable construction cost provided by Engineer are made on the basis of information available to Engineer and on the basis of Engineer's experience and qualifications and represents its judgment as an experienced and qualified professional engineer. However, since Engineer has no control over the cost of
Docusign Envelope ID: 7FE69E7C-40C3-4E95-AE4D-1BA7C9A8775A
labor, materials, equipment or services furnished by others, or over the contractor(s') methods of determining prices, or over competitive bidding or market conditions, Engineer does not guarantee that proposals, bids or actual project or construction cost will not vary from opinions of probable cost
Engineer prepares.
Deliverables:
• Site panel conceptual layout drawing.
• Conceptual electrical one line diagram with solar interconnect. • Inverter control network block diagram
• Preliminary site layout and with grading and drainage concept
• Preliminary network control description including SCADA incorporation and distributed inverter design.
• Estimate of probable project cost.
Task 300. Draft and Final Feasibility Report
Objective: Provide a draft and final feasibility study summarizing the results of the analysis including an OPPC. Subtasks: 301 Draft and Final Feasibility Report The information developed in the Tasks above will be summarized in a draft feasibility report. The intent of the report is to provide guidance related to the installation of solar power at the Bozeman, WRF, challenges, potential solutions, and an OPPC. After receiving comments from the City, a final report we will prepared. A meeting related to discussing City comments on the draft feasibility study is addressed in Task 101 above. Deliverables:
• Draft report. • Final report.
Docusign Envelope ID: 7FE69E7C-40C3-4E95-AE4D-1BA7C9A8775A
ATTACHMENT NO. 2 SUBCONTRACTOR SERVICES
Docusign Envelope ID: 7FE69E7C-40C3-4E95-AE4D-1BA7C9A8775A
1 - Project Manager General -Coralynn Revis2 - Project Principal General -Trey Morris3 - Quality Control Reviewer - Terry Stulc4 - Engineer Electrical - Jordan Creveling5 - EIT Electrical - Mark Herzog6 - Engineer Electrical - Tou Vang8 - Accountant - Paden Kaufman9 - Admin Asst Word Processor - Devie BessettTotal BudgetTask Task Description Status PJM15 PJM33 QCR10 EEL20 EEL10 EEL20-1 ACT03 ADM02TOTAL HOURS LABOR COSTSSUBCONTRACTORTOTAL COST101Coordination Meetings/Workshops . 2 2 26 1,451$ ◄-$ 102Mangement Plan .0-$ ◄-$ 103Progress Reports . 1 45 717$ ◄-$ Subtotal (including optional) 32020040 11 2,168$ -$ 2,168$ 201Subcontractor Services . 3 25 830$ 6,480$ 7,310$ 202Feasibility Analysis . 6 8 418 2,975$ ◄-$ 203Development of OPPC . 1 45 1,069$ ◄-$ Subtotal (including optional) 010138420 28 4,875$ 6,480$ 11,355$ 301Draft and Final Feasibility Report . 2 8 4 418 2,983$ ◄-$ .-$ -$ -$ Subtotal (including optional) 02084004 18 2,983$ -$ 2,983$ Total (including optional) 3 5 0 23 12 4 6 4 57 10,026$ 6,480$ 16,506$ HDRTask 100Project ManagementTask 200Feasibility Assessment and Cost EstimatesTask 300Draft and Final Feasibility ReportOther Direct CostsDocusign Envelope ID: 7FE69E7C-40C3-4E95-AE4D-1BA7C9A8775A