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Home My WebLink About23 - Amendments 1 - Sanderson Stewart - Rectangular Rapid Flashing Beacon on S. Willson Ave / AMENDMENT TO SERVICES AGREEMENT - NO. 1 1. Project/Services Agreement Information Effective Date of Original Services Agreement: June 5, 2023 Project Name: Task Order 2023TETC-003 On Call Electrical Project Number: 22367.03 Client Name: City of Bozeman Engineering Department 2. Nature of Amendment Modifications to Sanderson Stewart scope of work and/or contract fee amount Modifications to Subconsultant scope of work and/or contract fee amount Modifications to project schedule 3. Description of Services Agreement Modifications Project 1 – Willson Ave & Garfield St RRFB Phase 3 – Bidding Assistance and Construction Contract Admin See attached Exhibit A – Scope of Services 4. Fee Modifications Original services agreement fee: $ 13,000.00 Total fees for prior Amendments: $ 0 Total services agreement fee with prior Amendments: $ 13,000.00 Proposed fee for this Amendment: $ 12,000.00 Total services agreement fee with all Amendments: $ 25,000.00 Client and Sanderson Stewart hereby agree to modify the above-referenced Services Agreement as set forth in this Amendment. All provisions of the Services Agreement not specifically modified by this or any prior Amendments shall remain in effect. The effective date of this Amendment shall be the signature date of the Client as shown below. CLIENT SANDERSON STEWART Signature: Signature: Printed: Jeff Mihelich Printed: Danielle Scharf Title: City Manager Title: Principal Date: Date: DocuSign Envelope ID: 1E0CDB28-028E-4CBB-88FB-03096F6EB1F8 12/27/20231/2/2024 Exhibit A – Scope of Services 2023TETC-003 On Call Electrical: Project 1 – Willson Ave & Garfield St RRFB Phase 3 - Bidding Assistance and Construction Contract Administration 12/13/23 Sanderson Stewart is pleased to provide this scope of work for the Willson Ave & Garfield St RRFB project. This phase of the project will consist of bidding services, construction contract administration and observation, and construction staking. A detailed scope of services for these tasks is outlined below. Phase 1 - Project Initiation This phase of the project includes preparation of the scope of work and amendment. Phase 2 – Construction Bidding Services This phase of the project will consist of construction bidding services, including the following: • Contractor coordination through private bid solicitation • Prepare contract documents for bidding after City final plan review • Facilitate pre-bid on-site meeting and distribute minutes Phase 3 – Construction/Contract Administration This phase of the project will consist of contract administration and construction observation tasks, including the following: • Prepare contract documents for construction to address addenda and other items that came up during bidding • Process contract documents for a single contract (up to four copies) • Shop drawing and traffic control plan review • Construction observation and documentation (assume observation for 4 hours each day and a 14-calendar day construction contract) • Site Visits by Engineer – up to 2 visits • Respond to Contractor RFI’s including coordination with construction inspector • Construction materials testing coordination and review • Process pay applications submitted by Contractor and any necessary work change directives, verify material quantities on all contractor pay requests, and prepare supporting documentation • Process the Certificate of Substantial Completion, coordinate final inspection, prepare punch lists and verify completion • Prepare as-built (record) drawings • Prepare City of Bozeman close-out submittal • Conduct two-year warranty walkthrough, prepare punch list and verify completion DocuSign Envelope ID: 1E0CDB28-028E-4CBB-88FB-03096F6EB1F8 Phase 4 – Construction Staking This phase of the project consists of the construction layout, anticipated to include the following: • Stake signs one time • Stake RRFB poles one time • Layout striping one time The following items are not expected to be needed for this project and are therefore specifically excluded from this scope of work: • Material testing (By City Term Contract) Fees and Billing Arrangements: Phase Fee 1. Project Initiation $1,200.00 2. Construction Bidding Services $1,500.00 3. Construction/Contract Administration $8,000.00 4. Construction Staking $1,300.00 Total $12,000.00 Sanderson Stewart will bill for its services on a time and materials basis with a not to exceed amount of $12,000.00. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “time-and-material basis” according to the attached current standard rate sheets (updated from original contract) for Sanderson Stewart. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or units’ costs shall apply. Schedule The anticipated schedule for this project will be based on the anticipated 14-calendar day construction contract. DocuSign Envelope ID: 1E0CDB28-028E-4CBB-88FB-03096F6EB1F8 OUTSIDE CONSULTANTS SURVEY CREW SERVICES STAFF PERSONNEL SERVICES CHARGE OUT RATES EFFECTIVE AUGUST 5, 2023 Staff Engineer I $115.00/hour Staff Engineer II $130.00/hour Staff Engineer III $135.00/hour Project Engineer I $145.00/hour Project Engineer II $150.00/hour Senior Engineer I $185.00/hour Senior Engineer II $210.00/hour Principal $240.00/hour Engineer Intern $75.00/hour Expert Witness/Special Consultant $290.00/hour Staff Planner I $100.00/hour Staff Planner II $115.00/hour Planner I $130.00/hour Planner II $145.00/hour Senior Planner I $155.00/hour Senior Planner II $195.00/hour Senior Planner III $200.00/hour Right-of-Way Agent $168.00/hour Staff Landscape Designer I $100.00/hour Staff Landscape Designer II $115.00/hour Landscape Architect I $135.00/hour Landscape Architect II $145.00/hour Senior Landscape Architect I $160.00/hour Senior Landscape Architect II $175.00/hour Field Survey Technician I $85.00/hour Field Survey Technician II $88.00/hour Staff Surveyor I $110.00/hour Staff Surveyor II $125.00/hour Professional Land Surveyor I $135.00/hour Professional Land Surveyor II $148.00/hour Senior Professional Land Surveyor I $160.00/hour Senior Professional Land Surveyor II $180.00/hour Graphic Artist $105.00/hour CADD Technician I $100.00/hour CADD Technician II $105.00/hour Designer I $100.00/hour Designer II $110.00/hour Senior Designer I $120.00/hour Senior Designer II $145.00/hour Construction Inspector $88.00/hour Construction Engineering Technician $100.00/hour Senior Construction Engineering Technician $145.00/hour Construction Engineer I $145.00/hour Construction Engineer II $150.00/hour 1-person/2-person Crew $Per Job Survey Equipment $30.00 /fieldwork hour Survey Vehicle Mileage IRS Rate/Mile + $0.10/Mile Scanner Equipment $150.00 /hour Scanner Equipment (Hourly) $150 /hour Scanner Equipment (Full Day) $1,050 /day 1) At cost if independently billed direct to client. 2) Cost plus 5% if billed through us. INDEPENDENT LABORATORIES 1) At cost if independently billed direct to client. 2) Cost plus 5% if billed through us. ADMINISTRATIVE EXPENSES Administrative expenses (including copies, prints, phone, postage, materials, and travel) 3.5% * * based on professional services only, unless modified by contract Vehicle Mileage IRS Rate These rates are updated periodically to reflect market conditions. Rate increases will be reflected in future invoicing. STAFF PERSONNEL SERVICES CONTINUED Project Administrator $100.00/hour Senior Project Administrator $115.00/hour Administrative/Clerical $95.00/hour Senior Administrative Director $185.00/hour Marketing Coordinator $110.00/hour Senior Marketing Coordinator $125.00/hour Marketing Director $175.00/hour DocuSign Envelope ID: 1E0CDB28-028E-4CBB-88FB-03096F6EB1F8 / AMENDMENT TO SERVICES AGREEMENT - NO. 2 1. Project/Services Agreement Information Effective Date of Original Services Agreement: June 5, 2023 Project Name: Task Order 2023TETC-003 On Call Electrical Project Number: 22367.03 Client Name: City of Bozeman Engineering Department 2. Nature of Amendment Modifications to Sanderson Stewart scope of work and/or contract fee amount Modifications to Subconsultant scope of work and/or contract fee amount Modifications to project schedule 3. Description of Services Agreement Modifications Project 2 – City of Bozeman Signal Timing Assistance See attached Exhibit A – Scope of Services 4. Fee Modifications Original services agreement fee: $ 13,000.00 Total fees for prior Amendments: $ 12,000.00 Total services agreement fee with prior Amendments: $ 25,000.00 Proposed fee for this Amendment: $ 11,000.00 Total services agreement fee with all Amendments: $ 36,000.00 Client and Sanderson Stewart hereby agree to modify the above-referenced Services Agreement as set forth in this Amendment. All provisions of the Services Agreement not specifically modified by this or any prior Amendments shall remain in effect. The effective date of this Amendment shall be the signature date of the Client as shown below. CLIENT SANDERSON STEWART Signature: Signature: Printed: Jeff Mihelich Printed: Danielle Scharf Title: City Manager Title: Principal Date: Date: DocuSign Envelope ID: 1E0CDB28-028E-4CBB-88FB-03096F6EB1F8 12/27/20231/2/2024 Exhibit A – Scope of Services 2023TETC-003 On Call Electrical: Project 2 – Signal Timing Assistance 12/13/23 Sanderson Stewart is pleased to provide this scope of work for the Willson Ave & Garfield St RRFB project. This phase of the project will consist of bidding services, construction contract administration and observation, and construction staking. A detailed scope of services for these tasks is outlined below. Phase 1 - Project Initiation This phase of the project includes preparation of the scope of work and amendment. Phase 2 – Traffic Signal Maintenance This phase will include assistance to general signal maintenance tasks for traffic signals owned/operated by City of Bozeman. Sanderson Stewart will work directly with City of Bozeman Transportation Engineer and the City of Bozeman Sign, Signal and Lighting Foreman. Specific tasks include: • Traffic signal timing (analyze/adjust clearance times, minimum greens, splits, offsets, and any potential corridor timing plans) • Assist in troubleshooting problems with traffic signal devices, diagnose malfunctions with signal systems. • Program signal controllers and coordinate traffic signal timings. • Incorporation of special event (e.g., MSU Football Saturdays) signal timing plans. Fees and Billing Arrangements: Phase Fee 1. Project Initiation $1,000.00 2. Traffic Signal Maintenance $10,000.00 Total $11,000.00 Sanderson Stewart will bill for its services on a time and materials basis with a not to exceed amount of $11,000.00. Sanderson Stewart shall submit invoices to the Client for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “time-and-material basis” according to the attached current standard rate sheets (updated from original contract) for Sanderson Stewart. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or units’ costs shall apply. DocuSign Envelope ID: 1E0CDB28-028E-4CBB-88FB-03096F6EB1F8 OUTSIDE CONSULTANTS SURVEY CREW SERVICES STAFF PERSONNEL SERVICES CHARGE OUT RATES EFFECTIVE AUGUST 5, 2023 Staff Engineer I $115.00/hour Staff Engineer II $130.00/hour Staff Engineer III $135.00/hour Project Engineer I $145.00/hour Project Engineer II $150.00/hour Senior Engineer I $185.00/hour Senior Engineer II $210.00/hour Principal $240.00/hour Engineer Intern $75.00/hour Expert Witness/Special Consultant $290.00/hour Staff Planner I $100.00/hour Staff Planner II $115.00/hour Planner I $130.00/hour Planner II $145.00/hour Senior Planner I $155.00/hour Senior Planner II $195.00/hour Senior Planner III $200.00/hour Right-of-Way Agent $168.00/hour Staff Landscape Designer I $100.00/hour Staff Landscape Designer II $115.00/hour Landscape Architect I $135.00/hour Landscape Architect II $145.00/hour Senior Landscape Architect I $160.00/hour Senior Landscape Architect II $175.00/hour Field Survey Technician I $85.00/hour Field Survey Technician II $88.00/hour Staff Surveyor I $110.00/hour Staff Surveyor II $125.00/hour Professional Land Surveyor I $135.00/hour Professional Land Surveyor II $148.00/hour Senior Professional Land Surveyor I $160.00/hour Senior Professional Land Surveyor II $180.00/hour Graphic Artist $105.00/hour CADD Technician I $100.00/hour CADD Technician II $105.00/hour Designer I $100.00/hour Designer II $110.00/hour Senior Designer I $120.00/hour Senior Designer II $145.00/hour Construction Inspector $88.00/hour Construction Engineering Technician $100.00/hour Senior Construction Engineering Technician $145.00/hour Construction Engineer I $145.00/hour Construction Engineer II $150.00/hour 1-person/2-person Crew $Per Job Survey Equipment $30.00 /fieldwork hour Survey Vehicle Mileage IRS Rate/Mile + $0.10/Mile Scanner Equipment $150.00 /hour Scanner Equipment (Hourly) $150 /hour Scanner Equipment (Full Day) $1,050 /day 1) At cost if independently billed direct to client. 2) Cost plus 5% if billed through us. INDEPENDENT LABORATORIES 1) At cost if independently billed direct to client. 2) Cost plus 5% if billed through us. ADMINISTRATIVE EXPENSES Administrative expenses (including copies, prints, phone, postage, materials, and travel) 3.5% * * based on professional services only, unless modified by contract Vehicle Mileage IRS Rate These rates are updated periodically to reflect market conditions. Rate increases will be reflected in future invoicing. STAFF PERSONNEL SERVICES CONTINUED Project Administrator $100.00/hour Senior Project Administrator $115.00/hour Administrative/Clerical $95.00/hour Senior Administrative Director $185.00/hour Marketing Coordinator $110.00/hour Senior Marketing Coordinator $125.00/hour Marketing Director $175.00/hour DocuSign Envelope ID: 1E0CDB28-028E-4CBB-88FB-03096F6EB1F8