The URL can be used to link to this page

Home My WebLink About23 - Payment Agreements - Bozeman Public Library Foundation - Furniture and Equipment for the BPL Expansion Letter of Agreement December 5, 2023 RE: Furniture and Equipment Acceptance for the Bozeman Public Library Expansion— Letter of Agreement – Phase 2 This letter of agreement (the “Agreement”) confirms the understanding reached by the parties and sets forth the terms and conditions of a contribution by the Bozeman Public Library Foundation (“BPLF”) to the City of Bozeman (“City”) for the acceptance of furniture and equipment for the Bozeman Public Library Expansion. 1. Parties to the Agreement and Notices: a. For BPLF Contact: Janay Johnson, Director Address: 626 East Main; Bozeman MT 59715 b. For City of Bozeman Contact: Cyndy Andrus, Mayor Address: 121 N. Rouse Ave; Bozeman MT 59715 2. Background: Furniture and equipment for the Bozeman Public Library Expansion project was procured directly by the Bozeman Public Library Foundation. This Agreement acknowledges the transfer of these assets totaling $174,486.11 to the City of Bozeman, as further defined in Exhibit A. Details of the project and the specific responsibilities of each party are outlined in the Agreement between the Bozeman Public Library, the Bozeman Public Library Foundation, and the City of Bozeman signed and executed on August 17, 2021. 3. BPLF Responsibilities: a. Transfer of all physical assets and background materials related to the procurement of furniture. 4. City of Bozeman Responsibilities: a. Document and maintain all physical assets and background materials related to the procurement of furniture. 5. Acceptance: DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 By signing below, the undersigned represent that they are authorized to act on behalf of their respective parties and to bind their respective parties to the terms of this Agreement, and that the undersigned parties have read, understand and agree to the above. Bozeman Public Library Foundation: Signed: ____________________________ Janay Johnson, Director Date: ______________________________ City of Bozeman: Signed: _____________________________ Jeff Mihelich, City Manager Date: _______________________________ DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 12/20/2023 12/20/2023 Contracted Vendor Contract Date Contract Amount Paid to Date Amount Owed Fndn FFE Transfer to City Contract Design Associates 8/5/2022 97,130.59$ 97,130.59$ -$ 97,130.59$ 360 Office Solutions 9/22/2022 60,475.02$ 60,475.02$ -$ 60,475.02$ Office Solutions & Services 4/7/2023 35,305.76$ 38,860.76$ -$ 38,860.76$ Contract Design Associates 4/19/2023 111,045.83$ 109,364.93$ -$ 2,669.98$ 106,694.95$ Fndn - 1 side table, 1 table, 2 chairs Non-Contracted Vendor Purchase Date Amount Paid Webstaurant - receptacles 2/28/2023 2,574.92$ 2,574.92$ UPLIFT - desks, chairs, file cabs 4/7/2023 11,277.00$ 3,057.93$ 8,219.07$ Fndn - 2 desks, 2 chairs, 2 file cabs 360 Office Solutions - shelving 4/21/2023 1,118.18$ 1,118.18$ UPLIFT - privacy screens 5/19/2023 298.00$ 298.00$ Fndn - 2 privacy screens Rypen - fndn storage 5/31/2023 2,887.00$ 2,887.00$ Fndn - 2 storage cabinets Versare - room divider 8/24/2023 1,986.00$ 1,986.00$ Total Expenses 325,972.40$ 8,912.91$ 317,059.49$ 325,972.40$ Direct FFE in budget $289,261.53 Transfer of Assets Phase 1 3/28/2023 160,180.53$ Transfer of Assets Phase 2 174,486.11$ Vendor Purchase Date Amount Paid Transfer to City Bambu 3D Printer 6/17/2023 1,511.99$ 1,511.99$ GlowForge Laser Cutter 6/28/2023 6,640.00$ 6,640.00$ Nintendo Switch (Amazon)11/6/2023 1,427.16$ 1,427.16$ 10 MacBook Air (Apple)11/14/2023 8,028.00$ 8,028.00$ Total Expenses 17,607.15$ 17,607.15$ 17,607.15$ Direct Equip in budget $20,000.00 Total Paid 343,579.55$ Total to Transfer 334,666.64$ Renovation Direct FFE Purchases Renovation Direct Equipment Purchases DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4 DocuSign Envelope ID: 337CCA17-A415-4CD1-9610-53F61A0F15C4