HomeMy WebLinkAboutBid - FY25 Dump TruckCITY OF BOZEMAN, MONTANA
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the City of Bozeman, Montana, is accepting sealed bids for:
One (1) New Dump Truck (Current Model Year 2025 or newer)
Sealed bids will be received by the Bozeman City Clerk’s Office, Bozeman, Montana, at the
office in City Hall, 121 N. Rouse Avenue, Bozeman, Montana, until 2:00 p.m. local time on
Thursday, October 17th, 2024, at which time the bids will be publicly opened at the City Hall
before the City Clerk for One (1) New Dump Truck (Current Model Year 2025 or newer)
Please write the name of the project on the front of the sealed bid.
The physical address is:
City Clerk’s Office, Suite 202, (upstairs) City Hall, 121 N. Rouse Avenue, Bozeman, Montana.
The mailing address is:
City Clerk’s Office, Suite 202, City Hall, P.O. Box 1230, Bozeman, Montana, 59771.
Bids must be received before 2:00 p.m. Thursday, October 17th, 2024. Original copies must be
submitted – no faxed or electronic bids will be accepted. Bids will be opened and read following
the close of bids.
Full and detailed specifications on the equipment to be furnished may be obtained at
the office of the City Clerk, City Hall, 121 N. Rouse Avenue, Bozeman, Montana 59715,
telephone number (406) 582-2320, by email at procurement@bozeman.net or by visiting the
City website at www.bozeman.net under the “Business” tab and the RFP/BID drop down menu.
Each bid or proposal must be accompanied by a Certified Check, Cashier's Check, or Bid Bond
payable to the City of Bozeman, Montana, in an amount not less than Ten percent (10%) of the
total amount of the bid.
Any submitting entity under this invitation to bid must sign and return the required affirmation
stating that they will not discriminate on the basis of race, color, religion, creed, sex, age, marital
status, national origin, or because of actual or perceived sexual orientation, gender identity or
disability in the exercise of contract should it be awarded to that entity. Each entity submitting
under this notice shall also recognize in writing the eventual contract will contain a provision
prohibiting discrimination as described above and this prohibition on discrimination shall apply
to the hiring and treatment of the Contractor’s employees and to all subcontracts.
No bid may be withdrawn after the scheduled time for the public opening of bids, which is 2:00
p.m. local time, October 17th 2024.
The right is reserved to reject any or all proposals received, to waive informalities, to postpone
the award of the contract for a period of not to exceed Sixty (60) days, and to accept the bid
which is in the best interests of the Owner.
The City of Bozeman is required to be an Equal Opportunity Employer
DATED at Bozeman, Montana, this 16th day of September.
Mike Maas, City Clerk
City of Bozeman
Legal Ad
Published Bozeman, Montana
September 21st
October 5th
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INSTRUCTIONS TO BIDDERS
FOR
One (1) New Dump Truck (Current Model Year 2025 or newer)
BID DOCUMENTS: The bid documents for the City of Bozeman for One (1) New Dump Truck (Current
Model Year 2025 or newer) include the Invitation to Bid, this Instruction to Bidders, the Bid
Specifications, the Bid Form, and the Purchase Agreement.
BIDS: All bids must be legibly written in ink. No alterations by erasures or interlineations will be
permitted in bids or in the printed forms. Each bid shall be enclosed in a sealed envelope addressed to:
Bozeman City Clerk, PO Box 1231 Bozeman, Montana 59715, or physically delivered to the address on
the Invitation to Bid and endorsed on the outside of the envelope with the words One (1) New Dump
Truck (Current Model Year 2025 or newer) Bids shall be strictly in accordance with the prescribed
Bid Form. Any modifications thereof or deviations there from may be considered as sufficient cause for
rejection. Bids carrying riders or qualifications to the bid being submitted may be rejected as irregular.
Each Bidder must return a signed Bid Form incorporating as Exhibit 2 a copy of the Bid Specifications
indicating on each line item of equipment or required service whether the Bidder can provide the
equipment/service shown in that category or whether the Bidder can provide similar equipment or
required service meeting the listed equipment or required service and indicating the details of the
alternative equipment or required service. The City reserves the right to reject any alternative equipment
or required service.
Each bid shall indicate the total bid price.
The price quoted in a bid shall include all items of labor, materials, tools, equipment and other costs
necessary to fully complete the manufacture and delivery of the One (1) New Dump Truck (Current
Model Year 2025 or newer) pursuant to the Bid Specifications. It is the intention of the Bid Specifications
to provide for and require complete One (1) New Dump Truck (Current Model Year 2025 or newer) of
the type prescribed in the Bid Specifications and ready for operation by the City.
Any items omitted from the Bid Specifications which are clearly necessary for the completion and
operation of such equipment and its appurtenances shall be considered a portion of such equipment
although not directly specified or called for in the Bid Specifications.
All parts shall be new. In all cases, materials must be furnished as specified.
Acceptance of delivery of the One (1) New Dump Truck (Current Model Year 2025 or newer) shall not
release the successful contractor from liability for faulty design, workmanship or materials appearing
even after final payment has been made.
The City reserves the right and shall be at liberty to inspect all materials and workmanship at any time
during the manufacturing process and shall have the right to reject all materials and workmanship which
do not conform to the specifications. However, the City is under no duty to make inspection, and if no
inspection is made, the chosen contractor shall not be relieved of any obligation to furnish materials and
workmanship strictly in accordance with specifications.
BID SECURITY: To be considered, the bid must be accompanied by a bid security unconditionally payable
to the City of Bozeman for ten percent (10%) of the total amount of the bid and attached as Exhibit 1 on
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the Bid Form. Each Bidder shall expressly covenant in the bid that if the Bidder is awarded the bid, the
Bidder will, within thirty (30) days after the bid is awarded, enter into a Purchase Agreement with the City
of Bozeman in substantially the same form as shown on the Purchase Agreement. Bid security must be
provided in a form specified in §18-1-203, MCA, which includes, but is not limited to, certified check,
cashier’s check, bank draft, bid bond, guaranty bond, or surety bond. Bid security through a bid, guaranty
or surety bond must be issued by a surety company authorized to do business in the State of Montana.
The bid security protects and indemnifies the City against the failure or refusal of the successful Bidder to
timely enter into the Purchase Agreement.
SIGNATURE OF BIDDERS: Each bid must be signed in ink by the Bidder with the Bidder’s full name and
business address or place of residence. If the Bidder is a firm or partnership, the name and residence of
each member must be inserted. If the bid is submitted by or in behalf of a corporation, it must be signed
in the name of the corporation by a corporate official authorized to bind the corporation and who shall
also affix the corporate seal of the corporation to the bid. Any bid by a corporation signed by a person
other than a corporate officer must be accompanied by a power of attorney showing that person’s
authority to sign for the corporation.
RESPONSIBILITY OF AGENT: Any person signing a bid as the agent of another, or of others, may be
required to submit satisfactory evidence of authority to so sign.
TITLE: The position title of any person executing the bid or Agreement shall be clearly indicated beneath
the signature.
RESPONSIBLE BIDDER: Bidder is not deemed a responsible bidder if Bidder is delinquent in payment of
property taxes or special improvement district assessments within the City of Bozeman for at least six (6)
months.
Any Bidder required by the Bozeman Municipal Code to have a general business license in the City of
Bozeman must obtain such license before a bid can be awarded to a bidder.
EXAMINATION OF SPECIFICATIONS: Before submitting a bid, each Bidder should examine the Bid
Specifications, these Instructions to Bidders, the Bid Form, and the Purchase Agreement thoroughly and
become familiar with federal, state, and local laws, ordinances, rules, and regulations that may, in any
manner, affect the cost or delivery of the goods.
INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submission of a bid for the
proposed Purchase Agreement is in doubt as to the true meaning of any part of the specifications, that
person may submit a written request to the City for an interpretation thereof. The person submitting the
request will be responsible for its prompt delivery. Any interpretation of the proposed purchase
agreement will be made only by an addendum duly issued and a copy of any such addendum will be mailed
or delivered to each person receiving the specifications.
TIME OF COMPLETION: The time of delivery of the goods to be purchased is a basic consideration of the
contract. It is necessary that each Bidder satisfy the City of the Bidder’s ability to deliver the goods being
purchased within the stipulated time.
ADDENDA: If applicable, any addenda issued during the time of bidding, or forming a part of the
specifications provided to Bidder for the preparation of Bidder’s proposal, shall be covered in the bid and
shall be made a part of the Purchase Agreement. Receipt of each addendum shall be acknowledged in
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the bid. Any bid in which all issued addenda are not acknowledged will be considered incomplete and will
not be read.
WITHDRAWAL OF BID: No Bidder may withdraw any bid for a period as specified in the Invitation to Bid
after the date and hour set for the opening declared herein. Prior to that time, Bidder may withdraw a
bid by written request. The request to withdraw a bid must be signed in the same manner and by the
same person or persons who signed the bid.
ACCEPTANCE AND REJECTION OF BIDS: The City reserves the right to accept or reject the bids in the best
interest of the City. The City reserves the right to waive informalities and irregularities in any bid
submitted, to reject non-conforming, non-responsive or conditional bids, to correct arithmetic errors
without changing unit price, and postpone awarding of the Purchase Agreement for a period not
exceeding sixty (60) days.
AWARD OF BID: If the bid is to be awarded, City will award the bid to the responsible Bidder whose bid
is responsive and conforms to all material terms and conditions of the bidding documents and proposed
Purchase Agreement, is lowest in price, is in the best interest of the project, and other factors considered.
The award will be based on the lowest responsive cumulative base bid plus any added alternate schedules
the City determines to include with the project. If the bid is awarded, the award will be made within the
period specified in the Purchase Agreement. The successful Bidder will be notified by letter mailed to the
address shown on the bid that the bid has been accepted and that Bidder has been awarded the bid.
CANCELLATION OF AWARD: The City reserves the right to cancel the award of any bid at any time before
the complete execution of the Purchase Agreement by all parties without any liability against the City.
EXECUTION AND APPROVAL OF AGREEMENT: The Purchase Agreement shall be signed by the successful
Bidder and returned within the time shown on the bid. If the Purchase Agreement is not executed by the
City within fifteen (15) days following receipt from Bidder of the signed Agreement, Bidder has the right
to withdraw the bid without penalty. The Purchase Agreement is not effective until it has been fully
executed by all of the parties thereto.
FAILURE TO EXECUTE AGREEMENT: Failure to execute the Purchase Agreement shall be just cause for
annulment of the award. In the event of such annulment, the bid guarantee shall be forfeited to the City,
not as a penalty, but as liquidation of damages sustained. Award may then be made to the next lowest
responsible and qualified Bidder, or the project may be re-advertised as the City may decide.
PAYMENT: Payment for all goods purchased under the Purchase Agreement will be made by the City
within the time period specified in and in accordance with the procedures outlined therein.
NON-DISCRIMINATION: In accordance with law, each entity submitting a bid shall affirm on the form
provided by the City that the Bidder shall not discriminate in the performance of the work called for in the
Bid Specifications on the basis of race, color, religion, creed, sex, age, marital status, national origin, or
because of actual or perceived sexual orientation, gender identity or disability, with regard to, but not
limited to, the following: employment upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation, selection for training, or
rendition of services.
It is further understood that any vendor who is in violation of this clause shall be barred forthwith from
receiving awards of any purchase from the City of Bozeman unless a satisfactory showing is made that
discriminatory practices have ceased, and the recurrence of such acts is unlikely.
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City of Bozeman
Bozeman Water & Sewer Department
Bozeman, MT 59715
Bid specifications and bid form.
Note: The bid must be submitted on this form.
One (1) New Dump Truck (Current Model Year 2025 or newer)
The vehicle described herein shall be a new, North American manufactured, 2025 or newer
production. The truck shall be in compliance with the 2025 or current emission laws. All parts and
accessories, which are required to compose a complete unit, shall be furnished whether herein
stipulated or not. Unless otherwise noted in the following specifications, all equipment cataloged
as standard shall be furnished and included in the purchase price of the unit.
Section 1 Standard Options
All standard options, whether expressly stated here or not, shall be included. Cab interior shall
be of the manufacturer’s medium quality.
Yes __________ No __________ Exceptions _____________________________________
Section 2 Color
Color shall include white base and clear coat on the cab, and enamel dump bed. Color shall be
verified upon awarding of bid
Yes __________ No __________ Exceptions _____________________________________
Section 3 Cab
Cab style shall be front-end hood, tilt type, conventional style short hood. Preference will be
given to a sloped hood with the most visibility.
Yes __________ No __________ Exceptions _____________________________________
Hood shall tilt open to a full ninety (90) degrees.
Yes __________ No __________ Exceptions _____________________________________
The hood should have access latches to allow operator to check the fluid levels if available.
Yes __________ No __________ Exceptions _____________________________________
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Driver’s seat and passenger’s seat shall be a premium air suspension seat. Seat must allow for
tilt back, with both angle and lumbar adjustment. Seat must have high back, foldable arm rests,
with cloth upholstery.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with retractable seat belts and shall be lap/shoulder type.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have arctic type windshield wipers with a delay function. Washer reservoir shall be
a minimum 2 gallons.
Yes __________ No __________ Exceptions _____________________________________
Power windows on driver and passenger sides.
Yes __________ No __________ Exceptions _____________________________________
Cab shall have cab assist handles on both right and left side.
Yes __________ No __________ Exceptions _____________________________________
Cab shall have dome lights with manual and automatic door switch.
Yes __________ No __________ Exceptions _____________________________________
Two (2) 12 volt dash mounted receptacles.
Yes __________ No __________ Exceptions _____________________________________
Air horn with shield shall be installed on truck.
Yes __________ No __________ Exceptions _____________________________________
Doors shall have door seals mounted on the doors.
Yes __________ No __________ Exceptions _____________________________________
Mirrors shall be Cowl mounted
Yes __________ No __________ Exceptions _____________________________________
Both driver and passenger side primary mirrors shall be heated.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall have AM/FM radio with clock, Bluetooth, USB interface & auxiliary inputs.
Yes __________ No __________ Exceptions _____________________________________
Heater shall be high output with minimum three (3) speed fan.
Yes____________ No __________ Exceptions_____________________________
Truck shall have air conditioning
Yes __________ No __________ Exceptions _____________________________________
Truck shall have dual sun visors.
Yes __________ No __________ Exceptions _____________________________________
Cab shall have full length heavy duty insulated rubber floor covering.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have common key for door and ignition. A minimum of two (2) keys will be provided.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have an adjustable telescoping/tilt steering wheel.
Yes __________ No __________ Exceptions _____________________________________
Cab shall have air mounts
Yes____________ No__________ Exceptions_____________________________________
Cab shall have a fire extinguisher bracket, KIDDE UB 5, mounted in the cab. Location to be
verified at time of install.
Yes____________ No__________ Exceptions_____________________________________
Section 4 Instruments and Controls
Truck shall be equipped with two-inch electric fuel gauge.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with a dash mounted air restriction indicator.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall be equipped with an hour meter and shall run when key is turned to the on position.
Yes __________ No __________ Exceptions _____________________________________
Speedometer shall be calibrated to compensate for axle ratio and tire size.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with self-canceling signal switch with emergency flashers.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an oil pressure gauge.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with a transmission temperature gauge.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with a water temperature gauge.
Yes __________ No __________ Exceptions _____________________________________
Dash shall be wrap around or wing type.
Yes___________ No___________ Exceptions_____________________________________
Truck shall be equipped with cruise control.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with warning system which consists of lights and buzzer for low oil
pressure, high water temperatures and low air pressure.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with wiring pigtail for box installation.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have three additional switches mounted in the dash with indicator lights and wire
routed to the back of the cab. Switches labeled OPT.
Yes __________ No ___________ Exceptions _____________________________________
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Truck shall have color-coded or numbered wiring and air lines with identification tags or color
coding.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an in cab 12v electric brake controller.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an “APSCO AV-295” valve to control dump body. Valve shall be
mounted to an APSCO or similar pedestal mount at a height and location that does not obstruct
operators ability to watch their mirrors.
Yes____________ No__________ Exceptions_____________________________________
Truck shall have air tailgate release valve switch located in dump body control pedestal.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have air high lift gate control switch located in dump body control pedestal.
Yes __________ No __________ Exceptions _____________________________________
Section 5 Frame
Truck must be equipped with two (2) front and two (2) rear mounted tow hooks.
Yes __________ No __________ Exceptions _____________________________________
Truck must be equipped with a pintle hitch.
Yes____________ No__________ Exceptions_____________________________________
Section 6 Tires
Drive tires shall be Bridgestone L320 16 ply 11/22.5
Yes __________ No __________ Exceptions _____________________________________
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Truck shall have a tire pressure maintenance system on rear tires, Cat Eye™ or equal.
Yes __________ No __________ Exceptions _____________________________________
Front tires shall be twenty (20) ply Bridgestone M843 315/80R22.5 radial tires.
Yes __________ No __________ Exceptions _____________________________________
Section 7 Wheels
Truck shall have steel rims that meet or exceed GVW ratings.
Yes __________ No __________ Exceptions _____________________________________
Duals shall have ample clearance to allow the use of heavy-duty truck, single or dual tire chains.
Recommended spacing is one and three-quarter inch (1¾”) minimum.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have mud flaps front and rear of duals and rear of front tires.
Yes __________ No __________ Exceptions _____________________________________
Section 8 Rear Axle Suspension & Brakes
Rear tandem suspension shall be rated for forty thousand (40,000) pounds minimum.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a driver-controlled inter-lock differential (axle to axle) for rear axles.
Yes____________ No__________ Exceptions_____________________________________
Rear axles (2) shall have a GAWR of twenty thousand (20,000) pounds each or greater, with
synthetic lube.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with shock absorbers that match GVW of vehicle.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with a Bendix™ A.D.I.P. heated air dryer or equivalent model.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall have a Bendix™ oil coalescing filter mounted between air dryer and wet tank.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with sixteen point five by seven (16.5 x 7) Rockwell Q plus series rear
brakes and dust shields or equivalent.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have externally mounted Brake Drums.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an air compressor with eighteen point seven (18.7) cubic foot per
minute of output minimum, plumbed to clean side of main engine air filter.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a gear ratio that allows the truck to travel sixty-five (65) miles per hour.
Yes ___________ No __________ Exceptions _____________________________________
Section 9 Front Axle, Brakes and Suspension
Front axle shall have a GAWR of fourteen thousand and six hundred (14,600) pounds or
greater, and all axle components must match the fourteen thousand and six hundred (14,600)
pound rating, or prior approved.
Yes __________ No __________ Exceptions _____________________________________
Steering axle brakes will be equipped with sixteen point five inch (16.5”) by six inch (6”)
Rockwell Q plus brake shoes with dust shields.
Yes __________ No __________ Exceptions _____________________________________
Shall be equipped with air to oil power steering cooler.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped in rear with swivel mount type trailer air brake glad hand connections.
Yes __________ No __________ Exceptions _____________________________________
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Section 10 Engine
Engine shall have a minimum horsepower rating of three hundred and thirty horsepower
(330hp) and one thousand (1000) foot-pounds of torque. If not Cummins engine then software
for engine diagnostics shall be provided “see section 17”.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have air cleaner supply valve for under hood air or outside air for use in heavy
snowstorms.
Yes __________ No __________ Exceptions _____________________________________
Automatic fan control with dash switch and indicator light.
Yes __________ No __________ Exceptions _____________________________________
Engine must be bio-diesel compatible up to B20.
Yes __________ No __________ Exceptions _____________________________________
Cooling system shall be a heavy-duty cooling system equipped with filter and permanent type
anti-freeze to minus thirty-four degrees Fahrenheit (-34°) with cold climate package.
Yes __________ No __________ Exceptions _____________________________________
Engine shall have Primary fuel filter with heater and warning lights.
Yes __________ No __________ Exceptions _____________________________________
Engine shall be equipped with a factory-installed block heater with a minimum one thousand
(1000) watts, one hundred fifteen (115) volt receptacle mounted under left hand door.
Yes __________ No __________ Exceptions _____________________________________
Fuel tank shall be an aluminum tank, eighty (80) gallon minimum. Aluminum steps shall have
safety tread.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a dash mounted manual regeneration function included with the regeneration
system.
Yes __________ No __________ Exceptions _____________________________________
Minimum thirteen (13) gallon Diesel Exhaust Fluid (DEF) tank.
Yes____________ No__________ Exceptions_____________________________________
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Section 11 Transmission
Transmission shall be an Allison™ 3000RDS six (6)-speed with PTO drive gear, with Allison™
recommended Transynd synthetic transmission fluid.
Yes __________ No __________ Exceptions _____________________________________
Transmission shall be equipped with Allison™ Prognostics and load - based shift software.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a transmission driven PTO mounted on left hand side and controlled with an
OEM “PTO” labeled dash switch.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have vehicle interface wiring and PDM with body builder connector at end of frame.
Yes __________ No __________ Exceptions _____________________________________
Section 12 Electrical
Alternator shall be a one hundred sixty (160) amp minimum. Truck shall have a minimum of two
(2) heavy duty twelve (12) volt batteries, with a minimum of two thousand two hundred fifty
(2250) cold cranking amps (C.C.A.). Batteries shall be mounted on the driver’s side.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have a manufacturer battery disconnect with automatic shutoffs for DEF purge
system. Switch shall be mounted on the driver’s side interior floor of the cab.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with Whelen TLI2, or equivalent, amber and white DUO LED warning
light heads in the following locations: two (2) in the grill, two (2) on the front of the cab shield
facing forward, two (2) on the rear of the cab shield facing rearward, and two (2) on the rear of
the dump body.
Yes __________ No __________ Exceptions _____________________________________
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LED Warning lights shall be controlled by an OEM dash mounted switch labeled “Warning
Lights” or equivalent.
Yes __________ No __________ Exceptions _____________________________________
All clearance, tail, running, and brake lights are to be LED. Brake, warning, and backup lights
located on the rear of the dump body are to be Whelen SYS404D heated lights or equivalent
with soldered connections and heat shrink.
Yes __________ No __________ Exceptions _____________________________________
Truck shall be equipped with an in cab 12v electric brake controller. In cab electric brake control
switch.
Yes __________ No __________ Exceptions _____________________________________
Truck will have a Pintle hitch with 7 wire RV Plug (light-duty) round trailer plug and a (heavy-
duty) Trailer Plug.
Yes___________ No ___________ Exceptions _____________________________________
Section 13 Dump Body
Dump bed shall be a Henderson, Swenson or Heil brand.
Yes __________ No __________ Exceptions ____________________________________
Dump bed shall be a minimum of 14’ in length
Yes___________ No___________ Exceptions______________________________________
Dump body color must match cab.
Yes __________ No __________ Exceptions _____________________________________
All grease zerks shall be readily accessible, tubed if necessary.
Yes __________ No __________ Exceptions _____________________________________
Bed shall have a minimum dumping angle of fifty (50) degrees.
Yes __________ No __________ Exceptions _____________________________________
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Truck shall be equipped with an electric under bed mounted box vibrator. Unit shall be
controlled from a switch located on the body dump control pedestal.
Yes __________ No __________ Exceptions _____________________________________
One quarter (1/4) cab shield shall be mounted with two inches (2”) of clearance between the
cab. The cab shield height needs to be kept to a minimum height.
Yes __________ No __________ Exceptions _____________________________________
The dump body must be equipped with a high lift tailgate which is controlled from a switch
located on the dump body control pedestal.
Yes __________ No __________ Exceptions _____________________________________
The tail gate must have heavy duty one and one quarter inch (1¼”) pins on top pivot point and
at the latch mechanism. Latch system will be air operated.
Yes __________ No __________ Exceptions _____________________________________
Tail gate shall have three eighths of an inch (3/8”) high test chains to control tail gate opening.
Yes __________ No __________ Exceptions _____________________________________
Air trip shall be controlled by a guarded toggle switch.
Yes __________ No __________ Exceptions _____________________________________
A folding ladder to get into the box shall be mounted on the left front side; first step to be
mounted eighteen inches (18”) off the level ground.
Yes __________ No __________ Exceptions _____________________________________
Bed shall be equipped with a single cylinder, front-mounted telescopic hoist, N.T.E.A., class one
hundred (100) inverted cylinder is not acceptable.
Yes __________ No __________ Exceptions _____________________________________
Truck must be equipped with OSHA approved backup alarm.
Yes __________ No __________ Exceptions _____________________________________
Truck shall have high visibility back-up lights mounted on the box, at the rear of vehicle.
Yes __________ No __________ Exceptions _____________________________________
Dump body shall have at least three-sixteenths (3/16) inch AR400 floor.
Yes __________ No __________ Exceptions _____________________________________
Page 12 of 13
Section 17 Miscellaneous
MANUALS AND SERVICE TOOLS:
Before the bid is awarded, the presumptive successful bidder shall demonstrate our ability to
access all aspects of the service manuals and wiring diagrams on line. This shall include OEM
service portals. If a subscription is required to access then 3 years of the subscription and a
valid renewable license will be included with the bid. The subscription will begin when the unit is
accepted by the City of Bozeman. If printed manuals are available one complete set will be
included in the bid and furnished at the time of delivery. Two operator’s manuals shall also be
furnished to the City of Bozeman at time of Delivery. Successful bidder will supply Vehicle
Maintenance employees with no less than 2 hours and no more than 8 hours of classroom
training on service portal at delivery of unit.
Yes __________ No __________ Exceptions _____________________________________
WARRANTY AND REPAIR:
Unit shall have a standard factory warranty. Successful bidder will supply the name of a local
repair shop within 10 miles of Bozeman MT that will do repairs while the vehicle is under
warranty. The shop shall demonstrate their ability to perform all warranty repair. If a shop cannot
be identified that is agreeable to both the successful bidder and the City of Bozeman, then the
City of Bozeman may perform the warranty repairs at an agreeable rate including parts
acquisition and return.
Prior approval will be obtained from the manufacturer before repairs are started. All warranty
parts will be shipped free of charge to our shop, 1812 N. Rouse, Bozeman, MT 59715, with
overnight designation. If parts are to be returned, the manufacturer will make arrangements to
have the old parts returned at their cost.
Yes __________ No __________ Exceptions _____________________________________
DELIVERY:
The complete unit (F.O.B. City Shops Complex, 1812 N. Rouse, Bozeman, MT 59715) shall be
delivered within a reasonable, agreed upon amount of time. Upon delivery of the complete unit,
City of Bozeman staff will inspect the complete unit to see if it meets bid specs. If the City staff
Page 13 of 13
finds that it does not meet the specs, it will be taken by the dealer to their facility to correct any
deficiencies.
Yes __________ No __________ Exceptions _____________________________________
TRAINING:
Successful bidder will provide four hours of operator and service training to be provided at City
of Bozeman Shop Complex (814 N. Bozeman). If a model of truck is awarded the bid and that
model has never been owned by the City of Bozeman, then factory training will be provided for
one mechanic. This will be the same training provided to dealership mechanics. The training
will be no less than two (2) days and no more than five (5) days. All expenses including but not
limited to travel, room and board and classroom materials will be provided by the successful
bidder. Contact the Vehicle Maintenance Department, (406) 582-3206, to get clarification on
this before submitting bid.
Yes __________ No __________ Exceptions _____________________________________
Bid Form
Page 1 of 7
BID FORM
(Purchase Agreement)
One (1) New Dump Truck (Current Model Year 2025 or newer)
THIS BID SUBMITTED TO:
Bozeman City Clerk, City of Bozeman, MT, 121 N. Rouse Ave., Bozeman, MT 59715.
1. THE UNDERSIGNED BIDDER proposes and agrees that if this bid is accepted, Bidder will
enter into a Purchase Agreement with the City in the form included in the bidding
documents and will furnish the goods or product to be purchased by the City within the
number of calendar days indicated in the Agreement and in accordance with the other
terms and conditions of the bidding documents.
2. Bidder has examined, understands, accepts, and abides by all of the terms and conditions
of the Invitation to Bid, Instructions to Bidders, Bid Specifications, and Purchase
Agreement.
3. Bidder expressly covenants that if Bidder is awarded the bid, Bidder will, after the bid is
awarded and within the time specified in the Request for Bid, enter into a formal Purchase
Agreement with City. The bid must be accompanied by Bid Security payable to the City
of Bozeman for ten percent (10%) of the total amount of the bid, including alternates, if
any. The Bid Security must be in a form specified in §18-1-203, MCA, which includes, but
is not limited to, certified check, cashier's check, bank draft, bid bond, guaranty bond, or
surety bond. The Bid Security is attached hereto as Exhibit 1.
4. This bid will remain subject to acceptance for sixty (60) days after the bid opening, or for
such longer period of time that Bidder may agree to in writing upon request of City.
5. Bidder further represents that this bid is genuine and not made in the interest of or on
behalf of any undisclosed individual or entity and is not submitted in conformity with any
agreement or rules of any group, association, organization, or corporation; Bidder has not
solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder
has not sought by collusion to obtain for itself any advantage over any other bidder or
over City.
6. Bidder certifies that no employee or official of the City or any member of such employee
or official’s immediate family has any direct or indirect interest in the pecuniary profits or
contracts of the Bidder.
7. Bidder will provide the goods, product, or equipment being purchased by the City in
accordance with the Purchase Agreement, for the price stated on the completed Bid
Specifications sheet attached hereto as Exhibit 2.
Bid Form
Page 2 of 7
8. Bidder understands that the unit prices shall govern in checking the bid, and should a
discrepancy exist in the total estimated price and total amount of unit prices bid as listed
on the Bid Sheet after extensions are checked and corrections made, if any, the total
amount of unit prices bid as corrected shall be used in awarding the contract.
9. Bidder certifies that Bidder is a responsible bidder.
10. Bidder agrees that the good, product, or equipment to be purchased by City will be
delivered and ready for final payment in accordance with the Purchase Agreement.
11. If applicable, Bidder certifies receipt of City’s revisions or additions made subsequent to
the advertised proposal, which are specifically acknowledged on Receipt of Addendum,
attached hereto as Exhibit 3.
12. Bidder represents that the bid is genuine and not collusive or a sham and that bidder has
not colluded, conspired, connived, or agreed, directly or indirectly, with any bidder or
person, to put in a sham bid or to refrain from bidding. Bidder further represents that
Bidder has not sought by agreement or collusion, directly or indirectly, with any person,
to fix the bid price of any other bidder, or to fix any overhead, profit, or cost element of
said bid price or that of any other bidder, or to secure any advantage against the City or
any person interested in the proposed bid. Bidder affirms that all statements in this bid
are true.
SUBMITTED on the _____ day of ____________, 20_____.
Bidder’s Tax ID #
IF BIDDER is:
An Individual:
(Name typed or printed)
By: (SEAL) (Individual’s Signature)
Doing business as:
Business Address:
Telephone # FAX #
Bid Form
Page 3 of 7
A Partnership:
(Partnership Name)
By: (SEAL)
(Signature)
(Name typed or printed)
Business Address:
Telephone # FAX #
A Corporation: (SEAL)
(Corporation Name)
State of Incorporation:
Type (General Business, Professional, Service, Limited Liability):
By:
(Signature of Authorized Representative)
Print Name and Title:
Attest: (Corporate Seal)
(Signature of Secretary)
Business Address:
Telephone # FAX #
Date of Qualification To Do Business Is:
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name)
By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed)
Title:
Business Address:
Bid Form
Page 4 of 7
Telephone # FAX #
A Joint Venture: Each Joint Venture Must Sign
Joint Venture Name: (SEAL)
(Name)
By:
(Signature of Joint Venture Partner)
Name:
(Name, printed or typed)
Title:
Business Address:
Telephone # FAX #
Address of Joint Venture for Receipt of Official Communication:
Address:
Telephone # FAX #
(Each Joint Venture must sign. The manner of signing for each individual, partnership and corporation that is a party
to the joint venture should be in the manner indicated above.)
Bid Form
Page 5 of 7
Exhibit 1
Bid Security
Attached.
Bid Form
Page 6 of 7
Exhibit 2
Bid Sheet
Attach a completed Bid Specification Form.
The Bidder must state the Total Bid Price here:
Total Bid Price (written out and in dollar amount):
$_______________________________________
______________________________________________________________________________
______________________________________________________________________________
Bid Form
Page 7 of 7
Exhibit 3
Receipt of Addendum (if applicable).
Bidder acknowledges receipt of the following addendum of revisions or additions:
Addendum Number Date Issued Authorized Signature For Each
1
2
3
4
5
Attachment A
NONDISCRIMINATION AND EQUAL PAY AFFIRMATION
____________________________________(name of entity submitting) hereby affirms it will
not discriminate on the basis of race, color, religion, creed, sex, age, marital status, national
origin, or because of actual or perceived sexual orientation, gender identity or disability and
acknowledges and understands the eventual contract will contain a provision prohibiting
discrimination as described above and this prohibition on discrimination shall apply to the
hiring and treatments or proposer’s employees and to all subcontracts.
In addition, ____________________________________(name of entity submitting) hereby
affirms it will abide by the Equal Pay Act of 1963 and Section 39-3-104, MCA (the Montana
Equal Pay Act), and that it has visited the State of Montana Equal Pay for Equal Work “best
practices” website, or equivalent “best practices publication and has read the material.
______________________________________
Name and title of person authorized to sign on behalf of submitter