HomeMy WebLinkAbout24 - Amendments Amendment Number Unknown - HDR Engineering, Inc - East Gallatin River Restoration - Bank 2
AMENDMENT NO. 02
TASK ORDER NO. 01
FOR ENGINEERING SERVICES
EAST GALLATIN RIVER RESTORATION- BANK 2
WHEREAS:
HDR ENGINEERING, INC. ("HDR") entered into an Agreement on May 6, 2022 to perform engineering
services for the City of Bozeman ("CITY");
The CITY desires to amend this Agreement in order for HDR to perform services beyond those
previously contemplated;
HDR is willing to amend the agreement and perform the additional engineering services.
NOW, THEREFORE, HDR and the CITY do hereby agree:
The Agreement and the terms and conditions therein shall remain unchanged other than those sections
and exhibits listed below;
See attached ATTACHMENT 2: East Gallatin River Restoration (Bank 2) Amendment No. 2.
COMPENSATION:
The anticipated level of effort for the task is increased by the attached hours spreadsheet, to be billed
as time and materials, not to exceed.
Original Compensation: $23,269.00
Amendment 01: $13,695.00
Amendment 02: $16,064.00
Total Compensation: $53,028.00
DocuSign Envelope ID: 9CBC10C7-CA4B-4D67-B414-9BF672C8F986
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year written
below:
HDR ENGINEERING, INC. ("HDR") City of Bozeman ("CITY")
By:____________________________ By:_______________________________
Title: Vice President Title:______________________________
Date:_________________________ Date:_____________________________
DocuSign Envelope ID: 9CBC10C7-CA4B-4D67-B414-9BF672C8F986
2/6/2024
Owner
2/7/2024
Amendment 2 | WRF On Call
EAST GALLATIN RIVER RESTORATION
January 10, 2024 1 of 3
Attachment 1 - East Gallatin River Restoration
(Bank 2) Amendment No 2.
Introduction
The following amendment is to provide construction administration services to the City for the
Bank 2 project.
Project Schedule
This amendment is built with the anticipated that construction will take place during March 2024
prior to the Spring runoff of 2024. If this timeframe is adjusted, an amendment may be needed.
Assumptions:
· Notice to Proceed (NTP) will be received by HDR in January 2024.
· Contractor will reach construction substantial completion by April 1, 2024.
Amendment No. 2 – Scope of Services
Task 1: Project Management and Coordination of Work
Description of Work:
The scope, schedule, and budget will be monitored. Each deliverable will be reviewed to verify
work products meet the standard of care.
Sub Tasks:
1.1 PROJECT MANAGEMENT & COORDINATION OF WORK
This task includes project management services during the life of the project, including:
· Monthly invoicing and monthly reports
· Project delivery administration: budget & schedule controls
· Kickoff meeting to establish communication protocol, project understanding, available
data, project schedule, and roles of COB and HDR.
· Quality Assurance/Quality Control Services
o Review of each deliverable according to HDR’s quality management procedures.
o Quality assurance/quality control integrated into each deliverable’s budget.
1.2 PERMIT COORDINATION
This task includes follow up to agency questions concerning environmental permits:
· Address questions from regulators.
· Provide documentation to regulators.
DocuSign Envelope ID: 9CBC10C7-CA4B-4D67-B414-9BF672C8F986
Amendment 2 | WRF On Call
EAST GALLATIN RIVER RESTORATION
January 10, 2024 2 of 3
Assumptions:
· Project management effort is a function of the project duration and is based on the
schedule included with this scope of services. NTP is anticipated in early January 2024,
with effort assumed to be completed in April 2024. Additional project coordination or an
extended project schedule may require a contract amendment.
· Construction stormwater discharge permit is the responsibility of the contractor.
Deliverables:
· Monthly invoice and project status updates.
· Technical memorandum stating project has been completed per plan.
Task 4: Construction Administration
Description of Work:
For the Bank 2 project, construction observation is assumed to be required for 50% of
construction the period. If a greater observation amount is required, an amendment will be
required.
Sub Tasks:
4.1 – BIDDING & CONTRACTOR SELECTION ASSISTANCE
The City will administer the bid opening and prepare the bid tabulation. HDR will review the bid
tabulation sheets and assist the City in evaluating bids and awarding the construction contract.
Provide pdfs of bidding documents for issuing to 3 bidders directly. Drawings will be half size, 11
inches by 17 inches. Other documents will be 8 ½ inches by 11 inches. The design
specifications are indicated on the drawings. HDR will respond to contractor request for
information (RFI) during the bidding stage.
HDR will review bids received by the City of Bozeman and make a recommendation for
contractor selection.
Assumptions:
· Contractors will submit no more than 2 RFIs, each. Additional RFIs and coordination
may require contract amendment.
Deliverables:
· Recommendation of contractor.
4.2 – CONSTRUCTION OBSERVATION
HDR will perform the following construction observation duties:
· Construction kickoff meeting attendance. Meeting led by HDR.
· Construction observation at key times to document contractor adherence to
approved plans.
· Approval of construction materials.
· Review and recommendation for payment of contractor invoices.
DocuSign Envelope ID: 9CBC10C7-CA4B-4D67-B414-9BF672C8F986
Amendment 2 | WRF On Call
EAST GALLATIN RIVER RESTORATION
January 10, 2024 3 of 3
· HDR will conduct a project close-out on site with the City of Bozeman staff and
Contractor.
Assumptions:
· Responsibility for all means and methods for construction of the project resides with the
Construction Contractor.
· Any review, comment or recommendation made or implied by HDR cannot be construed
as directing the Construction Contractor as it relates to means and methods nor does it
imply any liability on the part of HDR for any construction issue that is a direct or indirect
result of the work performed or actions of the individual construction contractors.
· Construction will last one (1) week. HDR will be present on site for construction
observation 50% of time.
· HDR will be on site for the following milestones:
o Removal of instream rock structure.
o Placement of wood in bank.
o Construction of cobble bank.
o Initialization of fabric encapsulated soil lifts and willow placement.
o Determination of finished grade.
· It is assumed that the contractor will provide at least one (1) days’ notice of the
milestones listed above.
· HDR will provide a recommendation if construction of the proposed design is
substantially complete.
· No survey was collected during the design phase as directed by City of Bozeman. The
proposed design is to be field fit and constructed as directed by field engineer.
· For visual inspections, the Engineer makes no warranties or guarantees regarding any
failure to detect hidden, covered, inaccessible, or internal structural or material defects
or damages in components, embedment, reinforcing, anchorages and parts of
equipment, structures, or mechanisms being inspected, that are not readily discernible
by external visual inspection through reasonable efforts.
Deliverables:
· Recommendation of contractor.
· Daily construction observation reports and photo logs.
· Recommendations for contractor invoice payment.
DocuSign Envelope ID: 9CBC10C7-CA4B-4D67-B414-9BF672C8F986
3 - Program Manager - Coralynn Revis2 - Environmental Engineer Sr - Dan March1 - Engineer Water Resources - Heather Nold4 - Accountant Sr - Paden KaufmanTask Task Description Status PMG02 EEG30 EWR20 ACT04
1.1 Project Management and Coordination of Work .8 8
1.2 Permit Coordination 5 10
Subtotal (including optional) 0 13 10 8
4.1 Bidding & Contractor Selection Assistance .6 8
4.2 Construction Observation .16 50
Subtotal (including optional) 0 22 58 0
Total (including optional)0 35 68 8
Task 1 Project Management
Task 4 Construction Administration
DocuSign Envelope ID: 9CBC10C7-CA4B-4D67-B414-9BF672C8F986