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HomeMy WebLinkAboutResolutions 5562 - Approving Change Order 1 with Allied Trenchless for the 2023 CIPP Projects1 of 2 RESOLUTION 5562 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH ALLIED TRENSHLESS, CHELAN, WASHINGTON WHEREAS, the City Commission did, on the 8TH day of March 2023, authorize award of the bid for the 2023 CIPP Projects, to Allied Trenchless, Chelan, Washington; and WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or modifications of the specifications and/or plans of the contract be made by resolution; and WHEREAS, it has become necessary in the prosecution of the work to make alterations or modifications to the specifications and/or plans of the contract. NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a municipal corporation, and Allied Trenchless, as contained in Change Order No. 1, attached hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to execute the contract change order for and on behalf of the City; and the City Clerk is authorized and directed to attest such signature. DocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Resolution No. 5562, Change Order 1 for 2023 CIPP Projects 2 of 2 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the ____ day of ____________, 2024 __________________________________________ TERRY CUNNINGHAM Mayor ATTEST: ________________________________________ MIKE MAAS City Clerk APPROVED AS TO FORM: _____________________________________________ GREG SULLIVAN City Attorney DocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 March5th Page 1 of 2 Change Order #1 – 2023 CIPP Projects CHANGE ORDER No. 01 DATE OF ISSUANCE January 16, 2024 EFFECTIVE DATE January 16, 2024 OWNER City of Bozeman CONTRACTOR Allied Trenchless Contract: 2023 CIPP Projects Project: 2023 CIPP Projects OWNER's Contract No. ENGINEER City of Bozeman ENGINEER's Contract No. You are directed to make the following changes in the Contract Documents: Description: Item CO1-1: Excavate and replace approximately 50 linear feet of existing 21-inch sewer main through Lehrkind’s property between existing manhole F0206 and F0207 from approximate station 22+10 to 22+60. Backfill and restore disturbed areas to existing conditions. Follow all requirements in the attached work change directive. This section of sewer main is in poor condition and unable to be lined as described in the original contract. Earlier video inspection of the pipe with sewer flows still present did not reveal the key flaws that prevent lining. Item CO1-2: Reconciliation of Final Quantities Item Quantity Unit Unit Cost Total Cost CO1-1 Dig and Replace Section 1 LS 40,509.12$ 40,509.12$ CO1-2 Reconciliation of Quantities 1 LS (87,235.00)$ (87,235.00)$ Total = (46,725.88)$ Attachments: 1. Work Directive #1; Drawing of repair area. 2. Summary of “Cost of Work” cost revisions 3. Reconciliation of quantities and costs table. DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Page 2 of 2 Change Order #1 – 2023 CIPP Projects CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price $ 611,935.00 Original Contract Times: 77 Calendar Days Substantial Completion: 77 Calendar Days Ready for final payment: 77 Calendar Days (days or dates) Net Increase (Decrease) from previous Change Orders No. to : $ 0.00 Net change from previous Change Orders No. to No. : Substantial Completion: 0 Ready for final payment: 0 (days) Contract Price prior to this Change Order: $ 611,935.00 Contract Times prior to this Change Order: Substantial Completion: 77 Ready for final payment: 77 (days or dates) Net (decrease) of this Change Order: $ 46,725.88 Net increase (decrease) this Change Order: Substantial Completion: 0 Ready for final payment: 0 (days) Contract Price with all approved Change Orders: $ 565,209.12 Contract Times with all approved Change Orders: Substantial Completion: 77 Ready for final payment: 77 (days or dates) Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set forth herein and unless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein represents the full cost and value for the subject work performed and the materials supplied under the terms of the contract and that the work quantities and value were properly determined and are correct. CONTRACTOR (Authorized Signature) Date RECOMMENDED BY: APPROVED BY: 1/16/2024 (ENGINEER - Signature) Date OWNER (Authorized Signature) Date 2/22/24 DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CA 3/6/2024 DocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 11/30/23 DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Item Quantity Unit Unit Cost Total Cost Comments Allied Costs Labor - Bypass Pumping; Travel 40 HR 67.39$ 2,695.70$ 10 hrs each way; 2 men Labor - Bypass Pumping 18 HR 67.39$ 1,213.07$ Fri, 12/1; 6:30 P.M. started bypass pump and Omdahl was done with new pipe by noon. Diesel 1 LS 200.00$ 200.00$ Subtotal = 4,108.77$ Markup 15%% of total 4,108.77$ 616.31$ Per General Conditions Subtotal = 4,725.08$ "Bluebook" Rental Rate Methodology Bypass Rental Equipment (From Page 1) Foreman Truck - Travel 20 Hrs 30.00$ 600.00$ Foreman Truck 10 Hrs 30.00$ 300.00$ Pump/Equip Standby Time 96 Hrs 65.24$ 6,263.45$ See Note 1; 16 days less two weekends x 8- hr days (12 days x 8 hrs = 96 hrs) Pump/Equip Operating Time 18 Hrs 147.21$ 2,649.76$ Friday 6 p.m. to Noon, Saturday, Dec 2 Subtotal - Rental Equipment = 8,913.21$ See Note 2 Subcontracted Costs Omdahl Costs 1 LS 24,467.58$ 24,467.58$ General Markup On Subs 5.0%% of sub 24,467.58$ 1,223.38$ Per General Conditions Subtotal - Subs = 25,690.95$ Subtotal Costs = 39,329.24$ Bonds, Insurnace, GRT (3%) = 1,179.88$ Total = 40,509.12$ Notes: 1. Per G.C.'s Standby time is 50% of Rental Rate and not operating cost added 2. Per G.C.'s, no markup added to BlueBook equipment rental costs Wage Rate Assumptions (contract prevailing rates)Assumed Burden = 1.75 Wage Fringe Total w/ Burden Operator Group 2; excavator; 29.70$ 13.80$ 43.50$ 76.13$ Laborer Grp 3; Pipelayer 26.07$ 12.44$ 38.51$ 67.39$ Truck Driver 31.28$ 11.96$ 43.24$ 75.67$ Lehrkinds 21-inch Sewer Main Repair Bozeman, 2023 CIPP Projects: Change Order 1 - Dig and Replace Costs DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Item Quantity Unit Unit Cost Total Cost Comments Mob 1 LS 3,000.00$ 3,000.00$ -$ Operator 1 18 HR 76.13$ 1,370.25$ 4 hr Th;8 hrs Fri; 6 hrs Sat Laborer 18 HR 67.39$ 1,213.07$ 4 hr Th;8 hrs Fri; 6 hrs Sat Operator 2 14 HR 76.13$ 1,065.75$ 8 hrs Fri; 6 hrs Sat Truck Driver 14 HR 75.67$ 1,059.38$ 8 hrs Fri; 6 hrs Sat -$ Pipe Material 50 LF 75.00$ 3,750.00$ Bedding/Backfill Material 20 CY 33.50$ 670.00$ Couplings - Reconnect to 21" Main 2 EA 1,500.00$ 3,000.00$ Surface Restoration - Temp 40 SY 10.00$ 400.00$ 60' x 6' Wide Surface Restoration - Asphalt 40 SY 75.00$ 3,000.00$ 60' x 6' Wide Subtotal = 18,528.45$ Markup 15% % of total 18,528.45$ 2,779.27$ Per General Conditions Subtotal = 21,307.71$ "Bluebook" Rental Rate Methodology Excavator 1 (Gehl) - Standby 8 HR 14.75$ 118.02$ See note 1, 2 Excavator 2 (Yanmar)- Standby 8 HR 14.75$ 118.02$ Dump Truck - Standby 8 HR 19.04$ 152.32$ Dump Truck - Standby 8 HR 19.04$ 152.32$ Loader(Deere) - Standby 8 HR 11.65$ 93.20$ Excavator 1 (Gehl)- Operating 6 HR 50.01$ 300.03$ Excavator 2 (Yanmar) - Operating 6 HR 50.01$ 300.03$ Dump Truck - Operating 6 HR 79.61$ 477.66$ Dump Truck - Operating 6 HR 79.61$ 477.66$ Loader (Deere)- Operating 6 HR 42.99$ 257.95$ Subtotal - Rental Equipment = 2,447.22$ Subcontracted Costs -$ -$ Subtotal - Subs = -$ Subtotal = 23,754.93$ Bonds, Insurance (2%) = 712.65$ Subtotal = 24,467.58$ Notes: 1. Per G.C.'s, standby is half rental rate and no added operating cost 2. Per G.C.'s no markup (5% or 15%) is added to the equipment costs Wage Rate Assumptions (contract prevailing rates) Assumed Burden = 1.75 Wage Fringe Total w/ Burden Operator Group 2; excavator; 29.70$ 13.80$ 43.50$ 76.13$ Laborer Grp 3; Pipelayer 26.07$ 12.44$ 38.51$ 67.39$ Truck Driver 31.28$ 11.96$ 43.24$ 75.67$ Bozeman, 2023 CIPP Projects Lehrkinds 21-inch Sewer Main Repair - Omdahl Costs; Cost of Work DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Date General Work Completed Comment Wednesday, November 8, 2023 Lined 21" from FO202 to FO204; ended after midnight Thursday, November 9, 2023 Limited work after very long day on Wed; prepping to clean next sections Friday, November 10, 2023 Discovered bad sections of 21" pipe between FO204 and FO205 (tree Section), stopped cleaning and moved to FO206 to FO2011, Found bad section between FO206/FO207 Saturday, November 11, 2023 Lined 21" from FO207 to FO2011 Sunday, November 12, 2023 No Work Monday, November 13, 2023 Cleaning under railroad section Tuesday, November 14, 2023 21" Section under railroad lined, last section to do before repairs Wednesday, November 15, 2023 Moved to 19th, discovered 2 nail/bolts, no cutter truck on site; moved to short section 10620/10621 to video Bypass Pump Rental Extension Thursday, November 16, 2023 S. 19th; Lined from 10620 to 10621; two sections remain but need cutter tool Bypass Pump Rental Extension Friday, November 17, 2023 No work Bypass Pump Rental Extension Saturday, November 18, 2023 No work Bypass Pump Rental Extension Sunday, November 19, 2023 No work Bypass Pump Rental Extension Monday, November 20, 2023 No work Bypass Pump Rental Extension Tuesday, November 21, 2023 No work Bypass Pump Rental Extension Wednesday, November 22, 2023 No work Bypass Pump Rental Extension Thursday, November 23, 2023 No work Bypass Pump Rental Extension Friday, November 24, 2023 No work Bypass Pump Rental Extension Saturday, November 25, 2023 No work Bypass Pump Rental Extension Sunday, November 26, 2023 No work Bypass Pump Rental Extension Monday, November 27, 2023 No work Bypass Pump Rental Extension Tuesday, November 28, 2023 No work Bypass Pump Rental Extension Wednesday, November 29, 2023 No work Bypass Pump Rental Extension Thursday, November 30, 2023 No work on 21-inch Bypass Pump Rental Extension Friday, December 1, 2023 Lining on 19th; Thawing bypass Bypass Pump Rental Extension Saturday, December 2, 2023 Dig/Replace on Lehrkinds (bypass operating)Bypass Pump Rental Extension Saturday, December 2, 2023 Line last section of 21" (bypass operating)Bypass Pump Rental Extension Bozeman, 2023 CIPP Projects DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Equipment Data Manufacturer Atlas Copco Year Model 6-inch, PAS 150 HF Rated Capacity/size 6x6x11 Engine Type Diesel Horsepower 74.000 Attachments Factors Rates Blue Book Monthly Rate 22,966.00$ Monthly rental equpment quote less second pump that did not work Monthly Rate/176 130.49$ Regional Adjustment Factor 1.000 130.49$ Age Factor 1.000 130.49$ Base Equipment Hourly Rate - Non Operated 130.49$ Attachment Hourly Rate Total Hourly non Operated Rate:130.49$ Hourly Operating Rate 16.72$ Estimated from similar equipment in Blue Book and indexed to 2023 Attachment Operating Rate -$ Total Operating Rate 16.72$ Seasonal Factor 1.000 147.21$ Severity Factor (1.0 - standard; 1.1 Moderate; 1.2 Severe)1.000 147.21$ Total Hourly Rate 147.21$ Blue Book Rental Rate Determination (Allied Equipment) DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Equipment Data Manufacturer Gehl Year Model GE 802 Similar model from 2003 Bluebook Rated Capacity/size Engine Type Diesel Horsepower 61.000 Attachments Factors Rates Blue Book Monthly Rate 5,193.00$ Monthly = 3495 in 2003, 20 yrs @ 2% Monthly Rate/176 29.51$ Regional Adjustment Factor 1.000 29.51$ Age Factor 1.000 29.51$ Base Equipment Hourly Rate - Non Operated 29.51$ Attachment Hourly Rate Total Hourly non Operated Rate:29.51$ Hourly Operating Rate 20.50$ Hourly = $13.80 in 2003, 20 yrs @ 2% Attachment Operating Rate -$ Total Operating Rate 20.50$ Seasonal Factor 1.000 50.01$ Severity Factor (1.0 - standard; 1.1 Moderate; 1.2 Severe)1.000 50.01$ Total Hourly Rate 50.01$ Blue Book Rental Rate Determination - Omdahl Equipment DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Equipment Data Manufacturer Yanmar Numbers are the same as the Gehl one, close in size Year Model SV100 Rated Capacity/size Engine Type Diesel Horsepower 61.000 Attachments Factors Rates Blue Book Monthly Rate 5,193.00$ Monthly = $3,495 in 2003, 20 yrs @ 2% Monthly Rate/176 29.51$ Regional Adjustment Factor 1.000 29.51$ Age Factor 1.000 29.51$ Base Equipment Hourly Rate - Non Operated 29.51$ Attachment Hourly Rate Total Hourly non Operated Rate:29.51$ Hourly Operating Rate 20.50$ Hourly = $13.80 in 2003, 20 yrs @ 2% Attachment Operating Rate -$ Total Operating Rate 20.50$ Seasonal Factor 1.000 50.01$ Severity Factor (1.0 - standard; 1.1 Moderate; 1.2 Severe)1.000 50.01$ Total Hourly Rate 50.01$ Blue Book Rental Rate Determination - Omdahl Equipment DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Equipment Data Manufacturer Deere Year Model 444H Actual was 324K, this is closest that was in bluebook Rated Capacity/size Engine Type Diesel Horsepower Attachments Factors Rates Blue Book Monthly Rate 4,101.00$ Monthly = $2,760 in 2003, 20 yrs @ 2% Monthly Rate/176 23.30$ Regional Adjustment Factor 1.000 23.30$ Age Factor 1.000 23.30$ Base Equipment Hourly Rate - Non Operated 23.30$ Attachment Hourly Rate Total Hourly non Operated Rate:23.30$ Hourly Operating Rate 19.69$ Hourly = $13.25 in 2003, 20 yrs @ 2% Attachment Operating Rate -$ Total Operating Rate 19.69$ Seasonal Factor 1.000 42.99$ Severity Factor (1.0 - standard; 1.1 Moderate; 1.2 Severe)1.000 42.99$ Total Hourly Rate 42.99$ Blue Book Rental Rate Determination - Omdahl Equipment DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Equipment Data Manufacturer Deere Year Model 8x4, 80,000 GVW Bluebook based on size, not make/model Rated Capacity/size Engine Type Diesel Horsepower Attachments 15-18 CY bed Factors Rates Blue Book Monthly Rate 6,702.00$ Monthly = $4510 in 2003, 20 yrs @ 2% Monthly Rate/176 38.08$ Regional Adjustment Factor 1.000 38.08$ Age Factor 1.000 38.08$ Base Equipment Hourly Rate - Non Operated 38.08$ Attachment Hourly Rate Total Hourly non Operated Rate:38.08$ Hourly Operating Rate 41.53$ Hourly =$ 27.95 in 2003, 20 yrs @ 2% Attachment Operating Rate -$ Total Operating Rate 41.53$ Seasonal Factor 1.000 79.61$ Severity Factor (1.0 - standard; 1.1 Moderate; 1.2 Severe)1.000 79.61$ Total Hourly Rate 79.61$ Blue Book Rental Rate Determination - Omdahl Equipment DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Section Title Line Item Item Description Unit Quantity Unit Price Extension Final Quantity Net Change Schedule 1 100 Mobilization/Demobilization LS 1 $50,000.00 $50,000.00 1.00 $0.00 101 Taxes, Bonding, Insurance LS 1 $35,000.00 $35,000.00 1.00 $0.00 102 Install CIPP Liner - 8 Inch Ln Ft 2443 $55.00 $134,365.00 1894.00 ($30,195.00) 103 Install CIPP Liner - 21 Inch Ln Ft 2534 $105.00 $266,070.00 2186.00 ($36,540.00) 104 Reinstatement of Services Ea 3 $500.00 $1,500.00 2.00 ($500.00) 105 Bypass Pumping LS 1 $50,000.00 $50,000.00 1.00 $0.00 106 Annular Space Grouting LS 1 $25,000.00 $25,000.00 1.00 $0.00 107 Traffic Control LS 1 $30,000.00 $30,000.00 1.00 $0.00 Miscellaneous Work $20,000.00 201 Miscellaneous Work Ea 20000 $1.00 $20,000.00 0.00 ($20,000.00) Base Bid Total:$611,935.00 Net Change = ($87,235.00) Revised Contract Total = $524,700.00 Change Order 1 - Lehrkinds LS 1 40,509.12$ 40,509.12$ With Change Order 1 = $565,209.12 City of Bozeman - 2023 CIPP Projects (#8376478) Owner: Bozeman MT, City of Reconciliation of Final Quantities Allied Trenchless DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 406-586-8834 ■ 800-865-9847 (fax) ■ 2090 Stadium Drive ■ Bozeman, Montana 59715 ■ www.dowl.com November 29, 2023 Mr. Tyson Bafford Allied Trenchless 246 W. Manson Hwy; Ste. 124 Chelan, WA 98816 Subject: 2022 Bozeman CIPP Projects – Change Order 1 – Dig and Replace Damage Pipe at Lehrkinds Coke Facility Dear Mr. Bafford: We have reviewed the pricing provided for Work Directive 1 and are working to get this incorporated into a change order. The General Conditions of the contract identify the specific allowable costs for incorporation into added work, and some adjustments to the cost submitted are necessary to fit with the contract allowances. The applicable sections of reference in the General Conditions are in Article 11 and Article 12 and the associated Supplemental Condition SC – 11.01. Article 12 identifies the specific allowances for overhead and profit for work performed by the Contractor versus lower tiers of subcontractors. Article 11 and SC – 11.01 specifically address equipment rental expenses. The first attachment to this letter provides a brief summary of the completed project schedule to identify the dates the project was interrupted upon discovery of the excessive pipe damage not visible below the typical flowing water level. The next attachment is a preliminary illustration of the Blue Book Rental Rate calculation. In the interest of simplicity, for this number we have taken the equivalent monthly cost from Sunbelt for all the rented equipment, less one pump that never worked and was never used, and divided the cost by 176, as described in the Supplemental Conditions. This provides the standard hourly rental rate. The operating rate was pulled from the closest approximate pump from a Blue Book Rental rate table and indexed to 2023. The combined rates are the total hourly equipment cost applicable to the project. For standby, non-operated time, the allowable hourly cost is 50% of the hourly rental rate, per the Supplemental Conditions. For the total hours, we have just assumed 8 hour days and 5 days per week. Only one actual additional day of operating time is included for the time the bypass is needed to complete the repair. The last attachment is a summary of the costs Allied provided with the adjustments in accordance with the contract allowances. Two such adjustments are for the allowable markup on Allied’s costs and the same on the subcontracted costs. Further, the equipment rental rates are supposed to include overhead and profit and are not subject to the additional markup (see 12.01.C.2.d and the referenced 11.01.A.5). Thus, no markup is shown on the equipment rental costs. Please review the attachments, the noted contract general conditions and allowances and provide support for any proposed adjustments to the tabulated costs. We will further review and assist in reaching a mutually acceptable amount that can be supported by the contract allowances if and when questioned by the City Commission. DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05 Page 2 of 2 Let us know what questions you have or call for clarifications. Sincerely, DOWL Kevin R. Johnson, PE, BCEE Project Manager Attachment(s): As stated c: Kellen Gamradt, City of Bozeman DocuSign Envelope ID: 4A617BC3-5040-49B2-8BE9-FCC10F6F69CADocuSign Envelope ID: 22AD350F-F014-4BDD-864D-32D9061CEC05