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Home My WebLink About24 - Task Orders Order Number Unknown - HDR Engineering Inc - Water Quality Sampling on East Gallatin RiverWRF Task Order No. 5 1 Exhibit A to Professional Services Agreement TASK ORDER NUMBER 05 Issued under the authority of Professional Services Agreement between the City of Bozeman and HDR Engineering, Inc. for: A range of professional and technical services related to operations and maintenance of the City of Bozeman Water Reclamation Facility and the East Gallatin River. This Task Order is dated , 2024 between City of Bozeman (City) and HDR Engineering, Inc. (Contractor). The following representatives have been designated for the work performed under this Task Order: City: Brian Heaston Contractor: Coralynn Revis SCOPE OF WORK: (attach additional sheet(s) as required) 1. Water quality sampling on the East Gallatin River. See Attachment No. 1. COMPENSATION: The anticipated level of effort for the above Task items are based upon the following manhour projection and expense projection in Attachment No. 2. The anticipated cost for services for the above Task items, to be completed on a Time and Materials Basis not to exceed without prior authorization, are as follows in Attachment No. 2. Contractor shall be reimbursed on a Time and Materials basis not to exceed the budget amounts presented, without prior written authorization from the City of Bozeman. Contractor shall notify the City of Bozeman prior to executing additional work, and shall not proceed with additional work without written authorization from the City of Bozeman. Contractor shall invoice no more often than monthly for services provided in the prior month. The provisions of the Professional Services Master Task Order Agreement and any Special Terms and Conditions and/or Exhibits or Attachments to this Task Order shall govern the Work. IN WITNESS WHEREOF, the parties authorized to commit resources of the companies have executed this Task Order: City of Bozeman HDR Engineering, Inc. By: By: Title: Title: Date: Date: Fed. ID. No. DocuSign Envelope ID: 4CBA4DA9-C305-45E7-B1A6-0F805E80E1EA 5/8/2024 Vice President 5/12/2024 Acting City Manager May 7th 1 ATTACHMENT NO. 1 SCOPE OF SERVICES CITY OF BOZEMAN, MONTANA EAST GALLATIN RIVER WATER QUALITY STUDY, 2024 Background HDR has completed various quality studies of the East Gallatin River intermittently since 2018, with the last sampling work occurring in 2020. Each year is unique in terms of the river flow, weather, and nutrient loading in the watershed. Discussions regarding the future of nutrient regulations in Montana remain ongoing and no timeline currently exists for a resolution. Given this uncertainty, and the informational value provided by water quality sampling, the City has requested that HDR conduct sampling in 2024. This scope outlines work to complete this task. Scope of Services This scope of services is for the Consultant to assist the Owner through various technical assistance activities related to watershed water quality. The proposed scope of Consultant services are identified in the following tasks. Consultant will commence with services upon written notice to proceed with the selected tasks. Schedule will be determined at the time of notice to proceed. Task 100. Project Management Objective and Approach Consultant will provide project management activities for this task. Project management and administrative activities include the following:  Conduct scheduling, invoicing, work planning, and administrative activities to manage, to the extent possible, scope, budget, and schedule relative to activities summarized within this scope of services.  Conduct quality control reviews for deliverables anticipated under this contract, consistent with the standard of care for the engineering profession.  Coordinate with the Owner to address project expectations, scheduling, budget, progress, and coordination topics related to work being conducted as part of this contract. Assumptions  If the scope changes during the life of the project, modification to the original contract agreement will be required per the terms and conditions of the agreement.  Quality control reviews of work activities and project deliverables are included in each task. DocuSign Envelope ID: 4CBA4DA9-C305-45E7-B1A6-0F805E80E1EA 2  Invoice format will follow standard format by the Consultant.  Direct expenses for travel, printing, photocopying, and telephone conferences will be billed to Owner. Deliverables  Monthly invoices. Task 200. Study Preparation Objective and Approach A sampling and analysis plan (SAP) will be written for the 2024 water quality study. The SAP will be submitted to Montana DEQ for review and approval. Commencement of field work will occur after DEQ approval of the SAP. The planned sampling matrix, for purposes of estimating labor and equipment costs, is included in Appendix A. Landowner permission will be requested for site access where applicable. Energy Laboratories and Rhithron Associates will provide all analytical laboratory services. The analytical methods, reporting limits, preservation methods, and hold times identified in the SAP will be provided to the laboratories to confirm compliance. Assumptions  The SAP will follow the preliminary sampling matrix in Appendix A.  The SAP update will not require major revisions after the submittal to the DEQ.  Landowner permission can be obtained for accessing relevant sites where there is no other means of public access. If landowner permission cannot be obtained, the SAP will be modified by addendum to reflect the monitoring sites for which data will be collected. Deliverables  2024 SAP, provided electronically. Task 300. Field Sampling Work Objective and Approach This task includes the labor and expenses for completing sampling on the East Gallatin as outlined in the 2024 SAP. One week of field work will be conducted in August to collect the information identified in the SAP. Two rental sondes will be deployed for one month to collect continuous water quality data. Sondes will be retrieved at the end of their monthlong deployment. Assumptions  Two field staff will be deployed for the monitoring event. DocuSign Envelope ID: 4CBA4DA9-C305-45E7-B1A6-0F805E80E1EA 3  Monitoring will be limited to the sites and parameters formally documented in the 2024 SAP and limited to the sampling program identified in Appendix A.  The City of Bozeman will provide the sonde deployment housing.  Laboratory quotes will not increase. Increases in laboratory fees will result in an amendment. Deliverables  Electronic copies of the laboratory reports if requested. Task 400. Data Analysis & Entry to MT-eWQX Database Objective and Approach HDR will summarize the data collected in 2024 in a data summary report (DSR). The data will be verified by comparing the primary data to quality control results. The primary data will be qualified per the methods from the SAP. The DSR will present the qualified data in tables and graphs. Any variances from the SAP will be discussed. Data quality will be discussed. Electronic copies of the field forms, field notes, chain of custody forms, and laboratory reports will be appended to the DSR. HDR will enter all data meeting quality control requirements into the Montana EQuIS water quality exchange (MT-eWQX) database. Assumptions  No meetings with DEQ are included.  The DSR will not need to be updated based on DEQ comments. Deliverables  Report the monitoring results in a DSR, provided electronically. DocuSign Envelope ID: 4CBA4DA9-C305-45E7-B1A6-0F805E80E1EA 4 Site Site Description TSS VSS TN TP Ortho Phosphorous Nitrate + Nitrate as N Total Ammonia as N Alkalinity Metals CBOD5 + CBOD20 TOC Benthic Chl a + AFDW Phytoplankton Chl a + AFDW Periphyton Benthic Macroinvertebrates One Week Sonde Deployment Field Flow Measurement FB Field Blank X X X X X X X X X X X FD Field Duplicate X X X X X X X X X X X X X X X X EGALRA Site A, ~1.7 miles downstream of the Bridger Creek confluence X X X X X X X X X X X X X X X X X EGALRB Site B, ~0.3 stream miles upstream of Bozeman WRF outfall, Riverside Country Club X X X X X X X X X X X X X X X X EGWRF1 d/s outfall X X X X X X X X X X X X X X X X EGWRF3 d/s outfall X X X X X X X X X X X X X X X X EGALRC Site C, 0.9 stream miles downstream of the Bozeman WRF outfall, Below City of Bozeman WRF X X X X X X X X X X X X X X X X X EGALRD Site D, ~0.3 stream miles downstream of the Riverside Water & Sewer District ponds X X X X X X X X X X X X X X X X DocuSign Envelope ID: 4CBA4DA9-C305-45E7-B1A6-0F805E80E1EA 5 Site Site Description TSS VSS TN TP Ortho Phosphorous Nitrate + Nitrate as N Total Ammonia as N Alkalinity Metals CBOD5 + CBOD20 TOC Benthic Chl a + AFDW Phytoplankton Chl a + AFDW Periphyton Benthic Macroinvertebrates One Week Sonde Deployment Field Flow Measurement EGALRF Site F, Lower third of river reach, Shiffman Property X X X X X X X X X X X X X X X X EGALRG Site G, Upstream of confluence with Hyalite Creek X X X X X X X X X X X X X X X X BOZWRF BOZWRF, City of Bozeman WRF Outfall X X X X X X X X X X X COTCRK COTCRK, Middle Conttonwood Creek X X X X X X X X X X X X AG1 Agriculture Return 1, Location TBD X X X X X X X X X X X X AG2 Agriculture Return 2, Location TBD X X X X X X X X X X X X AG3 Agriculture Return 3, Location TBD X X X X X X X X X X X X DocuSign Envelope ID: 4CBA4DA9-C305-45E7-B1A6-0F805E80E1EA 1 - Project Manager General - Coralynn Revis2 - Environmental Scientist 3 - Chad Wiseman3 - Engineer Civil - Anders Nord4 - Engineer Civil - Kevin Christofanelli5 - EIT Sanitary - Chance Maes7 - Environmental Scientist 3 - Michael Kasch8 - Accountant - Paden Kaufman9 - Administrator - Devie BessetteTotal Budget Task Task Description Status PJM15 SEN30 ECI20 ECI20-1 ESA10 SEN30-1 ACT03 ADM10 TOTAL HOURS LABOR INCL. ESCALATION EXPENSES TOTAL COST 101 Project Management .8 10 18 3,276$ -$ -$ Subtotal (including optional) 8 0 0 0 0 0 10 0 18 3,276$ -$ 3,276$ 201 Develop SAP and Safety Plan .2 8 2 4 16 2,431$ -$ -$ 202 Land Access Requests .6 6 733$ -$ -$ 203 Equipment Procurement . 2 8 4 14 1,707$ 5,540$ -$ Subtotal (including optional) 0 2 10 14 4 2 0 4 36 4,872$ 5,540$ 10,412$ 301 Sonde Calibrations, Deployments, and Retrievals .2 10 6 18 2,179$ -$ -$ 302 Field Sampling Work . 48 48 96 11,323$ 23,605$ -$ 303 Mobilization and Demobilization . 8 6 14 1,660$ -$ -$ Subtotal (including optional) 0 0 2 66 60 0 0 0 128 15,162$ 23,605$ 38,767$ 401 Data Organization and Lab Correspondence .2 6 8 1,038$ -$ -$ 402 Data Summary Report .6 4 40 50 7,411$ -$ -$ 403 O/E Predictor Variables for Rithron . 2 2 4 855$ -$ -$ 404 Data Entry to MT-eWQX . 12 12 1,405$ -$ -$ Subtotal (including optional) 0 8 6 48 12 0 0 0 74 10,710$ -$ 10,710$ 8 10 18 128 76 2 10 4 256 34,020$ 29,145$ 63,164$ Other Direct Costs Task 100 Project Management Task 200 Study Preparation Task 400 Data Analysis Task 300 Field Sampling Work HDR DocuSign Envelope ID: 4CBA4DA9-C305-45E7-B1A6-0F805E80E1EA