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HomeMy WebLinkAbout24 - Task Orders Order Number Unknown - Sanderson Stewart - I-Ho Pomeroy Memorial Park Project Management and ConceCity of Bozeman Urban Renewal District Term Contract Task Order Number #DTN24-002 PROJECT: I-Ho Peace Park Issued under the authority of Urban Renewal District Term Contract Professional Services Agreement with Sanderson Stewart for Architectural and Engineering Services. This Task Order is dated April 30, 2024 between the City of Bozeman Downtown Urban Renewal District (URD) and Sanderson Stewart (Contractor). The following representatives have been designated for the work performed under this Task Order: Downtown URD: Ellie Staley, Director Contractor: Kendra Piedalue, Sanderson Stewart SCOPE OF WORK: The scope for this task order includes creating a memorial for I-Ho Pomeroy. Currently, the memorial will be located at the existing pocket park on the corner of Black and Mendenhall streets in downtown Bozeman. See attached Exhibit A for more detail on the proposed scope of work. COMPENSATION: Sanderson Stewart will bill for its services on a time-and-materials basis. Sanderson Stewart shall submit invoices to the City of Bozeman for work accomplished during each calendar month. The amount of each monthly invoice shall be determined on the “time-and-materials basis” according to the attached standard rate sheet for Sanderson Stewart. Monthly invoices shall include, separately listed, any charges for services for which time charges and/or unit costs shall apply. The provisions of the Professional Services Agreement shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the parties have executed this Task Order: City of Bozeman Sanderson Stewart Chuck Winn, Acting City Manager Danielle Scharf, Principal DocuSign Envelope ID: CE53B10D-68E3-4692-9564-EA0AC9CF34A0 EXHIBIT A Scope of Work The following is a list of initial tasks and deliverables that Sanderson Stewart is proposing and has been provided to help guide the process. The list is not exhaustive and may be added to as the project develops. 1. Kickoff This task consists of kicking off the project and meeting with the various partners and interested parties, reviewing ideas, etc. This process involves the following subtasks: • Project management, coordination, and correspondence, weekly project progress reports, and collaboration with internal team, and Downtown URD staff • Site visit • Meetings with partners and interested parties that include the following: o City of Bozeman, Downtown Bozeman Partnership, Rotary, adjacent and nearby property owners o I-Ho’s family o Korean heritage/art advisor • Review memorial ideas 2. Concept Design This task consists of developing concept plans and imagery for review by the Partners and Family. This process involves the following subtasks: • Project management, coordination, and correspondence, weekly project progress reports, and collaboration with internal team, and Downtown URD staff • Review applicable codes • Conduct internal design charette and site visit • Develop up to two (2) preliminary concept plan designs • Provide precedent images and material boards for design features • Review Korean heritage ideas/designs with advisor • Review preliminary concepts with Partners and Family, and use feedback to create a final concept plan draft Meetings: • Meetings with Partners and Family to review concepts • Site visits as needed to review site constraints and opportunities Deliverables: DocuSign Envelope ID: CE53B10D-68E3-4692-9564-EA0AC9CF34A0 • (2) preliminary concept plans • (1) Precedent Images board • (1) Materials board 3. Final Concept Site Plan This task involves the production of the final concept site plan and supporting materials. This process involves the following subtasks: • Project management, coordination, and correspondence, weekly project progress reports, and collaboration with internal team, and Downtown URD staff • Create one (1) draft concept plan based on feedback from Task 2’s review of the two (2) preliminary concept plans. • Review the final concept plan draft and imagery with Partners and Family for approval. • Create a final Concept Plan to be developed into construction documents Meetings: • Meetings with Partners and Family o Note: The number of meetings is dependent on how many revisions are made to create the final site plan and supporting materials that will be used for fundraising. Final Deliverables: • Color-rendered illustrative site plan of the final concept. • Up to (2) concept perspectives or elevation renderings • Precedent imagery and materials board • Draft supporting narrative 4. Construction Documents After the concept plan is finalized, the next steps would be to develop the design and create construction documents for the construction of the project. During this task, the plan would be submitted for necessary review and permitting by the City. This process involves the following subtasks: • Project management, coordination, and correspondence, weekly project progress reports, and collaboration with internal team, and Downtown URD staff • Conduct field survey to pick up any additional topographic, infrastructure, and utiliies, not surveyed with previous phases of the pocket park development. • Prepare construction documents that include furniture selections, additional plantings, hardscapes, irrigation • Coordination with artist and fabricators as needed DocuSign Envelope ID: CE53B10D-68E3-4692-9564-EA0AC9CF34A0 • Pertinent submittals to the City for review and permitting • Revising construction documents per City comments Final Deliverables: • Construction documents 5. Bidding Assistance and Construction Administration Sanderson Stewart will provide limited bidding assistance and limited construction assistance, including the following: • Project management and coordination • Review of shop drawing submittals • Respond to Requests for Information • Conduct site visits during construction, as needed to ensure completion of work is based on construction documents • Conduct final inspection/walkthrough of the site DocuSign Envelope ID: CE53B10D-68E3-4692-9564-EA0AC9CF34A0