HomeMy WebLinkAbout06-12-24 - Library Board of Trustees - Agenda and Packet MaterialsA. Call meeting to order - 4:00 p.m.
B. Changes to the Agenda
C. Public Comment
D. Approval of Minutes
D.1 Approval of Minutes from May 15, 2024 (Gregory)
E. Action Items
E.1 Eastside Easement Review & Approval (Gregory/Sullivan)
E.2 Interlibrary Loan Policy(Clark)
E.3 Staff Day/Holiday Schedule FY25(Gregory)
F. Reports
F.1 Correspondence(Gregory)
F.2 Director/Staff Reports(Gregory/Department Heads)
F.3 City of Bozeman Report(Madgic)
F.4 Bozeman Public Library Foundation(Johnson)
F.5 Friends of the Bozeman Public Library (Eilers)
THE LIBRARY BOARD OF TRUSTEES OF BOZEMAN, MONTANA
LBT AGENDA
Wednesday, June 12, 2024
Please state your name and place of residence in an audible tone of voice for the record. This is
the time for individuals to comment on matters falling within the purview of the Committee.
There will also be an opportunity in conjunction with each action item for comments pertaining to
that item. Please limit your comments to three minutes.
Recognition
Recognition of Library Board Trustee Jennifer Pawlak's service to the Bozeman Public Library and
Board term conclusion.(Gregory)
1
F.6 Board Training- Coalition Building(Suzanne Reymer)
G. Adjournment
For more information please contact Susan Gregory, sgregory@bozeman.net
This board generally meets the 3rd Wednesday of the month from 4:00 to 5:30 p.m.
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our Acting ADA Coordinator, Max Ziegler, at 406.582.2439 (TDD
406.582.2301).
In order for this Board to receive all relevant public comment in time for this meeting, please submit via
the Public Comment Page or by emailing comments@bozeman.net no later than 12:00 PM on the day
of the meeting. Public comment may be made in person at the meeting as well.
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Approval of Minutes from May 15, 2024
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Approval of previous months minutes
UNRESOLVED ISSUES:None
ALTERNATIVES:Approve with corrections
FISCAL EFFECTS:None
Attachments:
May Library Board Minutes
Report compiled on: May 15, 2024
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Bozeman Public Library
Board of Trustees Meeting
May 15, 2024
Minutes
Attendance Trustees Stewart Mohr, Pam Henley, Jennifer Pawlak, Ken Spencer, Mike Redburn;
Bozeman Public Library (BPL) Director Susan Gregory; Administrative Assistant Lauranna
Cossins; Department Heads Carmen Clark, Corey Sloan and Sarah Widger; Library Foundation
Director Janay Johnson; Friends of the Bozeman Public Library Chair Marilyn Kennelly
Not Present: City Commissioner Jennifer Madgic and Assistant Library Director Kit Stephenson
Call to Order Meeting was called to order by Board Chair Stewart Mohr at 4 pm.
Change in agenda- Foundation Report to follow Approval of Minutes, per request from
Foundation Director Johnson due to another commitment.
Public Comment – No Public Comment
Approval of Minutes
Action Trustee Pawlak moved to approve the minutes from the April 10, 2024, meeting. Trustee
Redburn seconded. There was no further discussion. The Board voted unanimously to approve
the minutes.
Library Foundation- Foundation Director Johnson- Johnson shared that the Foundation had an
amazing “Give Big” fundraising campaign result. The Bozeman Public Library Foundation was
11th overall in terms of number of donors out of 275 organizations and gained 60 new donors.
The amount raised online in 24 hours was just over $62,000. The amount raised for the Library
during this annual Bozeman nonprofit fundraiser keeps getting bigger and bigger every year.
Johnson, Library Director Gregory and staff hosted a poignant outdoor memorial service for one
of our unhoused patrons the morning of May 15th. John was a longtime patron who came to the
Library every day for more than twelve years. He would read the Encyclopedia Britannica, books
on religion and books on scientific theories for hours. He passed away a few weeks ago after a
long illness exacerbated by exposure to the elements and intermittent shelter. Foundation
Director Johnson was able to get him into a Tiny Home for the last few months of his life. John
was a Vietnam Veteran and was loved and looked after by many in the Bozeman community.
Friends, Library staff, the Color Guard from the American Legion Vietnam Veterans Post 14,
Warming Center and social work staff from HRDC, staff from local coffee shops and Library
patrons attended the brief recognition of his life.
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Action/ Discussion
FY25-26 Operating Budget request review and approval-– An overview sheet for the FY25-
26 Library Operating Budget request was provided to the Board for review prior to the meeting.
Gregory stated this is the first time for all of the City departments to build a two-year budget; the
City is adopting a biannual budgeting process beginning with the new fiscal year. Final approval
from the City Commission will come at a June City Commission meeting. The FY25 Budget
request is a 12% increase over last year. This is due to our adding $15,000 for a partial website
redesign, increased landscaping costs and a bump in our out-of-state travel funds for conferences
and staff CE opportunities, Tech maintenance contracts for vendors such as Envisionware and
Lyngsoe and other maintenance contracts continue to increase annually. The Library’s gas and
oil line item increased by 50% in the FY25 request due to an increase in outreach stops using the
City vehicle, the Toyota Highlander, rather than the Bookmobile.
Acton: Trustee Redburn moved to approve the FY25-26 Library Operating Budget as submitted.
Trustee Pawlak seconded, no further discussion. The Board voted unanimously to approve the
Fy25/26 Budget.
Remove the Lost & Found and Donations policies- These policies are being re-classified from
policies to internal procedures.
Action: Trustee Henley moved to remove the Lost & Found and Donation policies. Trustee
Spencer seconded. The Board voted unanimously to remove the above policies and turn them
into Library procedures.
Date Change to the June 19th Library Board meeting due to Juneteenth closure- Board
discussion took place and the Board voted to move the June 19th Board meeting to June 12th,
2024. Chair Mohr will be out of town and Vice-Chair Pawlak will chair this meeting.
Action: Trustee Pawlak moved to change the Library June Board meeting to June 12th, 2024.
Trustee Henley seconded No further discussion, all voted in favor.
Correspondence
“I don’t feel comfortable with an armed guard carrying a pistol patrolling the Library! This is
unreasonable and ridiculous.”
“The staff have told me that they appreciate having security.”
“The children’s desk is amazing. They gather a bundle for my school each week. It’s a total time
saver for me I don’t have a lot of free time and I appreciate this service so very much!”
“Nothing! This place is awesome �������”
“Please get an interactive globe for a children’s room teaching tool.”
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“Please fix the women’s bathroom door it sticks.”
“Ficus tree in SE coroner needs to be dusted or spritzed to clean leaves. They suffocate from
dust. Thanks!”
“It would be awesome if the library upgraded the drinking fountains to include bottle filling
stations.”
“You might want to think about restricting your poster hangings to 8x10 and requiring that they
have a date. The community board is nice but can’t find things because it’s a mess.”
“More astronomy programs/activities!”
A patron requested an additional, bigger rack for the free magazines.
Highlights
Director’s report - - Director Gregory provided her report to the Library Board prior to the
meeting. Highlights were reviewed. Gregory provided an overview of the Montana Library
Association Annual Conference that was held in Butte, MT, in late April. Gregory, Stephenson
and six Library staff attended. Three staff presented programs. Gregory attended the Montana
State Library Commission meetings,
Department Heads’ Highlights – Department reports were provided to the Board prior to the
meeting.
City Commission Library Liaison - City Commissioner Jennifer Madgic- not present, no report
provided.
Friends of the Bozeman Public Library (FOL) - Friends President Marilynn Kennelly- We are
continuing to have discussions about merging with the Library Foundation. The Friends’ book
sales earnings are continuing to increase. The FOL cleared more than $15,000 at their last book
sale. The next sale is going to be at the Gallatin County Fairgrounds and will be August 10th -
11th. The Friends continue to fund the Book Club kits, supplies for the new creative labs and
volunteer appreciation gifts. They are going to fund the Children’s Rainbow Garden annual
maintenance and planting. Drive-by Book Donation Drop-off events are planned for June 8th,
and July 13th, 2024 at the Library.
Chair Mohr adjourned the meeting at 4:51pm
Next Board Meeting - June 12th, 2024 at 4pm in the Library Board Room, 2nd floor.
6
Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Recognition of Library Board Trustee Jennifer Pawlak's service to the
Bozeman Public Library and Board term conclusion.
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Board term conclusion recognition
UNRESOLVED ISSUES:N/A
ALTERNATIVES:N/A
FISCAL EFFECTS:N/A
Report compiled on: June 5, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library/Community Development
SUBJECT:Eastside Easement Review & Approval
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Administration
RECOMMENDATION:Discussion & Approval of a non-exclusive easement agreement for the
property at 702 E. Main Street and the Bozeman Public Library
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:
To gain final approval for application 23226 from the Community
Development Department, the property owner requires additional land
along the west side of the subject property to meet drive access width
requirements outlined in Bozeman Municipal Code Section 38.400.090.C.3.b.
The portion that is needed encroaches into the property owned by Bozeman
Public Library at 626 E. Main Street. This non-exclusive easement agreement
requires Bozeman Library Board of Trustee approval to grant the easement.
The access easement is limited to 25 years.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Attachments:
Easement memo.docx
Access Easement Agreement
702 E Main Street_Easement Explanation Letter.pdf
SITE PLAN EASEMENT.pdf
Report compiled on: June 4, 2024
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MEMORANDUM
TO:Bozeman Library Board of Trustees
FROM:Erin George, Interim Director of Community Development
RE:Application 23226, 702 E. Main Street SP/CCOA Easement Agreement
DATE:June 12, 2024
This memo is to inform you that there is a request from property owner, Mark Adrian
Jarvis as part of site plan and commercial certificate of appropriateness application
23226 to enter a non-exclusive easement agreement for the property at 702 E. Main
Street and the Bozeman Public Library. To gain final approval for application 23226
from the Community Development Department, the property owner requires additional
land along the west side of the subject property to meet drive access width
requirements outlined in Bozeman Municipal Code Section 38.400.090.C.3.b. The
portion that is needed encroaches into the property owned by Bozeman Public Library
at 626 E. Main Street. This non-exclusive easement agreement requires Bozeman
Library Board of Trustee approval to grant the easement. The access easement is
limited to 25 years.
Along with this memo the following are included:
-Narrative from applicant
-Site plan of 702 E. Main and easement
-Access easement agreement
The Library Board of Trustees will review this easement at their meeting on
Wednesday, June 12.
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Return to:
Sanderson Stewart
106 East Babcock, Suite L1
Bozeman, MT 59715
NON-EXCLUSIVE EASEMENT AGREEMENT
The City of Bozeman, a self-governing municipal corporation, with offices at 121 North Rouse
Avenue, Bozeman, Montana 59715, through its Library Board of Trustees, Grantor, in
consideration of $1.00 and for other and valuable considerations, receipt of which is
acknowledged, grants to Mark Adrian Jarvis, whose mailing address is 702 East Main Street,
Bozeman, MT 59715, Grantee, its successors and assigns, a non-exclusive easement for the use
of the GRANTEE, in, through, and across a strip of land situated in Gallatin County, Montana.
RECITALS
WHEREAS, the Grantor owns the real property (hereinafter "Grantor's Parcel") in
Gallatin County, Montana, described as follows:
All that portion of Ida Avenue lying between the South line of Main Street and the
South line of Curtiss Street, pursuant to Ordinance No. 402. (Deed Reference:
2049474, records of Gallatin County, Montana)
WHEREAS, the Grantee owns the real property (hereinafter "Grantee's Parcel") in
Gallatin County, Montana, described as follows:
All that part of the SE1/4NE1/4 of Section 7, Township 2 South, Range 6 East,
P.M.M., Gallatin County, Montana, included within the following metes and
bounds, to wit: Commencing at a point in the west line of said quarter of quarter
section, 173 feet North of the Southwest corner thereof; thence North 140 feet;
thence East 60 feet; thence South 140 feet; thence West 60 feet to the point of
beginning. (Deed Reference: 2775377)
Together with that portion of vacated Main Street, which attached to said tract of
land by operation of law pursuant to Ordinance 643, dated March 2, 1934, recorded
September 5, 2012, Document No. 2425599, records of Gallatin County, Montana.
10
WHEREAS, Grantor's Parcel and Grantee's Parcel are contiguous; and
WHEREAS, Grantee desires to gain approval for Site Plan Application No. 23-266 from
the City of Bozeman’s Department of Community Development and, Grantee’s property does
not have sufficient land on the west side of Grantee’s building to meet the requirements of
Bozeman Municipal Code Section 38.400.090.C.3.b, and Grantee requests the City allow
Grantee to use a portion of the City’s land to meet this requirement; and
WHEREAS, Grantor desires to grant this easement to facilitate the Grantee’s adaptive
reuse of its property as shown in Site Plan Application No. 23-266; and
WHEREAS,Grantor is willing to grant Grantee this Easement subject to the terms and
conditions of this Agreement.
NOW, THEREFORE, the parties here to, for good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, including, but not limited to, the
mutual covenants and promises contained herein, do hereby agree as follows:
AGREEMENT
1.Description of Easement.Grantor agrees to grant a non-exclusive easement (“the
Easement”) over a portion of Grantor's Parcel for the sole purpose of providing sufficient land to
enable the Grantee to satisfy requirements in Chapter 38 of the Bozeman Municipal Code related
to Grantee’s driveway along the westside of Grantee’s building during the term of this Easement.
This easement will be for the benefit of Grantee, Grantee's Parcel, any subsequent owners of
Grantee's Parcel, and their guests. The easement area is further described and attached hereto as
Exhibit A.
2.Grant of Easement.Grantor hereby grants and conveys to Grantee the Easement
described above and Grantee hereby accepts the grant and conveyance of said Easement from
Grantor. The Easement is limited to a term of 25 years. This easement is conditioned upon
Grantee receiving site plan approval for Site Plan Application No. 23-266. The easement period
begins to run on the day the City preliminarily approves Site Plan Application No. 23-266.
11
Should the Grantee not receive a final occupancy permit for a building permit issued pursuant to
Site Plan Application No. 23-266 within five (5) years of the date of Site Plan approval, this
easement is terminated and of no force and effect regardless of Grantor taking any action to
terminate this easement. Notwithstanding the above, Grantor may record a document terminating
this Easement. Furthermore, this Easement does not provide Grantee the right to use the
easement area for development of the Grantee’s property other than as proposed in Site Plan
Application No. 23-266. As such, the use of the easement area is strictly limited to providing
area for driveway as required by the Chapter 38 of the Bozeman Municipal Code. As such, this
Easement does not provide Grantee the right to use the Easement for any purpose other than
Grantee’s driveway. Grantee acknowledges Grantor may use the property, without notice to
Grantee, for any purpose that does not materially affect Grantee’s ability to use the property for
Grantee’s driveway. The Easement shall run adjacent to the Grantor’s existing wood retaining
wall, however excluding said retaining wall from the Easement area, as shown on the attached
Exhibit A.
3.Maintenance of the Easement.Grantee agrees that any and all costs and expenses of
keeping, maintaining, repairing and restoring the Easement shall be the responsibility of Grantee,
and its' successors and assigns. Both parties further agree that the existing wood retaining wall
adjacent to the Easement area shown on Exhibit A is the property of the Grantor and will remain
the Grantor’s property after the Easement is executed.
4.Expenses and Costs Associated with Easement.Grantee agrees to pay for and be
responsible for all expenses and costs associated with the creation, conveyance and recording of
the easement and this Agreement, including, but not limited to, all recording fees, filing fees,
surveying fees, and engineering fees.
5.Indemnification. To the fullest extent permitted by law, Grantee, and its successors,
assigns, and guests shall release, defend, hold harmless, and indemnify the City of Bozeman, the
Bozeman Library and its Board of Trustee, and the employees, officers, and agents of the same
(the “Indemnitees”) from and against any and all claims, demands, actions, fees and costs
(including attorney’s fees and the costs and fees of expert witness and consultants), losses,
12
expenses, liabilities (including liability where activity is inherently or intrinsically dangerous) or
damages of whatever kind or nature connected therewith and without limit and without regard to
the cause or causes thereof or the negligence of any party or parties that may be asserted against,
recovered from or suffered by a Indemnitee occasioned by, growing or arising out of or resulting
from or in any way related to the Grantee’s, or its successors, agents, or guests, use of the
Easement area, other than those acts caused solely by the willful or negligent acts or omissions
of the Grantor.
6.Binding Effect.The Easement shall run with the land and shall be binding upon the
heirs, successors and assigns of the respective parties thereto.
7.Entire Agreement.This Agreement embodies and constitutes the entire understanding
between the parties hereto with respect to the transaction contemplated herein.
8.Modification.This Agreement may not be amended, modified or changed except by a
written instrument signed by Grantor and Grantee, or their successors and assigns.
9.Construction.The language in all parts of this Agreement shall be in all cases construed
simply according to its fair meaning and not strictly for or against any of the parties hereto.
Headings at the beginning of sections and subsections of this Agreement are solely for the
convenience of the parties and are not a part of this Agreement. When required by the context,
the words "Grantor" and "Grantee" shall include the respective heirs, successors and assigns, if
any, of them.
10.Governing Law and Jurisdiction.This Agreement shall be governed by and constructed
in accordance with the laws of Montana. All lawsuits filed to interpret or enforce the terms and
conditions of this Agreement must be filed in the 18th Judicial District Court, Gallatin County,
Montana.
11.Severance.Should any portion of this Agreement be declared invalid and unenforceable
then such portion shall be deemed to be severed from this Agreement and shall not affect the
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remainder of this Agreement.
12.Counterparts.This Agreement may be executed simultaneously in one or more
counterparts, each of which shall be deemed an original, but all of which together shall constitute
one and the same instrument. As used herein, “counterpart" shall include full copies of this
Agreement signed and delivered by electronic transmission, as well as photocopies of such
electronic transmission.
Signature pages to follow
14
GRANTOR:
__________________________
CITY OF BOZEMAN
By: ________________________
Chair, Bozeman Public Library Board
of Trustees
ATTEST:
Mike Maas
City Clerk
STATE OF MONTANA )
)ss.
County of Gallatin )
On this ________ day of ___________________, 20 , before me, a Notary Public for
the State of Montana, personally appeared and MIKE
MAAS, known to me to be the Chair of the Bozeman Library Board of Trustee and City Clerk,
respectively, of the City of Bozeman and the persons whose names are subscribed to the within
instrument, and acknowledged to me that they executed the same for and on behalf of the City of
Bozeman.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my Notarial Seal the
day and year first above written.
(SEAL)
Notary Public for the State of Montana
(Printed Name)
Residing at
My Commission Expires //20
15
702 E Main Street
Private Access Easement Request
05.16.2024
To the Library Board of Trustees,
The intention of the requested access easement located at 702 E Main Street is to
maintain use of the historically used footprint of the existing driveway from Main Street
to the back of the site.The approval of the proposed easement would not incur the
destruction of any of the Library’s property such as trees,shrubs,retaining walls,or
other landscaping elements,as it is to be restricted to the existing encroaching driveway
footprint.The use of this vehicular access would be private in nature,serving only the
owner and a limited number of guests.Since the presentation at the Library Board
meeting back in October of 2023 by Chris Naumann and Mariah Kalmon,there have
only been minor adjustments made to the design of the building (such as a modified
entry porch),and the proposed use has not changed.
Thank you for your consideration,
Mariah Kalmon
16
4.60' - 7 1/2"
P.L.
11' - 10 1/2"
11' - 8 1/2"
CURBCUT TO REMAIN 4'-7 1/2"17'-23/4"PL.SITE PLAN NOTES
1. ALL WORK AND MATERIALS SHALL COMPLY WITH ALL CITY, COUNTY, STATE, MAIN STREET
1 2
FEDERAL AND OSHA REGULATIONS.
2. CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PLANS FOR EXACT
LOCATIONS AND DIMENSIONS OF VESTIBULES, SLOPE PAVING, RAMPS,
SIDEWALKS, EXIT PORCHES, PRECISE BUILDING DIMENSIONS, EXACT BUILDING
UTILITY ENTRANCE LOCATIONS, AND TOTAL NUMBER, LOCATION, AND SIZE OF
PROPOSED TREES (SPECIES T.B.D.). NEW TREE DOWNSPOUTS.
GRATES TO CONFORM TO BOZEMAN CITY
STANDARDS AND BE ADA COMPLIANT. VERTICAL 3. ALL DISTURBED AREAS ARE TO RECEIVE FOUR INCHES OF TOPSOIL, SEED,
CAST IRON TRUNK GAURD FOR NEW TREES. SEE MULCH, AND WATER UNTIL A HEALTHY STAND OF GRASS IS ESTABLISHED.
LANDSCAPE L1.1 FOR EXACT LOCATION.
4. ALL DIMENSIONS AND RADII ARE TO THE BACK OF CURB, EDGE OF PAVEMENT, 125 NORTH WALLACE AVE.CENTER OF STRIPE OR OBJECT, OR FACE OF BUILDING UNLESS OTHERWISE
NOTED. BOZEMAN, MT 59715PROPOSED STAIR
AND ENTRY 5. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, INCLUDING
BUT NOT LIMITED TO, ALL UTILITIES, STORM DRAINAGE, SIGNS, TRAFFICPROPOSED EXISTING DRIVEWAY
SIGNALS & POLES, ETC. AS REQUIRED. ALL WORK SHALL BE DONE INENTRY CANOPY ACCORDANCE WITH GOVERNING AUTHORITIES SPECIFICATIONS AND SHALL EXISTING SIDEWALK TO BE APPROVED BY SUCH. ALL COST SHALL BE INCLUDED IN BASE BID. REMAIN 19' - 7" 7.35 57' - 9 1/4" 82' - 0" 6' - 3 1/2"146'-03/4"P.L.PROPOSED PAINTED
METAL BALCONY
6. GROUND SURROUNDING DWELLINGS SHALL SLOPE AWAY AT MIN. 6" PER 10'
OR 2% FOR IMPERVIOUS SURFACES. IRC 401.3
7. CONTRACTOR IS RESPONSIBLE FOR PROTECTION AND REPLACEMENT OF
PROPERTY CORNERS.
8. CONTRACTOR SHALL MATCH EXISTING CURB & GUTTER IN GRADE, SIZE, TYPE
AND ALIGNMENT WHERE APPLICABLE.
9. SURFACE DRAINAGE SHALL BE DIVERTED TO A TO A STORM SEWER
CONVEYANCE OR OTHER APPROVED POINT OF COLLECTION THAT DOES NOT
CREATE A HAZARD. IRC 401.3 ROOFS, OR SIMILAR AREAS HAVING RAINWATER
SHALL FLOW AWAY FROM THE ADJOINING PROPERTY (UPC 1101.2)
SITE PLAN LEGEND
PROPERTY LINE
PARKING SPACE
EXISTING TREE
UNOCCUPIED
PROPOSED TREE (SEE L2.1 FOREXISTING BUILDING
COMPLETE LANDSCAPE PLAN)PROPOSED
EGRESS WELL,
BELOW
INGRESS & EGRESS
POINTS
PROPOSED PROPOSED EASEMENT
SECURITY FENCE AREAS
OUTLINE OF PROPOSED
STANDING SEAM METAL
ROOF
PARKING CALCULATIONS
PARKING REQUIREMENTS BMC 38.540 (ZONE B-3):
RESIDENTIAL: 1 SPACE/DWELLING UNIT; 1 DU's = 1 SPACE REQUIRED
OFFICE: 1 SPACE/250SF; 634SF/250SF = 2 SPACES REQUIRED
PARKING REQUIRED = 3 SPACES
PARKING REDUCTIONS BMC 38.540.050:
UNOCCUPIED
38.540.050.A.2.c (5): THE FIRST 3000SF NON-RESIDENTIAL IN B-3 ZONES EXEMPTEXISTING BUILDING FROM PARKING CALCS
634SF OF 634SF NON-RESIDENTIAL EXEMPT;
PARKING EXEMPT = 2 SPACES
TOTAL PARKING REQUIRED = 1 SPACE
PROPOSED PARKING = 2 PARKING SPACES
BIKE PARKING BMC 38.540.050-4:
10% OF TOTAL PARKING OR NOT LESS THAN 2: TOTAL PARKING (BEFORE
EXCEPTIONS) = 5 x 10% = .5 SPACES
BIKE PARKING PROVIDED = 2 SPACES PROJ. #2207 702 EAST MAIN 702 EAST MAIN BOZEMAN, MT 59715 TI PERMIT
SITE PLAN
PORTION OF EXISTING DRIVE
REQUIRING AN ACCESS
EASEMENT
EXISTING DRIVE ACCESS
C
TO REMAIN
PROPOSED EGRESS WELL
PROPOSED STAIR
PROPOSED ENTRY GATE
KEYPAD & KNOX BOX
PROPOSED
COVERED ENTRY
CANOPY
PROPOSED ADA
PLATFORM LIFT
PROPOSED SERVICE
YARD GATE
PROPOSED
EGRESS WELL
A
5R @ 0' - 6"
PROPOSED
STAIR GALLAGATOR LINEAR TRAIL
22' - 1"
PROPOSED
SECURITY FENCE
EXISTING
CONCRETE PROPOSED LOADINGRETAINING WALL RAMP
EXISTING SERVICE YARDEXISTING WOOD
RETAINING WALL
PROJECT NUMBER: 2207
DATE ISSUED: 2024_04_17
15' - 5" 38' - 0"
60' - 2 3/4"
P.L.
6' - 9 3/4"
CURRENT REVISION #:
CURRENT REVISION DATE:
2
4/8/2024
BOZEMAN PUBLIC LIBRARY LINDLEY PARK A101
1 SITE PLAN
1" = 10'-0" N
0' 5' 10' 20' 40'
17
Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Interlibrary Loan Policy
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Policy Discussion
RECOMMENDATION:Move to Approve
STRATEGIC PLAN:3.3 Friendly Community: Ensure Bozeman continues to welcome diversity
through policies and public awareness.
BACKGROUND:Policy Review
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Attachments:
Interlibrary Loan Policy-Procedures Draft
Report compiled on: June 4, 2024
18
INTERLIBRARY LOAN POLICIES
PURPOSE
As society becomes more complex, information needs continue to increase. The information
explosion of the last several decades has made it impossible for every library to own all of the
materials which its users may need. Therefore, there exists a large interlibrary loan (ILL)
network to facilitate the sharing of materials between libraries. The official policies of the ILL
department at Bozeman Public Library (BPL) are outlined below.
INTERLIBRARY LOAN – BORROWING MATERIALS REQUESTED FROM OTHER LIBRARIES
Eligibility
ILL service is available to anyone who is a current BPL library cardholder in good
standing.
Fines greater than $10 and other delinquencies on a patron account must be cleared
before requests can be processed.
Policies and Procedures
Patrons participating in the ILL program must abide by all of BPL’s policies and
procedures.
Patrons may request their ILL material at the Information Desk, on the phone or online.
Patrons may order up to a maximum of five (5) items per month free of charge.
Patrons must use their library card to check out ILL items. Patrons must pick up ILL
material at BPL’s Information Desk. Patrons can return ILL material either at BPL’s
Information Desk or via the book drop.
The lending library determines the due dates for ILL borrowed materials. Patrons may
request renewals until two days before the due date unless the lending library has
specified no renewals.
No renewals are allowed for overdue ILL materials.
Patrons may ask for only one renewal for each ILL item.
BPL cannot guarantee that renewal requests will be granted.
Some materials are difficult to obtain through ILL. Because of this, BPL encourages
patrons to try to obtain these materials through other channels. These include materials
published less than one year previous; issues of magazines; large, fragile or bulky
materials that would be difficult to mail; books classified as reference or restricted by
lending libraries; and audio-visual materials.
Most libraries will supply scanned digital images of specified pages of non-circulating
materials.
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Materials may be removed from BPL unless the lending library specifies “In Library Use
Only.”
Fees, Fines, and Penalties
BPL does not charge patrons a processing fee for ILL requests unless the following
circumstances occur:
Charges levied by lending libraries will be passed on to the patron. In instances when a
lending library charges for ILL materials, BPL staff will contact the patron, prior to
completing the order with the lending library, to receive approval for payment of the
fee. Patrons are responsible for paying the fee in full at the time of check out.
Patrons requesting more than the initial 5 per items month, will be responsible for a
$5.00 per item postage fee.
A fine of $1.00 per item per day with no grace period (up to $10) will be levied if the ILL
material is overdue.
Lost or damaged ILL materials must be paid for according to the policies and rates set by
the lending library.
BPL will suspend ILL service to a patron for twelve (12) months if a patron requests ILL
materials but does not pick up the ILL twice within a twelve (12) month period.
INTERLIBRARY LOAN – LENDING BPL MATERIALS TO OTHER LIBRARIES
Policies and Procedures
BPL’s ILL service will be free to all libraries.
o Scanned digital images are available free of charge.
o The borrowing library will not be charged for postage.
o The borrowing library will not be charged for overdue materials.
BPL will accept ILL requests from any library through OCLC. However, at BPL’s discretion,
some constraints may be placed on material that is lent.
o Materials that are rare or fragile, hard to ship, or in high demand at BPL will not
be lent.
o Reference books, all audio-visual materials, books published within the last year,
magazines, and special collections will not be lent.
o If possible, scanned digital images will be provided in lieu of restricted materials.
Checkout period is 5 weeks.
o One renewal is allowed following approval by ILL staff.
o Materials more than one month overdue will be considered lost and a bill for the
cost of replacement will be sent to the borrowing library.
o The borrowing library will be charged for materials returned damaged.
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Adopted Aug. 12, 1985
Revised May 5, 1986
Revised Sept. 9, 1988
Revised Sept. 15, 1993
Revised Nov. 18, 1999
Revised April 15, 2009
Revised Feb. 27, 2013
Revised Oct.21, 2015
Revised Nov. 15, 2017
Revised June 12, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Staff Day/Holiday Schedule FY25
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Citizen Advisory Board/Commission
RECOMMENDATION:Approve Library Holiday & Closures for FY25
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Library Closures & Holidays
UNRESOLVED ISSUES:N/A
ALTERNATIVES:N/A
FISCAL EFFECTS:FY2025
Attachments:
FY2025Library Holidays- Draft.docx
Report compiled on: June 4, 2024
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Library Holiday & Closure Schedule
FY2025
(July 1, 2024 thru June 30, 2025)
Independence Day ~ Thursday July 4th
Labor Day ~ Monday, September 2nd
STAFF DAY Thursday, September 19th (Library Closure)
Indigenous Peoples Day Monday,OCT 14th
2024 US ELECTION DAY Tuesday, November 5th
Monday, November 11th for Veterans Day
Thanksgiving Day ~Thursday, November 28th
Wellness Day Friday, November 29th
Christmas Eve Tuesday December 24th (Early closure 5pm)
Christmas Day
Wednesday,December 25
New Years Eve, Tuesday December 31st (Early closure 5pm)
New Year’s Day ~Wednesday January 1, 2025
Martin Luther King, Jr.Day ~ Monday, January 20th
President’s Day –Monday, February 17th
Memorial Day ~Monday, May 26th
JUNETEENTH ~Thursday June 19th
Board Approved June 12, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Correspondence
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Library Suggestion Box Comments
UNRESOLVED ISSUES:N/A
ALTERNATIVES:N/A
FISCAL EFFECTS:N/A
Report compiled on: May 8, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Director/Staff Reports
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:Review
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Departmental news & monthly highlights
UNRESOLVED ISSUES:N/A
ALTERNATIVES:N/A
FISCAL EFFECTS:N/A
Attachments:
MAY Mobile Services Report
YS Board Report
Public Services Report
June 2024 - Stats Report
Collection Management June 2024
Report compiled on: June 4, 2024
25
Mobile Services Report
May 2024 Summary
Stop data:
Total Stops: 76
Total Service Hours: 67.75
Total Patrons: 1006
Programming Data*:
Total Programs: 48
Program Breakdown: 48 Storytime’s
Total Program Attendees: 586 Birth-5, 9
Elementary Age Children, 0 Teens, 102 Adults.
Total: 697
*Some Data will overlap with Youth Services Report
Mobile Services News:
May marked the end of the school year for 13 of our stops. Some of these students we will see over the summer at
different stops (camps, added community stops, etc.), but for others we said goodbye for the summer months until we
return in September. As has been the case in previous years as well, this change over to summer does come with a
slight drop in overall attendance per stop as only students who continue to have reliable library access over the summer
typically check out books in these last few weeks of the school year. Despite being the final weeks before summer break,
it didn’t really look like it. Here is the bus on May 23rd in front of Mt. Ellis Elementary.
The bus is off the road the first week of June to reset before beginning our summer season route on June 11th. During
this time off, the generator is also receiving its regular maintenance.
26
Stop Highlight:
The photos below were taken at Mountain Sprouts preschool directly after they had selected books from the mobile
library. The classroom received a targeted selection of books for their curriculum themes of gardening and insects—they
were growing caterpillars into butterflies in their classroom—and the students are then able to choose additional items
based on personal interest. Teacher Ashley Smith says “books provided for the curriculum [have] been super helpful,”
and the students love “the Storytime and the songs during it.”
27
YS PROGRAMS STATS
1,920
youth served
815grown-ups served
9 4
programs offeredfor youth birth-18
7 0
early literacyclasses
MAY 2024
includes outreach, mobile, & downtown library branches
61 bookmobile programs211
Youth Services programsoffered June-August
BY THE NUMBERS
20 special guest programs
1,040 hours of extrastaff time from our trioof short term workers
5 gallons ofbubble solution forBubblepalooza
Welcome Andrea & Elli!Welcome back Leah!We are delighted and grateful to have three extra pairs ofhands on the YS team this summer in the form of one full-timeand two half-time short term workers. STWs help witheverything from answer patrons’ reader’s advisory questionsto making library cards to cooking up countless batches ofplaydough to hosing rabbit poo off of tarps. Simply put, wecould not offer a robust Summer Learning Program withoutthis infusion of time and talent into the library.
-Ellie Newell, Youth Services Dept Head
YOUTH SERVICES
B OZ E MAN PU B L I C LI BR A R Y
JU N E 2 0 2 4
SUMMER IS COMING
(Top) A toddler uses a tempera paint stick to draw on a tinfoil-covered rocket ship during baby storytime. (Left) Teens learncake decorating skills while making Audrey II man-eatingplant cupcakes in The Kitchen Table. (Right) Communityblossoms during Toddler & Preschooler Storytime in thebeautifully renovated Community Room
28
June 2024 - pg 1 of 2
Public Services Department Board Report
Prepared by Sarah Widger, Department Head
swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell)
Summer
With the start of summer, the Public Services team sees a distinct uptick in the number of library card
applications processed and the number of items returned on a daily basis. We’re busy back here!
Volunteer Update from Hilary Woodard
Planning has begun for the 2024 Holiday Volunteer Appreciation event. Please save the date! Monday,
December 9, 2024, from 12-2PM for lunch and a keynote speech from City Mayor Terry Cunningham.
Did you know we have Special Delivery? Sometimes referred to as “Home Delivery”. We currently serve 8
homebound patrons with help from 2 volunteers. Each person is visited every 2 weeks, and they build a
relationship based around talking about books and movies. If you are interested in learning more about
Statistics
Spring quarterly statistics were gathered between May 5 – May 18. During that time:
12,595 people visited the library building and the bookmobile
Staff answered
• 2,840 reference questions, 249 of which were related to Early Literacy
• 3,552 policy and procedure questions (what do I need to get a library card, how can I use the Work
Bench, etc.)
• 1,733 directional questions (where is the nonfiction section, where is the Buttercup Study Room, etc.)
• 332 folks were shown how to use the self-checkout units
• 120 program questions, 75 meeting room questions, and 71 study room questions were answered
29
June 2024 - pg 2 of 2
Public Services Department Board Report
Prepared by Sarah Widger, Department Head
swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell)
Explore Bozeman
Current partners include American Computer & Robotics Museum, Bozeman Symphony, Montana Ballet
Company, Montana Science Center, Museum of the Rockies, and State of Play.
American Computer & Robotics Museum passes are available again: Each pass admits 4 people, up to 2 adults,
for free. Kids under 9 are always admitted free. This pass is valid for the day it is reserved. One pass is available
every day the museum is open.
State of Play passes are available again: Each reservation admits one child (ages 0-12) for free. This reservation
is valid on the specific date reserved only.
Montana Ballet Company and Bozeman Symphony: tickets are available in either groups of 2 or 4, depending
on what the Ballet/Symphony offers. 44 tickets were provided to patrons in the 23-24 season for 3 MT Ballet
performances. 50 tickets were provided to patrons in 2024 for 4 Bozeman Symphony concerts.
Montana Science Center: Each pass admits 4 people for free. The pass is valid for the day it is reserved. One
pass is available every day the museum is open.
Museum of the Rockies: Each pass admits 4 people, up to 2 adults, for free. There are three passes available
every Sunday-Wednesday and Wednesday-Saturday, for a total of 6 available passes per week.
30
June 2024 - Circulation Statistics
Prepared by Sarah Widger, Department Head, Public Services
swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell)
31
32
Memorandum
REPORT TO:Library Board of Trustees
FROM:City Commissioner
SUBJECT:City of Bozeman Report
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:City Updates
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:City Commission Liaison updates
UNRESOLVED ISSUES:N/A
ALTERNATIVES:N/A
FISCAL EFFECTS:N/A
Report compiled on: June 4, 2024
33
Memorandum
REPORT TO:Library Board of Trustees
FROM:Foundation Director
SUBJECT:Bozeman Public Library Foundation
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: June 4, 2024
34
Memorandum
REPORT TO:Library Board of Trustees
FROM:Vice President of the Friends
SUBJECT:Friends of the Bozeman Public Library
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Friends of the Library Updates and announcements.
UNRESOLVED ISSUES:N/A
ALTERNATIVES:N/A
FISCAL EFFECTS:N/A
Report compiled on: May 15, 2024
35
Memorandum
REPORT TO:Library Board of Trustees
FROM:Montana State Library
SUBJECT:Board Training- Coalition Building
MEETING DATE:June 12, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.3 Public Agencies Collaboration: Foster successful collaboration with other
public agencies and build on these successes.
BACKGROUND:Library Board of Trustees Annual Training
UNRESOLVED ISSUES:N/A
ALTERNATIVES:N/A
FISCAL EFFECTS:N/A
Report compiled on: June 5, 2024
36