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HomeMy WebLinkAbout07-24-24 TPCC Agenda and Packet MaterialsA. Call to Order - 1:00 p.m. B. Roll Call C. Approval of Minutes C.1 Approval of the June 26, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes(Butts) D. Public Comments E. New Business E.1 Appointment of At-Large Member to the Transportation Policy Coordinating THE GALLATIN VALLEY MPO - TRANSPORTATION POLICY COORDINATING COMMITTEE OF BOZEMAN, MONTANA TPCC AGENDA Wednesday, July 24, 2024 General information about the Transportation Policy Coordinating Committee can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day before the meeting. Public comments will also be accepted through Video Conference during the appropriate agenda items. Recordings of the meeting will be available through the Commission's video page. For more information please contact Nick Ross, nross@bozeman.net This meeting will be held using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only +1 719 359 4580 Access code: 982 8814 3813 This is the time to comment on any matter falling within the scope of the Metropolitan Planning Organization. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Committee cannot take action on any item which does not appear on the agenda. All persons addressing the Committee shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and place of residence in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Committee can be found on their Laserfiche repository page. 1 Committee(Butts) E.2 Authorize Chair to Sign Cooperative Performance Based Planning Agreement (Butts) F. General Discussion F.1 Unified Planning Work Program Work Session(Butts) F.2 GVMPO Staff Update (Butts) G. Adjournment Consider the Motion: Having reviewed and considered all applications, I motion to appoint [selected candidate] as the at-large member of the Transportation Policy Coordinating Committee (TPCC). This Committee generally meets the fourth Wednesday of every month from 1:00 p.m. to 2:30 p.m. All meetings are open to all members of the public. If you have a disability that requires assistance, please contact our Acting ADA Coordinator, Max Ziegler, at 406.582.2439 (TDD 406.582.2301). 2 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Approval of the June 26, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes MEETING DATE:July 24, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:I move to approve the June 26, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:Minutes from the June 26, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes. UNRESOLVED ISSUES:None ALTERNATIVES:As recommended by the committee. FISCAL EFFECTS:None Attachments: 062624 Gallatin Valley MPO TPCC Meeting MInutes Report compiled on: July 3, 2024 3 Gallatin Valley MPO TPCC Meeting Minutes, June 26, 2024 Page 1 of 3 THE GALLTIN VALLEY MPO TPCC MEETING OF BOZEMAN, MONTANA MINUTES June 26, 2024 A. 00:00:07 Call to Order -1:00 p.m. B. Roll Call Present: Mayor Terry Cunningham, Douglas Fischer, Scott MacFarlane, Geno Liva, Mark Egge Absent: Neil Cardwell Excused: None Others present at the meeting were Nicholas Ross, Marcy Yeykal, Katie Potts, Jeff Butts, Beth Clarkson, Marilee Brown, Geoff Streeter, Josh Springer, Ken Winegar, Lisa Fischer, and Ralph Zimmer. C. 00:00:36 Approval of Minutes C.1 Approval of the May 22, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes (Butts) 00:00:56 Motion to approve C. Approval of Minutes Scott MacFarlane: Motion Geno Liva: 2nd 00:01:07 Vote on the Motion to approve C. Approval of Minutes The Motion carried 5 - 0. Approve: Mayor Terry Cunningham Douglas Fischer Scott MacFarlane Geno Liva Mark Egge Disapprove: None 4 Gallatin Valley MPO TPCC Meeting Minutes, June 26, 2024 Page 2 of 3 D. 00:01:17 Public Comments There were no public comments. E. 00:02:02 New Business E.1 00:02:08 Authorize Chair to Sign the GVMPO PL Agreement (Butts) Nicholas Ross, Director of Transportation and Engineering for the City of Bozeman, presented the board with the PL Agreement to authorize the chair to sign. 00:07:22 Questions from the board. 00:08:44 Motion to approve E.1 Authorize Chair to Sign the GVMPO PL Agreement (Butts) Scott MacFarlane: Motion Douglas Fischer: 2nd 00:09:09 Public Comment There was no public comment 00:09:32 Vote on the Motion to approve E.1 Authorize Chair to Sign the GVMPO PL Agreement (Butts) The Motion carried 5 - 0. Approve: Mayor Terry Cunningham Douglas Fischer Scott MacFarlane Geno Liva Mark Egge Disapprove: None F. 00:10:13 General Discussion F.1 00:10:38 Jeff Butts Meet and Greet (Butts) Nicholas Ross, Director of Transportation and Engineering for the City of Bozeman, introduced Jeff Butts to the committee. F.2 00:18:35 Unified Planning Work Primer (Butts) 5 Gallatin Valley MPO TPCC Meeting Minutes, June 26, 2024 Page 3 of 3 Nicholas Ross, Director of Transportation and Engineering for the City of Bozeman, presented the Unified Planning work Primer to the committee. 00:27:07 Board Discussion 00:33:15 Public Comment 00:33:40 Marilee Brown, Public Comment Marilee Brown commented on the projects of the Valley Center Spur Crossing and the Pathway along Frontage Road. She also will exchange her information with Jeff Butts so he can get another take on what she does. F.3 00:36:18 GVMPO Staff Update (Ross) Nicholas Ross, Director of Transportation and Engineering for the City of Bozeman, presented a GVMPO staff update to the committee. 1. Onboarding Jeff Butts 2. Outreach efforts for applications for the At-Large Member - 4 applicants to date. 3. Major work item for the month was completion of the GVMPO PL Agreement. 00:43:40 Board Discussion G. 00:48:25 Adjournment This Committee generally meets the fourth Wednesday of every month from 1:00 p.m. to 2:30 p.m. 6 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Appointment of At-Large Member to the Transportation Policy Coordinating Committee MEETING DATE:July 24, 2024 AGENDA ITEM TYPE:Administration RECOMMENDATION:Consider the Motion: Having reviewed and considered all applications, I motion to appoint [selected candidate] as the at-large member of the Transportation Policy Coordinating Committee (TPCC). STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The Gallatin Valley Metropolitan Planning Organization (GVMPO) received four applications for the at-large member who is elected by all other members of the Transportation Policy Coordinating Committee (TPCC). The at-large member shall have education and/or experience in transportation engineering or planning. A tie vote for the at-large member is a failed vote. The GVMPO received applications from the following individuals: Danae Giannetti, Project Engineer with WGM Group James Hanson, Transportation Technology Engineer who is self- employed Zachary Magdol, Civil Engineer with Advanced Engineering and Environmental Services Martin Matsen, Land Planning Consultant with Fall Creek Planning, LLC The applications are attached for review and consideration. UNRESOLVED ISSUES:None. ALTERNATIVES:As recommended by the committee. FISCAL EFFECTS:None. Attachments: GVMPO_TPCC_AtLarge_Giannetti.pdf GVMPO_TPCC_AtLarge_Hanson.pdf 7 GVMPO_TPCC_AtLarge_Magdol.pdf GVMPO_TPCC_AtLarge_Matsen.pdf Report compiled on: July 16, 2024 8 WELCOME Thank you for your interest in joining a City Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the decision-making process and encourage all interested members of our community to apply. As set forth in Resolution 5323, the City is committed to building Boards that advance the City’s goals of increasing diversity, equity, and inclusion. Because of this goal, the City is actively working to achieve membership that reflects, at the least, the demographics of our community. Women, minorities, individuals with disabilities, veterans, and other underrepresented groups are encouraged to apply. CONTACT INFORMATION The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. Please note that your application will become public information. All required fields are marked with a red asterisk *. STANDARDS OF CONDUCT Each official and employee serving on a multimember agency is expected to devote the time and effort necessary to ensure the successful functioning of such agency (Bozeman Municipal Code, Section 2.03.490.C.). Additional standards of conduct and norms are included in Resolution 5323. Applicant Information * Full Name Danae Giannetti * Residential Address 512 Sweetgrass Ave Bozeman Montana 59718 * Primary Phone (406) 579-6278 * Current Occupation Project Engineer * Employer WGM Group * Email danaegiannetti@gmail.com Which position are you applying for? Gallatin Valley MPO - Transportation Policy Coordinating Committee Do you live in City Limits? (Some positions do require you live within Bozeman city limits, while others do not.) Yes How long have you lived in the Bozeman Area? 11 years or more * Have you ever served on a City or County Board or Commission? Yes Where, how long, and what Board? Bozeman Area Bicycle Advisory Board, 2018-2020 * Please describe your professional and personal experiences, interest, and qualifications that make you a good fit for this board. I am a MT licensed professional engineer with over 10 yrs of experience including working for the Montana Department of Transportation (MDT) in construction & road design, the Western Transportation Institute (WTI) doing applied research on multimodal transportation, and now as a transportation engineering consultant for municipalities around Montana. I am offering my knowledge and experience to the Gallatin Valley MPO during this exciting time of charting our community's transportation future. * The City of Bozeman strongly values diversity, equity and inclusion (DEI). Describe any efforts you have engaged in to expand your understanding of DEI. I've read industry articles and attended technical sessions at conferences (APBP & TRB) on DEI initiatives in transportation. I presented at JEC and continually advocate for using human-centered design thinking in developing transportation policies, programs, & projects. This philosophy results in a better understanding of the end users' needs rather than basing solutions on my own assumptions or biases. I believe this approach results in more equitable and inclusive transportation systems. Page | 1 9 References Please provide name, phone, and email contact information for two references. * Reference #1 Full Name Rebecca Gleason * Phone (406) 994-6541 * Email rebecca.gleason1@montana.edu * Reference #2 Full Name Stephen McDaniel * Phone (406) 728-4611 * Email smcdaniel@wgmgroup.com * The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires annual ethics training. If appointed, do you understand you will be expected to take online and in person ethics training? Yes How did you hear about this board or vacancy? word of mouth Is there any other information that you feel we need to know? Thank you for your consideration of my application. If you have a disability that requires assistance or need accommodations, please contact our ADA Coordinator, Mike Gray, at 406.582.3232 (TDD 406.582.2301). Please note that for most City Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. Page | 2 10 WELCOME Thank you for your interest in joining a City Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the decision-making process and encourage all interested members of our community to apply. As set forth in Resolution 5323, the City is committed to building Boards that advance the City’s goals of increasing diversity, equity, and inclusion. Because of this goal, the City is actively working to achieve membership that reflects, at the least, the demographics of our community. Women, minorities, individuals with disabilities, veterans, and other underrepresented groups are encouraged to apply. CONTACT INFORMATION The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. Please note that your application will become public information. All required fields are marked with a red asterisk *. STANDARDS OF CONDUCT Each official and employee serving on a multimember agency is expected to devote the time and effort necessary to ensure the successful functioning of such agency (Bozeman Municipal Code, Section 2.03.490.C.). Additional standards of conduct and norms are included in Resolution 5323. Applicant Information * Full Name James Hanson * Residential Address 527 E. Mendenhall Street Apt. 6 Bozeman MT 59715 * Primary Phone (720) 219-7993 * Current Occupation Transportation Technology Engineer * Employer Self * Email jhanson927@gmail.com Which position are you applying for? Gallatin Valley MPO - Transportation Policy Coordinating Committee Do you live in City Limits? (Some positions do require you live within Bozeman city limits, while others do not.) Yes How long have you lived in the Bozeman Area? Less than 1 year * Have you ever served on a City or County Board or Commission? No Where, how long, and what Board? **SKIPPED** * Please describe your professional and personal experiences, interest, and qualifications that make you a good fit for this board. I am a 25+ year transportation professional having worked for municipalities (City of Santa Barbara, City of San Luis Obispo, City of Colorado Springs) and A&E Firms (PBS&J/Atkins, HDR) delivering traffic engineering, transportation planning, and transportation technology work. While working at cities I supported boards such as transportation advisory committees, and others. I am passionate about multi-modal transportation and am excited to share my background to enhance mobility in the region. * The City of Bozeman strongly values diversity, equity and inclusion (DEI). Describe any efforts you have engaged in to expand your understanding of DEI. I regularly work on projects that include DEI elements and understand the importance of DEI within public agencies so they represent the people they serve. I am currently incorporating DEI as part of a visioning exercise to establish the mission, vision, and goal for the City of Las Vegas Public Works department. I have participated in training and projects about incorporating DEI to enhance equitable mobility for all people. Page | 1 11 References Please provide name, phone, and email contact information for two references. * Reference #1 Full Name Michael Sanderson * Phone (406) 698-8732 * Email msanderson@sandersonstewart.com * Reference #2 Full Name Joey Paskey * Phone (702) 229-2212 * Email jpaskey@lasvegasnevada.gov * The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires annual ethics training. If appointed, do you understand you will be expected to take online and in person ethics training? Yes How did you hear about this board or vacancy? Facebook Is there any other information that you feel we need to know? We moved to Bozeman from the foothills of Denver for quality of life and the ease of multi-modal transportation options to travel around the City. We chose to live downtown so we could walk, bike, bus, and drive (our plug-in hybrid) if necessary for daily activities. We recognize not everyone has these choices and equitable mobility is important so all people have access to the goods, services and and resources they need. If you have a disability that requires assistance or need accommodations, please contact our ADA Coordinator, Mike Gray, at 406.582.3232 (TDD 406.582.2301). Please note that for most City Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. Page | 2 12 WELCOME Thank you for your interest in joining a City Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the decision-making process and encourage all interested members of our community to apply. As set forth in Resolution 5323, the City is committed to building Boards that advance the City’s goals of increasing diversity, equity, and inclusion. Because of this goal, the City is actively working to achieve membership that reflects, at the least, the demographics of our community. Women, minorities, individuals with disabilities, veterans, and other underrepresented groups are encouraged to apply. CONTACT INFORMATION The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. Please note that your application will become public information. All required fields are marked with a red asterisk *. STANDARDS OF CONDUCT Each official and employee serving on a multimember agency is expected to devote the time and effort necessary to ensure the successful functioning of such agency (Bozeman Municipal Code, Section 2.03.490.C.). Additional standards of conduct and norms are included in Resolution 5323. Applicant Information * Full Name Zachary Magdol * Residential Address 421 South 12th Avenue Bozeman MT 59715 * Primary Phone (406) 595-1979 * Current Occupation Civil Engineer * Employer Advanced Engineering and Environmental Services * Email zmagdol@gmail.com Which position are you applying for? Gallatin Valley MPO - Transportation Policy Coordinating Committee Do you live in City Limits? (Some positions do require you live within Bozeman city limits, while others do not.) Yes How long have you lived in the Bozeman Area? 1-5 years * Have you ever served on a City or County Board or Commission? No Where, how long, and what Board? **SKIPPED** * Please describe your professional and personal experiences, interest, and qualifications that make you a good fit for this board. Community planning is both a personal and professional passion. I am excited by public infrastructure that enhances lives. I am a practicing professional water resources engineer in Bozeman with regional experience in planning and design of water, wastewater, and stormwater systems. Although I have a professional background that lends itself to this position, I believe the greatest value I can bring to your board is my ability to listen, digest multiple competing interests, and remain pragmatic. * The City of Bozeman strongly values diversity, equity and inclusion (DEI). Describe any efforts you have engaged in to expand your understanding of DEI. I will start by admitting that I am a white male, so unfortunately, I will not be able to bring diversity directly to your board. However, I was raised in a multi-faith family in a diverse urban area in Connecticut and have always valued and personally appreciated the importance of all races, nationalities, genders, sexual orientations, and economic backgrounds. Diversity enriches this community and my life. I always strive to keep an open mind and consider all perspectives. Page | 1 13 References Please provide name, phone, and email contact information for two references. * Reference #1 Full Name Scott Buecker * Phone (406) 570-5184 * Email scott.buecker@ae2s.com * Reference #2 Full Name Darrell Casteel * Phone (701) 425-2277 * Email darrell.casteel@ae2s.com * The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires annual ethics training. If appointed, do you understand you will be expected to take online and in person ethics training? Yes How did you hear about this board or vacancy? City of Bozeman social media Is there any other information that you feel we need to know? I understand that my professional career may present perceived and real conflict of interest issues. I believe these situations will be rare and can be handled on a case-by- case basis. I work with local communities on water related projects and generally avoid development and transportation work. Please reach out - I'd love to discuss this position and any concerns in more depth. If you have a disability that requires assistance or need accommodations, please contact our ADA Coordinator, Mike Gray, at 406.582.3232 (TDD 406.582.2301). Please note that for most City Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. Page | 2 14 WELCOME Thank you for your interest in joining a City Board. The City of Bozeman elected officials and staff believe in the value of public participation and local governance in the decision-making process and encourage all interested members of our community to apply. As set forth in Resolution 5323, the City is committed to building Boards that advance the City’s goals of increasing diversity, equity, and inclusion. Because of this goal, the City is actively working to achieve membership that reflects, at the least, the demographics of our community. Women, minorities, individuals with disabilities, veterans, and other underrepresented groups are encouraged to apply. CONTACT INFORMATION The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. The City will need to communicate with all board members via email for a number of annual communications, so a valid email address is required for all applicants. Please notify the City Clerks' Office if your email address changes for any reason. Please note that your application will become public information. All required fields are marked with a red asterisk *. STANDARDS OF CONDUCT Each official and employee serving on a multimember agency is expected to devote the time and effort necessary to ensure the successful functioning of such agency (Bozeman Municipal Code, Section 2.03.490.C.). Additional standards of conduct and norms are included in Resolution 5323. Applicant Information * Full Name Martin Matsen * Residential Address 3314 Sora Way Bozeman MT 59718 * Primary Phone (406) 600-8867 * Current Occupation Land Planning Consultant * Employer Fall Creek Planning LLC. * Email mmatsen@gmail.com Which position are you applying for? Gallatin Valley MPO - Transportation Policy Coordinating Committee Do you live in City Limits? (Some positions do require you live within Bozeman city limits, while others do not.) Yes How long have you lived in the Bozeman Area? 6-10 years * Have you ever served on a City or County Board or Commission? No Where, how long, and what Board? N/A * Please describe your professional and personal experiences, interest, and qualifications that make you a good fit for this board. My extensive background in urban and regional planning, coupled with my specialized experience in transportation planning. With a Master's in Urban and Regional Planning from the University of Iowa and over two decades of professional experience. My time working as a Transportation Planner with the Cheyenne MPO & my continued professional development demonstrate my deep understanding of transportation systems. I am well-suited to contribute valuable insights and strategic direction. * The City of Bozeman strongly values diversity, equity and inclusion (DEI). Describe any efforts you have engaged in to expand your understanding of DEI. I have been part of many government led DEI initiatives and have been a hiring manager in my positions for over 15 years. During that time I have worked hard to expand the reach and opportunities for both established staff and new recruits. References Page | 1 15 Please provide name, phone, and email contact information for two references. * Reference #1 Full Name Brit Fontenot * Phone (406) 579-1302 * Email bfontenot@bozeman.net * Reference #2 Full Name Shawn Kohtz * Phone (406) 582-2929 * Email skohtz@bozeman.net * The Bozeman City Charter, voted in by the citizens of Bozeman in 2008, requires annual ethics training. If appointed, do you understand you will be expected to take online and in person ethics training? Yes How did you hear about this board or vacancy? Email Is there any other information that you feel we need to know? **SKIPPED** If you have a disability that requires assistance or need accommodations, please contact our ADA Coordinator, Mike Gray, at 406.582.3232 (TDD 406.582.2301). Please note that for most City Boards, materials are distributed electronically for each meeting. Your application and all information submitted is considered a public record. All applications are included in the City Commission’s Meeting materials for consideration which are electronically archived and available to the public. Page | 2 16 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Authorize Chair to Sign Cooperative Performance Based Planning Agreement MEETING DATE:July 24, 2024 AGENDA ITEM TYPE:Administration RECOMMENDATION:Consider the Motion: I motion to authorize the chair to sign the Cooperative Performance Based Planning Agreement. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The Gallatin Valley Metropolitan Planning Organization (GVMPO) is required to share transportation performance data with the Montana Department of Transportation (MDT) and federal partners to support performance measures. Certain categories are federally mandated, and Metropolitan Planning Organizations (MPOs) across the state participate in establishing statewide performance measures. Monitoring and reporting on these statewide measures does not prevent the GVMPO from setting local performance goals. MDT has provided the GVMPO with a Memorandum of Agreement outlining Cooperative Performance-Based Planning Measures and Targets. The Performance-Based Planning Agreement is attached and includes embedded hyperlinks to the referenced federal statutes and regulations. After review and discussion, the TTAC recommended the Transportation Policy Coordinating Committee (TPCC) authorize the chair to sign the agreement with a modification to change the term from 'perpetual' to '2-year'. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by the committee. FISCAL EFFECTS:None. Attachments: GVMPO_Performance_Based_Planning_Agreement_w_TTAC_recommendations.pdf Report compiled on: July 16, 2024 17 1 MEMORANDUM OF AGREEMENT FOR COOPERATIVE PERFORMANCE BASED PLANNING MEASURES AND TARGETS This memorandum of agreement, made and entered into this day of , 2024, by and between the Montana Department of Transportation (MDT), the Gallatin Valley Metropolitan Planning Organization Transportation Policy Coordinating Committee (MPO), and the Gallatin Valley Urban Transportation District (TRANSIT DISTRICT), establishes the roles, responsibilities and commitments for cooperatively developing and sharing information related to transportation performance measures and targets: WHEREAS, the Moving Ahead for Progress in the 21st Century Act (MAP-21) transformed the Federal- aid highway program by establishing new requirements for performance management to promote the most efficient investment of Federal transportation funds, and WHEREAS, the MAP-21 mandated rulemaking to establish a strategic and systematic process of operation, maintaining and improving public transportation capital assets effectively, and WHEREAS, the Infrastructure Investment and Jobs Act (IIJA) continued these requirements, and WHEREAS, performance management increases the accountability and transparency of the Federal-aid highway program and provides for a framework to support improved investment decision making through a focus on performance outcomes for key national transportation goals, and WHEREAS, performance outcome provisions were implemented by rulemaking to establish the regulations needed to effectively evaluate and report safety, infrastructure condition, on-road mobile source emissions, and surface transportation performance across the Nation, and WHEREAS, the MDT, MPO, and TRANSIT DISTRICT, consistent with 23 CFR Parts 450 and 490 and 49 CFR Parts 625 and 630, shall jointly agree upon and develop written provisions for cooperatively developing and sharing information related to transportation performance data, the selection of performance targets, the reporting of performance targets, the reporting of performance to be used in tracking progress toward attainment of critical outcomes for the region of the MPO, and the collection of data for the State asset management plans for the NHS and these provisions shall be documented; and WHEREAS, the selection of targets that address performance measures described in 23 USC 150(c) shall be in accordance with the appropriate target setting framework established at 23 CFR Part 490 and shall be coordinated with MDT; and WHEREAS, the selection of performance targets that address performance measures described in 49 USC 5326(c) and 49 USC 5329(d) shall be coordinated between the MPO, TRANSIT DISTRICT, and MDT; and WHEREAS, for each applicable performance measure the MPO shall establish targets by either agreeing to plan and program projects so that they contribute toward the accomplishment of the relevant MDT target for that performance measure, or committing to a quantifiable target for that performance measure for the metropolitan planning area; and 18 2 NOW, THEREFORE, it is agreed by and between the parties hereto that: 1. The MPO will support MDT targets for applicable performance measures in 23 CFR 490 for safety, pavement and bridge condition, system performance, freight, and Congestion Mitigation and Air Quality (CMAQ), and will coordinate with and support the TRANSIT DISTRICT, targets for performance measures in 49 CFR 625 and 630 for transit asset management and transit safety. It is further agreed the MPO will plan and program projects so that they contribute toward the accomplishment of the relevant MDT targets for each performance measure. 2. MDT shall coordinate with the MPO on the selection of MDT targets in accordance with 23 USC 135 to ensure consistency, to the maximum extent practicable. 3. The TRANSIT DISTRICT shall coordinate with the MPO to set targets in accordance with 49 USC 5326(c) and 49 USC 5329(d) and provide targets to the MPO for transportation planning processes. 4. MDT will be responsible for the collection of data for the State asset management plan for the NHS. The MPO, MDT and TRANSIT DISTRICT, will collect and share data as needed for conducting the transportation planning processes of the MPO. 5. The MPO will include in the metropolitan transportation plan a description of the performance measures and performance targets used in assessing the performance of the transportation system; a system performance report evaluating the condition and performance of the transportation system with respect to the performance targets, including progress achieved by the MPO in supporting the MDT targets in comparison with system performance recorded in previous reports. 6. The MPO will include in the Transportation Improvement Program (TIP) a description of the anticipated effect of the TIP toward achieving the performance targets identified in the metropolitan transportation plan, linking investment priorities to those performance targets. 7. This agreement shall be for a 2-year perpetual term and any alteration or supplement to the terms of this agreement shall be agreed to in writing by the signatory parties. 19 3 IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the day and year first above written. APPROVED FOR CITY OF BOZEMAN APPROVED FOR GVMPO By: ______________________________ By: ______________________________ Bozeman City Manager TPCC Chair ATTEST By: ______________________________ Bozeman City Clerk APPROVED AS TO FORM & CONTENT By: ______________________________ Bozeman City Attorney APPROVED FOR GALLATIN VALLEY URBAN TRANSPORTATION DISTRICT By: ______________________________ Gallatin Valley UTD Chair APPROVED FOR MONTANA DEPARTMENT OF TRANSPORTATION By: ______________________________ MDT Rail, Transit, and Planning Division Administrator By: ______________________________ MDT Legal Counsel 20 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Unified Planning Work Program Work Session MEETING DATE:July 24, 2024 AGENDA ITEM TYPE:Administration RECOMMENDATION:Review and provide feedback. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The Metropolitan Planning Organization (MPO) is working closely with the Montana Department of Transportation (MDT) to draft a Unified Planning Work Program (UPWP), an essential document that sets forth MPO activities from October 1, 2024 to September 31, 2025. It ensures alignment with federal, state, and local priorities and is crucial to qualify for reimbursement of MPO planning (PL) and transit (5303) planning expenses. The attached staff report represents the current stage of UPWP development. This work session will include a staff presentation followed by Committee discussion of policy-level feedback to incorporate into the final UPWP. This is a first review and staff intends to request UPWP approval at the August Transportation Policy Coordinating Committee (TPCC) meeting. UNRESOLVED ISSUES:None. ALTERNATIVES:As recommended by the committee. FISCAL EFFECTS:None. Attachments: UPWP_Staff_Report_TPCC_July-24-24.pdf GVMPO_FFY2025_UPWP_TPCC_July-24-24_draft.pdf Report compiled on: July 16, 2024 21 Connecting the Gallatin Valley Key Points • Annual funding cycle with approximately $434,000 per year eligible for Federal reimbursement. • Staffing plan for two positions: MPO Manager and a Planner. • Development of the Long Range Transportation Plan (LRTP) is required by December 2026. • Acquisition of traffic count hardware and initiation of a new count program is required. • Strategic budgeting to balance expenditures between "Larger Study" and "Smaller Study" years. • Request for final approval of work plan at August meeting. Introduction This document provides an overview of the draft Unified Planning Work Program (UPWP) for FFY 2025 and seeks feedback from the Transportation Policy Coordinating Committee (TPCC). It outlines the purpose of a UPWP, timeline for development, work elements, strategy and poses policy questions for discussion. The current draft includes elements but does not include funding. Adjustments and revisions are anticipated. Purpose of the UPWP The UPWP is a required document that defines activities over one or two years. It aligns federal, state, and local priorities and guides the reimbursement of MPO (PL) and transit (5303) planning expenses. Timeline The UPWP has a compressed timeline this first cycle: drafting in June-July, committee review in July, approval in August, federal submission in September, and implementation in October. Mandated Components of the UPWP The work plan must include the following: Public Participation Plan (PPP), Long Range Transportation Plan (LRTP), Transportation Improvement Program (TIP), UPWP development, posting an annual list of MDT obligated products, collection and maintenance of transportation performance data and measures. The UPWP includes transit planning funds (5303). The MPO does not develop the transit work plan but incorporates their work and acts as a pass-through. REPORT TO: FROM: SUBJECT: MEETING DATE: GVMPO Transportation Policy Coordinating Committee (TPCC) Jeff Butts, MPO Manager Unified Planning Work Program (UPWP) Development July 24, 2024 22 Work Program This section serves as an important part of the document, detailing the MPO's work. While it provides guidance, the work is adaptable based on needs. This year’s program includes the following with percentages based on staff hours, not total anticipated spending: 100 – Program Administration (~25.2%) This section details the Gallatin Valley MPO's role in overseeing transportation planning and compliance with federal regulations, supporting local and state agencies, and maintaining staff competency through training and engagement with best practices. It includes the following: • Executing federally mandated planning – implement required transportation planning activities, ensuring adherence to federal guidelines. • Managing administrative and compliance tasks – program management, public relations, staff training, compliance with non-discrimination policies, and reports. • Enhancing collaboration and performance monitoring – Foster cooperation between agencies, track performance measures, support grant applications and data analysis. 101 – Unified Planning Work Program (UPWP) (~7.7%) The UPWP is developed annually or biannually to formally guide MPO and transit planning. Activities include developing a detailed UPWP, submitting regular reports, and soliciting input. 102 – Public Involvement and Planning (~18.6%) This section outlines efforts to enhance community engagement and transparency. It includes:-- • Develop and implement a Public Participation Plan to guide community engagement. • Provide transportation-related information to city, county staff, elected representatives, individuals, and groups to aid decision-making and ensure policy consistency. • Use web pages, social media, and other tools to share information, foster public understanding, and collect community input on transportation planning. 300 – Long Range Planning – System Level (~24.5%) The Long Range Transportation Plan (LRTP) is crucial for future activities and will be completed by December 2026. This year’s work encompasses: • Evaluate progress on goals and objectives from local planning documents. • Secure consultant services for the LRTP and conduct public outreach, needs assessment, and project scoring. • Oversee the development and preparation of the Long-Range Transportation Plan (LRTP) for the Gallatin Valley MPO to address long and short-term transportation needs. • Develop data dashboards for performance measures and produce a fiscally constrained project list with recommendations for regional transportation improvements. To develop the first LRTP, staff may propose augmenting the budget to include cell tower analysis for understanding regional transportation patterns. Alternatively, staff is in discussion with the other MPOs in the state about potentially sharing a subscription. We may also propose modeling policy-level scenarios, such as levels of future street connectivity in growing areas. 23 301 – Metropolitan Planning Area Transportation Plans (~0.0%) This area involves developing and updating MPA transportation plans to address long- and short- term needs, implement new policies, execute local safety plans, and provide annual reports to MDT via the Transportation Safety Advisory Committee. Staff expects to complete the Long-Range Transportation Plan (LRTP) before shifting attention to subplans. There are no planned activities in this area in FFY 2025. This section may be removed. 302 – Transportation Data (~19.7%) The section outlines the goals for collecting and maintaining transportation data to support planning and programs. It details the proposed activities for gathering traffic and socio-economic data and increasing GIS usage: • Data Maintenance and Collection: Maintain socio-economic, land use and traffic data to meet FHWA requirements and support the transportation planning process. • Performance Measure Data: Collect and analyze data related to transportation system performance based on LRTP guidelines. • GIS Implementation: Increase GIS usage to monitor and share transportation-related data, potentially through a data dashboard. 600 – Transportation Improvement Program (~2.7%) This section details creating a five-year Transportation Improvement Program (TIP), outlining the selection, phasing, and review of projects to ensure alignment with federal and state standards. The first TIP is planned alongside the LRTP for completion in FFY 2026. 700 – Air Quality and Environmental Planning (~1.6%) This area focuses on compliance with national air quality standards and other environmental considerations, including noise and aesthetics. While staff currently anticipates limited engagement in this area, the level of involvement may vary depending on circumstances. 900 – Other Activities (Reserved) This function is designed to carry funds from one fiscal year to the next. Funding and Staffing The MPO has the following PL fund allocation: While the exact allocation of these funds is still under consideration during UPWP development, the MPO generally plans not to fully deplete its reserves and start with the utilization of FFY 2024 funds. Anticipated expenditures include: • Salaries for 2 staff members: MPO Manager and Planner • Development of the Long Range Transportation Plan FFY 2025 (Estimate) = $434,296 FFY 2024 PL Adjustment = $ 8,349 Unobligated Funds = $417,431 TOTAL AVAILABLE = $860,076 24 • Acquisition of traffic count hardware • Training and memberships The MPO can strategically reserve PL funding across fiscal years to fund major initiatives. Staff has considered potentially alternating higher and lower spending to align funding with priorities. Strategic Approach: "Larger Study" and "Smaller Study" Years The MPO is considering a strategic approach by alternating between "larger study" and "smaller study" years in our UPWP development cycle. This method will allow for management of our budget and resources to accommodate both large-scale and smaller, focused studies: • "Larger Study" Years: During these years, the MPO could undertake large such as the Long Range Transportation Plan (LRTP), regional bicycle-pedestrian plans, and safety studies. • "Smaller Study" Years: In-between years, can focus on smaller, more targeted studies, such as corridor studies and area-specific analyses. These can be funded from the carried PL funds. By following this strategy, we ensure a balanced workload and optimize our financial resources, allowing us to tackle significant projects while remaining responsive to ongoing and emerging needs. Questions for TPCC Consideration The development of the UPWP is a collaborative process. It serves as the MPO’s operational framework and strategic roadmap. Your valuable insights are crucial on the following policy questions: • Should the MPO’s count program include bicycle and pedestrian counts from the start? • Thinking from a policy perspective, excluding technical details, would there be a preference for the MPO to self-host the regional transportation model or for MDT host it? • Do you see alternatives to the MPO balancing funding "Larger Study" and "Smaller Study” years? • Is there anything you believe should be included in the work plan that is not already? 25 Unified Planning Work Program (UPWP) Federal Fiscal Year 2025 (October 1, 2024 – September 30, 2025) Prepared by: Gallatin Valley Metropolitan Planning Organization And Gallatin Valley Urban Transportation District In cooperation with City of Bozeman, Montana City of Belgrade, Montana County of Gallatin, Montana Montana Department of Transportation Federal Highway Administration Federal Transit Administration Approved by: TTAC: TPCC: MDT: FHWA/FTA: 26 The preparation of this report has been financed in part through grant[s] from the Federal Highway Administration and Federal Transit Administration, U.S. Department of Transportation, under the State Planning and Research Program, Section 505 [or Metropolitan Planning Program, Section 104(d)] of Title 23, U.S. Code. The format for this work program conforms to Federal Transit Administration (FTA) Chapter 2 Part 4 of FTA Circular 8100.1D. The contents of this report do not necessarily reflect the official views or policy of the U.S. Department of Transportation. 27 Table of Contents SECTION 1 - INTRODUCTION ...................................................................................................... 1 Abbreviations & Acronyms Used in the Work Program ...................................................... 1 The Work Program and Its Purpose .................................................................................. 3 Federal Guidance ........................................................................................................... 3 Performance Measures .................................................................................................. 4 Safe and Accessible Transportation Options (SATO) ......................................................... 5 Public Involvement ........................................................................................................ 5 SECTION 2 – WORK ELEMENTS ................................................................................................... 6 Program Support and Administration .............................................................................. 6 100 Program Administration ........................................................................................ 6 101 Unified Planning Work Program (UPWP) ................................................................. 9 102 Public Involvement and Service ........................................................................... 11 Long Range Planning – System Level ............................................................................... 13 300 Long Range Transportation Plan .......................................................................... 13 301 Metropolitan Planning Area Transportation Plans ................................................. 15 302 Transportation Data ............................................................................................ 17 Transportation Improvement Program (TIP)..................................................................... 19 600 Transportation Improvement Program (TIP) .......................................................... 19 Clean Air Planning ......................................................................................................... 22 700 Air Quality and Environmental Planning ............................................................... 22 Other Activities ............................................................................................................. 24 900 Reserve .............................................................................................................. 24 SECTION 3 – FUNDING .............................................................................................................. 25 Funding Summary ......................................................................................................... 25 Funding Comparisons ................................................................................................... 25 Funding Percentages ..................................................................................................... 25 Staff Months Worked ..................................................................................................... 26 Eligible Safe and Accessible Transportation Options Planning Activities ........................... 26 SECTION 4 – INDIRECT COST PLAN .......................................................................................... 27 28 Identification of Costs ................................................................................................... 27 Funding Sources ........................................................................................................... 27 SECTION 5 – TRANSIT................................................................................................................ 29 44.21.00 Program Support & Administration .................................................................... 29 01 Transit System Management (TSM) ...................................................................... 29 44.24.00 Short Range Transportation Planning ................................................................ 32 01 Transit Development Plan (TDP) .......................................................................... 32 02 Future Service Analysis and Enhancement ........................................................... 34 03 Current Service Enhancement ............................................................................. 36 44.25.00 Transportation Improvement Program ............................................................... 38 01 Transportation Improvement Program (TIP) .......................................................... 38 44.27.00 Other Activities ................................................................................................ 40 01 Implementation of the ADA ................................................................................. 40 Transit Funding ............................................................................................................. 42 APPENDIX A – PUBLIC COMMENTS RECIEVED ......................................................................... 44 29 Metropolitan Planning Area Boundary Map 30 Page | 1 SECTION 1 – INTRODUCTION Abbreviations & Acronyms Used in the Work Program ADA Americans with Disabilities Act CMAQ CTSP Congestion Mitigation Air Quality Community Transportation Safety Plan FHWA Federal Highway Administration FTA Federal Transit Administration FY/FFY Fiscal Year/Federal Fiscal Year. The local and state government fiscal year runs from July 1 - June 30. The Federal fiscal year runs from October 1 - September 30. FAST Act Fixing America's Surface Transportation Act or FAST Act. The five-year surface transportation bill signed by President Obama on December 4, 2015. The new law replaces the previous act known as Moving Ahead for Progress in the 21st Century, or MAP-21. GIS IIJA Geographic Information System Infrastructure Investment and Jobs Act (IIJA) was Passed by Congress on November 15, 2021, authorizing funding for Federal transportation programs for the five-year period from 2022-2026. LRTP The Long-Range Transportation Plan is the 20-year planning document for the Gallatin Valley Metropolitan Planning Area. The MPO updates the LRTP every five years through an extensive consultation process to address multimodal transportation needs and investments. MDT MPO Montana Department of Transportation Metropolitan Planning Organization is the agency designated by Federal law to administer the federally required transportation planning process in a metropolitan area. An MPO must be in place in every urbanized area with a population of 50,000 or greater. The MPO is responsible for the LRTP and the Transportation Improvement Program (TIP). The MPO is the coordinating agency for grants, billings, and policy- making for transportation. NTD PL National Transit Database PL funds are those available for MPOs to carry out the metropolitan transportation planning process required by 23 USC §134, including the development of metropolitan area transportation plans and transportation improvement programs. Apportionments of PL funds are addressed in 23 USC §104(f). TAM TDP TIP Transit Asset Management Transit Development Plan Transportation Improvement Program. Updated regularly, the TIP lists priority projects and project segments scheduled for implementation over a five-year period. The TIP describes the cost and funding source for each project. TPCC Transportation Policy Coordinating Committee. The policy body for the MPO, TPCC, is responsible for prioritizing Federal aid projects in the Gallatin Valley Metropolitan Planning Area. Composed of local elected officials and appointed regional and state officials, the TPCC approves the LRTP, TIP and UPWP. TTAC Transportation Technical Advisory Committee. Provides technical expertise to TPCC by reviewing and recommending revisions to the planning process, data collection, and forecasts, and federally mandated documents such as the LRTP. The MPO staff provides support to TTAC and TPCC. 31 Page | 2 UPWP UTD Unified Planning Work Program. A document prepared annually by the Metropolitan Planning Organization describing transportation planning activities to be conducted during the Federal fiscal year (10/1 - 9/30). Urban Transportation District. 32 Page | 3 The Work Program and Its Purpose The Unified Planning Work Program (UPWP) describes transportation planning activities that will occur in the metropolitan area during the Federal Fiscal Year (FFY) that runs from October 1 through September 30. The Gallatin Valley Metropolitan Planning Organization (MPO) develops the UPWP annually for review and approval by local, state, and federal transportation officials. The Gallatin Valley Transportation Technical Advisory Committee (TTAC) and Transportation Policy Coordinating Committee (TPCC) approve the final UPWP locally and then forward it to the Montana Department of Transportation (MDT), the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) for final approval. The UPWP contains work elements such as administration, public involvement and long and short- range planning. Each element describes objectives, accomplishments for the past fiscal year and planned activities for the next year. Each element identifies the agency responsible for proposed activities and resources needed, including staff hours, dollar amounts and funding sources. The Gallatin Valley MPO is newly formed following the results of the 2020 Census which announced the Bozeman Urban Area population to be 59,080 meeting the population threshold of 50,000 requiring the designation and formation of an MPO per 23 U.S.C. §134. Therefore, this UPWP is the first for the Gallatin Valley MPO and is intended to describe the transportation planning activities that will occur in the metropolitan area for October 1, 2024 – September 30, 2025. Federal Guidance The Infrastructure Investment and Jobs Act (IIJA) was passed by Congress on November 15, 2021, authorizing funding for Federal transportation programs for federal fiscal years 2022-2026. The IIJA effectively replaced the Fixing America’s Surface Transportation (FAST) Act and the prior infrastructure act Moving Ahead for Progress in the 21st Century (MAP-21) Act. The IIJA retains FAST Act’s ten planning factors. The MPO is required, per 23 USC 134(h)(1), to consider these factors when developing transportation plans, programs, and projects: 1. Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency. 2. Increase the safety of the transportation system for motorized and non-motorized users. 3. Increase the security of the transportation system for motorized and non-motorized users. 4. Increase the accessibility and mobility of people and for freight. 5. Protect and enhance the environment, promote energy conservation, improve the quality of life, and promote consistency between transportation improvements and State and local planned growth, housing, and economic development patterns. 6. Enhance the integration and connectivity of the transportation system, across and between modes, people, and freight. 7. Promote efficient system management and operation. 8. Emphasize the preservation of the existing transportation system. 9. Improve resiliency and reliability of the transportation system and reduce or mitigate stormwater impacts of surface transportation. 10. Enhance travel and tourism. 33 Page | 4 Performance Measures Passage by Congress of the Infrastructure Investment and Jobs Act continues MAP-21 and FAST Act’s focus on performance-based planning and project selection. Establishment of a performance- and outcome-based program was a key feature of MAP-21 and FAST Act and continues under the Infrastructure Investment and Jobs Act. The MPO will track performance measures and report to committees, agencies, and the public on progress toward meeting the measures. The national goal areas that the performance measures address include safety, infrastructure condition, congestion reduction, system reliability, freight movement, environmental sustainability, and reduced delays in project delivery. Rather than establish independent performance measure targets for the Gallatin Valley Metropolitan Planning Area, the Transportation Policy Coordinating Committee signed a Performance-Based Planning Agreement supporting state performance targets established by MDT, in coordination with Montana MPOs, on August 21, 2024. The MPO supports the state targets for applicable performance measures under federal regulation 23 CFR §490 and will support the Gallatin Valley Urban Transportation District (UTD) for associated transit performance measures under federal code 49 USC 5326(c) and 49 USC 5329(d). Thus, the MPO will plan and program projects that contribute toward relevant targets for each performance measure. Safety Within this work program, staff hours and planning funds will contribute to continued implementation of the [INSERT LOCAL JURISDICTIONS’ SAFETY PLANS HERE, i.e. the 2013 Bozeman Community Transportation Safety Plan (CTSP) recommendations], as well as continued data collection and analysis. These efforts will work to address actions within the three emphasis areas identified in the CTSP (Alcohol and Impaired Driving Crashes, Occupant Protection/Seatbelt Use, and Bicycle and Pedestrian Crashes), as well as track progress on current measures to eliminate traffic fatalities and severe injuries. Pavement and Bridge Condition Efforts included in this work program, such as the Long-Range Transportation Plan and data collection, will track pavement and bridge condition as well as prioritize improvement of existing facilities. The plans and data will help identify the most critical needs, bringing overall system condition up to meet performance targets set for the state. Freight Ongoing data collection and analysis will support efforts at the state level to improve system performance for freight and the movement of goods and services. 34 Page | 5 Air Quality The Gallatin Valley is an air quality attainment area and is therefore not subject to conformity requirements under the Clean Air Act or the on-road mobile source emissions performance measures under 23 CFR §490 for the criteria pollutants (PM2.5, PM10, CO, VOC, or NOx). Therefore, there are no air quality requirements for the Gallatin Valley MPO per 23 CFR §450. However, the Gallatin Valley MPO will support the statewide CMAQ total emissions reduction performance measures, under 23 CFR §490, in its planning and programming processes as detailed in a separate Performance-Based Planning Agreement. Additionally, the GVMPO will support criteria pollutant reduction efforts to prevent the Gallatin Valley from exceedances and non-attainment designation. [INSERT GVMPO VIEWS/PLANS/EXPECTATIONS FOR AIR QUALITY REGARDLESS OF STATUS AS DESIRED] Safe and Accessible Transportation Options (SATO) The IIJA includes federal requirements to dedicate at least 2.5 percent of the annual PL allocation to safe and accessible transportation options and complete streets planning activities. Section 11206 of the IIJA defines complete streets activities as “standards or policies that ensure the safe and adequate accommodation of all users of the transportation system, including pedestrians, bicyclists, public transportation users, children, older individuals, individuals with disabilities, motorists, and freight vehicles.” The IIJA does allow for flexibility for states or MPOs to opt out of SATO requirements if they can demonstrate adopted Complete Streets standards and policies and has developed an up-to-date Complete Streets prioritization plan. Currently, the Gallatin Valley MPO does not have an officially adopted Complete Streets policy, and the Long-Range Transportation Plan will include prioritized SATO projects. Opting out of SATO requirements must be submitted and approved by the U.S. Secretary of Transportation no later than 30 days before funds are apportioned. To meet the SATO requirements of IIJA, this UPWP details eligible activities under each work element, along with estimated cost for each of those activities within the existing work plan. These dedicated funds and activities are summarized in Table [#]. Based on the PL allocation for FY2024 and FY2025, a minimum of [AMOUNT] must be dedicated to SATO activities. E. Public Involvement Development of the UPWP included discussion at the July 2024 TTAC and TPCC meetings and included opportunities for public review and comment on the draft up to and including the date of adoption by the TPCC. The MPO provided opportunity for public input These outreach efforts listed the meetings where the public could comment on the draft UPWP: • Transportation Technical Advisory Committee, 7/10/24, 8/7/24 • Transportation Policy Coordinating Committee, 6/26/24, 7/24/24, 8/21/24 Final approval of the FFY 2025 UPWP was completed at the TPCC meeting on August 21, 2024. 35 Page | 6 The MPO will also accept comments and answer questions in person, by mail, e-mail and telephone following posting of the draft UPWP. The MPO has updated the document based on comments received from MDT and the public on the UPWP. 36 Page | 7 SECTION 2 – WORK PROGRAM Program Support and Administration 100 Program Administration Objectives Administer the transportation planning process as staff to the Gallatin Valley Metropolitan Planning Organization (MPO), as well as support the transportation planning activities of local, state and federal agencies. Inform local governments and the public regarding transportation planning activities. Keep transportation staff skills current and maintain staff exposure to current best practices and technologies related to transportation planning, safety, transportation demand management and other related activities. Staff will meet with MDT for MPO related training, as well as attend the 2024 Montana Association of Planners Conference. Staff will monitor and discuss attending MPO specific training, such as the AMPO Annual Conference. Maintain contact with, provide input to and receive feedback from various local, regional, state, and federal agencies, committees, and groups. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • Carry out federally required transportation planning activities in all portions of the Metropolitan Planning Area. • Perform all administrative functions of the transportation planning work program. Program management activities may include, but will not be limited to, correspondence, public relations, employee guidance, program organization, consultant liaison, staff meeting attendance, employee supervision, development, and maintenance of the Gallatin Valley MPO web pages and Facebook page regarding transportation planning activities, Title VI and non-discrimination conformance, and preparation of contracts and various office tasks. Activities will also include the preparation of quarterly progress and expenditure reports and transmission of reports to MDT to maintain federal and state funding support. • Conduct a self-certification to assure compliance with federal regulations outlined in 23 CFR §420, §450.306, and §450.336. The self-certification includes a review of the basic items required by law, including the Governor’s Designation (§450.310), Agreements (§450.314) and Public Involvement Policies (§450.316). This review will confirm that the basic documents are current and on file and that the MPO, TTAC and TPCC are fulfilling the roles and responsibilities as required. • MPO staff will: o Participate in recognized and approved training programs and webinars to improve staff skills and capabilities. o Maintain planning expertise through enrollment in transportation planning courses. 37 Page | 8 o Pursue training and innovative practices related to safe and accessible transportation options planning activities. o Obtain prior approval from MDT before attending any conferences or training that require out-of-state travel per 2 CFR §200.475. • Participate in and encourage increased cooperation between state and local agencies, departments, and governing bodies. Serve as both coordinator and participant in many of these meetings and committee gatherings. • Work with other MPOs and agencies to assess IIJA opportunities and challenges, including grant applications and implementation of new rules such as the required SATO planning activities. • Expand MPO participation with other agencies and groups, as required by the IIJA. • Work to incorporate IIJA performance measures into MPO transportation plans and programs. • Collect and analyze data pertaining to performance measures developed for the regional transportation system, based on the guidelines of the LRTP. • Work with federal, state, and local agencies to improve current performance tracking methods. The MPO will track performance measures and provide regular reporting to the TTAC and TPCC and the public, subject to the availability of related data. • Track and review grant notices, coordinate with the Cities, County, and MDT on grant application activities. Product The proposed activities will be to begin an effective and expeditious implementation of an ongoing administrative program, help to ensure a well-informed and competent staff, and foster a continuing, cooperative, and comprehensive (3-C’s) planning process. Products include federally required MPO agreements, updated policies, quarterly reports, and invoices, as well as annual maintenance agreements for software and data collection equipment. Staffing 785 hours – Gallatin Valley MPO Staffing Hours for Work Activity 100 GVMPO POSITIONS HOURS MPO Manager 605 Planner 180 Total GVMPO 785 Total 785 Funding for Work Activity 100 – Program Administration FFY 2024* Agency PL State Local Totals [NAME]** $ - $ - $ - $ - [NAME] $ - $ - $ - $ - TOTALS $ - $ - $ - $ - FFY 2025 Agency PL State Local Totals 38 Page | 9 [NAME]MPO Manager** $ $ $ $ [NAME] $ $ $ $ TOTALS $ $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local funds provided by the City of Bozeman, City of Belgrade, and Gallatin County. Functional Agency Responsibility The MPO will be responsible for administering the planning process. Safe and Accessible Transportation Options (SATO) A conservative estimated [NUMBER] percent of MPO staff time [AND/OR OTHER NON-PERSONEL COSTS] will be supportive of eligible activities as outlined in IIJA. This percentage was determined based on [PROVIDE DETAILS ON SPECIFIC COMPONENTS OF THIS WORK ELEMENT ELIGIBLE FOR SET-ASIDE]. 39 Page | 10 101 Unified Planning Work Program (UPWP) Objective Define transportation and transportation-related planning activities anticipated within the MPA during the coming year. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • Develop a UPWP that contains a task-by-task discussion of projects that are to be undertaken during the program year, funding and staffing information and a schedule for each project. • Review the UPWP at the local, state, and federal levels annually. • Solicit public comments through TTAC and TPCC meetings regarding any proposed UPWP activity and incorporate such comments in the FFY 2025 UPWP • Include SATO reporting as required by IIJA Section 11206. • Submit quarterly reports and invoices on eligible PL and 5303 activities throughout FFY 2025. Product The proposed activities will contribute to a well-defined work program that documents MPO and Transit transportation planning activities. Staffing 350 hours – GVMPO Staffing Hours for Work Activity 101 GVMPO POSITIONS HOURS MPO Manager 160 Planner 80 Total GVMPO 240 Total 240 Funding for Work Activity 101 – Unified Planning Work Program (UPWP) FFY 2024* Agency PL State Local Totals [NAME]** $ - $ - $ - $ - [NAME] $ - $ - $ - $ - TOTALS $ - $ - $ - $ - FFY 2025 Agency PL State Local Totals 40 Page | 11 [NAME]** $ $ $ $ [NAME] $ $ $ $ TOTALS $ $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local funds provided by the City of Bozeman, City of Belgrade, and Gallatin County. Functional Agency Responsibility The MPO will coordinate with MDT and Gallatin Valley UTD to develop the UPWP. Safe and Accessible Transportation Options (SATO) A conservative estimated 1.9[NUMBER] percent of MPO staff time [AND/OR OTHER NON- PERSONEL COSTS] will be supportive of eligible activities as outlined in IIJA. This percentage was determined based on [PROVIDE DETAILS ON SPECIFIC COMPONENTS OF THIS WORK ELEMENT ELIGIBLE FOR SET-ASIDE]. 41 Page | 12 102 Public Involvement and Service Objective Prepare and disseminate transportation-related information to the community. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • MPO staff will facilitate development of an MPO Public Participation Plan as required under 23 CFR 450.316. • The MPO will supply transportation information to City and County agencies, and outside parties, by assisting in the development of information for: o Private individuals or groups to aid in their decisions. o Legislative purposes at the local, state, and federal level. o Ensure consistency between the transportation planning goals of the LRTP and other applicable local plans and policies. • Through use of its web page, social media, and other means, the MPO will prepare and distribute information to encourage public understanding and support and make plans and other transportation information available to the public. • The MPO will prepare transportation information for use in coordinating other urban development programs. • The MPO will solicit community involvement, disseminate and communicate information related to the implementation of the Long-Range Transportation Plan. • The MPO will expand outreach opportunities & tools to be resilient to changes in engagement strategy. MPO staff will continue to research and implement innovative methods to engage the community. Examples include virtual meeting tools, online engagement, and use of other stakeholder networks to reach underserved populations. • The MPO will develop a logo and branding package to enhance visualization to support metropolitan transportation planning and significantly enhance efforts for the public to influence the development of transportation plans by improving connection with the public, fostering recognition, providing consistent messaging, and building trust. Product The proposed activities will support a public involvement process that emphasizes community education regarding transportation concerns, needs and issues. Other products include: • Gallatin Valley MPO Public Participation Plan • Gallatin Valley MPO logo and branding package • Improvements to Gallatin Valley MPO website Staffing 580 hours – GVMPO 42 Page | 13 Staffing Hours for Work Activity 102 GVMPO POSITIONS HOURS MPO Manager 330 - Planner 250 Total GVMPO 580 Total 580 Funding for Work Activity 102 – Public Involvement and Service FFY 2024* Agency PL State Local Totals [NAME]** $ - $ - $ - $ - [NAME] $ - $ - $ - $ - TOTALS $ - $ - $ - $ - FFY 2025 Agency PL State Local Totals [NAME]** $ $ $ $ [NAME] $ $ $ $ $ TOTALS $ $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local funds provided by the City of Bozeman, City of Belgrade, and Gallatin County. Functional Agency Responsibility The MPO, MDT, and Gallatin Valley UTD will be responsible for public involvement with their respective plans and responding to information requests. Safe and Accessible Transportation Options (SATO) A conservative estimated [NUMBER] percent of MPO staff time [AND/OR OTHER NON-PERSONEL COSTS] will be supportive of eligible activities as outlined in IIJA. This percentage was determined based on [PROVIDE DETAILS ON SPECIFIC COMPONENTS OF THIS WORK ELEMENT ELIGIBLE FOR SET-ASIDE]. 43 Page | 14 Long Range Planning – System Level 300 Long Range Transportation Plan Objective Oversee the development, preparation, and adoption of a Gallatin Valley MPO LRTP that addresses the long and short-range transportation needs of the metropolitan planning area and identifies new transportation policies and facilities. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • Evaluate progress on goals and objectives outlined in the adopted planning documents from City of Belgrade, City of Bozeman, and Gallatin County, including: o Belgrade Long Range Transportation Plan o Bozeman Transportation Master Plan o Greater Triangle Area Transportation Plan o Triangle Area Trails Plan o PRAT Plan – Parks, Recreation and Active Transportation Plan o Belgrade Long Range Transportation Plan • Develop and post an RFP to secure consultant services for the MPO’s LRTP. • Kick off the development of the MPO’s LRTP, and conduct long-range planning activities, including: o Conducting public outreach. o Reviewing and refining performance measures. o Performing a needs assessment. o Development and scoring of Long-Range Transportation Plan projects. o Developing a fiscally constrained project list. o Developing MPO recommendations. • Develop Data Dashboards to display performance measures. Product The proposed activities advance the MPO’s development of the Gallatin Valley MPO Long-Range Transportation Plan and will result in detailed analysis of existing conditions, public input, and long- range transportation needs. The MPO will update needed projects, policies, and programs for the region, produce a fiscally constrained project list, and provide recommendations to guide transportation improvements and support the LRTP’s guiding principles, goals, and objectives. Each of these components will contribute to the draft Long Range Transportation Plan, which is expected to be completed in FFY 2026. 44 Page | 15 Staffing 785 hours – GVMPO Staffing Hours for Work Activity 300 GVMPO POSITIONS HOURS MPO Manager 635 Planner 130 Total GVMPO 765 Total 765 Funding for Work Activity 300 – Long Range Transportation Plan FFY 2024* Agency PL State Local Totals GVMPO** $ - $ - $ - $ - CONSULTANT – LRTP $ - $ - $ - $ - TOTALS $ - $ - $ - $ - FFY 2025 Agency PL State Local Totals GVMPO** $ $ $ $ [NAME] $ $ $ $ CONSULTANT LRTP $ $ $ $ 360,000 TOTALS $ $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local funds provided by the City of Bozeman, City of Belgrade, and Gallatin County. Functional Agency Responsibility The MPO will be responsible for implementation of the Gallatin Valley MPO Long Range Transportation Plan. Safe and Accessible Transportation Options (SATO) A conservative estimated [NUMBER] percent of MPO staff time [AND/OR OTHER NON-PERSONEL COSTS] will be supportive of eligible activities as outlined in IIJA. This percentage was determined based on [PROVIDE DETAILS ON SPECIFIC COMPONENTS OF THIS WORK ELEMENT ELIGIBLE FOR SET-ASIDE]. 45 Page | 16 302 Transportation Data Objective Collect and maintain data necessary to review various transportation plans and programs. Support efforts to implement GIS program in coordination with cartographers and GIS specialists. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • Maintain socio-economic and land use transportation data to supplement the metropolitan transportation planning process. • Collect, maintain, and disseminate traffic data meeting FHWA requirements and multimodal needs to supplement the metropolitan transportation planning process. • Collect and analyze data pertaining to performance measures developed for the regional transportation system, based on the guidelines of the LRTP. • Increase the use of GIS programs to monitor and make available transportation-related data through an LRTP Data Dashboard or similar. • Capture and maintain travel demand model data for future uses including monitoring of plan progress. • Collect and analyze data pertaining to performance measures developed for the regional transportation system, based on the guidelines of the LRTP. • Gain insights into regional transportation modeling, the options for accessing a regional model and/or maintaining a regional model within the MPO. Product The proposed activities will ensure updated records pertinent to all aspects of transportation planning. Staffing 610 hours – GVMPO Staffing Hours for Work Activity 302 GVMPO POSITIONS HOURS MPO Manager 250 Planner 360 Total GVMPO 610 Total 610 46 Page | 17 Funding for Work Activity 302 – Transportation Data FFY 2024* Agency PL State Local Totals [NAME]** $ - $ - $ - $ - [NAME] $ - $ - $ - $ - Count Hardware $ - $ - $ - $ - TOTALS $ - $ - $ - $ - FFY 2025 Agency PL State Local Totals [NAME]** $ $ $ $ [NAME] $ $ $ $ TOTALS $ $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local funds provided by the City of Bozeman, City of Belgrade, and Gallatin County. Functional Agency Responsibility The MPO, MDT, City of Bozeman, City of Belgrade, County of Gallatin, and the Gallatin Valley UTD will cooperate to ensure the efficient acquisition and analysis of transportation data. Safe and Accessible Transportation Options (SATO) A conservative estimated 4.8 percent of MPO staff time and the purchase of bicycle and pedestrian count hardware will be supportive of eligible activities as outlined in IIJA. This percentage was determined based on estimated staff time in support of programming, collecting, analyzing, and storing bicycle and pedestrian count data. It also includes an estimate for hardware costs. 47 Page | 18 Transportation Improvement Program (TIP) 600 Transportation Improvement Program (TIP) Objective Develop a viable five-year program of transportation projects. TIP Development Process Project Selection: The MPO will identify and select projects for the TIP through an annual process. The process includes the TTAC, TPCC, agencies and interested citizens. The intent of the process is to identify projects in the current LRTP that are suitable additions to the TIP for the upcoming five- year implementation period. Project Phasing: For each project, the sponsoring agency or department establishes phases according to the project’s priority, the amount of available funds and the estimated completion time. Project Information: Each project in the TIP includes the following information: 1. Sufficient information to identify the project (type of work, length, termini, etc.). 2. Estimated total cost and the amount of Federal funds to be obligated during the program year. 3. Proposed sources of Federal and non-Federal funds; and 4. Funding recipient and State and local agencies responsible for carrying out the project. State Review of Project Costs: MDT reviews the cost of projects listed in the Funding Tables in light of available funding. Final Review and Approval: The TTAC reviews the TIP and then forwards it to TPCC for review and approval. The MPO then submits the TIP to MDT for approval. MDT then submits to FHWA/FTA for review. The MPO submits the approved TIP to MDT for use in developing the Statewide Transportation Improvement Program (STIP). The STIP incorporates the MPO’s TIP by reference. The STIP is submitted for approval by FHWA and FTA. Gallatin Valley UTD will contribute to the development and maintenance (amendments/modifications) of the TIP annually and coordinate with MPO staff to ensure that the TIP accurately reflects transit projects. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • The MPO will develop the first TIP for FFY 2027-2032 during the LRTP planning process. 48 Page | 19 Product The proposed activities will ensure a current and viable five-year program of multi-modal transportation improvements for the Gallatin Valley MPA. Staffing 85 hours – GVMPO Staffing Hours for Work Activity 600 GVMPO POSITIONS HOURS MPO Manager 60 Planner 25 Total GVMPO 85 Total 85 Funding for Work Activity 600 – TIP FFY 2024* Agency PL State Local Totals [NAME]** $ - $ - $ - $ - [NAME] $ - $ - $ - $ - TOTALS $ - $ - $ - $ - FFY 2025 Agency PL State Local Totals [NAME]** $ $ $ $ [NAME] $ $ $ $ TOTALS $ $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local funds provided by the City of Bozeman, City of Belgrade, and Gallatin County. Functional Agency Responsibility The MPO and [AGENCY] will be responsible for the development and maintenance of the TIP. Safe and Accessible Transportation Options (SATO) A conservative estimated 0.4 percent of MPO staff time [AND/OR OTHER NON-PERSONEL COSTS] will be supportive of eligible activities as outlined in IIJA. This percentage was determined based on estimating 1/3 of staff time dedicated to TIP development will be focused on walking and bicycling infrastructure. [PROVIDE DETAILS ON SPECIFIC COMPONENTS OF THIS WORK ELEMENT ELIGIBLE FOR SET-ASIDE]. 49 Page | 20 Clean Air Planning 700 Air Quality and Environmental Planning Objective Proactively monitor air quality and consider methods for continued compliance with national standards. The coordination of air quality and transportation plans and programs will be implemented to the extent appropriate and in accordance with applicable requirements. Other environmental factors such as noise, water quality, aesthetics, etc., will be considered to the extent appropriate during major transportation planning decisions in accordance with applicable requirements. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • Monitor local air quality to ensure the MPO meets requirements. Product The proposed activities will produce: • A current and valid transportation plan that considers air and water quality as well as noise. • Documentation and implementation of methods to analyze and mitigate environmental impacts associated with development of transportation projects. Staffing 50 hours – GVMPO Staffing Hours for Work Activity 700 GVMPO POSITIONS HOURS MPO Manager 40 Planner 10 Total GVMPO 50 Total 50 Funding for Work Activity 700 – Air Quality & Environmental Planning FFY 2024* Agency PL State Local Totals [NAME]** $ - $ - $ - $ - [NAME] $ - $ - $ - $ - TOTALS $ - $ - $ - $ - FFY 2025 Agency PL State Local Totals 50 Page | 21 [NAME]** $ $ $ $ [NAME] $ $ $ $ TOTALS $ $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local funds provided by the City of Bozeman, City of Belgrade, and Gallatin County. Functional Agency Responsibility The MPO and [AGENCY] will incorporate air and water quality planning into local transportation planning programs. Safe and Accessible Transportation Options (SATO) A conservative estimated [NUMBER] percent of MPO staff time [AND/OR OTHER NON-PERSONEL COSTS] will be supportive of eligible activities as outlined in IIJA. This percentage was determined based on [PROVIDE DETAILS ON SPECIFIC COMPONENTS OF THIS WORK ELEMENT ELIGIBLE FOR SET-ASIDE]. 51 Page | 22 Other Activities 900 Reserve Objective Provide for the accounting of available non-programmed funds in the current UPWP and provide funding toward additional transportation planning activities and/or studies as approved by the TTAC and TPCC. Accomplishments in FFY 2024 None. Proposed Activities in FFY 2025 This work element is utilized for accounting purposes only. No specific work activities may be charged to this work element. Product None. 52 Page | 23 SECTION 3 – FUNDING TABLE 1: FUNDING SUMMARY FEDERAL FISCAL YEAR 2025 WORK ELEMENT FUNDING SOURCES FY 2025 PL* LOCAL EST. COST 100 Administration 101 UPWP 102 Public Involvement 300 Long Range Plan 301 Planning Area Transportation Plans 302 Data 600 TIP 700 Air Quality 900 Reserve TOTAL *PL Funds: 86.58% federal share, 13.42% state share. TABLE 2: FUNDING COMPARISONS WORK ELEMENT FY 2025 ESTIMATED COST FY 2024 ESTIMATED COST 100 Administration 101 UPWP 102 Public Involvement 300 Long Range Plan 301 Planning Area Transportation Plans 302 Data 600 TIP 700 Air Quality 900 Reserve TOTAL TABLE 3: FUNDING PERCENTAGES FEDERAL FISCAL YEAR 2025 WORK ELEMENT PL LOCAL TOTAL 100 Administration 100 101 UPWP 100 102 Public Involvement 100 300 Long Range Plan 100 301 Planning Area Transportation Plans 100 302 Data 100 600 TIP 100 700 Air Quality 100 900 Reserve 100 53 Page | 24 TABLE 4: STAFF MONTHS BY WORK ELEMENT FISCAL YEAR 2025 WORK ELEMENT STAFF TITLE-1 STAFF TITLE-2 STAFF TITLE-3 STAFF TITLE-4 STAFF TITLE-5 TOTAL M.M. 100 101 102 300 301 302 600 700 900 TOTAL *This table indicates approximately how many man months individual staff members work in each work element. TABLE 5: ELIGIBLE SAFE AND ACCESSIBLE TRANSPORTATION OPTIONS (SATO) PLANNING ACTIVITY BY WORK ELEMENT FISCAL YEAR 2025 WORK ELEMENT FY 2025 ELIGIBLE SATO PLANNING ACTIVITY ESTIMATED COST FY 2024 ELIGIBLE SATO PLANNING ACTIVITY ESTIMATED COST 100 Administration 101 UPWP 102 Public Involvement 300 Long Range Plan 301 Planning Area Transportation Plans 302 Data 600 TIP 700 Air Quality 900 Reserve TOTAL * The 2.5% PL Funding set-aside for Alternative Modes Planning activities have an FY 2022 match ration of 86.58% Federal Share/13.42% State Share and are eligible for 100% Federal Share in FFY2023 and FFY2024. 54 Page | 25 SECTION 4 – INDIRECT COST PLAN Introduction The following plan has been developed to provide a procedure to be followed in preparing reimbursement requisitions for 23 USC 104(d) and FTA Section 5303 funds received by the Gallatin Valley UTD on behalf of the MPO. Identification of Costs The costs encountered in carrying out this Unified Planning Work Program are delineated below by type: Direct Indirect Fringe Benefits Salaries Legal Services FICA Mileage Office Supplies & Stationary PERS Advertising Dues/Subscriptions Industrial Accident Travel Office Vehicle Unemployment Ins. Staff Recruitment Office Machine Sick Leave Printing & Publication Maintenance Vacation Staff Training Jury Duty Paid Holidays Consultants Health Insurance Rent Military Leave Telephone Other Allocation of Costs The MPO will charge direct costs to the work program line items to which they apply. The MPO will keep a record of staff time and expenditures to document expenses incurred against each line item. Fringe benefits will be calculated at the actual rate of [NUMBER]% of the direct salaries charged to each line item. The degree of participation by each funding agency is based on the prorations that have been determined for each line item. Each funding agency will be billed their share of the total charges made against each line item according to the percentages indicated in Table 3 above. Funding Sources The degree of participation by each funding agency is based on the prorations which have been determined for each line item. Each agency will be billed their share of the total charges made against each line item according to the approved prorations. 55 Page | 26 Funding sources and amounts contained in the UPWP are as follows: [NAME] Fees ([AGENCY/SOURCE]) [AMOUNT] [NAME] Fees ([AGENCY/SOURCE]) [AMOUNT] [NAME] Fees ([AGENCY/SOURCE]) [AMOUNT] PL* [AMOUNT] TOTAL [AMOUNT] *The matching ratio is Federal PL – 86.58% and State Match – 13.42%. Indirect Rate The MPO will not utilize a de minimis indirect cost rate as allowed for in 2 CFR 200.414(f) for the period October 1, 2024 through September 30, 2025 56 Page | 27 SECTION 5 – TRANSIT 44.21.00 PROGRAM SUPPORT & ADMINISTRATION 01 Transit Systems Management (TSM) Objectives To provide program support, general administration, and grant administration, and training in support of transit planning activities. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 All administrative functions necessary in support of transit planning and development will be performed under this work element. • Continuing to assess data-keeping and gathering practices with focus on further technology utilization and process improvements. • Quarterly progress and expenditure reports will be prepared and transmitted to the Montana Department of Transportation, Statewide and Urban Planning Section to maintain funding requirements. • Staff will execute grant administrative functions; staff will continue research and development regarding the utilization of FTA funding, including furthering innovative funding practices and partnerships. • Maintenance of coordination agreements with 5310 providers. • Research feasibility and make recommendations for capital grants. • Participation in recognized and approved training programs in order to improve skills and capabilities including further Grant Management programs as recommended. • Policy development including procedures, regulations, codes, and practices to ensure compliance with federal, state, and local requirements as they relate to the transit planning process. • Participate with the TTAC, TPCC, citizen advisory boards, and other committees throughout the community as needed. • Staff will update and maintain the FTA required Transit Asset Management Plan (TAM). • Staff will develop and implement the required Public Transit Agency Safety Plan, including annual updates as well as further research and development of best practices. 57 Page | 28 Product • An ongoing administrative program to carry out the transit elements identified within this UPWP. • Administrative oversight and execution of transit planning and development functions including federally required plans. • Enhancement of transit staff skills and knowledge. • Proper maintenance and administration of grant related activities. Staffing [NUMBER] hours [Agency] [NUMBER] hours – [Agency] Staffing Hours for Work Activity - TSM [AGENCY-1] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-1] [TOTAL HOURS] [AGENCY-2] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-2] [TOTAL HOURS] Total [TOTAL HOURS] Funding for Work Activity – TSM FFY 2024* Agency Local 5303 Totals [NAME]** $ - $ - $ - [NAME] $ - $ - $ - TOTALS $ - $ - $ - FFY 2025 Agency Local 5303 Totals [NAME]** $ $ $ [NAME] $ $ $ TOTALS $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local match provided by [AGENCY]. Functional Agency Responsibility The [AGENCY] will be responsible for administering the planning process. 58 Page | 29 44.24.00 SHORT RANGE TRANSPORTATION PLANNING 01 Transit Development Plan (TDP) Objectives The TDP describes existing facilities and projects needed for the next [NUMBER] years. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • [AGENCY] will develop a TDP and long-range strategic plan. Product The proposed activity will produce a compliant and up to date TDP. Staffing [NUMBER] hours [Agency] [NUMBER] hours – [Agency] Staffing Hours - TDP [AGENCY-1] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-1] [TOTAL HOURS] [AGENCY-2] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-2] [TOTAL HOURS] Total [TOTAL HOURS] Funding – TDP FFY 2024* Agency Local 5303 Totals [NAME]** $ - $ - $ - [NAME] $ - $ - $ - TOTALS $ - $ - $ - FFY 2025 Agency Local 5303 Totals [NAME]** $ $ $ [NAME] $ $ $ TOTALS $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local match provided by [AGENCY]. 59 Page | 30 Functional Agency Responsibility [AGENCY] will develop and maintain an up-to-date TDP. 60 Page | 31 02 Future Service Analysis and Enhancement Objectives To facilitate considerations of means to ensure citizens will have acceptable and improved public transportation alternatives in the future. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 Functions necessary in support of future transit planning and development will be performed under this work element. These activities necessitate the ongoing needs for route development and planning, which is split between this element and current service enhancements. Activities are as follows: • Continue investigating feasibility of expanding service beyond existing limits and engage county stakeholders in discussion regarding potential for service to outlying areas. • Continue to analyze and evaluate current area government practices for right of way requirements. • Continued financial analysis and planning in support of further modified frequency and service in conjunction with TDP implementation. • Continue research on feasibility of, and make recommendations for, additional technology conveniences for passengers. • Continuation of planning efforts regarding public and stakeholder involvement and input opportunities. • Facilitation of public meetings to support system improvements as well as specialized services for seniors and disabled. • Perform additional analysis of fare structure including comparisons to similar systems and populations to ensure equitable and sustainable fare generation. • Analyze, develop, and recommend opportunities for MPO and Transit collaboration on projects eligible for multiple funding sources to support integration of transit and overall surface transportation structure. Product • Identification of and plans for efficient and effective transit service into the future. • Financial and capital analyses for future transit enhancements. • Identification and assistance in implementation of future system modifications. Staffing [NUMBER] hours [Agency] [NUMBER] hours – [Agency] 61 Page | 32 Staffing Hours – Future Service Evaluation & Analysis [AGENCY-1] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-1] [TOTAL HOURS] [AGENCY-2] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-2] [TOTAL HOURS] Total [TOTAL HOURS] Funding – Future Service Evaluation & Analysis FFY 2024* Agency Local 5303 Totals [NAME]** $ - $ - $ - [NAME] $ - $ - $ - TOTALS $ - $ - $ - FFY 2025 Agency Local 5303 Totals [NAME]** $ $ $ [NAME] $ $ $ TOTALS $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local match provided by [AGENCY]. Functional Agency Responsibility The [AGENCY] will be responsible for 62 Page | 33 03 Current Service Analysis and Enhancement Objectives To improve service, ridership, and effectiveness of the existing transit system. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 Functions necessary in support of planning and development of enhancements to the current systems will be performed under this work element. These activities necessitate the needs for route development and planning, which is split between this element and future service enhancements. Activities are as follows: • Continue to develop and implement criteria for required items and make changes to amenities as needed; make recommendations on funding priorities. • Continue development and implementation of education and outreach strategies to guide market research, promote public awareness, and engagement to increase ridership. • Develop and implement further education and outreach programs to increase partnerships and other forms of participation. • Develop, prepare, and update data for publishing. • Procurement and implementation of further technology enhancements to the existing technology solutions system to gather data, improve efficiency, provide further customer conveniences, and enhance safety. • Finalize automated passenger counter implementation and audit plan for approval of data reporting with the National Transit Database (NTD). • Assessment of current personnel usage for areas of improvement in utilization of resources and effectiveness; evaluate effectiveness of current operator staffing levels in support of Transit Development Plan recommended service implementation. • Maintain monthly ridership figures and summary figures for effective decision-making, complete related National Transit Database reports. • Solicit and record public reaction to any modified routes, schedules, education efforts, and technology enhancements. • Assessment of current budgetary impact of recommended improvements. Product • Information relating to potential enhancements to existing service and system. • Recommendations for immediate improvements. • Information and recommendations on passenger education and outreach • Analysis of current system functions. • Budget alternatives. 63 Page | 34 Staffing [NUMBER] hours [Agency] [NUMBER] hours – [Agency] Staffing Hours – Current Service Evaluation & Analysis [AGENCY-1] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-1] [TOTAL HOURS] [AGENCY-2] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-2] [TOTAL HOURS] Total [TOTAL HOURS] Funding – Current Service Evaluation & Analysis FFY 2024* Agency Local 5303 Totals [NAME]** $ - $ - $ - [NAME] $ - $ - $ - TOTALS $ - $ - $ - FFY 2025 Agency Local 5303 Totals [NAME]** $ $ $ [NAME] $ $ $ TOTALS $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local match provided by [AGENCY]. Functional Agency Responsibility The [AGENCY] will be responsible for 64 Page | 35 44.25.00 TRANSPORTATION IMPROVEMENT PROGRAM 01 Transportation Improvement Program (TIP) Objectives To maintain a viable five-year program of transit improvements for the Gallatin Valley MPO. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 Functions necessary in support of transit related project inclusion in the Transportation Improvement Program will be performed under this work element. Activities are as follows: • [AGENCY] will develop and compile information on operating and capital projects for which [AGENCY] plans to utilize grant assistance for inclusion in the TIP; this includes utilizing and updating the [AGENCY]’s [LIST PLANS AS APPROPRIATE], and other plans as required. • All applicable projects will be provided to the MPO for inclusion in the program. • Staff will monitor inclusion in the TIP and STIP to ensure ability to obtain federal Sections 5307, 5310 & 5339 and other applicable grants are not affected. Product • Monitoring of plans including Transit Asset Management, the Capital Improvement Program, and other relevant plans for related projects. • Annual inclusion of projects in TIP as necessary per FTA regulations. • Amendments to TIP as necessary to include new projects. Staffing [NUMBER] hours [Agency] [NUMBER] hours – [Agency] Staffing Hours - TIP [AGENCY-1] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-1] [TOTAL HOURS] [AGENCY-2] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-2] [TOTAL HOURS] Total [TOTAL HOURS] Funding - TIP 65 Page | 36 FFY 2024* Agency Local 5303 Totals [NAME]** $ - $ - $ - [NAME] $ - $ - $ - TOTALS $ - $ - $ - FFY 2025 Agency Local 5303 Totals [NAME]** $ $ $ [NAME] $ $ $ TOTALS $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local match provided by [AGENCY]. Functional Agency Responsibility [AGENCY] will provide transit-related information to the [AGENCY] for the MPO's inclusion in the TIP document. 66 Page | 37 44.27.00 OTHER ACTIVITIES 01 Implementation of the Americans with Disabilities Act (ADA) Objectives Work jointly with City of Bozeman, City of Belgrade, County of Gallatin, MDT and interested social service agencies to continue development of a coordinated transportation system for older adults and persons with disabilities. Provide technical assistance to the above agencies to encourage the most efficient use of community resources for specialized transportation and analyze criteria and orchestrate community participation in the development of a system ADA plan to include both accessible fixed-route service and comparable paratransit service, in a timely manner. Accomplishments in FFY 2024 The Gallatin Valley MPO was designated by the governor on December 21, 2023. The local jurisdictions (City of Bozeman, City of Belgrade, and Gallatin County) worked to establish and form the MPO through 2023 and early 2024. Due to the above timeline, and this being the first UPWP for the Gallatin Valley MPO, to date there are no accomplishments to report which utilized federal transportation planning funding. Proposed Activities in FFY 2025 • Continue to research and develop the use of FTA funding as provided in the IIJA Act. • Increase efforts to provide outreach and education for social service professionals in the community and with senior groups. • Continue to evaluate and update the [NAME] Plan as needed. • Review transportation projects including both new construction and retrofits with special consideration of provisions to meet planning goals related to older adults and persons with disabilities such as connectivity and accessibility in the public right of way. • Support continued implementation of the [INSERT HLN PLAN(S)]. • Provide accessibility accommodation at public meetings, walk audits, and other meetings as necessary. Product The proposed activities will ensure continued coordination of all specialized transportation activities. • [INSERT PRODUCTS] Staffing [NUMBER] hours [Agency] [NUMBER] hours – [Agency] 67 Page | 38 Staffing Hours – Implementation of ADA [AGENCY-1] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-1] [TOTAL HOURS] [AGENCY-2] POSITIONS HOURS [POSITION TITLE-1] [HOURS] [POSITION TITLE-2] [HOURS] Total [AGENCY-2] [TOTAL HOURS] Total [TOTAL HOURS] Funding – Implementation of ADA FFY 2024* Agency Local 5303 Totals [NAME]** $ - $ - $ - [NAME] $ - $ - $ - TOTALS $ - $ - $ - FFY 2025 Agency Local 5303 Totals [NAME]** $ $ $ [NAME] $ $ $ TOTALS $ $ $ * Gallatin Valley MPO was designated by the governor in December 2023. ** Local match provided by [AGENCY]. Functional Agency Responsibility [AGENCY] will continue to coordinate the development of a [PRODUCT]. 68 Page | 39 TRANSIT FUNDING TABLE 1: TRANSIT FUNDING SUMMARY FEDERAL FISCAL YEAR 2025 WORK ELEMENT FUNDING SOURCES FY 2025 STAFF HOURS 5303* LOCAL EST. COST 44.21.00 Program Support & Administration 01-Transit System Management (TSM) $ $ $ 44.24.00 Short Range Transp. Planning 01-Transit Development Plan (TDP) $ $ $ 02-Future Service Analysis and Enhanc. $ $ $ 03-Current Service Analysis and Enhanc. $ $ $ 44.25.00 Transportation Improvement Prog. 01-TIP $ $ $ 44.27.00 Other Activities 01-Implementation of the ADA $ $ $ TOTAL $ $ $ *5303 Funds: 80% federal share, 20% state share. TABLE 2: TRANSIT FUNDING COMPARISONS WORK ELEMENT FY 2025 ESTIMATED COST FY 2024 ESTIMATED COST 44.21.00 Program Support & Administration 01-Transit System Management (TSM) 44.24.00 Short Range Transp. Planning 01-Transit Development Plan (TDP) 02-Future Service Analysis and Enhanc. 03-Current Service Analysis and Enhanc. 44.25.00 Transportation Improvement Prog. 01-TIP 44.27.00 Other Activities 01-Implementation of the ADA TOTAL TABLE 3: TRANSIT FUNDING PERCENTAGES FEDERAL FISCAL YEAR 2025 WORK ELEMENT 5303 LOCAL TOTAL 44.21.00 Program Support & Administration 01-Transit System Management (TSM) 100 44.24.00 Short Range Transp. Planning 01-Transit Development Plan (TDP) 100 02-Future Service Analysis and Enhanc. 100 03-Current Service Analysis and Enhanc. 100 44.25.00 Transportation Improvement Prog. 01-TIP 100 69 Page | 40 44.27.00 Other Activities 100 01-Implementation of the ADA 100 TABLE 4: TRANSIT STAFF MONTHS BY WORK ELEMENT FISCAL YEAR 2025 WORK ELEMENT STAFF TITLE-1 STAFF TITLE-2 STAFF TITLE-3 STAFF TITLE-4 STAFF TITLE-5 TOTAL M.M. 44.21.00 01 44.24.00 01 02 03 44.25.00 01 44.27.00 01 TOTAL Allocation of Costs Expenditures identified include direct costs, benefits at the rate of [#]% of direct salary or wages, and indirect costs at the rate of [#]% of direct salary or wages. Federal Transit Administration Section 5303 funding is available at an 80% reimbursement rate, meaning the local to FTA funding ratio for all categories is 20% local, 80% federal. 70 Page | 41 APPENDIX A PUBLIC COMMENTS RECEIVED MPO staff posted the draft of the Unified Planning Work Program on the [AGENCY] website with the agendas for TTAC and TPCC meetings. The MPO published legal ads in The Bozeman Daily Chronicle newspaper on [DATE], [DATE], and [DATE], noting that the planned adoption of the document would take place on [DATE]. The ads listed the following meetings that provided opportunities for public comment on the draft UPWP. The vote on the final adoption by TPCC was [DATE]. The attendance numbers below do not include committee members or staff present. No public comments were received prior to the TTAC and TPCC meetings. TTAC – 7/10/24 & [DATE] Attendance at Meeting: 1 Public Comments on Draft UPWP: 1 TPCC – [DATE] & [DATE] Attendance at Meeting: 0 Public Comments on Draft UPWP: 0 71 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:GVMPO Staff Update MEETING DATE:July 24, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:None. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The following is a list of work items and accomplishments from Gallatin Valley Metropolitan Planning Organization (GVMPO) staff over the last month: Performance Measurements Training: On July 1, staff attended a training at Montana Department of Transportation (MDT) in Helena, covering the history of transportation performance measures, Metropolitan Planning Organization (MPO) and State collaboration, MPO requirements, and the Performance-Based Planning Agreement. UPWP Development: The draft Unified Planning Work Program (UPWP), detailing proposed MPO activities and estimated staff hours, was presented to the TTAC. Staff is maintaining regular communication with MDT to ensure smooth authorization. Traffic Count Meetings: Staff participated in discussions with MDT and other MPOs on multimodal traffic counts, understanding required activities, exploring short-term count hardware, and potential partnerships with MDT for continuous count stations. Community Tour: The MPO Manager toured north Bozeman into Belgrade with a local community member, identifying gaps in road connectivity and bicycle/pedestrian infrastructure. The tour covered Frontage Road, Valley Spur Road, East Valley Center Road, and fatal crash sites. MPO Website: The temporary site on the City of Bozeman's website is migrating to its own microsite, www.gvmpo.com. Currently under review, the goal is to have it ready to post the UPWP for public comment by August 1. Although still hosted on the City website, it will offer a more independent and user-friendly experience for the public interested specifically in MPO activities.. PL Agreement Authorization: On July 16, the Bozeman City Commission authorized the City Manager to sign the Agreement for 72 the Distribution of Metropolitan Planning (PL) Funds. It is currently being routed for signatures. UNRESOLVED ISSUES:None. ALTERNATIVES:As suggested by the committee. FISCAL EFFECTS:None. Report compiled on: July 16, 2024 73