HomeMy WebLinkAbout24 - Amendments Amendment Number Unknown - Robert Peccia and Associates - Sourdough Transmission Main Phase 2
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Amendment No. 3 to Professional Services Agreement for
Bozeman Sourdough Phase 2 Additional Work During Construction
THIS AGREEMENT is made as of this ________ day of January, 2024, between THE
CITY OF BOZEMAN, a Municipal Corporation, Bozeman, Montana, herein referred to as OWNER and Robert Peccia and Associates, an Engineering Consulting Firm of Helena, Montana, herein referred to as ENGINEER.
WHEREAS, the parties have entered into a Professional Services Agreement dated April
20, 2020, herein referred to as Original Agreement for professional engineering services; and WHEREAS, the parties desire to further amend the provisions of this Agreement.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties agree as follows: The conditions and provisions set forth in the attached exhibits to this AMENDMENT THREE to the Original Agreement; EXHIBIT G (Engineering Fee Proposal for Construction Phase
Services Due to Additional Work During Construction) and EXHIBIT H (Schedule of
Reimbursable Expenses) are hereby incorporated in and made part of this Agreement. EXHIBIT A (Engineer’s Status During Construction), EXHIBIT B (Listing of the Duties, Responsibilities and Limitations of Authority of the Resident Project Representative), EXHIBITS C, D, E (Fee Proposals), and EXHIBIT F (Schedule of Reimbursable Expenses)
which were attached to Amendment No. 2 remain in effect for this amendment.
This Amendment 3 shall cover engineering expenses due to Change Order increased inspection time of 12 days, additional geotechnical investigation and testing on imported road subgrade gravel, and additional survey for asphalt to determine quantities to be paid.
ARTICLE 1 - ENGINEERING SERVICES 1.1. The detailed description of the specific project components is described as follows:
The engineering proposed work consists of construction of a new 30” DI water
transmission main along Sourdough Road with 3 tie-ins to existing water main. This project includes construction of approximately 7,800 feet of 30” buried DI water piping, hot taps, fittings, valves, fire hydrant and related improvements. Major work tasks for the bid phase include bid advertisement, conducting a pre-bid conference, distribution of
bid documents and plan holders list, answering bidder questions, preparation of addenda,
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attending bid opening, preparation of certified bid tabulations and make recommendation for award to the City and related items. Major work tasks for the construction phase
include conducting a pre-construction conference, providing project survey control points
for the construction contractor, review of contractor submittals, preparation of progress reports, preparation of work orders and change orders, construction inspection, preparation of as-built drawings and project closeout services.
1.2. The scope of services under this contract is set forth in the Original Agreement and this
Amendment Three to the Original Agreement and the attached EXHIBIT(S). ARTICLE 4 - BASIC ENGINEERING SERVICES
4.5 ADDITIONAL WORK DURING CONSTRUCTION PHASE The responsibilities of the ENGINEER during the Additional Work During Construction Phase
are summarized in Amendment 3 and as follows:
4.5.1. General Administration of Construction Contract. ENGINEER shall consult with and advise OWNER and act as OWNER'S representative as provided in EXHIBIT A - ENGINEER'S STATUS DURING CONSTRUCTION, attached to Amendment 2
and made part of this Agreement and may be further provided under the General
Conditions of the contract documents. The extent and limitations of the authority, duties, and responsibilities of the ENGINEER on the construction job site as assigned here-in shall not be modified except as the ENGINEER may otherwise agree in writing. All of OWNER's instruction to Contractor(s) will be issued through ENGINEER who
will have authority to act on behalf of OWNER to the extent provided in the General
Conditions except as otherwise provided in writing. 4.5.2. Resident Project Representative. ENGINEER shall provide a qualified Resident Project Representative at the job site to provide observation of the work as provided in
EXHIBIT B - A LISTING OF THE DUTIES, RESPONSIBILITIES AND LIMITATIONS OF AUTHORITY OF THE RESIDENT PROJECT REPRESENTATIVE, (attached to Amendment 2) and as outlined and discussed in Amendment 2.
ARTICLE 6 – COMPENSATION FOR ENGINEERING SERVICES
Except as specifically amended herein, the original agreement shall remain in full force and effect and the Parties shall be bound by all terms and conditions therein.
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6.2 DIRECT LABOR COST PAYMENT FOR BASIC SERVICES AND EXPENSES OF ENGINEER.
Construction and project documentation services performed as Basic Engineering Services under section 4.5 shall be compensated in accordance with the following: 6.2.1 The OWNER shall pay for Construction Phase Services an amount not to exceed
$18,900 except as provided under 6.2.1.2 and 6.2.4. See attached Exhibit to this
Amendment Three: Exhibit G Engineering Fee Proposal for Construction Phase Serviced Due to Additional Work during Construction for a summary of the construction phase engineering services costs.
6.2.1.1 Costs Compensation. Compensation for these services shall be based on
the ENGINEER's Direct Labor Cost times a factor of 3.0475 for services rendered which shall cover Direct Labor, Direct Labor Overhead, General & Administrative Overhead and Profit.
6.2.1.2 Notification. At any time during the construction that it becomes
apparent that the Construction Phase and Project Documentation Services rendered under this Agreement will exceed the negotiated compensation for these services, and prior to performing services in excess of the contract ceiling, the ENGINEER shall give OWNER written notice thereof. Promptly thereafter
OWNER and ENGINEER shall review the scope and progress of the project
work. ENGINEER shall obtain written authorization from OWNER, prior to any additional costs being incurred under paragraph 6.2.1.3. If it is determined that due to a change in project scope under paragraph 5.2.1, the ENGINEER is entitled to additional compensation, OWNER and ENGINEER may negotiate terms as
provided under 6.2.1.1. The amount and terms of any additional compensation
under 6.2.1.1 or 6.2.1.3 shall be negotiated and agreed in writing pursuant to 9.16 of the original agreement.
6.2.2. Reimbursable Expenses, as defined in section 7.4 of this Agreement, for Basic
Services and Approved Additional Services shall be paid to the ENGINEER by the OWNER in the actual amount of the costs incurred up to an amount not to exceed $2,559.00. The estimated reimbursable expenses are identified in the attached Exhibits to this Amendment: Exhibits "G (Additional Work During Construction Phase) and H
(Schedule of Reimbursable Expenses)".
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IN WITNESS WHEREOF, the parties hereto do make and execute this Agreement on the
day and year first above written. CITY OF BOZEMAN By:
______________________________________
ATTEST: ________________________________________
Mike Mass
City Clerk APPROVED AS TO FORM
By:____________________________________ City Attorney ENGINEER
ROBERT PECCIA AND ASSOCIATES
By:_______________________________________ President ATTEST:
By:___________________________________
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EXHIBIT G
ESTIMATE OF ADDITIONAL WORK DURING CONSTRUCTION PHASE COSTS
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ROBERT PECCIA & ASSOCIATES Bozeman Sourdough Phase 2
CIVIL ENGINEERING SERVICES CONTRACT Bozeman, MontanaSCHEDULE OF ESTIMATED COSTS
ADDITIONAL WORK DURING CONSTRUCTION PHASE City of Bozeman30-Inch Transmission Pipeline
RPA Project No. 20702
Date: January 16, 2024
Person HoursGroup Project Project Project Survey Surveyor Survey Crew Accountant CADD CADD Admin.TotalWork Item/Subtask Manager Manager Engineer Inspector Manager Chief Manager Operator Person$73.70 $62.40 $54.23 $35.93 $55.91 $42.36 $55.67 $55.67 $49.42 $38.37 $33.80 Hours
ADDITIONAL WORK DURING CONSTRUCTION PHASEProject Management 4.00 4.00 2.00 10.00Construction Administration 32.00 32.00Construction Surveying 4.00 24.00 28.00
Additional Construction Inspection 32.00 32.00
TOTAL PERSON-HOURS:4.0 36.0 0.0 32.0 4.0 0.0 24.0 2.0 0.0 0.0 0.0 102.0LABOR COST PER EMPLOYEE:$294.80 $2,246.40 $0.00 $1,149.76 $223.64 $0.00 $1,336.08 $111.34 $0.00 $0.00 $0.00 $5,362.02
DIRECT EXPENSES Assumptions / Exclusions:
Equipment (Survey GPS $400/day)$400.00Equipment (Computers)$484.00Per Diem - Day $150.00
Per Diem - Overnight $800.00Mileage $475.00Telephone and Fax $150.00Printing$100.00Misc. Supplies $0.00Total:$2,559.00
SUMMARY OF ENGINEERING SERVICES
Loaded Labor Cost $16,340.76Direct Expenses $2,559.00
Total Engineering Fee:$18,900
AMENDMENT NUMBER THREE EXHIBIT G FEE PROPOSAL FOR ADDITIONAL WORK DURING CONSTRUCTION PHASE SERVICES
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EXHIBIT H SCHEDULE OF REIMBURSIBLE EXPENSES
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TRAVEL EXPENSES:
Standard Mileage Rate (Required on Government projects) $0.655 per mile or Federally Allowable Rate
Regular Mileage Rate $0.705 per mile
SUE Truck - Mileage $1.00 per mile
Per Diem State or Federally Allowable Rates
Cessna 172 $160.00 per hour
Other $ at actual cost
PRODUCTION EXPENSES:
Plain Paper Photocopies $0.10 per copy
Color Photocopies $0.75 per copy
All Other Outside Printing Expenses $ at actual cost
Photographic Developing Charges $ at actual cost
CONSTRUCTION ENGINEERING & SURVEYING EQUIPMENT:
4-Wheeler $100.00 per day
Borescope Inspection Cameria $40.00 per day
Confined Space Entry Equipment $100.00 per day
Controlotron Ultrasonic Flow Meter $15.00 per hour/$100.00 per day
Digital Level $75.00 per day/$350 per week/$1000 per month
Echosounder $80.00 per day/$400 per week/$1,200 per month
GPS - Rover $200.00 per day
GPS - RTK System $400.00 per day
Laser Level $20.00 per day/$75 per week/$225 per month
Line Locator $75.00 per day
Nuclear Densometer $100.00 per day/$200 per week/$650 per month
Open Channel Flow Meter (Flo Dar) $100.00 per day
Structural Rebar Locator / Cover Meter $150.00 per day
Robo - 5600 $150.00 per day
Robot S6 $325.00 per day
SUE - Vacuum Truck Usage $150.00 per hour
Trimble Handheld GPS $50.00 per day
Troll 9500 (Water Quality Sampler) $560.00 per month
ZIPLEVEL Pro-2000 High Precision Altimeter $50.00 per day
TRAFFIC & TRANSPORTATION EQUIPMENT:
Traffic Counters/Miovision Scout $100.00 per day
OFFICE EQUIPMENT & SUPPLIES:
PC Time $2.50 per hour
CAD Time $7.00 per hour
Shipping / Postage Costs $ at actual cost
Other Office Supplies (Specifically purchased for project) $ at actual cost
SUBCONTRACTORS:
Invoiced at actual cost incurred by Consultant plus administrative charges.
OTHER EQUIPMENT:
All other equipment is included in the hourly rate charge, and the client will not be charged separately
for such items. This policy is subject to change in the future. The above equipment list may be
amended as necessary for future equipment purchases.
APPROVED BY: RPA BOARD OF DIRECTORS Date: August 29, 2023
ROBERT PECCIA & ASSOCIATES, INC.
SCHEDULE OF REIMBURSABLE EXPENSES
January 1, 2023
Revised August 29, 2023
F:\Acctg\ADMIN\Reimbursable Expenses\Reim Exp Schedule\REIMBEXP 2023 Revised 08_29_23
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Breakfast 13.00$
Lunch 15.00$ Full Day Meals Per Diem Total 59.00$
Dinner 26.00$
Incidental Expenses 5.00$
Lodging 107.00$
Full Day Total 166.00$
Robert Peccia & Associates
FY2024 Standard Per Diem Rates
Effective 10/01/2023 - 09/30/2024
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