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Home My WebLink About07-11-23 City Commission Meeting MinutesBozeman City Commission Meeting Minutes, July 11, 2023 Page 1 of 13 THE CITY COMMMISSION MEETING OF BOZEMAN, MONTANA MINUTES July 11, 2023 Present: Cyndy Andrus, Terry Cunningham, Jennifer Madgic, Christopher Coburn Absent: None Excused: I-Ho Pomeroy Staff Present at the Dais: City Manager (CM) Jeff Mihelich, City Attorney (CA) Greg Sullivan, City Clerk (CC) Mike Maas A) 00:03:12 Call to Order - 6:00 PM - Commission Room, City Hall, 121 North Rouse B) 00:03:19 Pledge of Allegiance and a Moment of Silence C) 00:04:01 Changes to the Agenda D) Authorize Absence D.1 00:04:11 Authorize the Absence of Commissioner Pomeroy 00:04:12 Motion to authorize the absence of I-Ho Pomeroy. Terry Cunningham: Motion Christopher Coburn: 2nd 00:04:27 Vote on the Motion to authorize the absence of I-Ho Pomeroy. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 2 of 13 E) 00:04:41 FYI • CM Mihelich provided information related to the Dept. of Revenue appraisal notices and informed the public of a meeting noon-4 p.m. at Gallatin County Courthouse an open house; a flyer was made available in the room. He provided an update on expanded evening hours at Bogert Pool and Sundays. F) 00:07:09 Commission Disclosures • DM Cunningham disclosed his relationship with Heart of the Valley that is subject to the City budget. • Commissioner Coburn disclosed his relationship with Bridger Care and will recuse from any funding vote for Bridger Care. G) 00:08:15 Consent G.1 Accounts Payable Claims Review and Approval G.2 Authorize the City Manager to Sign an Audit Services Standard Audit Contract Covering Fiscal Years 2023, 2024, and 2025 and an Audit Engagement Letter for Fiscal Year 2023 Standard_Audit_Contract_City of Bozeman_Eide Bailly LLP.pdf City of Bozeman 2023 Engagement Letter.pdf G.3 Ratify the City Manager's Signature on the Fiscal Year 2024 Montana State University (MSU) Fire Service Agreement MSU - City of Bozeman Fire Dept Agreement FY 24.pdf G.4 Authorize the City Manager to Sign a Professional Services Agreement (PSA) with Locality Media, dba First Due for Fire Department Records Management Services Bozeman Fire Dept MT -Software as a Service Agreement with First Due.pdf Exhibit A First Due Agreement for Services PSA.pdf Exhibit B Cloud Services Questionnaire - First Due Completed.pdf G.5 Authorize the City Manager to Sign a Professional Services Agreement (PSA)with Center for Public Safety Excellence (CPSE) for Technical Advisory Program (TAP) Services with Fire & Emergency Services Self-Assessment PSA with CPSE for technical assistance with self-assessment.pdf Bozeman, MT - CPSE SAM with Site Study Proposal - 6.7.23.pdf Bozeman, MT - CPSE SAM w. SS - Statement of Work - 6.7.23.pdf G.6 Authorize the City Manager to Sign a Professional Services Agreement with Think 2 Perform PSA - Think2Perform.pdf G.7 Authorize the City Manager to Sign the Attached Task Order for Fiscal Year 2024 Remediation Systems Oversight at the Story Mill Landfill BLF 2023-2024 Remediation Systems Oversight Task Order G.8 Authorize the City Manager to Sign the Attached Task Order for Fiscal Year 2024 Groundwater and Perimeter Methane Monitoring at the Story Mill Landfill 2023-2024 Groundwater and Methane Monitoring Task Order G.9 Authorize the City Manager to Sign a First Amendment to the Professional Services Agreement with Design 5 Landscape Architecture to Continue Providing Design Services for the Downtown Bozeman Alleyways Beautification Project PSA Amendment_Alleyways Beautification Project.pdf DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 3 of 13 G.10 Authorize the City Manager to Sign a Second Amendment to the Professional Services Agreement with Sanderson Stewart to provide Right of Way Acquisition Services on a Term Contract Basis until July 2024 Second Amendment for ROW Acquisition_Sanderson Stewart 06 2023.docx Second Amendment-Exhibit A.pdf G.11 Authorize the City Manager to Sign Task Order 3, Under the Professional Services Master Task Order Agreement with HDR Engineering Inc., Providing Engineering Services to Update the East Gallatin River QUAL2K Water Quality Model and Report Task Order 3 - All Combined.pdf G.12 Authorize the City Manager to Sign Task Order 4, under the Professional Services Master Task Order Agreement with HDR Engineering Inc., Providing Engineering Services for MPDES Discharge Permit Renewal Assistance for the Water Reclamation Facility Task Order No. 4- All Combined.pdf G.13 Resolution 5434, Annexation of 0.54 Acres and Adjacent Right-of-way, the 2103 Bridger Drive Annexation, Application 21147 2103 Bridger Drive ZMA-ANNEX-2022.07.07.pdf 21147 2103 Bridger Drive Annex Resolution 5434.pdf G.14 Resolution 5507 to Establish Compliance with IRS Reimbursement Bond Regulations Res. 5507 Reimbursement Resolution.docx G.15 Ordinance 2121, Provisional Adoption of the 2103 Bridger Drive Zone Map Amendment Initially Establishing an R-2, Residential Moderate Density District, Zone to 0.5 and the Accompanying Adjacent Right-of way in Association with Annexation of the Same, Resolution 5434, the 2103 Bridger Drive Annexation, Application 21147 2103 Bridger Drive ZMA-2022.07.07.pdf 21147 2103 Bridger Drive ZMA Ordinance 2121.pdf G.16 Ordinance 2131, Final Adoption of The Short Term Rental Affirmative Obligations Text Amendment, Application 23147 Ordinance 2131 STR Affirmative Obligations Final Adoption.pdf G.17 Ordinance 2138, Final Adoption of the North 8th Zone Map Amendment Requesting Amendment of the City Zoning Map to Change the Zoning on 0.4828 Acres from R-4 (High Density Residential District) to R-5 (Residential Mixed-Use High Density District), Located on the Southwest Corner of North 8th Avenue and West Lamme Street, Application 22366 22007974 X-ZMA-4.5.23.pdf 22366 North 8th Ordinance 2138.pdf 00:08:25 City Manager Introduction • CM Mihelich provided the highlights of the Consent Agenda. 00:08:33 Public Comment 00:09:00 Amy Albert commented in support of Ordinance 2131. 00:11:37 Motion to approve Consent Items 1 - 17 as submitted. Christopher Coburn: Motion Jennifer Madgic: 2nd 00:11:51 Discussion DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 4 of 13 00:13:05 Vote on the Motion to approve Consent Items 1 - 17 as submitted. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None H) 00:13:11 Public Comment • Mayor Andrus opened general public comments. 00:14:01 John Meyer commented on a tax exception for people on a fixed income and a moratorium on non-affordable housing due to water and police needs. 00:15:29 Don Kirby commented on short-term rentals. 00:18:48 Maddie Brown commented in favor of the Montana Conservation Corps grant request. 00:20:09 Corinne Selvie commented on short-term rentals. 00:21:55 Crystal Chvilicek commented in favor of the Family Promise grant request. 00:23:35 Robin Meyer commented in favor of the Family Promise grant request. 00:25:28 Elliott Brown commented in favor of the Family Promise grant request. 00:26:43 Corinne Selvie commented in opposition to Resolution 5495. 00:30:10 Chris Nixon commented on behalf of Sacagawea Audubon Society in support of the Montana Conservation Corps grant request. I) Mayoral Proclamation I.1 00:32:27 Mayoral Proclamation Proclaiming Americans with Disabilities Act Month ADA Month.pdf J) Special Presentation J.1 00:35:47 Belonging in Bozeman Plan Quarterly Update • Associate Planner Nakeisha Lyon and Community Engagement Coordinator Dani Hess presented the quarterly update. They presented the scope and purpose of the Diversity, Equity, and Inclusion (DEI) Plan, recent efforts, Community Liaison progress, historical narrative workshop, vision statements, community chats, an updated timeline, and what is next. DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 5 of 13 K) 00:48:45 Action Items K.1 00:48:48 Resolution 5495 To Increase Permit Fees in the University Residential Parking Permit District and the Bozeman High School Residential Parking Permit District Resolution 5495 MSU and BHS Residential Permit Fees.docx CC Memo--Permit Rates for RPPD and BHS Permit Districts FY24.doc RPPD and BHS FY23 Budget.pdf 00:49:12 Staff Presentation • Parking Program Manager, Mike Veselik, presented the district locations and history, recent history of the districts, the current budget, what has happened so far, and staff recommendation. 00:58:25 Questions of Staff 01:06:50 Public Comment 01:07:09 Sam Mitchell commented on parking operations and Resolution 5495. 01:09:38 Richard Sherron commented in opposition to Resolution 5495. 01:12:54 Beth Antonopulos commented on a revenue neutral program. 01:16:14 Ed Stafman, Representative of House District 62, commented on enforcement in the district and opposition to Resolution 5495. 01:19:27 Clarification of Staff 01:22:30 Motion to approve I move to approve Resolution 5495 to Increase Permit Fees in the University Residential Parking Permit District and the Bozeman High School Residential Parking Permit District. Jennifer Madgic: Motion Terry Cunningham: 2nd 01:22:51 Discussion 01:33:25 Vote on the Motion to approve I move to approve Resolution 5495 to Increase Permit Fees in the University Residential Parking Permit District and the Bozeman High School Residential Parking Permit District. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 01:33:44 Mayor Andrus called the meeting into recess. DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 6 of 13 01:42:21 Mayor Andrus called the meeting back into order. K.2 01:42:30 Resolution 5486 Adopting Fiscal Year (FY) 2023-24 Budget Resolution 5486 Adopting Fiscal Year (FY) 2023-24 Budget.docx 01:42:49 Staff Presentation* • Finance Director, Melissa Hodnett, presented the budget calendar, a quick financial summary, the FY24 budget highlights, the total outside entity funding requests, and the household impact. CM Mihelich completed the presentation. 01:47:02 Questions of Staff 01:47:27 Public Comment 01:47:33 Sunshine Ross commented on the partnership between the City and HRDC Streamline and support for their grant request. 01:49:45 Brian Guyer commented in support of HRDC's Homeless Services grant request. 01:51:40 Clarification of Staff 01:54:43 Motion to approve I move to approve Resolution 5486 adopting the City's Fiscal Year 2024 Budget Terry Cunningham: Motion Christopher Coburn: 2nd 01:54:56 Discussion 01:55:10 Motion to amend the budget to add an additional $50,000 for a Feasibility Study for a perimeter loop trail. Terry Cunningham: Motion Christopher Coburn: 2nd 01:55:48 Discussion on the Amendment 01:59:26 Vote on the Motion to amend the budget to add an additional $50,000 for a Feasibility Study for a perimeter loop trail. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 7 of 13 01:59:45 Motion to amend the budget to add additional $50,000 for the mobile crisis response service Christopher Coburn: Motion Jennifer Madgic: 2nd 02:00:10 Discussion on the Amendment 02:02:00 Vote on the Motion to amend the budget to add additional $50,000 for the mobile crisis response service The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:04:55 Motion to amend add $8,000 to purchase a program to analyze the economic impact of arts and culture Terry Cunningham: Motion Christopher Coburn: 2nd 02:05:11 Discussion on the Amendment 02:06:07 Vote on the Motion to amend add $8,000 to purchase a program to analyze the economic impact of arts and culture The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:06:17 Motion to amend add an additional $15,000 from the Tree Maintenance District for the Branch Out Bozeman program. Terry Cunningham: Motion Christopher Coburn: 2nd 02:06:32 Discussion on the Amendment DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 8 of 13 02:08:47 Vote on the Motion to amend add an additional $15,000 from the Tree Maintenance District for the Branch Out Bozeman program. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:08:56 Motion to amend the budget to increase the Historic Preservation budget within the Community Development/Planning fund to $50,000. Christopher Coburn: Motion Jennifer Madgic: 2nd 02:09:20 Discussion on the Amendment 02:15:13 Vote on the Motion to amend the budget to increase the Historic Preservation budget within the Community Development/Planning fund to $50,000. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:15:31 Motion to amend create a line item of $10,000 in the City Manager budget for advisory boards. Christopher Coburn: Motion Jennifer Madgic: 2nd 02:15:56 Discussion on the Amendment 02:19:26 Vote on the Motion to amend create a line item of $10,000 in the City Manager budget for advisory boards. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 9 of 13 Disapprove: None 02:20:07 Discussion on the Social Services Grants 02:21:20 Motion to amend the budget by reducing the amount awarded to Big Sky Youth Empowerment from $25,000 to $15,000 Christopher Coburn: Motion Terry Cunningham: 2nd 02:21:48 Discussion on the Amendment 02:27:00 Vote on the Motion to amend the budget by reducing the amount awarded to Big Sky Youth Empowerment from $25,000 to $15,000 The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:27:21 Motion to amend to increase funding for Montana Immigrant Justice Alliance by $10,000. Christopher Coburn: Motion Jennifer Madgic: 2nd 02:27:50 Discussion 02:29:22 Vote on the Motion to amend to increase funding for Montana Immigrant Justice Alliance by $10,000. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:29:46 Motion to amend the budget to reduce the World Language Institute funding request by $10,000. Christopher Coburn: Motion DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 10 of 13 Jennifer Madgic: 2nd 02:30:12 Discussion on the Amendment 02:31:22 Vote on the Motion to amend the budget to reduce the World Language Institute funding request by $10,000. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:31:33 Motion to amend add a grantee, the Compassion Project, for $10,000 Christopher Coburn: Motion Jennifer Madgic: 2nd 02:31:58 Discussion 02:33:59 Vote on the Motion to amend add a grantee, the Compassion Project, for $10,000 The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:34:19 Motion to amend reduce the funding for Suffer Out Loud by $15,000. Christopher Coburn: Motion Jennifer Madgic: 2nd 02:34:37 Discussion on the Amendment 02:36:58 Vote on the Motion to amend reduce the funding for Suffer Out Loud by $15,000. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 11 of 13 Jennifer Madgic Christopher Coburn Disapprove: None 02:37:10 Motion to amend to add Roots Family Collective at $15,000 funding. Christopher Coburn: Motion Terry Cunningham: 2nd 02:37:35 Discussion on the Amendment 02:41:43 Vote on the Motion to amend to add Roots Family Collective at $15,000 funding. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:42:02 Motion to amend to reduce the funding for One Valley Community Foundation by $10,000. Christopher Coburn: Motion Jennifer Madgic: 2nd 02:42:20 Discussion on the Amendment 02:44:43 Vote on the Motion to amend to reduce the funding for One Valley Community Foundation by $10,000. The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None 02:44:54 Motion to amend to add Montana Conservation Corps at a $10,000 funding amount for Kirk Hill. Christopher Coburn: Motion DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 12 of 13 Jennifer Madgic: 2nd 02:45:15 Discussion on the Amendment 02:50:10 Vote on the Motion to amend to add Montana Conservation Corps at a $10,000 funding amount for Kirk Hill. The Motion carried 3 - 1. Approve: Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: Cyndy Andrus 02:50:21 Clarification of City Attorney 02:51:51 Discussion on Family Promise funding request. 02:56:30 Discussion on Amendments Impact 02:57:41 Discussion on the Main Motion 03:16:08 Vote on the Motion to approve I move to approve Resolution 5486 adopting the City's Fiscal Year 2024 Budget The Motion carried 4 - 0. Approve: Cyndy Andrus Terry Cunningham Jennifer Madgic Christopher Coburn Disapprove: None L) 03:16:22 FYI / Discussion • DM Cunningham responded to public comments. • Mayor Andrus responded to public comments. M) 03:18:25 Adjournment DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41 Bozeman City Commission Meeting Minutes, July 11, 2023 Page 13 of 13 ___________________________________ Terry Cunningham Mayor ATTEST: ___________________________________ Mike Maas City Clerk PREPARED BY: ___________________________________ Alex Newby Deputy City Clerk Approved on: April 2, 2024 DocuSign Envelope ID: 9CC38DE4-46F7-43E9-ABBD-A666F993FF41