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HomeMy WebLinkAbout24 - Amendments Amendment Number Unknown - A&E Design - Manage and Design Furniture Package for City Hall Renov Second Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall Renovation FY 2024 – FY 2026 Page 1 of 2 SECOND AMENDMENT TO PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT THIS SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR Architectural Services – City Hall Renovation dated October 24, 2023 (the “Agreement”) is made and entered into this _____ day of ____________, 2024, by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and A&E Design, 515 W Aspen St., Bozeman, MT 59715, hereinafter referred to as “Contractor.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. Scope of Work: Section 3 of the Agreement is amended to expand the project’s scope to include design and construction administration services for furnishings, fixtures and equipment for the City Hall renovation as attached hereto as Exhibit A. 2. Payment: Section 4 of the Agreement is amended to include costs associated with expansion of project scope as attached hereto as Exhibit A. 3. Agreement still valid. All remaining terms and provisions of the Agreement remain valid. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427 7th May Second Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall Renovation FY 2024 – FY 2026 Page 2 of 2 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA A&E DESIGN By________________________________ By_____________________________ Jeff Mihelich, City Manager Print Name: Title: APPROVED AS TO FORM By_______________________________ Greg Sullivan, Bozeman City Attorney DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427 Brad Doll Principal | ArchitectInterim City Manager, Chuck Winn XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX EXHIBIT A DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427 Furniture, Fixture, and Equipment Design Proposal 1 A&E Design 515 West Aspen Street Bozeman, MT 59715 ae.design April 10, 2024 Jon Henderson Strategic Services Director 20 East Olive Street Bozeman, MT 59715 Via email: jon.henderson@bozeman.net RE: Bozeman City Hall FF&E Dear Jon, Thank you again for the opportunity to collaborate further with you on the Bozeman City Hall Renovation to help manage and design the furniture package for the project. Scope: From simple to robust, our furniture, fixture, and equipment design services begin with a complete package that can be customized as needed. The following is a scope breakdown for full design services. Design Development – Planning the Space During this phase, we’ll provide conceptual FF&E design to arrive at the best possible solution that blends the interior design and FF&E into a cohesive design that meets the space plan and goals for growth. This includes a full documentation of existing furniture to determine what will be kept and reused and where new furniture is needed. We will work with an outside furniture vendor and manage all discussions with their team for you. Deliverables • Schematic FF&E Floor Plan – Encompassing new and existing. • Schematic Material, Fabric, and Finishes Construction Documents – How It All Goes Together We’ll create drawings and schedules that describe in technical detail your project goals. This includes final FF&E plans with placement, materials, and equipment needed for the FF&E design completion and ability to procure from an outside vendor. We will continue to work with this outside vendor during this phase, managing the selection and design process for you. DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427 Furniture, Fixture, and Equipment Design Proposal 2 Deliverables • Final FF&E Floor Plan – Fully incorporated design intent for each room along with placement and dimensions as required. • Final Material, Fabric, and Finishes Design Fee: $7,800 Construction Administration – Procurement and Installation Our team offers in-house Construction Administration services, which reduces the potential for errors and miscommunication and ensures the project is completed on schedule and within budget. This service provides consistency between the design team, contractor, furniture vendor, and owner to preserve the design intent and ensure construction quality. From schedule review to coordination of specific materials and equipment, we verify all project requirements are met. Deliverables This proposal includes: • Management and review during site Installation - Provide review of FF&E site deliverables to ensure quality, schedule, and final placement. • Punchlist review for warranty of furniture. Construction Administration Fee: $2,200 We are excited to help make your ideas into reality. Thank you for this opportunity! Sincerely, Emma Survis AIA DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427