The URL can be used to link to this page

Home My WebLink About24 - Amendments Amendment Number Unknown - A&E Design - Bozeman City Hall Renovation FIRST Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall Renovation FY 2024 – FY 2026 Page 1 of 2 FIRST AMENDMENT TO PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT THIS FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT FOR Architectural Services – City Hall Renovation dated October 24, 2023 (the “Agreement”) is made and entered into this _____ day of ____________, 2024, by and between the CITY OF BOZEMAN, MONTANA, a self governing municipal corporation organized and existing under its Charter and the laws of the State of Montana, 121 North Rouse Street, Bozeman, Montana, with a mailing address of PO Box 1230, Bozeman, MT 59771, hereinafter referred to as “City,” and A&E Design, 515 W Aspen St., Bozeman, MT 59715, hereinafter referred to as “Contractor.” In consideration of the mutual covenants and agreements herein contained, the receipt and sufficiency whereof being hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. Scope of Work: Section 3 of the Agreement is amended to expand the project’s scope to include full design and construction administration services as attached hereto as Exhibit A. 2. Payment: Section 4 of the Agreement is amended to include costs associated with expansion of project scope as attached hereto as Exhibit A. 3. Agreement still valid. All remaining terms and provisions of the Agreement remain valid. **** END OF AGREEMENT EXCEPT FOR SIGNATURES **** DocuSign Envelope ID: D62F22A1-4406-4A00-A75E-705901D48AC3 27th February FIRST Amendment to Professional Architectural Services Agreement for Architectural Services – City Hall Renovation FY 2024 – FY 2026 Page 2 of 2 IN WITNESS WHEREOF, the parties hereto have executed this instrument the day and year first above written. CITY OF BOZEMAN, MONTANA A&E DESIGN By________________________________ By_____________________________ Jeff Mihelich, City Manager Print Name: Title: APPROVED AS TO FORM By_______________________________ Greg Sullivan, Bozeman City Attorney DocuSign Envelope ID: D62F22A1-4406-4A00-A75E-705901D48AC3 Brad Doll Principal | Architect XXXXXXXXXXXXXXXXXXXXXXXXXXXX Chuck Winn, Acting City Manager EXHIBIT A DocuSign Envelope ID: D62F22A1-4406-4A00-A75E-705901D48AC3 Our Proposal 1 A&E Design 515 West Aspen Street Bozeman, MT 59715 ae.design February 9, 2024 Max Ziegler Facilities Project Coordinator 20 East Olive Street Bozeman, MT 59715 Via email: wziegler@bozeman.net RE: Bozeman City Hall SD - CA Dear Max, Thank you again for the opportunity to collaborate with you on the Bozeman City Hall Renovation. This proposal outlines our team’s process for the next steps of this project, taking what we developed during the Need Assessment and moving into a constructable vision! Scope: We propose the following scope breakdown: Schematic Design – What It Looks Like This phase is all about collaboration. We’ll meet with you to identify your project goals and overall vision. Based on your thoughts and ideas, we’ll prepare drawings and other documents to illustrate the scale and relationship of each project component. Deliverables These documents include: • Conceptual Floor Plans – General Lay Out, Spatial Arrangements, Functional Adjacencies Cost Estimate We’ll develop a Statement of Probable Construction Cost to guide the construction process. Design Development – Perfecting the Plan During this phase, we’ll continue to further refine the design to ensure your project goals are successfully reflected in the design solution. DocuSign Envelope ID: D62F22A1-4406-4A00-A75E-705901D48AC3 Our Proposal 2 Our team will provide you with samples or “cut sheets” of proposed materials and products for your approval. We’ll incorporate your feedback and make revisions relating to building structure and appearance, building systems, construction materials and finishes, and other essentials. Deliverables These documents include: • Design Drawings • Renderings of Interior Views Construction Documents – How It All Goes Together This phase is dedicated to the details. We’ll create working drawings and schedules that describe in technical detail the construction contract work required to meet your project goals. This includes materials, equipment, workmanship, and allowances needed for architectural, structural , mechanical, and electrical work. Any changes to the schematic design documents will be made only with your approval, and any modifications to the estimated construction cost will be mutually understood by everyone involved. If you request any major revisions to the construction documents that deviate from the approved schematic design, additional costs will be required to make modifications at this stage. Deliverables These documents include: • Final Floor Plans with MEP Details • Final Interior Elevations and Details • Final Schedules with Details • Determination of allowances for FF&E Final Cost Estimate Our team will review and update our initial Cost Estimate to reflect the final design and actual quantities and assemblies cost, and where necessary, actual cost input from contractors or suppliers. Bidding and Negotiation – Arriving at a Price Our team will oversee the bidding process and prepare necessary information, including contracts covering responsibilities during construction. We’ll also advise you regarding the qualifications of prospective contractors and assist in awarding a construction contract. Construction Administration – Building It Our team provides in-house CA services, reducing the opportunity for errors and miscommunication to protect both your budget and schedule. DocuSign Envelope ID: D62F22A1-4406-4A00-A75E-705901D48AC3 Our Proposal 3 We provide consistency between the design team, contractor, and owner to protect the design intent and quality of construction. From schedule management to analysis and coordination of specific materials and equipment, we’ll ensure all project requirements are met. The Following Services Can Be Provided: • Request for Information (RFI) – Provide Clarification / Resolve Conflict • Changes in the Work – Manage Modifications with your Approval • Submittal Review – Review Product Data, Shop Drawings, and Samples • Progress Meeting – Onsite Meetings with Contractor • Request for Payment – Receive, Process, and Forward Payments • Substantial Completion Inspection – Distribute Punchlist to Contractor • Final Inspection – Confirm Completion of Punchlist • Project Closeout – Assist in Closeout Procedures Attached to this proposal is a copy of our General Terms and Conditions, which are fully incorporated herein through this reference. Please review our terms and conditions thoroughly, as they represent the guidelines governing our relationship throughout the course of your project, and will be binding upon acceptance of this proposal. Please note, this proposal will be deemed accepted upon any of the following conditions occurring: (1) execution of this proposal by you or your designated representative; (2) written authorization to commence the services identified herein (e.g. text, email, etc.); (3) acceptance of work product produced under this proposal; or (4) payment to A&E of any kind in relation to this proposal. If you approve of this proposal, we will provide a contract specifying the design fee and scope of work agreed to for your project. Said contract, along with this proposal and its General Terms and Conditions, is intended to eliminate potential “surprises” throughout the project and creates a mutual understanding of the expectations for your project. Any/all subsequent contract between us is hereby incorporated and made part of this proposal. In the event of any conflict between this proposal and its General Terms and Conditions, and any subsequent agreement(s), the provisions of this proposal and its General Terms and Conditions shall take precedence. If you have any questions about what you’ve read in this proposal, don’t hesitate to reach out for further discussion. We are excited to help make your ideas into reality. Thank you for this opportunity! Sincerely, Emma Survis AIA Project Manager DocuSign Envelope ID: D62F22A1-4406-4A00-A75E-705901D48AC3 Exhibit A Project Name Design Services Proposal Location 2/9/2025 Design Services Team Programming Schematic Design Design Development Construction Documents Bidding & Negotiation Construction Administration Total Remarks Basic Services Architecture 25,000$ 28,000$ 37,000$ 3,000$ 30,500$ 123,500$ Mechanical | Electrical 6,800$ 5,440$ 8,840$ 500$ 5,100$ 26,680$ Structural 5,000$ 9,000$ 12,000$ 2,000$ 4,500$ 32,500$ Subtotal:36,800$ 42,440$ 57,840$ 5,500$ 40,100$ 182,680$ Additional Services & Reimbursable Expenses Architectural interior design -$ 2,500$ 5,000$ 7,500$ -$ -$ 15,000$ Detailed Cost Estimating -$ -$ -$ -$ -$ -$ -$ Simplified Cost Estimating Included Telecommunications/data design -$ -$ -$ -$ -$ -$ -$ Expected to be coordinated with Owner Furniture, furnishings, and equipment design -$ -$ -$ -$ -$ -$ -$ Not Included at this time Other services provided by specialty consultants -$ -$ -$ -$ -$ -$ -$ Acoustical Engineering -$ -$ -$ -$ -$ -$ -$ Not Included at this time. Fire Sprinkler Design -$ -$ -$ -$ -$ -$ -$ Performance Specification Included Other supplemental services -$ -$ -$ -$ -$ -$ -$ Signage / Environ. Graphic Design -$ -$ -$ -$ -$ -$ -$ Not Included. ADA signage included. Artists Renderings -$ -$ -$ -$ -$ -$ -$ Not Included. Warranty 1-Year Walk Through -$ -$ -$ -$ -$ -$ -$ Consultant -$ -$ -$ -$ -$ -$ -$ Not included. A&E -$ -$ -$ -$ -$ -$ -$ Not included. Subtotal Additional Services:$15,000 Reimbursable Expenses (Printing & Travel)$750 Total Project Cost (Basic Services, Additional Services, and Reimbursables):$198,430 Project Phase DocuSign Envelope ID: D62F22A1-4406-4A00-A75E-705901D48AC3