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HomeMy WebLinkAbout06-26-24 TPCC Agenda and Packet MaterialsA. Call to Order - 1:00 p.m. B. Roll Call C. Approval of Minutes C.1 Approval of the May 22, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes(Butts) D. Public Comments E. New Business E.1 Authorize Chair to Sign the GVMPO PL Agreement (Butts) THE GALLATIN VALLEY MPO - TRANSPORTATION POLICY COORDINATING COMMITTEE OF BOZEMAN, MONTANA TPCC AGENDA Wednesday, June 26, 2024 General information about the Transportation Policy Coordinating Committee can be found in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or by visiting the Public Comment Page prior to 12:00pm on the day before the meeting. Public comments will also be accepted through Video Conference during the appropriate agenda items. Recordings of the meeting will be available through the Commission's video page. For more information please contact Nick Ross, nross@bozeman.net This meeting will be held using an online videoconferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only +1 719 359 4580 Access code: 982 8814 3813 This is the time to comment on any matter falling within the scope of the Metropolitan Planning Organization. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Committee cannot take action on any item which does not appear on the agenda. All persons addressing the Committee shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and place of residence in an audible tone of voice for the record and limit your comments to three minutes. General public comments to the Committee can be found on their Laserfiche repository page. 1 F. General Discussion F.1 Jeff Butts Meet and Greet (Butts) F.2 Unified Planning Work Primer(Butts) F.3 GVMPO Staff Update (Ross) G. Adjournment This Committee generally meets the fourth Wednesday of every month from 1:00 p.m. to 2:30 p.m. All meetings are open to all members of the public. If you have a disability that requires assistance, please contact our Acting ADA Coordinator, Max Ziegler, at 406.582.2439 (TDD 406.582.2301). 2 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Approval of the May 22, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes MEETING DATE:June 26, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Move to approve the May 22, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Minutes from the May 22, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting. UNRESOLVED ISSUES:None ALTERNATIVES:As recommended by the committee. FISCAL EFFECTS:None Attachments: 052224 Gallatin Valley MPO TPCC Minutes Report compiled on: June 3, 2024 3 Gallatin Valley MPO TPCC Meeting Minutes, May 22, 2024 Page 1 of 3 THE GALLTIN VALLEY MPO TPCC MEETING OF BOZEMAN, MONTANA MINUTES May 22, 2024 A.00:01:02 Call to Order -1:00 p.m. B.Roll Call Present: Douglas Fischer, Neil Cardwell (Proxy; Greg Tryon), Scott Macfarlane, Geno Liva Absent: None Excused: Terry Cunningham, Mark Egge Also present at the meeting: Nicholas Ross, Marcy Yeykal, Katie Potts, Beth Clarkson, Mitch Buthod, Matt Housauer, Carol Strizich, Geoff Streeter, Marilee Brown and Ralph Zimmer. C.00:01:46 C.1 Approval of Minutes Approval as amended of the April 24, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes (Ross) Amendments to the minutes. Douglas Fischer name spelled incorrectly. Corrected from Douglas Fisher to Douglas Fischer. Minutes do show committee Member, Gino Liva, joined the meeting at 21:54 on the 04/24/2024 meeting minutes. 00:02:43 Motion to approve C.1 Approval as amended of the April 24, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes (Ross) Douglas Fischer: Motion Geno Liva: 2nd 00:02:51 Vote on the Motion to approve C.1 Approval as amended of the April 24, 2024 Gallatin Valley Metropolitan Planning Organization TPCC Meeting Minutes (Ross) The Motion carried 4 - 0. Approve: 4 Gallatin Valley MPO TPCC Meeting Minutes, May 22, 2024 Page 2 of 3 Douglas Fischer Neil Cardwell - Proxy; Greg Tryon Scott Macfarlane Geno Liva Disapprove: None D. 00:09:20 Public Comments There was no public comment. E.New Business E.1 00:03:05 Authorize Chair to Sign the GVMPO Metropolitan Planning Area Approval Request (Nicholas Ross, P.E.) Nicholas Ross, City of Bozeman Director of Transportation, presented the letter to the committee for the chair to sign for the GVMPO Metropolitan Planning Area Boundary. 00:08:09 Motion to approve E.1 Authorize Chair to Sign the GVMPO Metropolitan Planning Area Approval Request (Nicholas Ross, P.E.) Douglas Fischer: Motion Neil Cardwell - Proxy; Greg Tryon: 2nd 00:09:00 Vote on the Motion to approve E.1 Authorize Chair to Sign the GVMPO Metropolitan Planning Area Approval Request (Nicholas Ross, P.E.) The Motion carried 4 - 0. Approve: Douglas Fischer Neil Cardwell - Proxy; Greg Tryon Scott Macfarlane Geno Liva Disapprove: None E.2 00:10:17 Authorization Chair to sign Letter of Support, Gallatin County Application to USDOT Active Transportation Infrastructure Investment Program (ATIIP) (Nicholas Ross, P.E.) 5 Gallatin Valley MPO TPCC Meeting Minutes, May 22, 2024 Page 3 of 3 Nicholas Ross, City of Bozeman Director of Transportation, presented the authorization for the Chair to sign a letter of support for the Gallatin County Application to USDOT Active Transportation Infrastructure Investment Program. 00:16:27 Motion to approve E.2 Authorization Chair to sign Letter of Support, Gallatin County Application to USDOT Active Transportation Infrastructure Investment Program (ATIIP) (Nicholas Ross, P.E.) Douglas Fischer: Motion Neil Cardwell - Proxy; Greg Tryon: 2nd 00:12:38 Public Comment 00:15:05 Marilee Brown, Public Comment Marilee Brown commented on how she is in support of the USDOT Investment Program. She also brought to attention the typos on the signature line of the letter. 00:16:51 Vote on the Motion to approve E.2 Authorization Chair to Sign Letter of Support, Gallatin County Application to USDOT Active Transportation Infrastructure Investment Program (ATIIP) (Nicholas Ross, P.E.) The Motion carried 4 - 0. Approve: Douglas Fischer Neil Cardwell - Proxy; Greg Tryon Scott Macfarlane Geno Liva Disapprove: None F.General Discussion F.1 00:17:05 GVMPO Staff Update (Ross) Nicholas Ross, City of Bozeman, Director of Transportation, presented the GVMPO Staff Update to the committee. 00:24:28 Questions on Updates from Committee. G.00:28:11 Adjournment This Committee generally meets the fourth Wednesday of every month from 1:00 p.m. to 2:30 p.m. 6 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Authorize Chair to Sign the GVMPO PL Agreement MEETING DATE:June 26, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Authorize Chair to Sign the GVMPO PL Agreement STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:Attached is the GVMPO agreement for the distribution of Metropolitan Planning (PL) funds negotiated between MDT and the city of Bozeman. The PL Agreement is formed between MDT and city of Bozeman on behalf of the GVMPO Transportation Policy Coordinating Committee. The agreement generally describes provisions for distribution of funds required to execute the business of the MPO as described in the Unified Planning Work Program (UPWP). TTAC members reviewed this agreement during their June 13, 2024 meeting and approved a motion to recommend approval by the TPCC. TPCC Chair is a signatory to the agreement and therefor requires authorization from the TPCC. UNRESOLVED ISSUES:None ALTERNATIVES:As Suggested by the Committee. FISCAL EFFECTS:None Attachments: Final_PL_Agreement_including_Non-Disc Report compiled on: May 14, 2024 7 1 AGREEMENT FOR THE DISTRIBUTION OF METROPOLITAN PLANNING (PL) FUNDS GALLATIN VALLEY METROPOLITAN TRANSPORTATION PLANNING PROCESS This Agreement for the Distribution of Metropolitan Planning (PL) Funds, (Agreement), is made and entered into this _______ day of __________ 2024, by and between the State of Montana Department of Transportation (MDT), and the City of Bozeman (CITY), on behalf of the Gallatin Valley Metropolitan Planning Organization (MPO) Transportation Policy Coordinating Committee (TPCC). WHITNESSETH THAT: WHEREAS, the Gallatin Valley MPO TPCC was created through and is governed by a cooperative metropolitan transportation planning agreement, dated December 26, 2023, and signed by all participating agencies, as defined in this Agreement; and, WHEREAS, the Gallatin Valley TPCC has been designated by the Governor of the State of Montana as the MPO for, among other things, receiving PL funds; and, WHEREAS, the TPCC is the governing body of the MPO and the TPCC has granted the CITY the authority to accept, receive, contract for, and expend funds, grants, and services from Federal, State, and local governments for their agencies and instrumentalities on their behalf; and, WHEREAS, the CITY provides staff to conduct the business of the MPO as defined in the Interlocal Agreement of the Local Agencies; and, WHEREAS, Title 23 USC Section 104(d), provides planning funds for the purpose of carrying out urban transportation planning requirements of Section 134 (PL funds); and, WHEREAS, these planning funds will be used for the Gallatin Valley Metropolitan Transportation Planning Process and 2.5% of planning funds will be set-aside for Safe and Accessible Transportation Options Planning Activities, as detailed in the annually adopted Unified Planning Work Program; and, WHEREAS, the CITY has staff resources available to conduct the activities detailed in the annually adopted Unified Planning Work Program; and, WHEREAS, the Participating Agencies, as defined in this Agreement, have executed a cooperative agreement for the Gallatin Valley Metropolitan Transportation Planning Process. NOW, THEREFORE, it is agreed by and between the parties hereto that the TPCC shall direct , or cause to be directed, the overall operation of the activities detailed in the annually adopted Unified Planning Work Program and conduct, or cause to be conducted, these activities in consideration of the terms, conditions, covenants and performance as set forth in Section I through XVIII of the General Agreement Provisions and as described in the annually adopted Unified Planning Work Program which are governed by this Agreement. 8 2 GENERAL AGREEMENT PROVISIONS DEFINITIONS Participating Agencies: Montana Department of Transportation, City of Bozeman, City of Belgrade, Gallatin County, and the Gallatin Valley Urban Transportation District. Local Agencies: City of Bozeman, City of Belgrade, Gallatin County, and Gallatin Valley Urban Transportation District. Program Supervisor: Metropolitan Planning Organization Manager Work Program: PL funded portion of the annually adopted Unified Planning Work Program. PL Funds: Metropolitan Planning funds, as made available under 23 U.S.C. §104(b). I. PURPOSE, SCOPE, AND METHODS OF PROCEDURE The purpose of this Agreement is to provide for the distribution of PL funds to the Local Agencies to conduct the Gallatin Valley Metropolitan Transportation Planning Process as described in the Work Program. This Agreement is to exist so long as the CITY is the agency that accepts PL funding for the Gallatin Valley MPO. This Agreement is continuing and is updated annually by a Work Program covering planning activities for the next fiscal year. The annual Work Program becomes a part of this Agreement upon approval by the TPCC, MDT, and the Federal Highway Administration (FHWA). The Work Program must include a 2.5% set-aside of the annual allocation of planning funds to be used on Safe and Accessible Transportation Options Planning Activities. The scope of work and methods of procedure are as described in the Work Program, except where detailed work plans are required for approval by MDT and FHWA. II. REPORTS Brief quarterly progress reports shall be prepared in collaboration with all Local Agencies. The quarterly reports shall be prepared by the Program Supervisor and submitted to MDT, on or before the 15th day of the month following the end of the quarter. The reports shall describe the activities of the past quarter, such as work accomplished, difficulties encountered, decisions made, or any other important information relative to the Work Program. An annual report shall be prepared by the Program Supervisor and a draft copy of the Work Program for the ensuing Federal fiscal year shall be submitted to MDT on or before August 1st for review and comment. The final Work Program shall be submitted to MDT on or before September 1st for approval. 9 3 III. TIME Work described in this Agreement shall be considered to start at the beginning of each Federal fiscal year as described in the Work Program and shall be completed by the end of the Federal fiscal year for which the Work Program is prepared, except where circumstances beyond the control of the CITY do not allow completion within the time frame of the Work Program and as coordinated with MDT. The CITY shall be responsible for adherence to this time schedule. IV. AGREEMENT COSTS Agreement costs shall include the following categories and be reimbursed according to the Cost Allocation Plan contained in the Work Program: 1. Direct Costs 2. Indirect Costs 3. Fringe Benefits V. PAYMENT The CITY shall pay all costs incurred in conducting the work as described in the Work Program. Payment by MDT to the CITY shall be on a cost reimbursable basis for actual, eligible costs incurred in the performance of the work and in accordance with the terms and conditions set forth in this Agreement. Payments to the CITY shall not exceed the total PL Funds available in the Work Program. The Local Agencies shall pay all costs incurred in conducting their portion of work as described in the Work Program and submit their billings to the CITY. Payment by MDT will be to the CITY and the CITY will in turn reimburse the Local Agencies. The CITY shall submit an invoice for all reimbursable expenses not more frequently than once each month. Reimbursement shall be made for all costs supported by complete and accurate documentation. Each claim for reimbursement must be identified as either "in progress" or "final." VI. SOURCE OF FUNDS Unless otherwise indicated, PL funds made available under Title 23 USC, Section 104(b), with the appropriate proportion of State matching funds, shall be used for payments. 10 4 VII. AUDIT Funds expended under this Agreement are subject to audit as required by the Single Audit Act Amendments of 1996, 31 USC 7501 et seq in accordance with Office of Management and Budget Circular A-133, Revised, "Audits of States, Local Governments and Non-Profit Organizations", the latest applicable OMB A-133 Compliance Supplement provisions for U.S. DOT and any further revision or supplement thereto. The CITY provides assurance to MDT that an audit will be conducted in accordance with OMB Circular A-133, and that compliance with audit requirements will occur. Failure to comply will result in reimbursement to MDT of any funds paid to the CITY by MDT under this Agreement for that fiscal year. One copy of the final annual audit will be forwarded to MDT’s Statewide & Urban Planning Section. Audit costs under the Single Audit Act are not chargeable to this Agreement or MDT. VIII. SUBCONTRACTING AND SPECIAL SERVICES The services subcontracted by the Local Agencies are to be supervised by the Program Supervisor. The CITY shall not assign, subcontract, or transfer any of the work provided for under this Agreement to any organization other than the Local Agencies as described in the Work Program without prior approval from MDT. No more than 50% of the total PL Funds in the Work Program can be subcontracted. Contracts for specialized services, including audits, shall receive prior approval from MDT. IX. PROPRIETARY RIGHTS If patentable discoveries or inventions should result from the work of the Participating Agencies described herein, all rights accruing from such discoveries or inventions shall be the sole property of the Participating Agency. However, the State of Montana and the United States Government are granted an irrevocable, non-exclusive, nontransferable, and royalty-free license to practice each invention in the manufacture, use, and disposition, according to law, of any article or material and in the use of any method developed as part of the work under this Agreement. X. INSPECTION OF WORK MDT and FHWA shall be afforded all opportunities to review and inspect the work and shall during any reasonable time have access to the premises and to all data, notes, records, correspondence, instructions, and memoranda pertaining to the work under this Agreement. XI. RECORDS The CITY shall maintain or cause to be maintained accounting records and other evidence pertaining to costs incurred. These data shall be made available to MDT, FHWA, or any authorized representative of the State of Montana or the Federal Government during any reasonable time during the agreement period and for three (3) years after the date of the final payment of PL Funds to the CITY. Copies thereof shall be furnished, upon request. XII. OWNERSHIP OF DATA The ownership of data, including summaries and charts, shall be vested in the CITY, but will be 11 5 available to the participating agencies, upon request. XIII. EQUIPMENT All equipment, including tools, shall be used exclusively on the Work Program. The total funds expended for purchases of minor items of equipment listed in the Work Program shall not be exceeded without prior approval from MDT. Major equipment which are not identified specifically in the Work Program shall be approved by MDT prior to purchase. A major item of equipment is an item that is non- expendable and costs $10,000 or more and must be obtained by proper competitive practices in accordance with State of Montana purchasing laws and regulations. The ownership and/or title of all equipment or tools built, manufactured, or assembled by the CITY shall upon the completion of this Agreement become vested in the CITY, subject to the obligations and conditions set forth in 2 CFR 200, and the CITY agrees to maintain records of any equipment and make such records and equipment available for inspection by MDT or its authorized representatives. Ownership and/or title of equipment will be retained for the equipment’s useful life, and the CITY shall not sell, convey, or otherwise transfer title or ownership of the equipment to any other governmental or private party without prior approval from MDT. The CITY agrees to maintain the equipment for its stated program purposes for the useful life of the equipment and will notify MDT of any equipment disposition after its useful life and maintain records of the disposition. XIV. TRAVEL Expenditures of PL Funds for out-of-state travel require prior approval by MDT. Expenditures for in-state travel shall be at the discretion of the Program Supervisor, provided expenditures do not exceed the stated funds available in the Work Program. All travel for activities not related to the MPO requires prior approval by MDT. Reimbursement for both in-state and out-of-state travel shall be at the prevailing rates for each participating agency. If travel expenses are expected to exceed travel funds available in the Work Program, a Work Program amendment is required. XV. PUBLICATION Papers, interim or annual reports, forms, or other materials shall not be copyrighted except with prior written approval by MDT and FHWA. Participating Agencies and FHWA are free to use the data and results without restriction, unless copyrighted. 12 6 XVI. AMENDMENT Any amendments to the terms of this Agreement shall be agreed to in writing by the Participating Agencies with concurrence by FHWA, prior to undertaking any action affected by the change. XVII. TERMINATION OF AGREEMENT A party may terminate its interest and obligations under this Agreement by giving at least six months’ written notice to the other parties. If the Agreement is terminated prior to the fulfillment of the terms stated herein, MDT shall reimburse the CITY only for actual expenses incurred to the date of termination. XVIII. LEGAL RELATIONS The Participating Agencies shall comply with all Federal, State, and local laws and ordinances applicable to the work to be conducted under this Agreement, including the non-discrimination regulations as illustrated in Exhibit A. No liability shall be attached to the State by reason of entering into this Agreement, except as expressly provided herein. 13 7 IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals the day and year first above written. APPROVED FOR CITY OF BOZEMAN APPROVED FOR GVMPO By: ______________________________ By: ______________________________ Bozeman City Manager TPCC Chair ATTEST By: ______________________________ Bozeman City Clerk APPROVED AS TO FORM & CONTENT By: ______________________________ Bozeman City Attorney APPROVED FOR MONTANA DEPARTMENT OF TRANSPORTATION By: ______________________________ MDT Rail, Transit, and Planning Division Administrator By: ______________________________ MDT Legal Counsel 14 1 15 Page 1 of 4 Rev. 01/2022 MDT NONDISCRIMINATION AND DISABILITY ACCOMMODATION NOTICE Montana Department of Transportation (“MDT”) is committed to conducting all of its business in an environment free from discrimination, harassment, and retaliation. In accordance with State and Federal law MDT prohibits any and all discrimination and protections are all inclusive (hereafter “protected classes”) by its employees or anyone with whom MDT does business: Federal protected classes State protected classes Race, color, national origin, sex, sexual orientation, gender identity, age, disability, income-level & Limited English Proficiency Race, color, national origin, parental/marital status, pregnancy, childbirth, or medical conditions related to pregnancy or childbirth, religion/creed, social origin or condition, genetic information, sex, sexual orientation, gender identification or expression, ancestry, age, disability mental or physical, political or religious affiliations or ideas, military service or veteran status, vaccination status or possession of immunity passport For the duration of this contract/agreement, the PARTY agrees as follows: (1) Compliance with Regulations: The PARTY (hereinafter includes consultant) will comply with all Acts and Regulations of the United States and the State of Montana relative to Non- Discrimination in Federally and State-assisted programs of the U.S. Department of Transportation and the State of Montana, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. (2) Non-discrimination: a. The PARTY, with regard to the work performed by it during the contract, will not discriminate, directly or indirectly, on the grounds of any of the protected classes in the selection and retention of subcontractors, including procurements of materials and leases of equipment, employment, and all other activities being performed under this contract/agreement. b. The PARTY will provide notice to its employees and the members of the public that it serves that will include the following: i. A statement that the PARTY does not discriminate on the grounds of any protected classes. ii. A statement that the PARTY will provide employees and members of the public that it serves with reasonable accommodations for any known disability, upon request, pursuant to the Americans with Disabilities Act as Amended (ADA). iii. Contact information for the PARTY’s representative tasked with handling non- discrimination complaints and providing reasonable accommodations under the ADA. iv. Information on how to request information in alternative accessible formats. 16 Page 2 of 4 Rev. 01/2022 c. In accordance with Mont. Code Ann. § 49-3-207, the PARTY will include a provision, in all of its hiring/subcontracting notices, that all hiring/subcontracting will be on the basis of merit and qualifications and that the PARTY does not discriminate on the grounds of any protected class. (3) Participation by Disadvantaged Business Enterprises (DBEs): a. If the PARTY receives federal financial assistance as part of this contract/agreement, the PARTY will make all reasonable efforts to utilize DBE firms certified by MDT for its subcontracting services. The list of all currently certified DBE firms is located on the MDT website at mdt.mt.gov/business/contracting/civil/dbe.shtml b. By signing this agreement, the PARTY assures MDT that: The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate. c. The PARTY must include the above assurance in each contract/agreement the PARTY enters. (4) Solicitation for Subcontracts, Including Procurement of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation, made by the PARTY for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the PARTY of the PARTY’s obligation under this contract/agreement and all Acts and Regulations of the United States and the State of Montana related to Non-Discrimination. (5) Information and Reports: The PARTY will provide all information and reports required by the Acts, Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information and its facilities as may be determined by MDT or relevant US DOT Administration to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the PARTY will so certify to MDT or relevant US DOT Administration, as appropriate, and will set forth what efforts it has made to obtain the information. (6) Sanctions for Noncompliance: In the event of a PARTY’s noncompliance with the Non- discrimination provisions of this contract/agreement, MDT will impose such sanctions as it or the relevant US DOT Administration may determine to be appropriate, including, but not limited to: a. Withholding payments to the PARTY under the contract/agreement until the PARTY complies; and/or b. Cancelling, terminating, or suspending the contract/agreement, in whole or in part. 17 Page 3 of 4 Rev. 01/2022 (7) Pertinent Non-Discrimination Authorities: During the performance of this contract/agreement, the PARTY, for itself, its assignees, and successor in interest, agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Federal - Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; - The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); - Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); - Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; - The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); - Airport and Airways Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); - The Civil Rights Restoration Act of 1987, (PL 100-209), (broadened the scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients, and contractors, whether such programs or activities are Federally funded or not); - Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 CFR parts 37 and 38; - The Federal Aviation Administration’s Non-Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); - Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; - Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English Proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); 18 Page 4 of 4 Rev. 01/2022 - Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.). - Executive Order 13672 prohibits discrimination in the civilian federal workforce on the basis of gender identity and in hiring by federal contractors on the basis of both sexual orientation and gender identity. State - Mont. Code Ann. § 49-3-205 Governmental services; - Mont. Code Ann. § 49-3-206 Distribution of governmental funds; - Mont. Code Ann. § 49-3-207 Nondiscrimination provision in all public contracts. (8) Incorporation of Provisions: The PARTY will include the provisions of paragraph one through seven in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and/or directives issued pursuant thereto. The PARTY will take action with respect to any subcontract or procurement as MDT or the relevant US DOT Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the PARTY becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the PARTY may request MDT to enter into any litigation to protect the interests of MDT. In addition, the PARTY may request the United States to enter into the litigation to protect the interests of the United States. 19 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Jeff Butts Meet and Greet MEETING DATE: June 26, 2024 AGENDA ITEM TYPE: Citizen Advisory Board/Commission RECOMMENDATION: Meet Jeff to discuss his approach to leading the MPO, ask questions, and offer insights. STRATEGIC PLAN: 1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND: Jeff Butts, AICP, assumed his role as the GVMPO Manager on June 12. This session is intended to formally introduce Jeff and discuss the future direction of the MPO with opportunities for questions and input. UNRESOLVED ISSUES: None ALTERNATIVES: As suggested by the committee.FISCAL EFFECTS: None Attachments: JeffButts_Resume.pdf Report compiled on: June 7, 2024 20 Jeffrey Butts, MURP, AICP Billings, MT | 720.815.6205 │ jeffsbutts@gmail.com https://www.linkedin.com/in/jeffreysbutts/ SUMMARY Over eight years of transportation planning experience. Three years in supervisory role. Accomplishments include leading the US-287 BRT Feasibility Study, Vizion Zero Safety & Mobility Study, achieving top-scoring transportation grant, administering federal funds and leading regional transportation efforts. AREAS OF EXPERTISE • Meeting Facilitation • MPO Regulations / Procedures • Budget Administration • Stakeholder & Public Engagement • Transportation Planning Principles • Internal / External Partnerships • Program Management • Consensus Development • Leadership and Supervision PROFESSIONAL EXPERIENCE MULTIMODAL TRANSPORTATION PLANNER | Boulder County, Boulder, Colorado 2019 to 2023 Worked among a collaborative team of 12 interdisciplinary transportation planners and multiple governmental and non-governmental stakeholders toward implementation of Transportation Master Plan: • Led and managed the $1 million US287 Bus Rapid Transit Feasibility Study and US 287 VZ Safety & Mobility Study corridor studies: crafted RFP/RFQ scopes, created consultant selection process, determined project timelines, performed technical analysis, facilitated meetings, built coalition of 40+ stakeholders, cultivated consensus, managed budget and consultant teams effectively. • Coordinated multiple corridor studies for large, extensive, and multijurisdictional transportation plans including CO 52 Planning and Environmental Linkages Study, CO 7 Development Plan and others. • Contributed to Capital Improvement Plan (CIP) development to ensure transportation project pipeline. • Utilized advanced transportation planning principles, modeling, analysis and consensus development techniques to develop and determine alternatives. • Advanced Spanish language access by creating 100% simultaneously bilingual virtual public engagement events that include interactive exercises. • Analyzed transportation related software including Synchro, Teralytics, Vision Zero Suite, gravity models and Level of Service outputs to guide recommendations. • Achieved highest-ranked transportation planning grant among peers, in its track, for $399,000. MANAGING PARTNER | Yellowstone Blockchain Company, Billings, Montana 2017 to 2018 Monitored servers and computer systems daily to ensure minimal downtime. Worked with numerous currency networks to track and reconcile transactions. • Designed a network for a remote-access 15 kW data center that provided security and transaction verification through specialized cryptographic computer systems. • Conducted a three-month market research related to expanding business opportunities in El Salvador. This cumulated in a 30-page report with existing conditions, opportunities and recommendations. BICYCLE AND PEDESTRIAN COORDINATOR | City of Billings MPO, Billings, Montana 2013 to 2017 Oversaw pedestrian and bicycle programs within City-County Planning, supervised a team for three years. Developed bicycle parking guidelines and website content to enhance community transportation plans. 21 Jeffrey Butts Page Two of Two Collaborated with government, civic, and private entities to educate stakeholders and public on long-term planning. Engaged in joint meetings with community leaders to foster relationships. • Established AmeriCorps VISTA Planning Volunteer position by securing a $30,000+ grant and becoming site supervisor; directed implementation of institutionalized bicycle transportation education program between MPO and school district in nine area elementary schools, reaching more than 500 youth. • Collaborated with Building, Engineering, Parking and Planning Divisions, Parks Department, Downtown Business Improvement District, local non-profit and local businesses to develop bicycle parking policy guidelines and a six-site public bicycle parking project that aligned with PROWAG requirements; utilized variance, zoning changes and partnerships to implement three off-street installations. • Reviewed and provided comments to approximately 12 major subdivisions for regulatory compliance related to transportation codes and planning documents to increase connectivity and maximize opportunities related to local transportation options. • Acquired innovative green pavement marking materials and collaborated with Public Works to install at high volume location to highlight in potential conflict zones as part of Complete Streets program. • Integrated an on-street bicycle and pedestrian county program which included manual and automated counts to provide accurate numbers used in the planning process within upcoming projects; created bicycle/pedestrian count model from scratch using Bicycle-Pedestrian Documentation Project guide. • Helped develop the city’s Capital Improvement Plan for multimodal transportation and played key role in Growth Policy update, staff liaison for the Bicycle Pedestrian Advisory Committee. RESEARCH ASSISTANT / GRADUATE INTERN | Portland State University, Portland, Oregon 2012 to 2013 In consecutive roles, worked with a multidisciplinary planning and consultation firm, Cogan Owens Cogan, LLC and the Center for Transportation Studies at the College of Urban and Public Affairs. Participated in development of community engagement planning, addressed resident concerns related to current environmental conditions, and delivered bicycle boulevard study materials to approximately 600 families. Additional experience as a Peace Corps Volunteer for the United States Department of State. EDUCATION Master of Urban and Regional Planning | Portland State University, Portland, Oregon Urban Design Graduate Certificate Coursework Planning Club – Co-Chair Bachelor of Arts, Environmental Studies | Montana State University, Billings, Montana Maastricht Center for Transatlantic Studies, Maastricht, Netherlands (Studied Abroad) Environmental Awareness Club – President Magna Cum Laude Technical Expertise: Microsoft Excel, Word, PowerPoint, SharePoint, Adobe Creative Suite Professional Associations: American Planning Association 22 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Jeff Butts, MPO Manager SUBJECT:Unified Planning Work Primer MEETING DATE:June 26, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:Review and provide input on the Unified Planning Work Program development. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The Unified Planning Work Program (UPWP) is a formal agreement between the Gallatin Valley Metropolitan Planning Organization (GVMPO), Montana Department of Transportation (MDT), Federal Highways Administration (FHWA), and Federal Transit Administration (FTA). It details tasks and funding allocations for the federal fiscal year, essential for accessing federal planning (PL) and transit funds. FFY25's UPWP must be submitted by September 1. GVMPO staff will host UPWP work sessions in July with the Transportation Technical Advisory Committee (TTAC) and Transportation Policy Coordinating Committee (TPCC). Staff will then request approval of the UPWP in August. UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: June 17, 2024 23 Memorandum REPORT TO:Gallatin Valley MPO - Transportation Policy Coordinating Committee FROM:Nicholas Ross - Director of Transportation and Engineering SUBJECT:GVMPO Staff Update MEETING DATE:June 26, 2024 AGENDA ITEM TYPE:Citizen Advisory Board/Commission RECOMMENDATION:None. STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other public agencies and build on these successes. BACKGROUND:The following are a list of work items and accomplishments from GVMPO staff over the last month. City of Bozeman has onboarded Jeff Butts, MURP, AICP to be the inaugural GVMPO Manager. Jeff's first month is planned to consist of relationship-building across all MPO parties, catching up on formation activities to date, and drafting the MPO's first UPWP. Jeff will be stationed at the Stiff Professional Building with city staff to begin his tenure before moving into space dedicated for GVMPO activities at a city satellite office located at 7 E Beall. City of Bozeman increased outreach efforts to attract applications for the TPCC At-Large member including posts to social media and announcements at City Commission meetings. GVMPO partner agencies are encouraged to promote the opening as well. Application will remain open on a rolling basis until a qualified candidate, as judged by voting members of the TPCC, is found. Applications can be made using the following link: https://bit.ly/mpoboard. Major work item for the month was completion of the GVMPO PL agreement. This establishes the funding relationship between the city of Bozeman (host agency) and MDT for use of federal metropolitan planning funds. The agreement was drafted by MDT staff based on federal requires and reviewed by city and MDT legal teams. UNRESOLVED ISSUES:None ALTERNATIVES:As Suggested by the Committee. FISCAL EFFECTS:None 24 Attachments: MPO Recruitment.png Report compiled on: June 14, 2024 25 26