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Home My WebLink About24 - Task Orders Order Number Unknown - Water and Environmental Technologies LLC - Charaterization and Monitoring at E. Gallatin Land FillEXHIBIT A City of Bozeman - Transportation and Engineering Department Professional Services Master Task Order Agreement Dated August 13th, 2024 Task Order Number:___001__________ Issued under the authority of Professional Service Master Task Order Agreement between the City of Bozeman and Water & Environmental Technologies, LLC for closed landfill engineering services. This Task Order is dated_____________, 2024 between the City of Bozeman (City) and Water & Environmental Technologies, LLC (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Cody Flammond Contractor: Joshua Vincent SCOPE OF WORK: The scope for this task order is detailed in the attached Scope of Work dated August 15, 2024. COMPENSATION: Contractor will bill for its services on a time and material basis with a project total not to exceed of $64,721.75. Contractor shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined by the time and material actually used during the invoicing period. The provisions of the Professional Services Master Task Order Agreement dated August 13, 2024 and any Special Terms and Conditions and/or Exhibits or Attachments to the Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Contractor By:_____________________________ By: _____________________________ Printed Name:____________________ Printed Name:_____________________ Title:____________________________ Title: ____________________________ Date:____________________________ Date: _______________________ Docusign Envelope ID: CC076759-5B01-465A-B77B-B20C6DFB4FC9 President 9/11/2024 Josh VincentChuck Winn Acting City Manager 9/11/2024 September 10th Providing Technical Solutions For A Complex World · www.waterenvtech.com Butte, MT · 480 E. Park Street · Butte, MT 59701 · 406.782.5220 Anaconda, MT · 118 E. Seventh Street, Room 3H · Anaconda, MT 59711 · 406.563.7476 Great Falls, MT · 1321 Eighth Ave North #103 · Great Falls, MT 59401 · 406.761.2290 August 15, 2024 Mr. Cody Flammond City of Bozeman 20 E. Olive Street Bozeman, MT 59715 RE: FY 2025 Task Order Dear Mr. Flammond, Water & Environmental Technologies (WET) is pleased to provide this task order and cost estimate for further characterization and monitoring of the Bozeman Old City Landfill (Facility). The scope of work for this task order was developed based on the findings and conclusions of WET’s Old Bozeman City Landfill 2024 Annual Report, which presented an environmental data summary and conceptual site model (CSM). The sections below outline WET’s proposed scope of work, estimated costs, and proposed schedule. SCOPE OF WORK The purpose of this work is to continue monitoring soil vapor and groundwater for impacts associated with the Old Bozeman City Landfill and make recommendations for future work based on monitoring results. The proposed scope of work includes the following work tasks: • Task 1. Project management and meetings and/or coordination with the MDEQ CECRA program as needed. • Task 2. Data entry and validation. • Task 3. Install protective monuments for the temporary wells and soil vapor point (SVP) to ensure viability for long term use. • Task 4. Tie new monitoring wells into existing survey data to ensure accurate groundwater contour maps. • Task 5. Monitor new and existing Old Bozeman City Landfill groundwater monitoring wells and SVPs. All soil vapor and groundwater samples will be submitted to an analytical laboratory for analysis of volatile organic compounds (VOCs). • Task 6. Prepare Annual Reports for fiscal year 2024 and 2025 including a description of all monitoring activities conducted the previous year, the data collected, an updated site conceptual model and risk assessment, as well as recommendations for long-term monitoring or corrective action, if necessary. • Task 7. Update the Corrective Action Plan. Docusign Envelope ID: CC076759-5B01-465A-B77B-B20C6DFB4FC9 Providing Technical Solutions For A Complex World · www.waterenvtech.com Task 1. Project Management / Corrective Action Plan Duties associated with this task include meetings and project updates with City personnel; coordination with MDEQ CECRA personnel, scheduling of field work and project reporting; coordination with area landowner(s) and other project stakeholders; and monitoring the project budget and deliverables. WET personnel will provide status reports to City of Bozeman on an as-needed basis, and with each invoice submitted. Task 2. Data Management WET proposes to enter groundwater and soil vapor sampling field data electronically in the field using ArcGIS Online Survey 123 forms. During and after data entry in the field, the data is initially stored electronically in the cloud. After conclusion of the sampling event, the database will sync with the cloud-based Survey 123 data and update automatically with the newly collected data. Backup field forms will be available for redundancy as needed, and the database will have a data entry form to manually enter or change field data if needed. A copy of the database will be provided to the City of Bozeman with the Annual Report and more frequently, upon request. Task 3. Well and Soil Vapor Point Monument Installation Protective monuments will be installed for wells MW-11, MW-12, and MW-13 and soil vapor point VW-6. Task 4. Survey WET personnel will survey wells MW-11, MW-12, and MW-13 and soil vapor point VW-6 for location and top of casing elevation (monitoring wells only) and tie into existing survey. Task 5. Monitoring Activities WET will sample the fourteen monitoring wells and the irrigation well adjacent to the East Gallatin Recreation Area facilities building once during fiscal year 2025, to monitor groundwater quality and assess potential plume migration. Quality Assurance / Quality Control samples will be collected at a frequency specified in the CAP. Monitoring will be conducted using low-flow purge and sample procedures. Groundwater field parameters (temperature, pH, conductivity, dissolved oxygen, and oxidation reduction potential) will be measured during purging, and once parameters stabilize, a groundwater sample will be collected in laboratory-supplied bottles and analyzed for VOCs. Soil vapor samples will be collected once from each of the six existing SVPs using six-liter summa canisters and analyzed for VOCs. Task 6. Project Reporting Following receipt of laboratory analytical data, WET will prepare an Annual Report, which will include: • A discussion of monitoring activities; • Tabulated groundwater and soil gas monitoring data; • Laboratory analytical reports; • Photographs documenting field activities; • A summary of the findings; Docusign Envelope ID: CC076759-5B01-465A-B77B-B20C6DFB4FC9 Providing Technical Solutions For A Complex World · www.waterenvtech.com • An updated conceptual site model and assessment of risks to human health and the environment, and • Recommendations for further monitoring / corrective actions. Task 7. Corrective Action Plan (CAP) Update Prior to conducting monitoring activities, WET will update the Facility CAP which will include a description of all activities to be conducted during fiscal year 2025. A detailed schedule will be prepared as part of this CAP. COST AND SCHEDULE Work effort levels have been estimated using best professional judgement and typical scenarios related to work of this type. A cost estimate for fiscal year 2025 activities is provided as Attachment A. WET will begin work on the project immediately upon receiving a notice to proceed from the City of Bozeman, with the intention of completing monitoring activities in late 2025 or early 2026. The actual start date will depend on weather conditions and access to the facility and its surroundings. We greatly appreciate the opportunity to assist you with the Old Bozeman City Landfill project. If you have any questions or concerns regarding this task order, please contact me at 406-431-2447 or rsurratt@waterenvtech.com. Sincerely, Raye Surratt, MS Senior Engineer Attachments: Attachment A – Project Cost Estimate Docusign Envelope ID: CC076759-5B01-465A-B77B-B20C6DFB4FC9 Providing Technical Solutions For A Complex World · www.waterenvtech.com Attachment A – Project Cost Estimate Docusign Envelope ID: CC076759-5B01-465A-B77B-B20C6DFB4FC9 FISCAL YEAR 2025 PROJECT COST ESTIMATEWATER & ENVIRONMENTAL TECHNOLOGIES Date: August 15, 2024 Client Phone #: (406) 582-2280 Client:City of Bozeman Client Contact: Cody Flammond Address: 20 East Olive Street Project Manager: Raye SurrattDescription: Old Bozeman Landfill Monitoring TASK DESCRIPTION PRICE UNITS QTY PRICE TASK 1. Project Management Senior Engineer III $181.00 HOUR 12 $2,172.00 Senior Engineer I $156.00 HOUR 30 $4,680.00 Staff Engineer II $126.00 HOUR 10 $1,260.00$8,112.00 TASK 2. Data Management - Data Entry and QAQC Database Specialist $164.00 HOUR 2 $328.00Staff Engineer II $126.00 HOUR 8 $1,008.00SUBTOTAL:$1,336.00 TASK 3. Well and Vapor Point Monument InstallationStaff Engineer II $126.00 HOUR 5 $630.00Well Monuments $60.00 EACH 4 $240.00Cement$15.00 EACH 2 $30.00Drilling$2,451.25 LUMP 1 $2,451.25$3,351.25 TASK 4. SurveySenior Engineer III $181.00 HOUR 1 $181.00 Staff Engineer II $126.00 HOUR 4 $504.00 Survey Technician $114.00 HOUR 8 $912.00GNSS$50.00 HOUR 5 $250.00$1,847.00TASK 5. Landfill Monitoring TASK 5.1 Monitoring - Groundwater Staff Engineer/Hydrogeologist $122.00 HOUR 48 $5,856.00 Meters and Equipment $220.00 DAY 2 $440.00 Sample Consumables $20.00 SAMPLE 16 $320.00$6,616.00 TASK 5.2 Monitoring - Soil Vapor Staff Engineer II $126.00 HOUR 8 $1,008.00 Helium Meter $40.00 HOUR 3 $120.00 $1,128.00 TASK 5.3 Laboratory Analysis Groundwater VOCs $140.00 SAMPLE 19 $2,660.00 Soil Gas VOCs - TO-15 SIM $500.00 SAMPLE 8 $4,000.00$6,660.00 TASK 5.4 Drum Disposal Drum Purge Water Sampling $330.00 SAMPLE 1 $330.00 Drum Disposal $440.00 LUMP SUM 1 $440.00$770.00TASK 6. Data Summary Report TASK 6.1 FY 2024 Report Senior Engineer I $164.00 HOUR 25.25 $4,141.00Project III Engineer $151.00 HOUR 1.5 $226.50 Staff Engineer II $126.00 HOUR 80 $10,080.00 Staff I Engineer $121.00 HOUR 7.5 $907.50 GIS Technician $103.00 HOUR 1.5 $154.50Report Copies:LUMP SUM $500.00$16,009.50 TASK 6.2 FY 2025 Report Senior Engineer II $164.00 HOUR 20 $3,280.00 Staff Engineer II $126.00 HOUR 60 $7,560.00 GIS Specialist $120.00 HOUR 10 $1,200.00Report Copies:LUMP SUM $500.00$12,540.00TASK 7. CAP Update Senior Engineer II $164.00 HOUR 8 $1,312.00 Staff Engineer II $126.00 HOUR 40 $5,040.00$6,352.00 ESTIMATED PROJECT TOTAL $64,721.75 SUBTOTAL: SUBTOTAL: SUBTOTAL: SUBTOTAL: SUBTOTAL: SUBTOTAL: SUBTOTAL: SUBTOTAL: SUBTOTAL: SUBTOTAL: Docusign Envelope ID: CC076759-5B01-465A-B77B-B20C6DFB4FC9