HomeMy WebLinkAbout09-11-24 - Sustainability Board - Agendas & Packet MaterialsA. Call to Order - 6:00 PM
B. Disclosures
C. Changes to the Agenda
D. Public Service Announcements
E. Approval of Minutes
E.1 Approve the June 12, 2024 and August 14, 2024 Sustainability Advisory Board
Minutes(Chipouras)
F. Public Comments on Non-agenda Items Falling within the Purview and Jurisdiction of the Board
THE SUSTAINABILITY BOARD OF BOZEMAN, MONTANA
SB AGENDA
Wednesday, September 11, 2024
General information about the Sustainability Board can be found in our Laserfiche repository.
If you are interested in commenting in writing on items on the agenda please send an email to
comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day of the
meeting. At the direction of the City Commission, anonymous public comments are not distributed to
the Board or staff.
Public comments will also be accepted in-person and through Video Conference during the appropriate
agenda items.
As always, the meeting will be streamed through the Commission's video page and available in the
City on cable channel 190.
For more information please contact Jon Henderson, jon.henderson@bozeman.net
This meeting will be held both in-person and also using an online videoconferencing system. You
can join this meeting:
Via Video Conference:
Click the Register link, enter the required information, and click submit.
Click Join Now to enter the meeting.
Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in-
person
United States Toll
+1 346 248 7799
Access code: 934 9305 9514
Approve the June 12, 2024 and August 14, 2024 Sustainability Advisory Board Minutes.
This is the time to comment on any non-agenda matter falling within the scope of the
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G. Special Presentations
G.1 National Alliance of Preservation Commissions' Advisory Board Training
Summary(Lahneman)
G.2 Bozeman Landmark Program, application 22388 (Rosenberg)
G.3 Bozeman Fire Station #2 Sustainable and Resilient Design (Meyer)
H. FYI/Discussion
H.1 Sustainable Events Guide Work Session(Chipouras)
I. Adjournment
Sustainability Board. There will also be time in conjunction with each agenda item for public
comment relating to that item but you may only speak once per topic. Please note, the Board
cannot take action on any item which does not appear on the agenda. All persons addressing the
Board shall speak in a civil and courteous manner and members of the audience shall be respectful
of others. Please state your name, and state whether you are a resident of the city or a property
owner within the city in an audible tone of voice for the record and limit your comments to three
minutes.
General public comments to the Board can be found on their Laserfiche repository page.
This board generally meets on the second Wednesday of the month 6:00 pm to 8:00 pm.
Citizen Advisory Board meetings are open to all members the public. If you have a disability that
requires assistance, please contact our Acting ADA Coordinator, Max Ziegler, at 406.582.2439
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Memorandum
REPORT TO:Sustainability Board
FROM:Ali Chipouras, Sustainability Program Specialist
Natalie Meyer, Sustainability Program Manager
Jon Henderson, Assistant City Manager
SUBJECT:Approve the June 12, 2024 and August 14, 2024 Sustainability Advisory
Board Minutes
MEETING DATE:September 11, 2024
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve the June 12, 2024 and August 14, 2024 Sustainability Advisory
Board Minutes.
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:In accordance with Commission Resolution 5323 and the City of Bozeman's
Citizen Advisory Board Manual, all Boards must have minutes taken and
approved. Prepared minutes will be provided for approval by the board at
the next scheduled meeting. Staff will make any corrections identified to the
minutes before submitting them to the City Clerk's Office.
UNRESOLVED ISSUES:None.
ALTERNATIVES:As suggested by the Board.
FISCAL EFFECTS:None.
Attachments:
06-12-2024 Sustainability Advisory Board Minutes.pdf
08-14-2024 Sustainability Advisory Board Minutes.pdf
Report compiled on: September 6, 2024
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Sustainability Advisory Board Meeting Minutes, 6/12/2024
Page 1 of 2
THE SUSTAINABILITY ADVISORY BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
6/12/2024
General information about the Sustainability Board can be found in our Laserfiche repository.
A) 00:51:22 Call to Order - 6:00 PM
B) 00:54:27 Disclosures
• There were no disclosures.
C) 00:54:19 Changes to the Agenda
• There were no changes to the agenda.
D) 00:54:44 Approval of Minutes
D.1 Approve the May 8, 2024 Sustainability Advisory Board Minutes
05-08-2024 Sustainability Advisory Board Minutes.pdf
-00:00:01 Motion to approve
Kristin Blackler: Motion
Kalani Goodhard: 2nd
00:55:47 Vote on the Motion to approve The Motion carried 4 - 0.
Approve:
Rebecca Kurnick
Kristin Blackler
Nathan Gracey
Kalani Goodhard
Disapprove:
None
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Sustainability Advisory Board Meeting Minutes, 6/12/2024
Page 2 of 2
E) 00:56:47 Public Comments
• There was no public comment.
F) 00:57:19 Action Items
F.1 00:57:21 Energy Efficiency Block Grant Application Recommendation to Expand
Rooftop Solar PV at the Bozeman Public Library
Sustainability Program Manager Natalie Meyer presented the use of the Energy Efficiency Block Grant
funding for expanding rooftop solar PV at the Bozeman Public Library.
01:15:58 Motion to approve Support the staff recommendation to submit an Energy Efficiency Block
Grant application to expand rooftop solar PV at the Bozeman Public Library.
Kristin Blackler: Motion
Nathan Gracey: 2nd
01:16:08 Vote on the Motion to approve Support the staff recommendation to submit an Energy Efficiency
Block Grant application to expand rooftop solar PV at the Bozeman Public Library. The Motion carried 4
- 0.
Approve:
Rebecca Kurnick
Kristin Blackler
Nathan Gracey
Kalani Goodhard
Disapprove:
None
G) 00:55:51 FYI/Discussion
G.1 01:21:06 Green Power Program Overview and Updates
Sustainability Program Manager Natalie Meyer provided an update on the Green Power Program. The
Advisory Board followed up with questions and comments.
H) 02:11:22 Adjournment
This board generally meets on the second Wednesday of the month 6:00 pm to 8:00 pm.
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Sustainability Advisory Board Meeting Minutes, 9/14/2024
Page 1 of 2
THE SUSTAINABILITY ADVISORY BOARD MEETING OF BOZEMAN, MONTANA
MINUTES
8/14/2024
General information about the Sustainability Board can be found in our Laserfiche repository.
A) 00:47:59 Call to Order - 6:00 PM
Present: Rebecca Kurnick, Brooke Lahneman, Kalani Goodhard, Erin Jackson
Absent: Kristin Blackler, Terry Cunningham, Nathan Gracey
Excused: None
B) 00:48:49 Disclosures
C) 00:48:42 Changes to the Agenda
D) Approval of Minutes
D.1 Approve the June 12, 2024 Sustainability Advisory Board Minutes
06-12-2024 Sustainability Advisory Board Minutes.pdf
E) 00:51:32 Public Comments on Non-agenda Items Falling within the Purview and
Jurisdiction of the Board
F) 01:02:43 Special Presentations
F.1 01:02:52 2025 Stormwater Facilities Plan Update
G) 00:49:14 FYI/Discussion
G.1 01:55:13 2022 Community Greenhouse Gas Emissions Inventory
2022 GHG Emissions Inventory Report DRAFT.pdf
2022 GHG Emissions Inventory Infographic.pdf
H) 02:53:12 Adjournment
This board generally meets on the second Wednesday of the month 6:00 pm to 8:00 pm.
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Sustainability Advisory Board Meeting Minutes, 9/14/2024
Page 2 of 2
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Memorandum
REPORT TO:Sustainability Board
FROM:Natalie Meyer, Sustainability Program Manager
Jon Henderson, Assistant City Manager
SUBJECT:National Alliance of Preservation Commissions' Advisory Board Training
Summary
MEETING DATE:September 11, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:National Alliance of Preservation Commissions' Advisory Board Training
Summary
STRATEGIC PLAN:1.2 Community Engagement: Broaden and deepen engagement of the
community in city government, innovating methods for inviting input from
the community and stakeholders.
BACKGROUND:Advisory Board member, Brook Lahneman, will present a review of the
Historic Preservation Advisory Board training provided by the National
Alliance of Preservation Commissions held on May 11, 2024. The
presentation to the Sustainability Advisory Board will cover topics relevant
to sustainability, including identifying and designating historic resources,
conservation overlay districts, and diversity, equity, and inclusion (DEI) in
preservation.
UNRESOLVED ISSUES:None.
ALTERNATIVES:As suggested by the Sustainability Advisory Board.
FISCAL EFFECTS:None.
Report compiled on: September 6, 2024
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Memorandum
REPORT TO:Sustainability Board
FROM:Sarah Rosenberg, Associate Planner/Historic Preservation Officer
Chris Saunders, Community Development Manager
Erin George, Interim Director of Community Development
SUBJECT:Bozeman Landmark Program, application 22388
MEETING DATE:September 11, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:The Historic Preservation Program began in the early 1980's when a
comprehensive historic architecture survey of the "historic portion" of the
city was conducted. Surveying over 3,000 properties provided the
foundation to nominate ten National Historic Districts in subsequent years,
adopt historic preservation regulations, and create the Neighborhood
Conservation Overlay District (NCOD) in 1991. Since then, the current
regulations in Section 38.340 of the Bozeman Municipal Code have been
applied to new development and alterations within the historic districts or
the NCOD via the Certificate of Appropriateness (COA) process.
Reports evaluating the NCOD were prepared in both 2015 and 2019. The
reports note the successes of the NCOD and the Historic Preservation
program as a whole, but also recommend changes. The City issued an RFP in
December 2022 seeking consultant assistance to conduct additional research
and community engagement to inform and draft policy and regulation
changes, including a local landmark nomination process, in line with the
2015 and 2019 reports and recent national trends. After a competitive
procurement process, Community Planning Collaborative (CPC) was selected
to assist with the project. The Bozeman Landmark Program project will do
the following: Evaluate Section 38.340 of the Unified Development Code -
where all things historic preservation and standards for the NCOD reside;
Assess the review criteria and standards for certificate of appropriateness
applications; Reevaluate the NCOD - determine the effectiveness of the
district and its boundary and how it relates to the historic preservation
program as a whole since this project is looking at the entire city and not just
the NCOD; Create a Landmark Program and nomination process which can
identify places of importance that may not be recognized as significant at the
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National level and can establish its own locally-specific standards and
regulations.
The project is divided into two phases. The first phase focuses on research
and community engagement that will result in policy recommendations. The
second phase will put the recommendations into action (subject to City
Commission authorization) by drafting and preparing necessary code
amendments. At both phases, the Historic Preservation Advisory Board and
the Community Development Board will review and provide their
recommendation to the City Commission for consideration. Community
engagement kicked off in July with a variety of different ways for the
community to participate, including in-person focus groups, an online
survey, pop-up tabling events, social media posts, utility bill mailers, and a
historic marker workshop at the library. Additional details on the project can
be found on the project's Engage Bozeman page. This special presentation
will introduce the project to the Sustainability Board and allow time for
questions from board members.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:Funds for the project are included in the FY25 budget
Report compiled on: September 5, 2024
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Memorandum
REPORT TO:Sustainability Board
FROM:Ali Chipouras, Sustainability Program Specialist
Max Ziegler, Facilities Assistant Superintendent
Natalie Meyer, Sustainability Program Manager
Jon Henderson, Assistant City Manager
SUBJECT:Bozeman Fire Station #2 Sustainable and Resilient Design
MEETING DATE:September 11, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Bozeman Fire Station #2 Sustainable and Resilient Design
STRATEGIC PLAN:6.3 Climate Action: Reduce community and municipal Greenhouse Gas
(GHG) emissions, increase the supply of clean and renewable energy; foster
related businesses.
BACKGROUND:On September 10, 2024, the City of Bozeman will host a ribbon cutting for
the new 14,000-square-foot Bozeman Fire Station 2 on the Montana State
University campus, replacing the older station on South 19th Avenue. In
2021, Bozeman voters approved a $6.7 million bond to fund the station's
relocation, addressing the needs of the growing south Bozeman community
and MSU's expanding campus.
Sustainability Program Manager, Natalie Meyer, will discuss the attached
case study highlighting the sustainability and resilience features of the new
building.
UNRESOLVED ISSUES:None.
ALTERNATIVES:As suggested by the Board.
FISCAL EFFECTS:None.
Attachments:
Bozeman Fire Station 2 Sustainability Case Study.pdf
Report compiled on: September 6, 2024
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Building Highlights
53 kW Photovoltaic Array
VRF Heat Pumps
Heat Pump Water Heaters
SolarWalls
EV Charging
High-Performance Envelope
Heat Recovery Ventilator
Drought Tolerant Landscaping
Learn more at www.bozeman.net/sustainability
The new 14,000-square-foot Bozeman Fire Station 2, located in the heart of
Montana State University's campus, replaces the older station on South 19th. In
2021, Bozeman voters approved a $6.7 million bond to fund the station’s
relocation, addressing the needs of the growing south Bozeman community and
MSU’s expanding campus.
Designed with resilience in mind, the station incorporates methods to ensure
continued operation during extreme weather events and protection from chronic
stressors. The building exemplifies sustainable practices by enhancing energy
efficiency, ensuring long-term durability, and providing a healthy environment for
our firefighters.
Building Electrification & Renewable Energy
Community Resilience &
Sustainability in Action
BOZEMAN FIRE STATION #2
The new fire station currently operates on a dual-fuel system, using both natural
gas and electricity. It is designed with the capability to transition primarily to
electric power, positioning the station to increase its use of renewable energy
sources, aligning with the 2020 Bozeman Climate Plan’s goal of reducing fossil
fuel dependence.
Central to this effort is the 53.82 kW photovoltaic array installed on-site, which
generates renewable energy to help power the facility through net-metering with
NorthWestern Energy.
The building’s design embraces a whole-system approach to energy efficiency,
integrating high-performance building principles with interconnected mechanical
systems that work together rather than independently. This approach prioritizes
the redistribution of existing heat energy to both heat and cool the building,
reducing the need to generate energy through methods like natural gas
combustion.
Advanced mechanical systems, such as Variable Refrigerant Flow (VRF) heat
pumps, efficiently capture heat from the outside air and redistribute it within the
building, with individual components working to shift and utilize this heat energy
as needed throughout the building. To ensure continuous operation even in
extreme weather conditions, the building is also equipped with high-efficiency
electric and gas boilers, providing backup and redundancy. Additionally, a heat
pump water heater system transfers residual building heat to supply hot water.
Energy Efficiency: A Whole-System Approach
Rooftop heat pump unit at Fire Station #2
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A strategically designed canopy over
the apparatus bay blocks intense
summer sunlight while welcoming it in
during the winter months.
The Heat Recovery Ventilator (HRV)
maintains indoor air quality and
energy efficiency by exchanging stale
indoor air with fresh outdoor air while
also transferring heat between them
to pre-heat or pre-cool incoming air.
The SolarWall is an air heating
system that heats ventilation air
using heat from the sun before it
enters the HVAC system, reducing
the energy needed to heat the
building during colder months.
Charging Ahead: Transportation
Continuing the electrification journey, the fire station was built with future needs in mind, including the capacity to host and
charge electric fire trucks. While the city doesn't currently have electric firetrucks, the station is pre-equipped with conduit, wiring,
and the electric capacity needed to implement charging when the time comes. Public EV charging stations are also planned,
benefiting both the station and the community while saving on future retrofitting costs. The station's central location optimizes
emergency response time and promotes urban infill. It is also convenient to several bus and bicycle routes.
Several components of the building support indoor air quality and comfort. The dedicated outdoor air
system provides fresh air to all spaces. Mechanical ventilation, operable windows, indoor air quality
sensors, and low-emitting materials enhance air quality and temperature comfort. In addition to
supporting energy efficiency, the VRF heat pump system enables precise temperature control in
individual spaces. Special attention was given to sleeping areas, including acoustic treatments and
blackout shades to help maintain healthy sleep patterns during extended shifts.
Breathe Easy: Indoor Air Quality & Comfort Solutions
The outdoor area features water-smart landscaping with drought tolerant and native
plants, supported by efficient irrigation systems. 60% of the landscape area is
consists of a drought tolerant grass seed mix. Once established, this seed mix will
grow tall and natural, requiring 50% less water than traditional turfgrass. An irrigation
flow meter monitors usage to optimize the system and identify water-saving
opportunities. Inside the building, water efficient plumbing fixtures are installed which
can reduce water consumption and minimize wastewater generation by over 25%.
Water Smart Practices
The station’s high-performance exterior envelope exceeds the energy code requirements for insulation by 50% and air
leakage by 45%, minimizing heat loss in winter and heat gain in summer. Additional features, including a heat recovery
ventilator, passive design strategies, and SolarWalls, enhance efficiency by optimizing available heating and cooling
resources such as sunlight and air that has already been conditioned.
An important feature for keeping our firefighters and staff safe is an intentionally designed air barrier between the apparatus bay
and living quarters to prevent toxic chemicals and pollutants from entering living areas.
Learn more at www.bozeman.net/sustainability 13
Memorandum
REPORT TO:Sustainability Board
FROM:Ali Chipouras, Sustainability Program Specialist
Natalie Meyer, Sustainability Program Manager
Jon Henderson, Assistant City Manager
SUBJECT:Sustainable Events Guide Work Session
MEETING DATE:September 11, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Sustainable Events Guide Work Session.
STRATEGIC PLAN:6.3 Climate Action: Reduce community and municipal Greenhouse Gas
(GHG) emissions, increase the supply of clean and renewable energy; foster
related businesses.
BACKGROUND:In 2020, the City Commission adopted the Bozeman Climate Plan with
ambitious climate goals. Achieving these goals requires collaboration across
all city departments and the Bozeman community. By planning events with
sustainability in mind, we reduce the environmental impact and set a
standard for future events and operational decisions. Even a small,
thoughtfully planned event can leave a lasting impression and empower
attendees to make small, impactful choices in their daily lives to help reduce
our collective climate impact.
The draft Sustainable Events Guide outlines best practices in planning and
hosting City events. Every event presents an opportunity to incorporate
sustainable practices by reducing waste, incorporating local and sustainable
food options, and reducing transportation emissions to and from events.
Development of the Sustainable Events Guide helps advance the
Sustainability Board's 2024-2025 Work Plan Item 1. Local Food System and
Work Plan Item 2. Composting Service and Collection.
Sustainability Program Specialist, Ali Chipouras, will provide an overview of
the draft guide. The Board will be invited to ask questions and provide
suggestions on the content and implementation of the draft Sustainable
Events Guide.
UNRESOLVED ISSUES:None.
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ALTERNATIVES:As suggested by the Board.
FISCAL EFFECTS:None.
Attachments:
Sustainable Events Guide_Advisory Board Draft.pdf
Report compiled on: September 6, 2024
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What are Sustainable Events?
In 2020, the City Commission adopted the Bozeman Climate Plan with ambitious climate goals.
Achieving these goals requires collaboration across all city departments and the Bozeman
community. Hosting sustainable events is one way to reduce our climate impact and
demonstrate our commitment to the Bozeman Climate Plan.
For the purposes of this guide, "events" encompass any gathering hosted by the city, ranging
from large-scale events like the annual City Picnic to smaller community engagement sessions
and internal meetings. Regardless of its size or purpose, each event presents an opportunity to
incorporate sustainable practices by reducing waste, choosing local and sustainable food
options, and reducing emissions from transportation to and from the event.
By planning events with sustainability in mind, we reduce the environmental impact and set a
standard for future events and operational decisions. Even a small, thoughtfully planned event
can leave a lasting impression and empower attendees to make small, impactful choices in their
daily lives to help reduce our collective climate impact.
The City of Bozeman is dedicated to ensuring all residents, visitors, and City of Bozeman
employees can thrive regardless of race, identity, or life circumstances. By hosting events where
all participants feel comfortable and have the tools and resources they need, we can facilitate
inclusive spaces for all.
This guide is a resource for City Staff to plan sustainable events of any type or size.
Recognizing that each event is unique, it provides best practices and resources to support your
decision-making process. While it may not cover every scenario, it is designed to help you make
informed choices for more sustainable outcomes. For questions or further assistance, please
contact the Sustainability Division at sustainability@bozeman.net.
**Photos of Climate Plan, City Events, etc.
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Contents
What are Sustainable Events? ................................................................................................... 1
Getting Started ........................................................................................................................... 3
Transportation ............................................................................................................................ 4
Waste ......................................................................................................................................... 5
The Zero Waste Approach ...................................................................................................... 5
Rethink, Redesign, and Reduce ............................................................................................. 6
Reuse ..................................................................................................................................... 8
Recovery ................................................................................................................................ 9
Compost ................................................................................................................................10
Recycle .................................................................................................................................12
Event Set-Up ............................................................................................................................15
Food Procurement ....................................................................................................................16
Waste Management ..............................................................................................................16
Local Food ............................................................................................................................16
Sustainable Event Checklist ......................................................................................................18
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Getting Started
The earlier you begin planning, the more opportunities you will have to reduce the event's
environmental impact. Planning sustainable events may require additional time to procure
necessary products, source sustainable food, and develop an effective communication strategy.
However, even for last-minute events, there are still opportunities to be sustainable using the
tools in this guide. When planning an event, start by asking the following questions:
Who, what, why?
• Who and how many people will attend the event?
• What is the purpose of the event?
• Is a location already selected?
Transportation
• Where will attendees most likely be traveling from?
• Does the location enable attendees to walk, bike, take a bus, or carpool? Is there bike
parking and/or EV charging available?
• How can accessibility needs be accommodated?
• Is virtual participation an option for the event? Does the location have technology options
that can facilitate virtual participation?
Waste
• What will be the biggest source of waste?
• Can the facility accommodate reusable containers? Does it have a dishwasher, and what
dishes/utensils are available?
• Does the facility have waste receptacles and collection services? If so, does it include
compost and recycling options?
• Is there a water fill station available?
Food & Beverage
• Will you be providing food and beverages?
• Where will you source food and beverages from?
• Are there any known dietary needs among the group?
Communication
• Is this event open to the public or is it an invite-only event?
• How will you communicate with attendees before, during, and after the event?
• Are you planning to ask for RSVP’s? What useful information could you gather through
the RSVP?
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Transportation
Travel to and from events can increase the event's climate
footprint due to transportation emissions primarily from
driving. Encouraging multi-modal transportation options,
such as biking, walking, public transportation, and
carpooling, can help reduce emissions while also fostering
a culture of utilizing multi-modal options. Encouraging
alternative transportation provides an opportunity for
attendees to familiarize themselves with new bike routes,
Streamline bus schedules, and other transit options.
Best Practices
• Choose a central location that is accessible by multi-modal transportation options, such
as safe bike routes and nearby bus stops. Consider where attendees are likely traveling
from.
• Example: If you know attendees are likely traveling from City Hall and offices
downtown, the Bozeman Public Library could be a good option as it is within
walking distance and accessible via the Gallagator Trail.
• Before the event, share information about safe routes for biking and walking, bike
parking, EV charging, and bus routes.
• Example: Include links to the Go Gallatin, Streamline Bus Routes and GVLT’s
Main Street to Mountains Trail Map
• Encourage carpooling.
• Example: If feasible, share the RSVP list before the event to help attendees
coordinate travel with those traveling from nearby locations.
• Ensure the location accommodates the mobility needs of all attendees. In event
communications, invite people to reach out if they have specific requirements.
• Example: Before the event identify where a handicap-accessible ramp and
elevators (if needed) are located.
• For larger events, consider offering incentives for using multi-modal transportation.
• Example: Provide a raffle prize and give a raffle ticket to anyone who uses a
multi-modal transportation option.
• Provide adequate travel time by providing buffers at the beginning and end of the
meeting.
• Example: Schedule a few minutes at the beginning of a meeting for networking
and aim to end early or on time.
• If possible, provide a remote option to reduce travel for those who are not located
nearby.
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Waste
The Zero Waste Approach
Waste is often the most visible and significant environmental impact of events. When not
properly managed, waste can lead to litter, which harms local ecosystems, waterways, wildlife,
and even human health. Waste that is disposed of in Bozeman is then transported to the Logan
Landfill, contributing to greenhouse gas emissions from both the transportation process and the
landfill itself, where harmful emissions like methane are generated.
Even waste that is recycled or composted has an environmental footprint from the energy used
in transporting and processing the materials. Additionally, the initial production and delivery of
materials used at events consume energy and natural resources and generate transportation
emissions. The most effective strategy to reduce waste is to rethink and redesign event
practices to eliminate waste before it’s created.
The concept of "zero waste" encourages a shift towards a circular economy, where resources
are reduced, reused, and recycled instead of being discarded in landfills. The zero waste
approach outlines a hierarchy with the best to worst waste management options to guide
decision-making. By planning with this approach, every event, regardless of its type or budget,
can reduce its waste impact.
Zero Waste Hierarchy
Waste planning should be integrated from the very beginning of the event planning process.
When thinking about waste, it's important to think through the entire lifecycle of the materials—
where they originate, how they will be used, and how they will ultimately be disposed of. This
involves thoughtful purchasing decisions, such as opting for compostable plates/silverware and
planning for proper disposal methods like arranging for compost pickup. By considering these
factors early on, you can significantly reduce the impact of your event.
Resources
• City of Bozeman Sustainable Events Vendor and Purchasing Guide (Separate
document, coming soon)
RETHINK, REDESIGN, REDUCE
REUSE
RECOVERY
COMPOST
RECYCLE
WASTE
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Rethink, Redesign, and Reduce
Start your event planning by considering the waste that could be generated at the event. Identify
opportunities to eliminate waste from the beginning.
• Minimal Packaging Options: Select food items with little to no packaging. Work with
vendors to provide compostable or recyclable options. If vendors cannot provide these,
consider purchasing them separately.
o Example: Opt for a tray of sandwiches instead of individually wrapped
sandwiches.
o Example: If partnering with a caterer or vendor, such as a food truck, connect
with them to explore reusable options or strategies to reduce waste.
• Buffet-Style or Bulk Serving Options: Choose buffet-style or bulk options instead of
individually wrapped items to significantly reduce packaging waste. Check what options
the event location already has available (water bottle filling, condiment containers, etc.).
o Example: Set up water stations instead of offering individual bottles.
o Example: Use bulk condiments to eliminate single-use packets.
o Example: Work with vendors that can serve food in reusable containers, such as
a caterer that uses metal serving dishes.
• Efficient Food Ordering: Use RSVP information and collaborate with vendors to
explore ways to reduce waste.
o Example: Use RSVP information to order food in quantities that match the
number of attendees, avoiding excess and reducing food waste.
• Minimize Supplies and Printing: Limit unnecessary materials and reduce the amount
of printed items.
o Example: Display information on a screen rather than printing copies for
everyone.
• Consider the Impact of Giveaways: Assess the value and potential waste of any
giveaways. Determine if they are truly necessary or if they could be eliminated or
replaced.
o Example: If you are tabling at an event and want to engage children, have an
activity at the table rather than giving them small items to take home.
o Example: Instead of physical items, provide experience-based or more practical
giveaway options like market bucks for a farmers market.
Addressing Dietary Needs: While bulk options are ideal from a waste perspective, they can
pose challenges for attendees with specific dietary needs, such as allergies or food restrictions.
Before the event, invite attendees to share any dietary requirements, and offer separate options
to accommodate these needs where necessary.
Health and Safety: Ensure that bulk food options are served safely by providing proper
utensils, such as tongs and large serving spoons, to maintain hygiene.
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To assist with sourcing local food options and compostable products, the City of Bozeman
Events Vendor and Purchasing Guide (link to be added) provides an evolving list of food
businesses and options for purchasing compostable products. While this resource does not
cover every option, it is regularly updated and can provide examples of options to consider.
**Photos of individual plastic-wrapped sandwiches vs a platter with no plastic. Photo of Water
Conservation question wheel. Photo of market bucks/farmers market.
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Reuse
Whenever possible, choose reusable options over single-use disposables.
• Use Reusable Drinkware and Dishware: Use reusable dishware and drinkware for
food service whenever possible. Check if the event venue has reusable dishware
available or if you can bring your own.
o Example: Encourage attendees to bring their own water bottles and cups. Set up
water refill stations instead of providing single-use water bottles.
• Use Digital Feedback and Engagement Tools: Encourage participants to give
feedback or ask questions using online tools, eliminating the need for printed forms.
o Example: Use QR codes that link to surveys or feedback forms, enabling
attendees to submit their responses digitally rather than on paper.
• Design Reusable Materials: Create resources that can be reused across multiple
events, avoiding non-essential details that may change, such as dates.
o Example: For community engagement events, design information boards that
can be reused throughout the project.
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Recovery
Make a plan to recover food and reuse event supplies before the event.
• Establish a Food Recovery Plan: Before the event, identify where leftover food can be
taken to be consumed rather than wasted.
o Example: Options might include bringing it back to your workplace or delivering it
to 24-hour facilities like the fire or police stations where it can be consumed while
it is still fresh. If you are planning to drop it off somewhere, check-in ahead of
time to confirm the food is wanted.
• Reuse or Donate Non-Perishable Food: Arrange to reuse or donate any non-
perishable, packaged food.
o Example: Donate to organizations like the HRDC. Confirm the locations of HRDC
Drop-off locations and what they will accept ahead of time.
• Reuse Event Supplies: Save leftover event supplies for future use or store them in a
communal space at your workplace where they can be accessed by others.
o Example: Leftover disposable dishware could be stored in the break room of your
office or a designated storage location for events.
**Photos of HRDC food bank.
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Compost
Composting breaks down organic material into a nutrient-rich soil amendment. This process not
only reduces the volume of waste sent to landfills but also improves soil health and displaces
chemical fertilizers. Composting also helps reduce methane emissions from landfills. In compost
facilities, organic waste decomposes aerobically (with oxygen) which produces minimal carbon
dioxide compared to anaerobic (without oxygen) decomposition in landfills which produces
methane, a potent greenhouse gas.
Compost vs. Recycling
When choosing between compostable and recyclable products, compostables are typically the
better choice because the material is more efficiently returned to the earth. Recycling often
requires significantly more energy to process materials into reusable forms. Many items either
cannot be recycled or do not make it through the entire recycling process. Additionally,
composting in the Gallatin Valley keeps nutrients local, as materials are processed here and
returned to our ecosystem. Whereas the majority of recycling requires transportation to facilities
outside of Montana for processing.
Compostable options are not always available or in the budget, so a combination of reducing,
composting, and recycling is essential. Clear communication about proper waste disposal is
crucial to the success of both composting and recycling.
Compost Collection
To ensure compostable items are processed correctly, they must be sent to a compost facility,
not a landfill. For your event, check to see if the venue has compost collection. If not, reach out
to the Solid Waste Division who can assist in setting up a compost collection. The Bozeman
Solid Waste Division partners with the locally owned composting business Happy Trash Can for
processing compost. If the Solid Waste Division cannot facilitate collection, for example when
events are outside City pick-up limits, you can work directly with local compost businesses.
Bozeman currently has two options: YES Compost and Happy Trash Can.
Education is key - provide clearly marked compost bins and signage to educate attendees on
what can and cannot be composted. See Event Setup.
Compostable Products
When selecting compostable items, choose products that are certified to break down in local
composting systems. Non-compostable items in compost bins can cause significant problems
during the composting process, so it’s important to purchase the correct products. Be wary of
misleading branding—terms like “biodegradable” or “made from recycled materials,” or images
of leaves. This type of messaging can be deceptive and confusing. Items must have the
following certifications to ensure they are compostable at local facilities: BPI Certified
Compostable, 100% Compostable, PLA (corn plastic), ASTM D6400 standards, or OK
Compost/TUV Austria.
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**Add photos of products and products that are NOT compostable.
ASTM D6400 standar
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Recycle
If reusable or compostable products are not available, opt for recyclable items. It's important to
choose locally recyclable materials and avoid those that aren’t, such as Styrofoam or plastic
bags.
Not all recycling is the same.
Some materials are more sustainable and efficient to recycle than others.
• Aluminum: Aluminum is a great choice for recycling because it is infinitely recyclable
without losing quality. Recycling aluminum saves up to 95% of the energy needed to
produce new aluminum from raw materials, making it a much more energy-efficient
option compared to plastic. Aluminum can be recycled repeatedly without degradation,
as a result nearly 75% of all aluminum ever produced is still in use today.1
• Cardboard: Cardboard is also a good recyclable material, especially when compared to
plastic. Cardboard can be recycled multiple times before the fibers become too short for
further recycling. Additionally, cardboard recycling consumes significantly less energy
than producing new cardboard.
• Plastic: While plastic is recyclable, it presents significant challenges. Unlike aluminum
and cardboard, plastic often undergoes downcycling, where the quality of the material
degrades quickly with each recycling process. Most plastics can only be recycled a few
times before they become unusable and are sent to landfills. In Bozeman, the local
recycling guidelines no longer accept non-bottle-shaped #1 and #2 plastics or any
#3 - #7 plastics. Plastics that cannot be recycled in Bozeman frequently end up in the
recycling bins, leading to contamination. This contamination can result in entire loads of
recyclables being discarded as waste.
• Glass: Glass CANNOT be recycled through the City’s single-stream recycling program.
Glass is recycled by We Recycle Montana through a drop-off program, however, there is
a fee for recycling glass. Since there is no local demand for crushed glass, it must be
shipped out of state. The fee helps cover the cost of handling and transportation.
1 Aluminum Association
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Best Practices
• Encourage Proper Recycling: Ensure attendees know how to recycle correctly by
providing clear instructions and posting visible signage throughout the event. See Event
Set Up.
• Avoid Contamination: Contaminants can spoil an entire batch of recyclables. Ensure
that only acceptable items are placed in recycling bins and educate attendees on what
can and cannot be recycled.
o Rinse containers with water to remove food residue.
o Ensure recyclables are clean, dry, and empty after rinsing.
o Leave labels on containers.
• Save Space: Flatten cardboard boxes and crush plastic bottles and put caps back on to
save space.
Recycling Options
When hosting an event check with the location to see what recycling options are available.
• The City of Bozeman Solid Waste Division offers single-stream recycling that is available
at most city facilities. For larger event, the Solid Waste Division can assist with recycling
by proving bins and recycling pick up. Reach out to the Solid Waste Division directly.
• We Recycle Montana offers recycling drop-off bins at locations around town. Recycling
in these bins must be sorted by type: plastic bottles #1 & #2, paper, cardboard, and
aluminum & steel.
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Acceptable Items for Recycling in Bozeman Unacceptable Items for Recycling in Bozeman
Plastics: #1 and #2 bottles and jugs only. Cans: Aluminum, tin, and steel cans.
Cardboard: Flattened corrugated cardboard and paperboard boxes (like cereal boxes).
Paper: Newspapers, magazines, catalogs, writing and office paper, phone books, and paper bags.
Plastics: #3 - #7, Non-bottle shaped #1 and #2 plastics, Clamshell containers, Pill bottles, Plastic bags, Frozen food bags
Glass or glassware
Food-contaminated pizza boxes, paper plates, napkins, to-go containers
Aerosol cans Ceramics Foil Metal hangers Batteries Light bulbs Juice boxes and pouches Chip bags
Styrofoam containers and packing peanuts Paper-style milk cartons Toxic product containers, including but not limited to: Oil bottles, Antifreeze containers/jugs, Herbicide containers, Pesticide containers
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Event Set-Up
Clear communication and ease of participation are essential for successful sustainable events,
especially for implementing zero waste. It must be easy for attendees to participate in the waste
reduction and sorting process.
Strategically setting up the waste stations is key to helping attendees dispose of waste properly.
To do this, ensure that every trash can is paired with recycling and compost bins. When trash
cans are placed alone, people are more likely to discard everything in them without sorting. It is
more effective to have centralized waste stations with all the waste options, rather than
scattered trash cans with only a few recycling or compost bins available. This setup makes it
straightforward for attendees to sort their waste correctly. Waste bins should also be “right-
sized” meaning that there are the appropriate number and type of bins to handle the waste
generated at the event.
Signage is important! Using pictures or physical examples right above the bins can be really
effective. This guide includes printable signage options that you can use for your event. For City
events, there are also pre-printed signs available to borrow, including larger lawn-style signs. To
borrow these, please contact the Sustainability Division.
Personalizing signage to the event can take it to the next level. One easy option is to tape
products that you are using at the event to the bin they go in.
Best Practices
Designate a Sustainability Lead: Assign a volunteer or team member to oversee the
sustainability efforts so that event organizers can focus on the main purpose of the
event.
Set Up Waste Stations: Position waste stations in easily accessible areas with clear,
prominent signage on proper waste disposal. Ensure that every trash can is
accompanied by recycling and compost bins to facilitate correct sorting of waste.
Resources
Printable Signage **There will be links to printable signage options.
**Photos of waste stations + signage.
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Food Procurement
Waste Management
If you provide food at an event, apply the principles of the zero waste approach above to reduce
waste. If you are working with a food vendor (restaurant, caterer, deli, etc.), collaborate with
them closely to see what they can do to help reduce waste. See Reduce, Redesign, and
Reduce; Reuse; and Recovery.
Local Food
Our current food system is deeply interconnected with large regional and global food networks.
This often results in food being transported over long distances to reach Bozeman. By sourcing
food locally we can significantly reduce "food miles", the distance food travels from production to
consumption, and the associated greenhouse gas emissions from transportation.
By purchasing locally produced foods we can gain more insight into where our food comes from
and how it is produced, providing us with the ability to select more sustainable options.
Additionally, procuring local food supports local businesses and provides an opportunity for
event attendees eat fresh, higher-quality food.
Local food sourcing can vary depending on the season, budget, and specific event needs. While
we do not define a strict geographic range for what constitutes "local" food, we aim to prioritize
sourcing from within the Gallatin Valley whenever possible. However, this definition can be
expanded to include products from across Montana and neighboring states.
To assist with sourcing, the City of Bozeman Events Vendor and Purchasing Guide (link to be
added) provides an evolving list of local businesses and the local food options they offer. While
this resource does not cover every option, it is regularly updated and can provide examples of
options to consider. It’s important to reach out directly to the vendors you are working with and
see how they might be able to incorporate local foods. Reach out early to provide the vendor
with adequate time to consider the request.
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Best Practices
• Plan for the Event and Request RSVP’s: Plan ahead and request RSVP’s if possible.
In the RSVP’s provide space for people to share dietary needs.
• Budget Considerations: Establish a food budget for the event. Work with your
supervisor to see if the budget can accommodate the purchase of food that is sourced
locally.
• Research and Vendor Engagement: Utilize the City’s Events Vendor List and/or
research and reach out to businesses regarding your sustainability goals. Look for
vendors who can provide local, seasonal options while also minimizing waste.
• Clear Communication with Vendors: Reach out to vendors directly to discuss your
event needs. Depending on the season, vendors may have more local food available or
be able to implement waste reduction strategies. If compostable products are part of
your sustainability plan and the vendor does not offer them, consider supplying these
items yourself.
• Promote Local Food at Events: Highlight the local food options provided at the event.
This not only supports the vendors but also educates attendees about the benefits of
choosing local and sustainable food. This can also help get people excited about the
event.
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Sustainable Event Checklist
Event Location
Select a venue that is easily accessible by multi-modal transportation (walk, Streamline
Bus, bike, etc.).
Provide adequate travel time by providing buffers at the beginning and end of the
meeting (schedule a few minutes at the beginning for networking and try to end early or
on-time).
Host your event virtually or provide a hybrid option to reduce travel emissions.
Pre-Event Communications
Share that this event is planned with sustainability in mind – get people excited to
contribute!
Encourage attendees to walk, bike, take the Streamline, or carpool.
o Provide information on nearby bike/walking paths, bus stops, bike parking, and
EV-charging.
o Consider sharing a list of attendees to encourage carpooling.
Encourage attendees to bring reusable plates, silverware, cups and/or water bottles.
o Communicate if there will be resources at the location such as water bottle fill
stations, a sink with dish cleaning supplies, etc.
If applicable, request RSVP’s to gather information about accessibility needs, dietary
restrictions, and how many people to expect.
Waste
Plan the event using the zero waste approach.
o Rethink, Redesign, and Reduce: Identify opportunities to eliminate waste
before it is created.
o Reuse: Choose reusable options over single-use disposables.
o Recovery: Make a plan to recover food and reuse event supplies.
o Compost: Purchase certified compostable products.
o Recycle: Purchase recyclable products.
o Landfill: Avoid.
Create a plan for waste collection.
o Find out if the venue has waste collection services available (recycling, compost,
and trash pickup). Work with the City or local vendors to organize waste pickup.
o Find out if the venue has waste bins and signage available. If not, borrow or rent
receptacles to manage waste.
Develop clear signage for waste at the event to minimize contamination.
Food & Beverage
Use the City’s Sustainable Events Purchasing and Vendor Guide (link to be added) to
select food options that are local and sustainable if it is within budget and serves the
needs of your event.
Work directly with vendors to communicate your goals and see what they can do to help
minimize waste and source local food.
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Event Set-Up
Consider having a volunteer who is dedicated to overseeing sustainability at the event.
Set up waste stations with clear signage.
Set up recycling and compost with each trashcan to make sure there is always an easy
option to sort waste correctly.
Put out signage that highlights local food options.
At the Event
Talk about the sustainability aspects of the event.
Make an announcement at the beginning of the event about where the waste bins are
and where other resources (water bottle filling stations, sinks for washing reusable
dishes, etc.). Continue to remind attendees throughout the event.
Give shoutouts to local food and/or product vendors that contributed to the event.
Guidelines for Making Sustainable Decisions at Events
Best Choice Better Choice Avoid Tableware (dishes,
plates, tablecloths, napkins)
Reusable tableware (real plates and silverware)
Washable tablecloths and napkins
Certified compostable products Single-use plastic products, Styrofoam
Drinks Reusable cups and bottles Water filling station
Certified compostable cups Aluminum cans
Plastic bottles Plastic/Styrofoam cups
Food Bulk options rather than individually packaged food Food served in reusable containers (ex. dishes that are returned to
caterer) All locally sourced food
options Right-size the order to
minimize food waste
Food served in compostable packaging Feature a few locally sourced food options Create a food recovery
plan
Single-use packaging Individually packaged items Excessive plastic and Styrofoam
Leftover food thrown away
Event Supplies Eliminate unnecessary supplies (printed materials, decorations,
etc.)
Reusable supplies (whiteboards, digital materials, etc.)
If materials can be reused in the future,
remove non-critical dates
Unnecessary supplies or gifts
Single-use items
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and information that may
change
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