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Home My WebLink About05-15-24 - Library Board of Trustees - Agendas & Packet MaterialsA. Call meeting to order - 4:00 p.m. B. Changes to the Agenda C. Public Comment D. Approval of Minutes D.1 Approval of April 10, 2024 Minutes(Gregory) E. Action Items E.1 Library Budget Review & Approval FY25-26 (Gregory) E.2 Remove the Lost & Found and Donation policies (Gregory) E.3 June Library Board Meeting Date Change(Gregory) F. Reports F.1 Correspondence(Gregory) F.2 Director/Staff Reports(Gregory/Department Heads) F.3 City of Bozeman Report(Madgic) F.4 Bozeman Public Library Foundation(Johnson) F.5 Friends of the Bozeman Public Library (Eilers) G. Adjournment THE LIBRARY BOARD OF TRUSTEES OF BOZEMAN, MONTANA LBT AGENDA Wednesday, May 15, 2024 Please state your name and place of residence in an audible tone of voice for the record. This is the time for individuals to comment on matters falling within the purview of the Committee. There will also be an opportunity in conjunction with each action item for comments pertaining to that item. Please limit your comments to three minutes. For more information please contact Susan Gregory, sgregory@bozeman.net This board generally meets the 3rd Wednesday of the month from 4:00 to 5:30 p.m. Committee meetings are open to all members of the public. If you have a disability and require assistance, please contact our Acting ADA Coordinator, Max Ziegler, at 406.582.2439 (TDD 406.582.2301). 1 In order for this Board to receive all relevant public comment in time for this meeting, please submit via the Public Comment Page or by emailing comments@bozeman.net no later than 12:00 PM on the day of the meeting. Public comment may be made in person at the meeting as well. 2 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Approval of April 10, 2024 Minutes MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Minutes RECOMMENDATION:Approve STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Minutes from previous meeting UNRESOLVED ISSUES:None ALTERNATIVES:Approve with Corrections FISCAL EFFECTS:N/A Attachments: Board Minutes April 2024 Report compiled on: May 8, 2024 3 Bozeman Public Library Board of Trustees Meeting April 10, 2024 4 pm in the Library Board Room Minutes Attendance Trustees Stewart Mohr, Pam Henley, Jennifer Pawlak, Ken Spencer, Mike Redburn; Bozeman Public Library (BPL) Director Susan Gregory; Assistant Library Director Kit Stephenson; Administrative Assistant Lauranna Cossins, Department Heads Corey Sloan & Sarah Widger, City Commissioner Jennifer Madgic, Library Foundation Director Janay Johnson, Friends of the Bozeman Public Library representative Brittany Eilers Call to Order Meeting was called to order by Board Chair Stewart Mohr at 4 pm. Public Comment – No Public Comment Approval of the Minutes Action Trustee Pawlak moved to approve the minutes from the March 20, 2024, meeting. Trustee Redburn seconded. There was no further discussion. The Board voted unanimously to approve the minutes. Action/ Discussion Eastside Easement update Gregory stated that City Community Development Department staff and City Attorney Greg Sullivan are working with representatives of the property owner on a document regarding a continuation of the property owner's historical use of a small strip of land that abuts the northeast corner of Library property for the property owner’s drive setback. This is not an arrangement to increase use of Library property but to update the historical use. The current property owner purchased the former antique/junk shop that faces Main Street and will continue to need the easement in order to access the rear of his building. Gregory will bring completed documents for the Board’s review and approval at a future Library Board meeting. Action: no action taken, just discussion and update provided. Correspondence Highlights “You guys are great! Thank you. My brother really likes drawing and Pokémon and we kept looking for Pokémon drawing books and found nothing. 4 Maybe try to keep adults out of the teen corner. Please enforce “Quiet” Don’t people realize they are in a Library. This is w/out a doubt the loudest I have ever been in!!! Start the sunflower lanyard for invisible disabilities. Please figure out a way to dim your new Hula-hoop lights! They are too bright for daytime comfort! I have to squint to walk thru the hallway! Ugh! Thank you. It seems to me that there should be more guidelines for how the homeless use the Library, which is for the purpose of looking for a book, reading a book or working at a computer- not sleeping. I brought my granddaughter to the Library today and two homeless men are crashed- one on a chair and one taking up a whole couch. I know this is a sensitive issue, but why can’t the use of the Library be limited to the purposes said and clearly not for sleeping, which is a slippery slope. Thanks.” Reports Director’s report - - Director Gregory provided her report to the Library Board prior to the meeting. Highlights were reviewed. Library security provided on weekends continues to make the Library a safe place for patrons and staff. Weekend Library staff have told Director Gregory that they feel much more secure and appreciate the support. The Library is working with Invictus Security to bring one of their officers to the Library on weekend afternoons. Security presence has meant an immediate drop in disruptive incidents that staff have had to handle in the past. We continue to work with the Bozeman Police Department (BPD) regularly and they have been incredibly helpful to us for years. Library administration made the decision to hire officers from Invictus Security on a temporary basis until the Bozeman Police Department has more officers and is able to be in the Library on a more frequent basis. Department Heads’ Highlights – Department reports were provided to the Board prior to the meeting. City Commission Library Liaison - City Commissioner Jennifer Madgic shared that Commissioner Coburn has resigned. The appointment process to fill Coburn’s position is open until May 30th and a new City Commissioner will be appointed at the June 4th Commission meeting. Library Foundation- Foundation Director Johnson stated that the Library Foundation Board has committed to be more involved with public library advocacy on a city, state, and national level. The Foundation is planning to start a “Library Ambassador” program that will consist of three or four sessions with Library staff members and give Foundation Board members and donors the opportunity to learn about both the Bozeman Public Library and issues facing libraries all across 5 the country, such as book challenges. The Foundation is committed to supporting the Freedom to Read Freely. Friends of the Bozeman Public Library (FOL) - Friends Vice-President Brittany Eilers reminded those present of the Friends’ Used Book sale this weekend in the Library’s Community Room. Book Donation Drop-off events are also planned for May 11th, June 8th, and July 13th, 2024 at the Library. FOL volunteers will unload donations from vehicles and sort them by type for storage until the next sale. Next Board Meeting: May 15th at 4pm in the Library Cottonwood Room. 6 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Library Budget Review & Approval FY25-26 MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Administration RECOMMENDATION:Approve STRATEGIC PLAN:7.5. Funding and Delivery of City Services: Use equitable and sustainable sources of funding for appropriate City services, and deliver them in a lean and efficient manner. BACKGROUND:Library Operating Budget Requests for FY25-26 UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:FY25-26 Report compiled on: May 8, 2024 7 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Remove the Lost & Found and Donation policies MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Policy Discussion RECOMMENDATION:Remove STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Bozeman Public Library Policies UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: Lost and Found Policy Donation Policy Report compiled on: May 8, 2024 8 Lost and Found Policy The Circulation Department of the Library is the central location for lost and found items. Lost and found items will be dated and stored in the Circulation Department in the appropriate lost and found location (crate, file drawer, or safe).  Lost and found items will be dated. Reasonable attempts will be made to contact the owners to reclaim their lost items. If the owner of the lost and found items visits the library and satisfactorily identifies the item, the item will be returned to the owner.  Items not claimed within four weeks become library property. Unclaimed books will be sold at the Friends of the Bozeman Public Library book sale, added to the collection or disposed of. Unclaimed money will be donated to the Friends of the Bozeman Public Library. Clothing will be disposed of, or donated to a charity as appropriate.  Precious items (gold, jewelries, watches, phones, and electronic devices, accessories including credit cards, check books and wallets) will be turned over to the Bozeman Police Department.  Used items such as food, personal care, baby bottles or water bottles etc. will be disposed of immediately.  Bicycles that are chained to the bike rack for longer than five days will be removed and turned over to the Bozeman Police Department.  Suspicious or banned substances will be turned over to the Bozeman Police Department.  Other unclaimed items will be disposed of in a manner to be determined by the Library Director. The Library is not responsible for personal belongings left unattended anywhere on Library property. Personal items left by patrons are subject to disposal. 9 DONATION POLICY Bozeman Public Library is grateful for gifts of books, periodicals, DVDs, music CDs, audio books and other materials which are an important supplement to our collection. You may drop off donations at the Circulation Desk when the Library is open. Patrons often have questions about donations of used materials: How do you determine if the book is in good physical condition? Books with brittle pages, mildew damage, or torn and/or missing pages will not be added to the library collection. Does the Library need textbooks? Textbooks are generally not accepted unless they are recent publications of popular subjects. Does the Library need encyclopedias? Encyclopedia sets are generally not accepted unless they are historical or considered a collectible. Does the Library accept audio/video materials? Yes, we want DVDs, music CDs and audio books. We no longer accept phonograph records. Does the Library want back issues of magazines? Yes, if they are titles to which the library subscribes. If the library does not need to replace missing issues, current magazines will be placed on a free material table in the lobby. Does the Library accept antique books? The Library welcomes donations of antique and collectible books most of which will be priced according to actual value and be sold at the Friends of the Library's used book sale. Please remember that donated materials become the property of Bozeman Public Library. If they are not selected by the staff for the collection, they may be sold at the Friends of Bozeman Public Library book sale. A tax receipt for all donations will be provided if requested. 10 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:June Library Board Meeting Date Change MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Administration RECOMMENDATION:Date Change due to Library Holiday Closure STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:The Board of Trustees usually meets on the third Wednesday of each month, at 4:00 PM in the Library. There is no Board meeting scheduled in July, August, or December. The public is invited to attend the meeting. UNRESOLVED ISSUES:None ALTERNATIVES:N/A FISCAL EFFECTS:N/A Report compiled on: May 8, 2024 11 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Correspondence MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:None STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Library Suggestion Box Comments UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Report compiled on: May 8, 2024 12 Memorandum REPORT TO:Library Board of Trustees FROM:Bozeman Public Library SUBJECT:Director/Staff Reports MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Review STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Departmental news & monthly highlights UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: Adults Services Collection Management Mobile Services Youth Services Public Services May Stats 2024 Report compiled on: May 8, 2024 13 ADULT PROGRAMMING & OUTREACH AT BOZEMAN PUBLIC LIBRARY the final report prepared by Corey Lee Sloan, head of APOcsloan@bozeman.net, (406) 582-2416 May 2024 and beyond... 2024 One Book One Bozeman selection:There There by Tommy Orange A Sample of Upcoming Programs Introduction to Graphic Design (3 part class)- 5/7, 5/14,5/21 Introduction to Geneaology- 5/28 Betsy Gaines Quammen and David Quammen In Conversation- 6/12 Music on the Green Sunday Summer Concerts Stilgone- 7/14 Little Jane and the Pistol Whips - 8/11 BY THE NUMBERS 383 Patrons with Work Bench Privileges Attendees at thePoet Laureateprogram withChris La Tray 38 Programsoffered byAPO in April 50 Tommy Orange is speaking in Bozeman at MSU’sConvocation on Tuesday, August 20. Join your community in a shared reading experienceby picking up a copy of There There at the LIbrary(available in multiple formats). As seasons change, so does the APO department.Starting in June our movement programs move outside(weather depending) ang we add two new ways tonourish the body and mind- weekly through MidweekMindfulness at the Labyrinth and Wednesday Walkswith guide Ken Sinay. The team has a slew of fun, educational, andinformational programs intended to expand minds,explore creativity, and invite curiosity this summer. Above: Heather White and crewBottom left: Music on the Green summer concert series 14 15 Mobile Services Report April 2024 Summary Stop data: Total Stops: 58 Total Service Hours: 50.5 Total Patrons: 1000 Programming Data*: Total Programs: 38 Program Breakdown: 36 Storytimes 2 Early Literacy Nights Total Program Attendees: 542 Birth-5, 5 Elementary Age Children, 0 Teens, 115 Adults. Total: 662 Outreach data*: Week of the Young Child Carnival: 04/06/24 Total Program Attendees: 139 Birth-5, 16 Elementary Age Children, 2 Teens, 136 Adults. Total 293 *Some Data will overlap with Youth Services Report Other Mobile Services News: The Mobile Library was off the road for the week of April 16-20th while Benjamin attended the Montana Library Association conference. During this week, Jonathan provided sub coverage for service desks within the building along with completing inventory and preparatory tasks for the mobile library’s operation. Additionally, the bus received a deep cleaning by the City of Bozeman’s Facilities Department on Tuesday, April 16th. Setting up for the Week of the Young Child Carnival Sensory bin and wind tunnel at the Carnival 16 YS PROGRAMS STATS 14,23 9 youth served 7,473 grown-ups served 458 programs offeredfor youth birth-18 361 early literacyclasses OCTOBER 2023 - APRIL 2024 includes outreach, mobile, & downtown library branches Free bookstaken home bystorytime kidsduring Week of theYoung Child,courtesy of theFriends of theBozeman PublicLibrary Coming soon!Summer 2024 adventuregameboardsbursting withreading challengesand play invitationsfor kids & teens YOUTH SERVICES B OZ E MAN PU B L I C LI BR A R Y M A Y 2 0 2 4 ADVENTURE IS BREWING Summer Learning: Read, Learn, & Play!This year's explorations include enormous collaborativesculptures, electrical engineering, culinary science, gyotakuprintmaking, twirling while wearing tutus, and aerospace design.Kids are encouraged to set their own reading goals that aremeaningful to them. Kids can also learn about science, nature,art, and agriculture from visiting guests like the Montana RaptorConservation Center, Tinworks Art, MT Fish, Wildlife & Parks, andthe Gallatin Conservation District. No Lunch at the LibraryUnfortunately, there will be no free lunch at the library thissummer. Funding for this program is based on federally-drawneconomic maps, and the library’s neighborhood no longerqualifies for this service. To find a lunch site near you, text“lunch” or “comida” to 304-304 or visit the Gallatin Valley FoodBank Summer Meals website.-Ellie Newell, Youth Services Dept Head Youth in the kitchen!YS librarians Kate and Emily, accompanied byclamoring hordes or youth, are leadingculinary programs in the newly openedKitchen Table learning space. Above, teensexplore ways to jazz up a basic ramen packetwith freshly chopped veggies, rich broth, andsoft boiled eggs. 17 May 2024 - pg 1 of 2 Public Services Department Board Report Prepared by Sarah Widger, Department Head swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell) Conference Season Monika Wigert, MariAnn Field, Katie Biehl, and Hilary Woodard each attended a conference in April as members of the Public Services Department. These conferences represent an amazing opportunity for staff to meet, network with, and learn from their peers across the state and nation. At the Montana Library Association conference Hilary Woodard stepped into her Senior Co-Chair position for the Public Library Division and Sarah Widger was passed the gavel for her Presidential year of the MLA. Volunteer Month Thank you to the Friends of the Library for sponsoring our April Volunteer Appreciation Week! 52 plants were given to the library and Friends’ volunteers as a token of thanks for their hard work. Library Information Cards We recently updated the library’s eLibrary brochure, to include more general information about services and program offerings. Here is a preview of the two-sided card: 18 May 2024 - pg 2 of 2 Public Services Department Board Report Prepared by Sarah Widger, Department Head swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell) Statistics Update Winter quarterly statistics were gathered between March 28 – April 6. During that time: 13,173 people visited the library building and the bookmobile Staff answered • 2,923 reference questions, 353 of which were related to Early Literacy • 3,967 policy and procedure questions (what do I need to get a library card, how can I use the Work Bench, etc.) • 1,328 directional questions (where is your nonfiction section) • 351 folks were shown how to use the self-checkout units In April 2024, 29,049 people visited the library building! Montana State Library Certification: Congratulations, Emma Treut! In early May, Emma Treut received her MSL staff certification, representing 60 continuing education credits earned in a four-year period. Here she is pictured fixing the library’s disc buffing machine. This machine helps us extend the life of audiobooks on CD, music CDs, and DVDs. 19 May 2024 - Statistics for Creative Labs Prepared by Sarah Widger, Department Head, Public Services swidger@bozeman.net, 406-582-2403 (desk), 406-579-9271 (cell) Note on Work Bench Equipment Use Chart: Serger made available for reservations in May 2024. Note on #3d Prints Submitted: These totals do not represent the number of successful prints and the total does not include staff prints. Note on # Work Bench Cards Issued: All issued cards have not been picked up. 20 Memorandum REPORT TO:Library Board of Trustees FROM:City Commissioner SUBJECT:City of Bozeman Report MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:City Updates STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:City Commission Liaison updates UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Report compiled on: May 8, 2024 21 Memorandum REPORT TO:Library Board of Trustees FROM:Foundation Director SUBJECT:Bozeman Public Library Foundation MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:None STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:None UNRESOLVED ISSUES:None ALTERNATIVES:None FISCAL EFFECTS:None Report compiled on: May 8, 2024 22 Memorandum REPORT TO:Library Board of Trustees FROM:Vice President of the Friends SUBJECT:Friends of the Bozeman Public Library MEETING DATE:May 15, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:None STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver information to the community and our partners. BACKGROUND:Friends of the Library Updates and announcements. UNRESOLVED ISSUES:N/A ALTERNATIVES:N/A FISCAL EFFECTS:N/A Attachments: Summer 2024 Donation Events.png Report compiled on: April 1, 2024 23 24