HomeMy WebLinkAbout24 - Amendments Amendment Number Unknown - A&E Design - Manage and Design Furniture Package for City Hall Renov
Second Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall
Renovation
FY 2024 – FY 2026
Page 1 of 2
SECOND AMENDMENT TO PROFESSIONAL ARCHITECTURAL SERVICES
AGREEMENT
THIS SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT
FOR Architectural Services – City Hall Renovation dated October 24, 2023 (the “Agreement”)
is made and entered into this _____ day of ____________, 2024, by and between the CITY OF
BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under
its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with
a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and
A&E Design, 515 W Aspen St., Bozeman, MT 59715, hereinafter referred to as “Contractor.”
In consideration of the mutual covenants and agreements herein contained, the receipt and
sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement
as follows:
1. Scope of Work: Section 3 of the Agreement is amended to expand the project’s scope to
include design and construction administration services for furnishings, fixtures and
equipment for the City Hall renovation as attached hereto as Exhibit A.
2. Payment: Section 4 of the Agreement is amended to include costs associated with
expansion of project scope as attached hereto as Exhibit A.
3. Agreement still valid. All remaining terms and provisions of the Agreement remain valid.
**** END OF AGREEMENT EXCEPT FOR SIGNATURES ****
DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427
7th May
Second Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall
Renovation
FY 2024 – FY 2026
Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and
year first above written.
CITY OF BOZEMAN, MONTANA A&E DESIGN
By________________________________ By_____________________________
Jeff Mihelich, City Manager Print Name:
Title:
APPROVED AS TO FORM
By_______________________________
Greg Sullivan, Bozeman City Attorney
DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427
Brad Doll
Principal | ArchitectInterim City Manager, Chuck Winn
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
EXHIBIT A
DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427
Furniture, Fixture, and Equipment
Design Proposal
1
A&E Design
515 West Aspen Street
Bozeman, MT 59715
ae.design
April 10, 2024
Jon Henderson
Strategic Services Director
20 East Olive Street
Bozeman, MT 59715
Via email: jon.henderson@bozeman.net
RE: Bozeman City Hall FF&E
Dear Jon,
Thank you again for the opportunity to collaborate further with you on the Bozeman City Hall Renovation
to help manage and design the furniture package for the project.
Scope:
From simple to robust, our furniture, fixture, and equipment design services begin with a complete package
that can be customized as needed. The following is a scope breakdown for full design services.
Design Development – Planning the Space
During this phase, we’ll provide conceptual FF&E design to arrive at the best possible solution that blends
the interior design and FF&E into a cohesive design that meets the space plan and goals for growth. This
includes a full documentation of existing furniture to determine what will be kept and reused and where
new furniture is needed. We will work with an outside furniture vendor and manage all discussions with
their team for you.
Deliverables
• Schematic FF&E Floor Plan – Encompassing new and existing.
• Schematic Material, Fabric, and Finishes
Construction Documents – How It All Goes Together
We’ll create drawings and schedules that describe in technical detail your project goals. This includes final
FF&E plans with placement, materials, and equipment needed for the FF&E design completion and ability
to procure from an outside vendor. We will continue to work with this outside vendor during this phase,
managing the selection and design process for you.
DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427
Furniture, Fixture, and Equipment
Design Proposal
2
Deliverables
• Final FF&E Floor Plan – Fully incorporated design intent for each room along with
placement and dimensions as required.
• Final Material, Fabric, and Finishes
Design Fee: $7,800
Construction Administration – Procurement and Installation
Our team offers in-house Construction Administration services, which reduces the potential for errors and
miscommunication and ensures the project is completed on schedule and within budget. This service
provides consistency between the design team, contractor, furniture vendor, and owner to preserve the
design intent and ensure construction quality. From schedule review to coordination of specific materials
and equipment, we verify all project requirements are met.
Deliverables
This proposal includes:
• Management and review during site Installation - Provide review of FF&E site
deliverables to ensure quality, schedule, and final placement.
• Punchlist review for warranty of furniture.
Construction Administration Fee: $2,200
We are excited to help make your ideas into reality. Thank you for this opportunity!
Sincerely,
Emma Survis
AIA
DocuSign Envelope ID: 5290F674-8B88-4735-9C52-AC22CEAC4427