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Home My WebLink About04-17-24 - Downtown Business Improvement District - Agendas & Packet MaterialsA. Call meeting to order - 12:00 p.m. B. Disclosures C. Changes to the Agenda D. Public Comment E. Action Items THE BOZEMAN DOWNTOWN BUSINESS IMPROVEMENT DISTRICT BOARD OF BOZEMAN, MONTANA BID AGENDA Wednesday, April 17, 2024 General information about the Downtown Business Improvement District Board is available in our Laserfiche repository. If you are interested in commenting in writing on items on the agenda please send an email to comments@bozeman.net or visit the Public Comment Page prior to 12:00pm on the day of the meeting. Public comments will also be accepted in-person and through Video Conference during the appropriate agenda items. As always, the meeting will be streamed through the Commission's video page and available in the City on cable channel 190. For more information please contact Emily Cope, emily@downtownbozeman.org This meeting will be held both in-person and also using an online video conferencing system. You can join this meeting: Via Video Conference: Click the Register link, enter the required information, and click submit. Click Join Now to enter the meeting. Via Phone: This is for listening only if you cannot watch the stream, channel 190, or attend in- person United States Toll +1 253 205 0468 Access code: 955 3864 1712 This is the time to comment on any matter falling within the scope of the Business Improvement District Board. There will also be time in conjunction with each agenda item for public comment relating to that item but you may only speak once per topic. Please note, the Board cannot take action on any item which does not appear on the agenda. All persons addressing the Board shall speak in a civil and courteous manner and members of the audience shall be respectful of others. Please state your name and place of residence in an audible tone of voice for the record and limit your comments to three minutes. 1 E.1 Approve Fiscal Year 2025 Work Plan and Budget (Cope) F. FYI/Discussion F.1 Monthly Director's Report(Cope) F.2 Monthly Finance Report (Cope) G. Adjournment For more information please contact Emily Cope, Bozeman Downtown Partnership, emily@downtownbozeman.org This board generally meets the 3rd Wednesday of the month from 12:00 to 1:30 City Board meetings are open to all members of the public. If you have a disability that requires assistance, please contact our Acting ADA Coordinator, Max Ziegler, at 406.582.2439 (TDD 406.582.2301). 2 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Approve Fiscal Year 2025 Work Plan and Budget MEETING DATE:April 17, 2024 AGENDA ITEM TYPE:Finance RECOMMENDATION:I move to approve the Fiscal Year 2025 work plan and budget. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will present the FY25 Budget with FY24 Year-End Projections and FY26 estimates. Board to review and vote on FY25 Work Plan and Budget and an estimated FY26 Budget, with or without changes presented by board. Budget to be presented and approved by the City Commission at the May 14 meeting. UNRESOLVED ISSUES:N/A. ALTERNATIVES:As suggested by board. FISCAL EFFECTS:This budget will be presented to the City Commission on May 14th and will be used to set the assessment rate to property owner for Fiscal Year 2025. Attachments: FY2025 BID Work Plan.pdf BID Assessment Budget and Assessment Rates FY2025 DRAFT v3.pdf Report compiled on: April 11, 2024 3 Downtown Business Improvement District FY2025 BID Work Plan and Budget BID Mission Statement The BID is an organization of downtown property owners who through thoughtful, pro-active collaboration and partnership with local government, business owners, residents and citizens strive to create a shared vision and voice for the community of downtown Bozeman. The BID will commit resources, identify, plan and act on short- term and long-term initiatives otherwise unavailable to individual owners. The BID has a goal of ensuring the long-term preservation and vitality of the city’s underlying economic, cultural, social and environmental assets and the BID will work together to keep our downtown a safe, beautiful and vibrant place. BID Assessment Programs The following programs are funded by the special assessments collected from property owners within the Downtown Business Improvement District. The BID assessment for FY2025 will be $260,000. The BID will also receive approximately $52,000 in additional revenue from sponsorships and maintenance contracts. Downtown Bozeman Partnership ($75,000) The BID is a member of the Downtown Bozeman Partnership. The BID contributes to the administration of the Downtown Partnership office located at 222 East Main Street. Downtown Bozeman Association ($27,500) The BID contributes to the DBA to support its events, staff and marketing efforts to promote downtown. The DBA hosts events downtown that include Art Walks, Music on Main, Crazy Days, Cruisin’ on Main Car Show, Cat Walk, Restaurant Week and more. Summer Flowers ($32,400) This summer, the remaining 154 wrought-iron baskets on Main Street will be swapped with the Earth Planter baskets bringing the total to 318 flower baskets. The Earth Planter baskets provide improved plant growth by regulating water delivery based on soil conditions while reducing labor costs, fuel and water usage. The baskets only need to be watered two to three times per week rather than seven days a week. These flower baskets are hung throughout downtown from June through September. This amount covers the planting cost. The BID spent capital reserves in FY24 to purchase the remaining Earth Planter baskets. 4 Holiday Lighting ($21,075) The BID installs the following holiday lighting downtown: 1) lighted garland on each historic lamp post along Main Street; 2) lights on the large conifer trees in Soroptomist Park; 3) garland wreaths at the Rouse, Church, Wallace, and Grand intersections; and 4) the infamous holiday “spider” decorations above four downtown intersections. The green decoration was replaced in 2022, the red in 2023, gold in 2024 and white in 2025. The BID board will earmark reserve funds for the spider replacements, new garland and bows. Maintenance Program ($109,900) The BID hires maintenance employees for winter and summer seasons. Primary tasks performed by the BID maintenance staff includes garbage collection, flower watering, tree watering, Soroptomist Park upkeep, installation of the streetlamp banners, maintenance of pedestrian benches, graffiti removal, and garage cleaning. The BID maintenance staff removed over 4,000 bags of garbage and recycling during the past year from over 100 receptacles. Downtown Safety Program ($5,000) For the last few years, the BID has partnered with HRDC to support programming available to individuals and families experiencing homelessness. The board would like to begin planning alongside the Bozeman Police Department for a dedicated downtown resource officer as the needs of the downtown community shift. This will take several years to establish and would eventually be a split salary funding by downtown and BPD. Graffiti Removal Program ($7,500) The BID offers a comprehensive graffiti removal program. Since 2009, this program has removed over 4,000 graffiti tags. The BID maintenance staff removes tags from public property and works with property owners to clean private buildings of graffiti. The BID partners with Clean Slate Group to remove tags that they are unable to remove. The BID will continue to actively remove new tags as quickly as possible considering immediate removal has proven to be the most effective deterrent. 5 Downtown Banners ($4,000) The BID purchases, installs and maintains the DTNBZN light pole banners. Seasonally the BID installs banners for MSU, Bozeman Farmers Market, Bridger Bowl, Big Sky Resort, Sweet Pea, SLAM, BYEP, Bozeman Health, BridgerCare, Greater Yellowstone Coalition and more. Downtown Marketing ($2,500) The BID contributes to the general marketing of downtown Bozeman. These funds are made available to the Downtown Partnership which places advertisements in ten to twelve local, regional and state-wide publications. Vehicle Maintenance ($10,450) The BID owns and maintains a maintenance truck and two mules/ATVs. This expense covers fuel, insurance, repairs and tires as needed. Maintenance Supplies ($7,500) The BID purchases a wide variety of maintenance supplies for various programs, including trash bags. Program Contingency ($6,000) The BID was renewed in 2020 and will be up for renewal again in 2030. The BID board has prioritized spending money on capital improvements for the BID programs such as flower baskets and holiday decorations. The board would like to strategically plan for what the BID owners need and want in the coming years as the needs of downtown morph. This money will be spent to conduct outreach, polling and research to do this. 6 APPROVED BUDGET YEAR END PROJECTION DRAFT DRAFT FY2024 FY2024 FY2025 % change vs FY24 FY2026 % change vs FY25 Income BID Assessment 230,000$ 230,000$ 260,000$ 13%280,000$ 8% BID Assessment--residual Contract Income 24,000$ 24,000$ 25,000$ 4%26,000$ 4% Interest Income 100$ 325$ 100$ 0%100$ 0% Mobile Vending Fees 1,750$ 750$ 1,500$ -14%1,500$ 0% Flower Sponsorships 9,000$ 9,000$ 9,500$ 6%9,500$ 0% Christmas Light Sponsorships 3,500$ 3,750$ 3,500$ 0%3,500$ 0% Streetlamp Banners 12,000$ 12,000$ 12,500$ 4%13,000$ 4% Total Income 280,350$ 279,825$ 312,100$ 11%333,600$ 7% Expenses Management Fee 67,500$ 67,500$ 75,000$ 11%82,500$ 10% Total Expenses 67,500$ 67,500$ 75,000$ 11%82,500$ 10% Payroll Expenses Maintenance Staff 65,000$ 50,000$ 75,000$ 15%80,000$ 7% Taxes 4,825$ 4,800$ 5,500$ 14%5,500$ 0% Work Comp 3,300$ 2,500$ 3,500$ 6%3,500$ 0% Maintenance Staff--Garage 22,500$ 22,500$ 24,000$ 7%25,000$ 4% Taxes 950$ 925$ 950$ 0%950$ 0% Work Comp 950$ 925$ 950$ 0%950$ 0% Total Payroll Expenses 97,525$ 81,650$ 109,900$ 13%115,900$ 5% Programs Downtown Safety Program 10,000$ 10,000$ 5,000$ -50%15,000$ 200% Downtown Bozeman Association (DBA) Support 27,000$ 27,000$ 27,500$ 2%28,000$ 2% Holiday Lights - Reserve Fund 10,000$ 10,000$ 15,000$ 50%15,000$ 0% Holiday Lights 2,000$ 1,700$ 2,500$ 25%2,500$ 0% Holiday Light Spider Repair 2,000$ 1,700$ 2,000$ 0%2,000$ 0% Hoiday Decor Storage 1,525$ 1,479$ 1,575$ 3%1,675$ 6% New Banners 3,000$ 3,000$ 4,000$ 33%4,000$ 0% Flower Expenses 30,000$ 31,000$ 32,000$ 7%33,000$ 3% Flower Water 300$ 300$ 400$ 33%400$ 0% Tree Purchases 2,000$ 2,000$ -$ -100%-$ Marketing 2,500$ 2,500$ 2,500$ 0%3,000$ 20% Maintenance Supplies 4,000$ 4,000$ 4,500$ 13%4,750$ 6% Garbage Bags 2,675$ 2,675$ 3,000$ 12%3,250$ 8% Graffiti Supplies 1,000$ 750$ 1,000$ 0%1,150$ 15% Graffiti Contracted Removal 6,500$ 5,500$ 6,500$ 0%7,000$ 8% Mule Service & Fuel 1,750$ 1,750$ 1,850$ 6%1,950$ 5% Truck Service & Fuel 2,500$ 2,250$ 2,600$ 4%2,700$ 4% Vehicle Insurance 5,500$ 5,778$ 6,000$ 9%6,250$ 4% Program Contingency 1,000$ 750$ 6,000$ 500%2,000$ -67% Total Program Expenses 115,250$ 114,132$ 123,925$ 8%133,625$ 8% Total BID Expenses 280,275$ 263,282$ 308,825$ 10%332,025$ 8%NET ASSESSMENT INCOME 75$ 16,543$ 3,275$ 1,575$ Estimated ending cash balance (TBD)- Operating reserve 130,594$ 7 ACTUAL SCENARIO 1 SCENARIO 2 SCENARIO 3 SCENARIO 4 FY2024 FY2025 FY2025 FY2025 FY2025 Assessment Total 230,000.00$ 260,000.00$ 270,000.00$ 275,000.00$ 280,000.00$ Assessment Rate 0.016574$ 0.018736$ 0.019456$ 0.019817$ 0.020177$ Total Taxable Value of BID District Taxable Value % increase YOY Assessment Rate History FY25 $ 13,877,157.00 0% FY24 $ 13,877,157.00 67%$0.016574 FY23 $ 8,284,875.00 0%$0.026554 FY22 $ 8,284,875.00 22%$0.022330 FY21 6,776,948.00$ 7%$0.025823 FY20 6,317,056.00$ 38%$0.019946 FY19 4,567,534.00$ 9%$0.027586 FY18 4,204,204.00$ $0.029970 Notes: Resolution 5140- The annual assessment rate shall not exceed $0.03 per dollar of taxable value for the duration of the district (2021-2030). BID FY2025 ASSESSMENT RATE 8 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Monthly Director's Report MEETING DATE:April 17, 2024 AGENDA ITEM TYPE:Plan/Report/Study RECOMMENDATION:Discuss. STRATEGIC PLAN:4.4 Vibrant Downtown, Districts & Centers: Promote a healthy, vibrant Downtown, Midtown, and other commercial districts and neighborhood centers â€“ including higher densities and intensification of use in these key areas. BACKGROUND:Emily will present the monthly director's report with updates of downtown projects and programs. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID EDD Report 4-24.pdf Downtown Development Business Tracking Sheet-Bus.Q2.pdf Downtown Development Business Tracking Sheet-Dev.Q2.pdf Report compiled on: April 11, 2024 9 Economic Development Director’s Report Business Improvement District Board April 2024 General Updates Montana Main Street Program – Application submitted. Mandatory Site Visit – Thursday, April 18 at 4pm, Baxter Ballroom, attendance from stakeholders is important! DBP Annual Breakfast and Awards – Wednesday, May 29 at 7:30am at the AC Hotel Montana Downtown Conference - hosted by Downtown Bozeman| Downtown Livingston – Oct. 23- 25. Save the date! Development Code Update: https://engage.bozeman.net/udc In October 2023, the City Commission paused their consideration of this project until this year. Learn more by clicking the link above. The Downtown URD board had a document prepared to compare the current code to the proposed UDC changes. See attachment. Strategic Parking Management Plan Update On-hold with internal City staffing changes, Interim Parking Manager - Nic Focken and Neighborhood Services Manager- Ben Bailey. Maintenance Program Update We will be hiring a summer flower waterer, the past employee who expressed interest for the 2024 season has changed their mind. Seasonal summer contracts will be signed to begin May 1, with the flower waterer closer to June. I have received quotes from DiJulio Displays for new garland ($195 each), bows ($50 each) and large wreath options (TBD if an option from MDT). Below are the maintenance statistics comparing the year-to-date figures from this year (FY24) to the corresponding stats from last year (FY23). FY2023 Y-T-D FY2024 Y-T-D Total Avg/mnth Total Avg/mnth Difference Trash Emptied 2493 277 2741 305 +248 Recycling Emptied 541 60 577 64 +36 Graffiti Removed 168 19 194 22 +26 Business Updates & Development Updates *See attachment Upcoming Downtown Events • Restaurant Week – April 22-28, 2024 10 DOWNTOWN BUSINESS TRACKING Q2 2024 APR - JUNE NEW DBA MEMBERS BUSINESS ADDRESS DATE OF MEMBERSHIP DBA DROPPED MEMBERS BUSINESS NOTES DROP DATE NEW BUSINESSES BUSINESS ADDRESS DATE OF OPENING Belle Cose 233 E Main TBA MeatEater 129 W Main TBA La Brasserie (formerly Blend)31 S Willson Ave Apr CLOSED BUSINESS BUSINESS ADDRESS DATE OF CLOSURE Rare Bird (Relocated)Relocated to 18 S Willson Apr AshleyCole Boutique 223 E Main May VACANT LOCATIONS BUSINESS ADDRESS DATE OF CLOSURE Shredmonk 121 W Main 2023 Alloy (will be Rare Bird)18 S Willson 2023 El Camino/Kitty Warren 211 E Main 2022 On the Rise 33 S Willson 2023 Copper Building (frmly DTN Antiques)122 E Main 2023 Indulgence 121 E Main 2024 Thrive 400 E Babcock 2023 Glove Beauty Shop 140 E Main St Suite E 2023 Formerly Wild West Foods 326 E Mendenhall 2023 11 DOWNTOWN DEVELOPMENT TRACKING Q2 2024 APRIL - JUNE CURRENT PROJECTS ADDRESS STATUS PROPERTY TYPE RESIDENTIAL UNITS GRANT REIMBURSEMENTS The National Building 104 E Main St In Progress Commercial N/A Streetscape Copper Block (Dtn Antiques)122 E Main St In Progress Mixed 3 commercial, 6 residential N/A MacKenzie River Pizza 232 E Main St In Progress Commerical N/A N/A Freestone on Main 5th & Main In Progress Residential 120, added Residential Incentive, Sewer Imp. Argreement, Streetscape? 126 East Main (MT Scene)126 E Main In Progress Commercial?N/A Rocky Mountain Pharmacy 25 N. Willson In Progress Commercial?N/A Not yet Abby Hetherington Interiors 33 S Tracy In Progress Retail/Commerc ial 1 GL, 1 UG Streetscape, Façade, Utility, Fire- Safety? FUTURE PROJECTS ADDRESS STATUS PROPERTY TYPE RESIDENTIAL UNITS NOTES The Scully-Old US Bank Location 112 E Main St 2025 Mixed 7-9, 4 stories Residential, streetscape Fire Station One 30 N Rouse N/A Mixed 50 units at 120% AMI 1.6M Workforce Housing Agreement - 2027 Block B (Salvation Army)32 S Rouse 2025/26 Hotel/Hiton Co. 191 keys, 6 stories, 137 UG parking spaces Block A 503-519 E Babcock 2025/26 Mixed 44 units, 7 stories 75 parking spaces, high-end Empire Site 606 E Main N/A Hotel Ag Depot 620-714 E Mendenhall Mixed Downtowner Building S Willson to W Main N/A Mixed Roof, brick and suppression restoration, applied for MHPG 2/29 BG Mill 714 E Mendenhall 18 condos, 5 stories East Mendenhall Mixed- Use 240 E Mendenhall Break ground 2025 Hotel Bozeman and Residences 1 W Lamme St N/A Hotel/ Marriott 71 keys, 6 stories, Autograph Collection 120 guest rooms, 29-two-bedroom, 5-3-bedroom *not in URD 12 Hampton Inn 507 W Main In Progress Hotel + retail 113 rooms, 3 retail, 4 stories,*not in URD 13 Memorandum REPORT TO:Bozeman Downtown Business Improvement District Board FROM:Emily Cope, Downtown Bozeman Partnership SUBJECT:Monthly Finance Report MEETING DATE:April 17, 2024 AGENDA ITEM TYPE:Finance RECOMMENDATION:Discuss. STRATEGIC PLAN:7.3 Best Practices, Creativity & Foresight: Utilize best practices, innovative approaches, and constantly anticipate new directions and changes relevant to the governance of the City. Be also adaptable and flexible with an outward focus on the customer and an external understanding of the issues as others may see them. BACKGROUND:Emily will present the monthly finance report. UNRESOLVED ISSUES:None. ALTERNATIVES:None. FISCAL EFFECTS:None. Attachments: BID Finance Report 4-8-24.pdf Report compiled on: April 11, 2024 14 Downtown BID April 2024 Finance Report APPROVED Y-T-D FY2024 FY2024 Income BID Assessment 230,000.00$ 230,000.00$ 100% BID Assessment--residual Contract Income 24,000.00$ 24,000.00$ 100% Interest Income 100.00$ 326.08$ 326% Mobile Vending Fees 1,750.00$ 0% Flower Sponsorships 9,000.00$ 1,200.00$ 13% Christmas Light Sponsorships 3,500.00$ 3,900.09$ 111% Streetlamp Banners 12,000.00$ 9,200.00$ 77% Imperial Hanging Basket Sales 2,089.00$ Total Income 280,350.00$ 270,715.17$ 97% Expenses Management Fee 67,500.00$ 67,500.00$ 100% Total Expenses 67,500.00$ 67,500.00$ 100% Payroll Expenses Maintenance Staff 65,000.00$ 30,936.50$ 48% Taxes 4,825.00$ 3,809.84$ 79% Work Comp 3,300.00$ 905.42$ 27% Maintenance Staff--Garage 22,500.00$ 17,289.50$ 77% Taxes 950.00$ 0% Work Comp 950.00$ 0% Total Payroll Expenses 97,525.00$ 52,941.26$ 54% Programs Outreach Bozeman 10,000.00$ 10,000.00$ 100% wntown Bozeman Association (DBA) Sup 27,000.00$ 27,000.00$ 100% Holiday Lights 2,000.00$ 1,636.78$ 82% Holiday Light Spider Repair 2,000.00$ 1,439.40$ 72% Holiday Lights Storage 1,525.00$ 1,479.00$ 97% Holiday Lights- Reserve Fund 10,000.00$ 10,000.00$ 100% New Banners 3,000.00$ 0% Flower Expenses 30,000.00$ 30,961.00$ 103% Flower Water 300.00$ 234.48$ 78% Tree Purchases 2,000.00$ 0% Marketing 2,500.00$ 2,500.00$ 100% Maintenance Supplies 4,000.00$ 2,716.13$ 68% Garbage Bags 2,675.00$ 1,330.32$ 50% Graffiti Supplies 1,000.00$ 266.70$ 27% Graffiti Contracted Removal 6,500.00$ 1,084.19$ 17% Mule Service & Fuel 1,750.00$ 1,168.26$ 67% Truck Service & Fuel 2,500.00$ 1,556.49$ 62% Truck-Mule Insurance 5,500.00$ 5,788.00$ 105% Program Contingency 1,000.00$ 667.05$ 67% Total Program Expenses 115,250.00$ 99,827.80$ 87% Total BID Expenses 280,275.00$ 220,269.06$ 79% NET ASSESSMENT INCOME 75$ 50,446$ Capital Expenses Red Holiday Spider Replacement 15,000.00$ 13,060.13$ 87% Earth Planter Self-Watering Basket (M 45,000.00$ 38,760.00$ 86% Fire Cabinet 1,509.42$ Checking Account Balance 132,265.14$ Certificate of Deposit Balance 32,232.83$ Total Cash On Hand Total 164,497.97$ 15