HomeMy WebLinkAbout24 - Payment Agreements - Granicus - Boards and Commissions Granicus ServiceTHIS IS NOT AN INVOICE Order Form
Prepared for
Bozeman, MT
Order #: Q-347415
Prepared: 28 Aug 2024
Page 1 of 7
Granicus Proposal for Bozeman, MT
ORDER DETAILS
Prepared By:Meg Marshall
Phone:
Email:meg.marshall@granicus.com
Order #:Q-347415
Prepared On:28 Aug 2024
Expires On:27 Sep 2024
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: The term of the Agreement will commence on the date this document is
signed and will continue for 36 months.
The Agreement will begin on date of signature and will continue through
the end of the then current billing term, and will continue for an additional
24 months thereafter.
ORDER TERMS
Current Subscription
End Date:30 Jun 2025
Docusign Envelope ID: 7AABB3B5-F9F3-4807-9443-D0A307BB3590
Order Form
Bozeman, MT
Order #: Q-347415
Prepared: 28 Aug 2024
Page 2 of 7
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One-Time Fees
Solution Billing
Frequency Quantity/Unit One-Time Fee
Boards and Commissions - Setup &
Configuration Up Front 1 Each $3,975.00
Boards and Commissions Online Group
Training Upon Delivery 1 Hours $0.00
Open Platform - Setup and Configuration Up Front 1 Each $0.00
SUBTOTAL:$3,975.00
New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Boards and Commissions Annual 1 Each $7,123.20
Open Platform Suite Annual 1 Each $0.00
SUBTOTAL:$7,123.20
·Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing
term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.
Docusign Envelope ID: 7AABB3B5-F9F3-4807-9443-D0A307BB3590
Order Form
Bozeman, MT
Order #: Q-347415
Prepared: 28 Aug 2024
Page 3 of 7
FUTURE YEAR PRICING
Period of PerformanceSolution(s)Year 2 Year 3
Boards and Commissions $7,621.82 $8,155.35
Open Platform Suite $0.00 $0.00
SUBTOTAL:$7,621.82 $8,155.35
Docusign Envelope ID: 7AABB3B5-F9F3-4807-9443-D0A307BB3590
Order Form
Bozeman, MT
Order #: Q-347415
Prepared: 28 Aug 2024
Page 4 of 7
PRODUCT DESCRIPTIONS
Solution Description
Boards and Commissions Boards and Commissions is a Software-as-a-Service (SaaS) solution that
enables government organizations to simplify the citizen application and
appointment to boards process of the clerk’s office. Boards and
Commissions includes:
·Unlimited user accounts
·Unlimited boards, commissions, committees, and subcommittees
·Unlimited storage of citizen applications
·Access to up to one (1) Boards and Commissions site
·Access to customizable, embeddable iFrame websites for
displaying information to citizens
·Access to a customizable online citizen application form including
board-specific questions
·Customizable forms for board details, appointment details, and
internal tracking details
·Pre-designed document PDFs for applications, board details and
rosters, and vacancy reports
·Downloadable spreadsheets for easy reporting
Optional custom templates for document or report generation may also
be purchased for an additional fee.
Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to
post agendas/documents, and index of archives. These are able to be
published and accessible through a searchable viewpage.
Boards and Commissions -
Setup & Configuration
Setup and Configuration for Boards and Commissions includes:
·Configuration of up to one (1) Boards and Commissions site
·Up to one (1) data import of historical legacy data from a previous
system into Boards and Commissions
Boards and Commissions Online
Group Training Boards and Commissions - Online Group Training is for Group
training of Boards and Commissions, which allows clients to
have up to six (6) users participate in online Group sessions
with a Granicus trainer and other client users, to learn how to
use the system.
Docusign Envelope ID: 7AABB3B5-F9F3-4807-9443-D0A307BB3590
Order Form
Bozeman, MT
Order #: Q-347415
Prepared: 28 Aug 2024
Page 5 of 7
Solution Description
Open Platform - Setup and
Configuration
Setup and configuration for Open Platform
Docusign Envelope ID: 7AABB3B5-F9F3-4807-9443-D0A307BB3590
Order Form
Bozeman, MT
Order #: Q-347415
Prepared: 28 Aug 2024
Page 6 of 7
TERMS & CONDITIONS
·This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-347415 dated 28 Aug 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Bozeman, MT to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
Docusign Envelope ID: 7AABB3B5-F9F3-4807-9443-D0A307BB3590
Order Form
Bozeman, MT
Order #: Q-347415
Prepared: 28 Aug 2024
Page 7 of 7
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-347415 dated 28 Aug 2024 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Bozeman, MT
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
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Docusign Envelope ID: 7AABB3B5-F9F3-4807-9443-D0A307BB3590
Chuck Winn
Acting City Manager
9/10/2024