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HomeMy WebLinkAbout24 - Amendments Amendment Number Unknown - Granicus LLC - Extend Service Agreement through 30 June, 2024Amendment Prepared for Bozeman, MT Order #: Q-340481 Prepared: 21 Mar 2024 Page 1 of 7 Sixth Amendment to the Granicus Service Agreement between Granicus, LLC and Bozeman, MT This Sixth Amendment to the Granicus, LLC Service Agreement is effective on the date this document is signed and entered into by and between Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus (hereinafter referred to as "Granicus"), and Bozeman, MT (hereinafter referred to as "Client"), with reference to the following: WHEREAS, the Client and Granicus entered into an Agreement effective 25 Feb 2019 (the "Agreement"); and WHEREAS, the Client and Granicus wish to extend the Agreement through 30 Jun 2024; and NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows: 1.Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of the Client to provide applicable exemption certificate(s). 2.The Agreement shall be extended through 30 Jun 2024. 3.Except as amended by this Sixth Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. 4.In the event of any inconsistency between the provisions of this Sixth Amendment and the documents comprising the Agreement, the provisions of this Sixth Amendment shall prevail. IN WITNESS WHEREOF, the parties have caused this Sixth Amendment to be executed by their duly authorized representatives. Agreement and Acceptance By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Bozeman, MT Granicus Signature:Signature: Name:Name: Title:Title: Date:Date: DocuSign Envelope ID: 1DA710C6-1D80-481A-8EDD-4F997660030F Chuck Winn Acting City Manager 3/27/2024 3/27/2024 Manager, Renewals Alexander Gray THIS IS NOT AN INVOICE Exhibit A Prepared for Bozeman, MT Order #: Q-340481 Prepared: 21 Mar 2024 Page 2 of 7 Exhibit A ORDER DETAILS Prepared By:Astrid Xu Phone: Email:astrid.xu@granicus.com Order #:Q-340481 Prepared On:21 Mar 2024 Expires On:24 Feb 2024 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: 25 Feb 2024 - 30 Jun 2024 ORDER TERMS Current Subscription End Date:24 Feb 2024 DocuSign Envelope ID: 1DA710C6-1D80-481A-8EDD-4F997660030F Exhibit A Bozeman, MT Order #: Q-340481 Prepared: 21 Mar 2024 Page 3 of 7 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. Renewing Subscription Fees Solution Period of Performance Billing Frequency Quantity/ Unit Annual Fee Prorated Fee Recurring Captioning Services 25 Feb 2024 - 30 Jun 2024 Annual 100 Hours $15,450.08 $5,404.00 Recurring Captioning Services 25 Feb 2024 - 30 Jun 2024 Annual 200 Hours $30,671.44 $10,728.00 Open Platform Suite 25 Feb 2024 - 30 Jun 2024 Annual 1 Each $0.00 $0.00 Meeting Efficiency Suite 25 Feb 2024 - 30 Jun 2024 Annual 1 Each $0.00 $0.00 Peak Agenda Management 25 Feb 2024 - 30 Jun 2024 Annual 1 Each $10,214.86 $3,572.87 iLegislate 25 Feb 2024 - 30 Jun 2024 Annual 1 Each $0.00 $0.00 GovMeetings Live Cast 25 Feb 2024 - 30 Jun 2024 Annual 1 Each $7,343.19 $2,568.44 Granicus Live Cast Encoding Software 25 Feb 2024 - 30 Jun 2024 Annual 1 Each $2,471.70 $864.53 SUBTOTAL:$66,151.27 $23,137.84 DocuSign Envelope ID: 1DA710C6-1D80-481A-8EDD-4F997660030F Bozeman, MT Order #: Q-340481 Prepared: 21 Mar 2024 Page 4 of 7 PRODUCT DESCRIPTIONS Solution Description Recurring Captioning Services Live closed captioning. • All Meetings will incur one hour minimum. • Cancellations within 24 hrs. will be charged 1 hour minimum. • Caption reservations should be reserved two weeks in advance. Jobs with little notice may not be guaranteed coverage, 24 hours as an absolute minimum. • Real Time Captions are provided at an 98% accuracy readability rating • Recurring Caption hours not used in the period of performance will not carry over to the following year. Recurring Captioning Services Live closed captioning. • All Meetings will incur one hour minimum. • Cancellations within 24 hrs. will be charged 1 hour minimum. • Caption reservations should be reserved two weeks in advance. Jobs with little notice may not be guaranteed coverage, 24 hours as an absolute minimum. • Real Time Captions are provided at an 98% accuracy readability rating • Recurring Caption hours not used in the period of performance will not carry over to the following year. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. DocuSign Envelope ID: 1DA710C6-1D80-481A-8EDD-4F997660030F Bozeman, MT Order #: Q-340481 Prepared: 21 Mar 2024 Page 5 of 7 Solution Description Meeting Efficiency Suite Meeting Efficiency is a hybrid Software-as-a-Service (SaaS) and Hardware- as-a-Service (HaaS) solution that enables government organizations to simplify the in-meeting management and post-meeting minutes creation processes of the clerk’s office. By leveraging this solution, the client will be able to streamline meeting data capture and minutes production, reducing staff efforts and decreasing time to get minutes published. During a meeting, use LiveManager to record roll calls, motions, votes, notes, and speakers, all indexed with video. Use the index points to quickly edit minutes, templates to format in Microsoft Word, and publish online with the click of a button. Meeting Efficiency includes: ·Unlimited user accounts ·Unlimited meeting bodies ·Unlimited storage of minutes documents ·Access to the LiveManager software application for recording information during meetings ·Access to the Word Add-in software component for minutes formatting in MS Word if desired ·Up to one (1) MS Word minutes template (additional templates can be purchased if needed) Peak Agenda Management Peak Agenda Management is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the agenda management and minutes recording process of the clerk’s office. Peak Agenda Management allows clerks to streamline the way they compile and produce agendas and record minutes for public meetings and includes: ·Unlimited user accounts ·Unlimited meeting bodies and meeting types ·Access to up to one (1) Peak Agenda Management site DocuSign Envelope ID: 1DA710C6-1D80-481A-8EDD-4F997660030F Bozeman, MT Order #: Q-340481 Prepared: 21 Mar 2024 Page 6 of 7 Solution Description iLegislate iLegislate® enables government officials to review meeting agendas, supporting documents, and archived videos on any tablet or desktop that supports iOS, Android, Windows, or OS X. iLegislate seamlessly connects all agenda data to a tablet or desktop, automatically updating it with the latest information when online, and is available for review when offline. Elected members and staff can review agendas and PDF attachments, and bookmark items of interest, while offline (currently tablet only). Changes are automatically backed up to the Granicus cloud when an internet connection is established. iLegislate includes: ·Automated updates through desktop application ·Ability to download agendas ·Annotations ·Cloud stored data ·Ability to utilize on IOS, Android, Windows, and Mac OSX ·eComment integration (if jurisdiction also has eComment) ·Upload of upcoming agendas ·Convenient access to meeting agendas and supporting documents ·Review agendas and attachments offline and on-the-go ·Review indexed, archived meeting videos ·Public opinion placed at elected officials’ fingertips GovMeetings Live Cast govMeetings Live Cast provides the ability to manage public meetings from anywhere, on almost any device using cloud based software and a Granicus Live Cast encoder. It will stream public meetings in HD, allow users to live index items, record and publish minutes, and provide archive videos for on-demand viewing. Granicus Live Cast Encoding Software Granicus Live Cast Software will convert the video feed for video streaming on the web which will also record video and provides the MP4 file for archive playback. Only used with the Live Cast encoder hardware and Live Cast solution. THIRD PARTY DISCLAIMER Closed Captioning and Meeting Services: Client and Granicus may agree that a third party will provide closed DocuSign Envelope ID: 1DA710C6-1D80-481A-8EDD-4F997660030F Bozeman, MT Order #: Q-340481 Prepared: 21 Mar 2024 Page 7 of 7 captioning, transcription services, or other meeting services under this Agreement. In such case, Client expressly understands that the third party is an independent contractor and not an agent or employee of Granicus. Granicus is not liable for acts performed by such an independent third party. DocuSign Envelope ID: 1DA710C6-1D80-481A-8EDD-4F997660030F Certificate Of Completion Envelope Id: 1DA710C61D80481A8EDD4F997660030F Status: Completed Subject: Complete with DocuSign: MT_Bozeman MT_Q-340481_2024MAR21.pdf Source Envelope: Document Pages: 7 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Mike Maas AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) Stamps: 1 PO Box 1230 Bozeman, MT 59771 Mmaas@bozeman.net IP Address: 69.145.83.100 Record Tracking Status: Original 3/27/2024 8:31:08 AM Holder: Mike Maas Mmaas@bozeman.net Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: City of Bozeman Location: DocuSign Signer Events Signature Timestamp Chuck Winn cwinn@bozeman.net Acting City Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 69.145.83.100 Sent: 3/27/2024 10:00:08 AM Viewed: 3/27/2024 10:13:07 AM Signed: 3/27/2024 10:13:33 AM Electronic Record and Signature Disclosure: Accepted: 3/27/2024 10:13:07 AM ID: 8a991441-5321-4413-8c0f-501d56cb1426 Mike Maas mmaas@bozeman.net City Clerk City of Bozeman Security Level: Email, Account Authentication (None)Using IP Address: 69.145.83.100 Sent: 3/27/2024 10:13:34 AM Viewed: 3/27/2024 10:14:14 AM Signed: 3/27/2024 10:14:19 AM Electronic Record and Signature Disclosure: Accepted: 1/6/2020 4:08:14 PM ID: 79370d6f-72a4-4837-866f-9ec31f00062f Alexander Gray alexander.gray@granicus.com Manager, Renewals Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 163.116.133.115 Sent: 3/27/2024 10:14:20 AM Viewed: 3/27/2024 10:16:54 AM Signed: 3/27/2024 10:17:15 AM Electronic Record and Signature Disclosure: Accepted: 3/27/2024 10:16:54 AM ID: d84adcec-4bcc-488c-b59a-6401877ac8fb In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/27/2024 10:00:08 AM Certified Delivered Security Checked 3/27/2024 10:16:54 AM Signing Complete Security Checked 3/27/2024 10:17:15 AM Completed Security Checked 3/27/2024 10:17:15 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, City of Bozeman (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/9/2018 4:06:02 PM Parties agreed to: Chuck Winn, Mike Maas, Alexander Gray How to contact City of Bozeman: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: jolson@bozeman.net To advise City of Bozeman of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at jolson@bozeman.net and in the body of such request you must state: your previous e-mail address, your new e-mail address. 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