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HomeMy WebLinkAboutResolutions 5620 - Calling for a Special Election On November 5, 2024Resolution No. 5620, Resolution Submitting to Qualified Electors at a Special Election to be held on November 5, 2024 the Questions of Issuing General Obligation Bonds in the Total Principal Amount of up to $18,000,000.00 for Fire Station 4 and Permanently Levying up to 48 Mills to Pay Costs of City of Bozeman First Responder Services RESOLUTION NO. 5620 A RESOLUTION OF THE CITY COMMISSION SUBMITTING TO THE QUALIFIED ELECTORS OF THE CITY OF BOZEMAN, MONTANA, AT A SPECIAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, THE QUESTIONS OF (I) ISSUING GENERAL OBLIGATION BONDS OF THE CITY IN A TOTAL PRINCIPAL AMOUNT OF UP TO EIGHTEEN MILLION AND NO/100 DOLLARS ($18,000,000.00) FOR THE PURPOSE OF PAYING COSTS OF DESIGNING, CONSTRUCTING, FURNISHING, AND EQUIPPING FIRE STATION 4 AND RELATED IMPROVEMENTS AND COSTS, AND PAYING COSTS ASSOCIATED WITH THE SALE AND ISSUANCE OF THE BONDS; AND (II) PERMANENTLY LEVYING UP TO 48 MILLS TO PAY COSTS OF THE CITY OF BOZEMAN’S FIRST RESPONDER SERVICES, INCLUDING OPERATION AND MAINTENANCE COSTS OF THE CITY POLICE AND FIRE DEPARTMENTS, TO INCLUDE ADDITIONAL POLICE DEPARTMENT AND FIRE DEPARTMENT PERSONNEL, EQUIPMENT, AND RELATED PUBLIC SAFETY COSTS AND EXPENSES BE IT RESOLVED, by the City Commission (the “Commission”) of the City of Bozeman, Montana (the “City”) as follows: Section 1 Recitals. 1.01. Authorization. The City is authorized pursuant to Section 7-7-4221, Montana Code Annotated, upon approval of the electorate of the City, to issue general obligation bonds pledging the general credit of the City for any purpose authorized by law, provided that such indebtedness will not cause the total indebtedness of the City to exceed 2.5% of the total assessed value of taxable property of the City, determined as provided in Section 15-8-111, Montana Code Annotated, ascertained by the last assessment for state and county taxes. In addition, pursuant to Section 7-7-4223, Montana Code Annotated, the Commission is authorized to call a bond election Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 2 by adopting a resolution to that effect. The Commission is also authorized pursuant to Section 15- 10-425, Montana Code Annotated, to increase its mill levies for a specific purpose by conducting a mill levy election as prescribed by law. 1.02. Proposed Fire Station Project and Bonds. The Commission has determined that the demand for public safety services has increased and the current City facilities are inadequate to meet the demand. To address these deficiencies in the community, the Commission hereby determines there should be submitted to the qualified electors of the City the question of whether the Commission shall be authorized to sell and issue general obligation bonds of the City in one or more series to obtain funds for the purpose of paying costs of designing, constructing, furnishing, and equipping fire station 4, including paying the costs of new required fire apparatus, and related improvements and costs, and paying costs associated with the sale and issuance of the bonds, which bonds shall bear interest at rates to be determined at the time of sale, payable semiannually over a term not to exceed twenty years for each series of bonds, and subject to redemption as required by law. 1.03. Debt Limitation. The Commission has determined that the issuance of general obligation bonds in the total principal amount of Eighteen Million and No/100 Dollars ($18,000,000.00) together with the outstanding principal amounts of all other general obligation indebtedness of the City will not cause the City to exceed its general obligation indebtedness limitation, which is currently calculated to be $443,266,576 (i.e., 2.50% x $17,730,663,050). 1.04. Mill Levy. In addition, the City Commission has determined that the City’s current mill levy authority is inadequate to fund current and future first responder services necessary for a growing community. The Commission has therefore determined that it is in the best interest of the City to seek authority for a permanent mill levy increase to pay costs of additional first responder services, including costs related to additional personnel, and related operation and maintenance costs, as determined by the City, of the City police and fire departments, to include additional police department and fire department personnel, equipment, and related public safety costs and expenses, by presenting to the voters a mill levy question. The Commission intends to phase in the levy over the course of five (5) fiscal years beginning in fiscal year 2026 and culminating with a levy of up to 48 mills in fiscal year 2030 as described in Section 2, below. Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 3 Section 2 Calling of the Election. 2.01. General Obligation Bonds. The Commission hereby calls and directs that a special election of the City be held in conjunction with the general state and federal election on November 5, 2024, for the purpose of voting on the following question: Proposed General Obligation Bonds for Fire Station 4 Project For the purpose of paying costs of designing, constructing, furnishing, and equipping a fourth fire station and related improvements and costs, and paying costs associated with the sale and issuance of the bonds, shall the City Commission of the City of Bozeman, Montana (the “City”) be authorized to sell and issue general obligation bonds of the City in one or more series in a total principal amount of up to Eighteen Million and No/100 Dollars ($18,000,000.00) bearing interest at rates to be determined at the time of sale, payable semiannually over a term not to exceed twenty years for each series of bonds? If this bond proposition passes, it is estimated that property taxes on a home with an assessed market value for tax purposes of $100,000 would increase by $7.88 in the first year, of $300,000 would increase by $23.64 in the first year, and of $600,000 would increase by $47.28 in the first year. An increase in property taxes may lead to an increase in rental costs. 2.02. Mill Levy. The Commission has determined that it is in the best interests of the City to seek authority for a permanent mill levy increase to fund current and future first responder services by presenting to the voters the following question at a special election of the City be held in conjunction with the general state and federal election on November 5, 2024: Proposed Mill Levy for First Responders For the purpose of paying costs of additional City of Bozeman, Montana (the “City”) first responders including additional personnel, and operation and maintenance costs of the City police and fire departments, to include related additional police department and fire department equipment, and related public safety costs and expenses, shall the City Commission be authorized to permanently levy up to 48 mills by fiscal year 2030, raising approximately $11,629,400.00 annually? The City would phase in the mill levy described above as follows: beginning in fiscal year 2026, the City would levy up to 9 mills, raising approximately $2,170,800.00 annually; then levy up to 20 mills in fiscal year 2027, raising Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 4 approximately $4,759,300.00 annually; then levy up to 42 mills in fiscal year 2028, raising approximately $10,215,100.00 annually; then levy up to 45 mills in fiscal year 2029, raising approximately $10,974,400.00 annually; and then would levy permanently the 48 mills commencing in fiscal year 2030. If this mill levy proposition passes, when the full 48 mills are assessed in fiscal year 2030, the property taxes on a home with an assessed market value of $100,000.00 would increase by $64.80, of $300,000.00 would increase by $194.40, and of $600,000.00 would increase by $388.80. An increase in property taxes may lead to an increase in rental costs. Section 3 Assumptions Underlying Tax Impact. As required by law, each of the bond question and mill levy question contains a tax impact statement. The tax impact statement regarding the bonds assumes that (i) the dollar amount raised by the levy of 1 mill is equal to the current dollar amount of 1 mill as established for the City’s fiscal year 2024 based on tax year 2023 valuations; and (ii) the bonds are issued in one series and in the maximum principal amount set forth in the bond ballot question, (iii) the term of the bonds is 20 years, and (iv) the average annual interest rate on the bonds is 5.00%. The tax impact statement regarding the mill levy assumes that the dollar amount raised by the levy of 1 mill is equal to the current dollar amount of 1 mill as established for the City’s fiscal year 2024 based on tax year 2023 valuations. Section 4 Conduct of Election. All qualified electors of the City shall be entitled to vote at the bond election and mill levy election. The City Clerk is hereby authorized and directed to give notice of the call and details of this special election to the Gallatin County Election Administrator promptly and in any event on or before the date required by the Gallatin County Election Administrator. The Gallatin County Election Administrator is requested to give notice of the close of registration and thereafter prepare printed lists of the qualified electors in the City entitled to vote in the special election and to conduct the special election in the form and manner prescribed by law. Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 5 Section 5 Notice of Election. The City Clerk or the Gallatin County Election Administrator, as appropriate, is hereby authorized and requested to cause notice of the call and holding of the special election to be given by publishing notice at least three times no earlier than 40 days and no later than 10 days before the special election in the Bozeman Daily Chronicle, a newspaper of general circulation in Gallatin County. The notice of the special election as published shall read substantially as shown on Exhibit A hereto (which is incorporated by reference and made a part hereof), with such additions or deletions or updates as are determined necessary or desirable. Section 6 Forms of Ballots. The ballots shall be printed in substantially the following forms, with such additions or deletions or updates as are determined necessary or desirable: Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 6 FORM OF OFFICIAL BALLOT CITY OF BOZEMAN, MONTANA GENERAL OBLIGATION BOND ELECTION FIRE STATION 4 PROJECT NOVEMBER 5, 2024 INSTRUCTIONS TO VOTERS: Completely fill in the oval using a blue or black ink pen before the words “BONDS–YES” if you wish to vote for the bond issue; if you are opposed to the bond issue, completely fill in the oval using a blue or black ink pen before the words “BONDS–NO.” For the purpose of paying costs of designing, constructing, furnishing, and equipping a fourth fire station and related improvements and costs, and paying costs associated with the sale and issuance of the bonds, shall the City Commission of the City of Bozeman, Montana (the “City”) be authorized to sell and issue general obligation bonds of the City in one or more series in a total principal amount of up to Eighteen Million and No/100 Dollars ($18,000,000.00) bearing interest at rates to be determined at the time of sale, payable semiannually over a term not to exceed twenty years for each series of bonds? If this bond proposition passes, it is estimated that property taxes on a home with an assessed market value for tax purposes of $100,000 would increase by $7.88 in the first year, of $300,000 would increase by $23.64 in the first year, and of $600,000 would increase by $47.28 in the first year. An increase in property taxes may lead to an increase in rental costs. BONDS—YES BONDS—NO Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 7 FORM OF OFFICIAL BALLOT CITY OF BOZEMAN, MONTANA MILL LEVY ELECTION FIRST RESPONDERS NOVEMBER 5, 2024 INSTRUCTIONS TO VOTERS: Completely fill in the oval using a blue or black ink pen before the words “MILL LEVY—YES” if you wish to vote for the mill levy; if you are opposed to the mill levy, completely fill in the oval using a blue or black ink pen before the words “MILL LEVY—NO”. For the purpose of paying costs of additional City of Bozeman, Montana (the “City”) first responders including additional personnel, and operation and maintenance costs of the City police and fire departments, to include related additional police department and fire department equipment, and related public safety costs and expenses, shall the City Commission be authorized to permanently levy up to 48 mills by fiscal year 2030, raising approximately $11,629,400.00 annually? The City would phase in the mill levy described above as follows: beginning in fiscal year 2026, the City would levy up to 9 mills, raising approximately $2,170,800.00 annually; then levy up to 20 mills in fiscal year 2027, raising approximately $4,759,300.00 annually; then levy up to 42 mills in fiscal year 2028, raising approximately $10,215,100.00 annually; then levy up to 45 mills in fiscal year 2029, raising approximately $10,974,400.00 annually; and then would levy permanently the 48 mills commencing in fiscal year 2030. If this mill levy proposition passes, when the full 48 mills are assessed in fiscal year 2030, the property taxes on a home with an assessed market value of $100,000.00 would increase by $64.80, of $300,000.00 would increase by $194.40, and of $600,000.00 would increase by $388.80. An increase in property taxes may lead to an increase in rental costs. MILL LEVY—YES MILL LEVY—NO Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 8 Section 7 Notice to County Election Administrator. A copy of this Resolution will be provided to the Gallatin County Election Administrator as soon as practicable after its adoption and approval in order to inform the Election Administrator of the details of the special election and the pertinent requests and authorizations as to the conduct of the special election. Section 8 Reimbursement Expenditures. (a) The United States Department of Treasury has promulgated final regulations governing the use of proceeds of tax-exempt bonds, all or a portion of which are to be used to reimburse the City for project expenditures paid by the City prior to the date of issuance of such bonds. Those regulations (Treasury Regulations, Section 1.150-2) (the “Regulations”) require that the City adopt a statement of official intent to reimburse an original expenditure not later than 60 days after payment of the original expenditure. The Regulations also generally require that the bonds be issued and the reimbursement allocation made from the proceeds of the bonds within 18 months (or three years, if the reimbursement bond issue qualifies for the “small issuer” exception from the arbitrage rebate requirement) after the later of (i) the date the expenditure is paid or (ii) the date the project is placed in service or abandoned, but (unless the issue qualifies for the “small issuer” exception from the arbitrage rebate requirement) in no event more than three years after the date the expenditure is paid. The Regulations generally permit reimbursement of capital expenditures and costs of issuance of the bonds. (b) Other than (i) expenditures to be paid or reimbursed from sources other than the bonds, (ii) expenditures permitted to be reimbursed under the transitional provision contained in Section 1.150-2(j)(2) of the Regulations, (iii) expenditures constituting preliminary expenditures within the meaning of Section 1.150-2(f)(2) of the Regulations, or (iv) expenditures in a “de minimus” amount (as defined in Section 1.150-2(f)(1) of the Regulations), no expenditures for a project within the scope of this resolution have been paid by the City before the date 60 days before the date of adoption of this resolution. Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 9 (c) The City reasonably expects to reimburse the expenditures made for costs of such a project out of the proceeds of bonds in an estimated maximum aggregate principal amount of up to $18,000,000.00 after the date of payment of all or a portion of the costs of such a project. All reimbursed expenditures shall be capital expenditures, a cost of issuance of the bonds or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Regulations. (d) As of the date hereof, there are no City funds reserved, allocated on a long-term basis or otherwise set aside (or reasonably expected to be reserved, allocated on a long-term basis or otherwise set aside) to provide permanent financing for the expenditures related to such a project, other than pursuant to the issuance of the bonds. The statement of intent contained in this resolution, therefore, is determined to be consistent with the City’s budgetary and financial circumstances as they exist or are reasonably foreseeable on the date hereof. (e) The Finance Director shall be responsible for making the “reimbursement allocations” described in the Regulations, being generally the transfer of the appropriate amount of proceeds of the bonds to reimburse the source of temporary financing used by the City to make prior payment of the costs of the project. Each allocation shall be evidenced by an entry on the official books and records of the City maintained for the bonds or the project and shall specifically identify the actual original expenditure being reimbursed. [Balance of page intentionally left blank.] Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 10 PASSED, ADOPTED, AND APPROVED by the City Commission of the City of Bozeman, Montana, this 23rd day of July, 2024. ___________________________________ TERRY CUNNINGHAM Mayor ATTEST: ___________________________________ MICHAEL MAAS City Clerk APPROVED AS TO FORM: ___________________________________ GREG SULLIVAN City Attorney Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 A-1 EXHIBIT A NOTICE OF GENERAL OBLIGATION BOND ELECTION FOR FIRE STATION 4 PROJECT AND MILL LEVY ELECTION FOR FIRST RESPONDERS CITY OF BOZEMAN, MONTANA NOVEMBER 5, 2024 NOTICE IS HEREBY GIVEN by the City Commission (the “Commission”) of the City of Bozeman, Montana (the “City”), that pursuant to a resolution duly adopted at a meeting of the Commission on July 23, 2024, a special election of the registered voters of the City will be held in conjunction with the general state and federal election on November 5, 2024, for the purpose of voting on the following questions: Proposed General Obligation Bonds for Fire Station 4 For the purpose of paying costs of designing, constructing, furnishing, and equipping a fourth fire station and related improvements and costs, and paying costs associated with the sale and issuance of the bonds, shall the City Commission of the City of Bozeman, Montana (the “City”) be authorized to sell and issue general obligation bonds of the City in one or more series in a total principal amount of up to Eighteen Million and No/100 Dollars ($18,000,000.00) bearing interest at rates to be determined at the time of sale, payable semiannually over a term not to exceed twenty years for each series of bonds? If this bond proposition passes, it is estimated that property taxes on a home with an assessed market value for tax purposes of $100,000 would increase by $7.88 in the first year, of $300,000 would increase by $23.64 in the first year, and of $600,000 would increase by $47.28 in the first year. An increase in property taxes may lead to an increase in rental costs. Proposed Mill Levy for First Responders For the purpose of paying costs of additional City of Bozeman, Montana (the “City”) first responders including additional personnel, and operation and maintenance costs of the City police and fire departments, to include related additional police department and fire department equipment, and related public safety costs and expenses, shall the City Commission be authorized to permanently levy up to 48 mills by fiscal year 2030, raising approximately $11,629,400.00 annually? The City would phase in the mill levy described above as follows: beginning in fiscal year 2026, the City would levy up to 9 mills, raising approximately $2,170,800.00 annually; then levy up to 20 mills in fiscal year 2027, raising approximately $4,759,300.00 annually; then levy up to 42 mills in fiscal year 2028, raising approximately $10,215,100.00 annually; then levy up to 45 mills in fiscal Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 A-2 year 2029, raising approximately $10,974,400.00 annually; and then would levy permanently the 48 mills commencing in fiscal year 2030. If this mill levy proposition passes, when the full 48 mills are assessed in fiscal year 2030, the property taxes on a home with an assessed market value of $100,000.00 would increase by $64.80, of $300,000.00 would increase by $194.40, and of $600,000.00 would increase by $388.80. An increase in property taxes may lead to an increase in rental costs. On Election Day, November 5, 2024, the polls shall be open between the hours of 7:00 a.m. and 8:00 p.m., and the polling places for the special election shall be the polling places for City residents during a general state and federal election, as identified in the written instructions of the County Election Administrator. Close of registration is October 7, 2024. Absentee ballots may be obtained at the office of the Gallatin County Elections Office, 311 W. Main Street, Room 210, in Bozeman, Montana, from 8:00 a.m. on October 7, 2024 until noon November 4, 2024 and resumes at 7:00 a.m. and goes until 8:00 p.m. on November 5, 2024, Election Day. Electors who miss the close of registration deadline may register late and vote in the election if the County Election Administrator receives and verifies the electors’ voter registration information prior to 8 p.m. on November 5, 2024. County Election Administrator Publish: October 5, October 12, and October 19, 2024. Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 Resolution No. 5620, Resolution Submitting to Qualified Electors at a Special Election to be held on November 5, 2024 the Questions of Issuing General Obligation Bonds in the Total Principal Amount of up to $18,000,000.00 for Fire Station 4 and Permanently Levying up to 48 Mills to Pay Costs of City of Bozeman First Responder Services CERTIFICATE AS TO RESOLUTION AND ADOPTING VOTE I, the undersigned, being the duly qualified and appointed City Clerk of the City of Bozeman, Montana (the “City”), hereby certify that the attached resolution is a true copy of Resolution No. _____ entitled: “A RESOLUTION OF THE CITY COMMISSION SUBMITTING TO THE QUALIFIED ELECTORS OF THE CITY OF BOZEMAN, MONTANA, AT A SPECIAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, THE QUESTIONS OF (I) ISSUING GENERAL OBLIGATION BONDS OF THE CITY IN A TOTAL PRINCIPAL AMOUNT OF UP TO EIGHTEEN MILLION AND NO/100 DOLLARS ($18,000,000.00) FOR THE PURPOSE OF PAYING COSTS OF DESIGNING, CONSTRUCTING, FURNISHING, AND EQUIPPING FIRE STATION 4 AND RELATED IMPROVEMENTS AND COSTS, AND PAYING COSTS ASSOCIATED WITH THE SALE AND ISSUANCE OF THE BONDS; AND (II) PERMANENTLY LEVYING UP TO 48 MILLS TO PAY COSTS OF THE CITY OF BOZEMAN’S FIRST RESPONDER SERVICES, INCLUDING OPERATION AND MAINTENANCE COSTS OF THE CITY POLICE AND FIRE DEPARTMENTS, TO INCLUDE ADDITIONAL POLICE DEPARTMENT AND FIRE DEPARTMENT PERSONNEL, EQUIPMENT, AND RELATED PUBLIC SAFETY COSTS AND EXPENSES” (the “Resolution”), on file in the original records of the City in my legal custody; that the Resolution was duly adopted by the City Commission at a meeting on July 23, 2024, and that the meeting was duly held by the City Commission and was attended throughout by a quorum, pursuant to call and notice of such meeting given as required by law; and that the Resolution has not as of the date hereof been amended or repealed. I further certify that, upon vote being taken on the Resolution at said meeting, the following Commission Members voted in favor thereof: ; voted against the same: ; abstained from voting thereon: ; or were absent: . WITNESS my hand officially this 23rd day of July, 2024. Michael Maas City Clerk Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 Morrison and Bode 5620 none none Cunningham, Madgic, and Fischer Attachment A – Estimated Costs of First Responder and Fire Station #4 Bond Levy     Estimated costs for the median single‐family based on the City’s current mill value are as  follows:          Newly taxable value has grown an average of 16% between 2017‐2024, with a median of 8%. If  we assume a conservaƟve 5% growth in newly taxable value, the esƟmated costs are as follows:      $6.60  $14.67  $30.81 $33.01 $35.21  $4.28  $4.28  $4.28  $4.28  $4.28   $‐  $5.00  $10.00  $15.00  $20.00  $25.00  $30.00  $35.00  $40.00 FY26 FY27 FY28 FY29 FY30 First Responder Mill Levy & Fire Station Bond  Monthly Cost to Median Single‐Family Homeowner (AV=$652,100) Using Current (FY24) Mill Values First Responder Operating Levy Fire Station #4 Construction Bond $6.60  $13.94  $28.61 $30.08 $30.81  $4.16 $4.07 $3.97 $3.87 $3.78   $‐  $5.00  $10.00  $15.00  $20.00  $25.00  $30.00  $35.00 FY26 FY27 FY28 FY29 FY30 First Responder, & Fire Station Bond Levy Monthly Cost Estimate to Median Single‐Family Homeowner  (AV=$652,100) Estimates Using Projected Mill Values First Responder Operating Levy Fire Station #4 Construction Bond Docusign Envelope ID: 8F967AB9-B30D-42C6-A781-F037C7F797E5 Certificate Of Completion Envelope Id: 8F967AB9B30D42C6A781F037C7F797E5 Status: Completed Subject: Complete with Docusign: J.1 Res 5620 Calling Bond Mill Levy Election.pdf Source Envelope: Document Pages: 14 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Mike Maas AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Stamps: 2 PO Box 1230 Bozeman, MT 59771 Mmaas@bozeman.net IP Address: 69.145.83.100 Record Tracking Status: Original 7/24/2024 8:50:56 AM Holder: Mike Maas Mmaas@bozeman.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Bozeman Location: DocuSign Signer Events Signature Timestamp Greg Sullivan gsullivan@bozeman.net Bozeman City Attorney City of Bozeman, Montana Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 69.145.83.100 Sent: 7/25/2024 4:34:46 PM Viewed: 7/29/2024 10:29:07 AM Signed: 7/29/2024 10:31:20 AM Electronic Record and Signature Disclosure: Accepted: 7/29/2024 10:29:07 AM ID: eb93c4e5-3045-4bfc-a51f-49e723bf8d7c Terry Cunningham tcunningham@bozeman.net Mayor City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.60.113.144 Sent: 7/24/2024 8:53:19 AM Resent: 7/29/2024 10:31:21 AM Viewed: 7/29/2024 11:57:48 AM Signed: 7/29/2024 11:57:53 AM Electronic Record and Signature Disclosure: Accepted: 6/29/2021 4:59:06 PM ID: 47eea7cb-ba9e-4f63-bb08-c11196c7c534 Mike Maas mmaas@bozeman.net City Clerk City of Bozeman Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 69.145.83.100 Sent: 7/29/2024 11:57:55 AM Viewed: 7/29/2024 12:08:23 PM Signed: 7/29/2024 12:08:37 PM Electronic Record and Signature Disclosure: Accepted: 1/6/2020 4:08:14 PM ID: 79370d6f-72a4-4837-866f-9ec31f00062f In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jasmine Hall jasmine.hall@gallatin.mt.gov Security Level: Email, Account Authentication (None) Sent: 7/29/2024 12:08:39 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Melissa Hodnett mhodnett@bozeman.net Finance Director City of Bozeman Security Level: Email, Account Authentication (None) Sent: 7/29/2024 12:08:40 PM Electronic Record and Signature Disclosure: Accepted: 5/27/2023 4:06:37 PM ID: 83ea145d-4e1e-4539-9c46-d271c8ed695d Dan Semmens semmens.dan@dorsey.com Security Level: Email, Account Authentication (None) Sent: 7/29/2024 12:08:41 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 7/24/2024 8:53:19 AM Envelope Updated Security Checked 7/25/2024 4:34:46 PM Envelope Updated Security Checked 7/25/2024 4:34:46 PM Envelope Updated Security Checked 7/25/2024 4:34:46 PM Envelope Updated Security Checked 7/29/2024 10:58:02 AM Envelope Updated Security Checked 7/29/2024 10:58:02 AM Certified Delivered Security Checked 7/29/2024 12:08:23 PM Signing Complete Security Checked 7/29/2024 12:08:37 PM Completed Security Checked 7/29/2024 12:08:41 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, City of Bozeman (we, us or Company) may be required by law 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/9/2018 4:06:02 PM Parties agreed to: Greg Sullivan, Terry Cunningham, Mike Maas, Melissa Hodnett How to contact City of Bozeman: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jolson@bozeman.net To advise City of Bozeman of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at jolson@bozeman.net and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc. to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in the DocuSign system. To request paper copies from City of Bozeman To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Bozeman To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign session, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to jolson@bozeman.net and in the body of such request you must state your e-mail, full name, US Postal Address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows® 2000, Windows® XP, Windows Vista®; Mac OS® X Browsers: Final release versions of Internet Explorer® 6.0 or above (Windows only); Mozilla Firefox 2.0 or above (Windows and Mac); Safari™ 3.0 or above (Mac only) PDF Reader: Acrobat® or similar software may be required to view and print PDF files Screen Resolution: 800 x 600 minimum Enabled Security Settings: Allow per session cookies ** These minimum requirements are subject to change. If these requirements change, you will be asked to re-accept the disclosure. Pre-release (e.g. beta) versions of operating systems and browsers are not supported. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the ‘I agree’ button below. By checking the ‘I agree’ box, I confirm that:  I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and  I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and  Until or unless I notify City of Bozeman as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Bozeman during the course of my relationship with you.