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Home My WebLink About10-16-24 - Downtown Business Improvement District - Agendas & Packet MaterialsA. Call meeting to order - 12:00 p.m. B. Disclosures C. Changes to the Agenda D. Approval of Minutes D.1 Approve Meeting Minutes(Cope) E. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, October 16, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting. At the direction of the City Commission, anonymous public comments are not distributed to the Board or staff. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Emily Cope, emily@downtownbozeman.org This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 253 205 0468 Access code: 955 3864 1712 This is the time to comment on any non-agenda matter falling within the scope of the Business Improvement District Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the 1 F. Special Presentation F.1 Safety First: First Responder Mill Levy and Fire Station 4 Bond (Veltkamp, Waldo) G. FYI/Discussion G.1 Monthly Finance Report (Cope) G.2 Economic Development Director's Report(Cope) H. Adjournment audience shall be respectful of others. Please state your name, and state whether you are a resident of the city or a property owner within the city in an audible tone of voice for the record and limit your comments to three minutes. For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 City Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our ADA Coordinator, David Arnado, at 406.582.3232. 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve Meeting Minutes MEETING DATE:October 16, 2024 AGENDA ITEM TYPE:Minutes RECOMMENDATION:I move to approve the January, February, March, April, May, July and August 2024 meeting minutes. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Meeting minutes. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:None. Attachments: Downtown BID Janaury 2024 Minutes.pdf Downtown BID February 2024 Minutes.pdf Downtown BID March 2024 Minutes.pdf Downtown BID April 2024 Minutes.pdf Downtown BID May 2024 Minutes.pdf Downtown BID July 2024 Minutes.pdf Downtown BID August 2024 Minutes.pdf Report compiled on: August 27, 2024 3 Downtown BID Board Meeting Minutes, January 17, 2024 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES January 17, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. Present: Erik Nelson, Ileana Indreland, Eric Bowman, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke, Ellie Staley, Terry Cunningham Absent: None Excused: Eric Sutherland A) 00:04:53 Call meeting to order - 12:00 p.m. B) 00:04:57 Disclosures C) 00:05:05 Changes to the Agenda D) 00:08:55 Approval of Minutes D.1 00:08:58 Approve November Meeting Minutes BID Minutes 11-15-23.pdf 00:09:19 Motion to approve I move to approve November meeting minutes as presented. Ileana Indreland: Motion Erik Nelson: 2nd 00:09:24 Vote on the Motion to approve I move to approve November meeting minutes as presented. The Motion carried 6 - 0. Approve: Erik Nelson Ileana Indreland Eric Bowman 4 Downtown BID Board Meeting Minutes, January 17, 2024 Page 2 of 2 Susan Neubauer Randy Scully Mark Kehke Disapprove: None E) 00:10:04 Public Comment F) 00:10:27 FYI/Discussion F.1 00:10:31 Monthly Economic Director's Report BID EDD Report 1-24.pdf 00:10:35 Brian Guyer gave an update on Outreach Bozeman and HRDC's programs. F.2 01:10:15 January BID Finance Report 1-11-24.pdf G) 01:13:52 Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 5 Downtown BID Board Meeting Minutes, February 21, 2024 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES February 21, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. Present: Eric Sutherland, Ileana Indreland, Eric Bowman, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke Absent: None Excused: Erik Nelson A) 00:14:12 Call meeting to order - 12:00 p.m. B) 00:14:12 Disclosures C) 00:14:20 Changes to the Agenda D) 00:14:47 Public Comment E) FYI/Discussion E.1 00:14:52 FY25 Draft Budget Discussion BID Assessment Budget and Assessment Rates FY2025 DRAFT v1.pdf 00:15:07 Emily presented the draft FY2025 work plan and budget. E.2 01:22:06 Monthly Director's Report BID EDD Report 2-24.pdf 2023-11-07_UDC_Comparison_Table.pdf F) 01:23:12 Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 6 Downtown BID Board Meeting Minutes, February 21, 2024 Page 2 of 2 7 Downtown BID Board Meeting Minutes, March 20, 2024 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES March 20, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. Present: Eric Sutherland, Erik Nelson, Ileana Indreland, Eric Bowman, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke, Ellie Staley, Douglas Fischer Absent: None Excused: None A) 00:06:04 Call meeting to order - 12:00 p.m. B) 00:06:19 Disclosures C) 00:06:22 Changes to the Agenda D) Consent E) 00:06:25 Public Comment F) FYI/Discussion F.1 00:06:39 Downtown BID Draft Budget Review- FY25/FY26 BID Assessment Budget and Assessment Rates FY2025 DRAFT v2.pdf 00:06:44 Emily presented the draft Fiscal Year 2025 budget and work plan. F.2 March 2024 Finance Report BID Finance Report 3-13-24.pdf F.3 00:36:18 March Director's Report BID EDD Report 3-24.pdf 00:36:25 Emily presented the monthly director's report. G) 01:12:43 Adjournment 8 Downtown BID Board Meeting Minutes, March 20, 2024 Page 2 of 2 For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 9 Downtown BID Board Meeting Minutes, April 17, 2024 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES April 17, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. Present: Eric Sutherland, Erik Nelson, Ileana Indreland, Eric Bowman, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke, Ellie Staley, Douglas Fischer Absent: None Excused: None A) 00:10:35 Call meeting to order - 12:00 p.m. B) 00:10:46 Disclosures C) 00:10:50 Changes to the Agenda D) 00:10:53 Public Comment 00:11:13 Cory Lawrence provided public comment regarding URD funding for a parking garage. 00:20:46 Ashley Ogle provided public comment regarding public parking. E) Action Items E.1 00:51:49 Approve Fiscal Year 2025 Work Plan and Budget FY2025 BID Work Plan.pdf BID Assessment Budget and Assessment Rates FY2025 DRAFT v3.pdf 00:51:53 Emily presented the FY2025 work plan and budget. 01:02:36 Motion to approve I move to approve the Fiscal Year 2025 work plan and budget. Erik Nelson: Motion 10 Downtown BID Board Meeting Minutes, April 17, 2024 Page 2 of 2 Ileana Indreland: 2nd 01:02:43 Vote on the Motion to approve I move to approve the Fiscal Year 2025 work plan and budget. The Motion carried 7 - 0. Approve: Eric Sutherland Erik Nelson Ileana Indreland Eric Bowman Susan Neubauer Randy Scully Mark Kehke Disapprove: None F) FYI/Discussion F.1 01:03:17 Monthly Director's Report BID EDD Report 4-24.pdf Downtown Development Business Tracking Sheet-Bus.Q2.pdf Downtown Development Business Tracking Sheet-Dev.Q2.pdf 01:03:24 Emily presented the monthly director's report providing updates on downtown programs. F.2 Monthly Finance Report BID Finance Report 4-8-24.pdf G) 01:07:08 Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 11 Downtown BID Board Meeting Minutes, May 15, 2024 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES May 15, 2024 Present: Eric Sutherland, Erik Nelson, Ileana Indreland, Eric Bowman, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke, Ellie Staley Absent: None Excused: None A) 00:00:32 Call meeting to order - 12:00 p.m. B) 00:00:50 Disclosures C) 00:00:53 Changes to the Agenda D) Public Service Announcements E) Approval of Minutes F) Consent G) 00:01:01 Public Comment 00:01:12 Ashley Ogle provided public comment to request the BID Board to attend the upcoming URD Board meeting. 00:03:18 Mike Hope provided public comment. H) Special Presentation I) Action Items J) FYI/Discussion J.1 00:04:08 Monthly Economic Development Director's Report BID EDD Report 5-24.pdf 12 Downtown BID Board Meeting Minutes, May 15, 2024 Page 2 of 2 Downtown Development Business Tracking Sheet-Dev.Q2_2.pdf Downtown Development Business Tracking Sheet-Bus.Q2_2.pdf 00:04:13 Emily presented the monthly economic developer's report. J.2 00:32:51 Monthly Finance Report BID Finance Report 5-7-24.pdf K) 00:36:10 Adjournment General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 13 Downtown BID Board Meeting Minutes, July 17, 2024 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES July 17, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. A) 00:01:02 Call meeting to order - 12:00 p.m. Present: Erik Nelson, Ileana Indreland, Eric Bowman, Emily Cope, Susan Neubauer, Mark Kehke, Ellie Staley, Douglas Fischer Absent: None Excused: Eric Sutherland, Randy Scully B) 00:01:09 Disclosures C) 00:01:13 Changes to the Agenda D) 00:01:17 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board E) 00:01:26 FYI/Discussion E.1 00:01:28 Monthly Finance Report BID Finance Report 6-30-24.pdf 00:01:28 Emily presented the monthly finance report. E.2 00:04:48 Monthly Economic Development Director's Report BID EDD Report 7-24.pdf Downtown Tracking Sheet-Bus. Q3.pdf Downtown Tracking Sheet-Dev. Q3.pdf 00:04:50 Emily presented the monthly Economic Development Director's report with downtown programming updates. F) 00:27:50 Adjournment 14 Downtown BID Board Meeting Minutes, July 17, 2024 Page 2 of 2 For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 15 Downtown BID Board Meeting Minutes, August 21, 2024 Page 1 of 2 THE DOWNTOWN BID BOARD MEETING OF BOZEMAN, MONTANA MINUTES August 21, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. A) 00:01:48 Call meeting to order - 12:00 p.m. Present: Eric Sutherland, Eric Bowman, Emily Cope, Susan Neubauer, Randy Scully, Mark Kehke, Ellie Staley, Douglas Fischer Absent: None Excused: Erik Nelson, Ileana Indreland B) 00:02:01 Disclosures C) 00:02:05 Changes to the Agenda D) 00:02:09 Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board E) FYI/Discussion E.1 00:02:29 Monthly Finance Report BID Finance Report 8-24.pdf 00:02:29 Emily presented the August 2024 finance report and discussed moving a portion of the funds to a Certificate of Deposit with a higher interest rate. E.2 00:07:02 Economic Development Director's Monthly Report BID EDD Report 8-24.pdf Downtown Tracking Sheet-Bus. Q3.pdf Downtown Tracking Sheet-Dev. Q3.pdf 00:07:06 Emily presented the monthly Economic Development Director's report. F) 00:45:12 Adjournment 16 Downtown BID Board Meeting Minutes, August 21, 2024 Page 2 of 2 For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.orgThis board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 17 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Jim Veltkamp Josh Waldo SUBJECT:Safety First: First Responder Mill Levy and Fire Station 4 Bond MEETING DATE:October 16, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Listen to presentation, ask questions STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND: This November, Bozeman voters will decide on two critical public safety issues: a construction bond to build a fourth Fire Station, and a mill levy to fund additional first responders. This presentation will help provide more information on why these issues are appearing on the ballot and what the impacts of passage or failure will be. If the mill levy and bond both pass, the First Responder levy would fund 6 officers a year for 5 years along with 22 firefighters which would help staff a fourth Fire Station. The Fire Station #4 bond would fund all costs associated with building and equipping the new station to serve the fast-growing West side of town. The addition of Fire Station #4 and increased staffing in both Departments would help improve response times and the levels of service provided. Additionally, the funding would allow: Bozeman Police to form a dedicated Traffic Unit Bozeman Fire to add a Quick Response Unit An increased capacity for Bozeman Police to adequately conduct investigations and any required follow-up Public safety is a joint effort between Bozeman Police and Bozeman Fire. Bozeman can expect enhanced community preparedness, risk reduction, and an improved sense of safety should both the levy and bond pass. If these efforts don't pass, the City will not be able to add these items through the 18 regular budget process and Bozeman can expect to notice: Response times becoming progressively longer Further prioritization of call responses by both Police and Fire Mounting traffic issues and decline in road safety The Downtown BID has a line item in the FY25 work plan and budget for a Downtown Safety Program ($5,000). The board would like to begin planning alongside the Bozeman Police Department for a dedicated downtown resource officer as the needs of the downtown community shift. This will take several years to establish and would eventually be a split salary funding by downtown and BPD. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:If both efforts pass, the average single-family homeowner will pay less than $35 per month. Check out the Residential Property Tax Calculator to see a more precise breakdown of how this might impact your taxes. Attachments: BZN Safety First Presentation.pdf Report compiled on: September 27, 2024 19 20 We’re here to talk about: •How Bozeman’s growth has impacted our public safety departments •How this levy/bond will help and why it’s needed now •What you’ll see on your ballot •Any questions you may have 21 History 2007 – Last added a fire station 2007 – Last added significant staffing to public safety teams What’s Changed? +20,000 new residents +90 miles of roadway From 2007 to 2023, Bozeman’s population increased by 51% From 2007 to 2024, miles of roadway increased by 44% 22 What’s on the ballot? Q1: Fire Station 4 Bond Q2: First Responder Mill Levy To build and equip a new fire station on the west side of town Hire 30 police officers, 22 firefighters and 11 nonsworn staff over five years 23 Why a fourth fire station? •Response times are nearly four minutes too long •Cardiac arrest survival rates drop 10% per minute •Fire doubles in size every 60 seconds •Adds capacity •QRU – Quick Response Unit •ERF – Effective Response Force 10 MINUTES: BFD’s current response time 6 MINUTES: BFD’s adopted response time 24 Why do we need more officers? •Growth: more calls, crimes, cases, and roads •Capacity: Can have as few as 3-4 patrol officers, often going call-to-call •Investigations: Felony follow-up up more complex and time-consuming 0 10 20 30 40 50 60 70 Crime Rate per 1000 citizens Bozeman Crime Rates 2008 2010 2011 2012 2013 2015 2019 2020 2021 2022 2023 From 2007 to 2022, calls for service increased by 30% (excludes traffic stops) From 2022 to 2023, felony cases increased by 29% 25 •Establish a Traffic Unit and address dangerous driving •Investigate crimes properly – not just felonies •Improve response times and meet needs as we grow •Keep Bozeman a safe community What will the levy enable us to do? 26 $11 $18 $33 $34 $35 $- $5 $10 $15 $20 $25 $30 $35 $40 FY26 FY27 FY28 FY29 FY30 Monthly Cost to Median Single-Family Homeowner (AV=$652,100) Total 27 Paid for by the City of Bozeman, Melissa Hodnett, Treasurer, PO Box 1230, Bozeman, MT 59771 28 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Monthly Finance Report MEETING DATE:October 16, 2024 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:N/A. ALTERNATIVES:N/A. FISCAL EFFECTS:N/A. Attachments: BID Finance Report 10-24.pdf Report compiled on: September 10, 2024 29 Downtown BID October 2024 Finance Report APPROVED Y-T-D FY2025 FY2025Income BID Assessment 260,000.00$ 260,000.00$ 100% Contract Income 25,000.00$ 12,500.00$ 50% Interest Income 100.00$ 6.19$ 6% Mobile Vending Fees 1,500.00$ 0% Flower Sponsorships 9,500.00$ 2,100.00$ 22% Christmas Light Sponsorships 3,500.00$ 0% Streetlamp Banners 12,500.00$ 7,450.00$ 60% Imperial Hanging Basket Sales Total Income 312,100.00$ 282,056.19$ 90% Expenses Management Fee 75,000.00$ 37,500.00$ 50% Total Expenses 75,000.00$ 37,500.00$ 50% Payroll Expenses Maintenance Staff 75,000.00$ 16,245.50$ 22% Taxes 5,500.00$ 1,682.08$ 31% Work Comp 3,500.00$ 530.90$ 15% Maintenance Staff--Garage 24,000.00$ 5,335.00$ 22% Taxes 950.00$ 0% Work Comp 950.00$ 0% Total Payroll Expenses 109,900.00$ 23,793.48$ 22% Programs Downtown Safety Program 5,000.00$ 0% wntown Bozeman Association (DBA) Sup 27,500.00$ 27,500.00$ 100% Holiday Lights 2,500.00$ 0% Holiday Light Spider Repair 2,000.00$ 0% Holiday Lights Storage 1,575.00$ 0% Holiday Lights- Reserve Fund 15,000.00$ 0% New Banners 4,000.00$ 0% Flower Expenses 32,000.00$ 31,415.00$ 98% Flower Water 400.00$ 71.26$ 18% Marketing 2,500.00$ 2,500.00$ 100% Maintenance Supplies 4,500.00$ 733.70$ 16% Garbage Bags 3,000.00$ 586.86$ 20% Graffiti Supplies 1,000.00$ 85.98$ 9% Graffiti Contracted Removal 6,500.00$ 0% Mule Service & Fuel 1,850.00$ 232.23$ 13% Truck Service & Fuel 2,600.00$ 684.37$ 26% Truck-Mule Insurance 6,000.00$ 0% Program Contingency 6,000.00$ 142.85$ 2% Total Program Expenses 123,925.00$ 63,952.25$ 52% Total BID Expenses 308,825.00$ 125,245.73$ 41% NET ASSESSMENT INCOME 3,275$ 156,810$ Capital Expenses Gold Holiday Spider Replacement 15,000.00$ 14,776.78$ 99% Checking Account Balance 263,396.27$ Certificate of Deposit Balance 32,232.83$ Total Cash On Hand Total 295,629.10$ 30 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Economic Development Director's Report MEETING DATE:October 16, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will provide an update on downtown happenings and maintenance programs. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 10-24.pdf Report compiled on: September 10, 2024 31 Economic Development Director’s Report Business Improvement District Board October 2024 Maintenance Program Update • Flower basket removal: October 15-16. Patty is staying on through the end of the month to water tree bags. She has expressed interest in returning for next summer season. • Mike will transition to winter hours through the next couple of months, staying on one day during the week. Luke will stay on weekends and pick up a day midweek. • Spiders will be installed on December 3, taken down on January 7. Garland to also be installed on December 3. • Website landing page to report maintenance concerns is live. https://downtownbozeman.org/report- downtown-maintenance-concern • Oak Gardens provided a quote for 2025 summer season: $33,724. A $2/basket increase from this year and a slight increase in delivery fees due to more trips needed with larger baskets. A total increase of $2,309 since 2024. Below are the maintenance statistics comparing the year-to-date figures from this year (FY25) to the corresponding stats from last year (FY24). FY2024 Y-T-D FY2025 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 1288 429 1450 483 +162 Recycling Emptied 293 98 326 109 +13 Graffiti Removed 89 30 79 26 -10 Upcoming Downtown Events • PNKBZN- October 1-31 • Montana Downtown & Main Street Conference- October 23-25 hosted by Downtown Bozeman | Downtown Livingston • Downtown Trick or Treating- October 31, 4-6pm • Ladies’ Night- November 21 • Small Business Saturday- November 30 • Christmas Stroll- December 7 32