HomeMy WebLinkAbout04-10-24 - Library Board of Trustees - Agendas & Packet MaterialsA. Call meeting to order - 4:00 p.m.
B. Changes to the Agenda
C. Public Comment
D. Approval of Minutes
D.1 Approval of Minutes from March 20, 2024 (Gregory)
E. Action Items
E.1 Eastside Easement update (Gregory)
F. Reports
F.1 Correspondence(Gregory)
F.2 Director/Staff Reports(Gregory/Department Heads)
F.3 City of Bozeman Liaison (Madgic)
F.4 Bozeman Public Library Foundation (Johnson)
F.5 Friends of the Bozeman Public Library (Eilers)
G. Training
G.1 Board Training(Cook)
H. Adjournment
THE LIBRARY BOARD OF TRUSTEES OF BOZEMAN, MONTANA
LBT AGENDA
Wednesday, April 10, 2024
Please state your name and place of residence in an audible tone of voice for the record. This is
the time for individuals to comment on matters falling within the purview of the Committee.
There will also be an opportunity in conjunction with each action item for comments pertaining to
that item. Please limit your comments to three minutes.
For more information please contact Susan Gregory, sgregory@bozeman.net
This board generally meets the 3rd Wednesday of the month from 4:00 to 5:30 p.m.
Committee meetings are open to all members of the public. If you have a disability and require
assistance, please contact our ADA coordinator, Mike Gray at 406.582.3232 (TDD 406.582.2301).
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In order for this Board to receive all relevant public comment in time for this meeting, please submit via
the Public Comment Page or by emailing comments@bozeman.net no later than 12:00 PM on the day
of the meeting. Public comment may be made in person at the meeting as well.
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Approval of Minutes from March 20, 2024
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Minutes
RECOMMENDATION:Approve
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Approval of previous months minutes
UNRESOLVED ISSUES:None
ALTERNATIVES:Approve with corrections
FISCAL EFFECTS:None
Attachments:
Board Minutes March 20, 2024 Draft.pdf
Report compiled on: April 1, 2024
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Bozeman Public Library
Board of Trustees Meeting
Wednesday, March 20, 2024
Cottonwood Room
Minutes
Attendance Trustees Stewart Mohr, Pam Henley, Jennifer Pawlak, & Mike Redburn; Bozeman
Public Library (BPL) Director Susan Gregory; Assistant Library Director Kit Stephenson;
Administrative Assistant Lauranna Cossins, Department Head Ellie Newell & Sarah Widger;
Foundation Director Janay Johnson, Friends Representative Brittany Eilers, City Commissioner
Jennifer Madgic
Not Present: Trustee Ken Spencer
Call to Order Meeting was called to order by Board Chair Stewart Mohr at 4 pm.
Public Comment – No Public Comment
Approval of the Minutes
Action Trustee Redburn moved to approve the minutes from the January 17, 2024, meeting.
Trustee Pawlak seconded. There was no further discussion. The Board voted unanimously to
approve the minutes.
Action Trustee Henley moved to approve the minutes from the February 21, 2024, meeting.
Trustee Pawlak seconded. There was no further discussion. The Board voted unanimously to
approve the minutes.
Action/ Discussion
Meeting Room Use Policy
Action: Trustee Pawlak Moved to approve the updated Meeting Room Use policy as presented.
Trustee Henley Seconded. There was no further discussion. The Board voted unanimously to
adopt the updated policy.
Kitchen Table Policy
Action: Trustee Redburn Moved to approve the new Kitchen Table policy as presented. Trustee
Henley Seconded. There was no further discussion. The Board voted unanimously to adopt the
Kitchen Table policy.
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April Board Meeting date change
Director Gregory asked the Board to approve the change of date for the April 17th Library Board
meeting due to conflict with the Montana Library Association Conference being held in Butte,
MT, April 17th – April 20th.
Action: The Board agreed to move the April Board Meeting from April 17, 2024 to April 10,
2024.
Correspondence
Highlights
Request for staff to frequently sanitize piano keys in the Community Room.
Request for quiet area signage.
Request for a microwave & new computers.
Request for more programming around the Labyrinth and its history.
Magazine exchange thank you from patron with a request to accept donations with issue dates
beyond six months old.
Parent requested cooking and baking classes for children and their families.
Several materials purchase requests were received from patrons.
Thank you from the group that hosted a service dog training class in the Community Room.
Thank you from a patron for the Language Transparency e-resource.
Director’s report - Director Gregory provided her report to the Library Board prior to the
meeting. Highlights were reviewed.
Gregory discussed the February 28th Staff Training Day. Staff were asked after the event to
complete an online evaluation form with comments on the day and ideas for other staff trainings.
These survey results were provided to the Library Board prior to the meeting. Feedback from
Library staff was primarily very positive and stressed the value of learning together as a team.
Gregory is continuing to look into the availability of security support in the Library on
weekends, in particular, when fewer Library staff are in the building.
Panic buttons have been installed on each information desk, including the Youth Services
department. Captain Joe Swanson of the Bozeman Police Department gave Library staff training
on the protocols and appropriate use of the panic buttons prior to the panic buttons’ installation.
The Montana Shared Catalog mobile app is back up and running.
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Trustee Redburn commented that Director Gregory has been asked to write a chapter in a new
book on the role of a public library director and complimented her on the honor. He also
thanked Public Service Dept. Head Sarah Widger for the Library statistics update.
Trustee Mohr welcomed Youth Services Dept. Head Ellie Newell back from maternity leave. He
said that the Children’s department was always full of happy children immersed in a variety of
fun activities and complimented the Youth Services staff for creating a joyful environment. Mohr
exhorted the Trustees to all check out the Youth Services naturalist station and tent, in particular.
Department Heads’ Highlights – Department reports were provided to the Board prior to the
meeting.
City Commission Library Liaison -City Commissioner Jennifer Madgic shared that the City
Commission is working on a memorial for former Commissioner I-Ho Pomeroy, who recently
passed away after a long illness. One idea is to name an existing park for her. Foundation
Director Janay Johnson said that the Foundation is still offering memorial butterflies.
Commissioner Magic said that currently Chuck Winn is the Bozeman Acting City Manager.
Library Foundation- Foundation Director Johnson stated that representatives of the Friends and
Foundation Boards had their first meeting to discuss the possibility of merging the two Library
fundraising organizations into one. This would eliminate the confusion over what each group
does for the public. It’s a model that has been successful for other public library foundations and
friends’ groups. There will be more meetings in the near future to continue the discussion.
Friends of the Bozeman Public Library (FOL) - Friends Vice President Eilers announced the
Friends Book Sale dates for the year: April 13th-14th at the Library, August 9th-11th at the
Fairgrounds and November 1st-3rd at the Library. The group will be using temporary staff for
the sale set up. Book donations “drop off” events will be held at the Library on May 11th, June
8th and July 13th. They will have new member recruitment at the April sale. The Library Book
Store is going strong and bringing in $1700-$2100 in monthly sales. The Friends currently have
259 members.
Other: Pam Henley announced that she is retiring from the Montana State Library in April. She
will continue her work as a Trustee on the Bozeman Public Library Board.
Next Board Meeting - April 10th, 2024, at 4pm in the Library Board Room.
DATE CHANGE- due to conflict with MLA conference
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Eastside Easement update
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Administration
RECOMMENDATION:Discussion
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Update on the continuation of east-side property owner's historical use of
small strip of Library land for their drive setback.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: April 1, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Correspondence
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: April 1, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Bozeman Public Library
SUBJECT:Director/Staff Reports
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Departmental news & highlights
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: April 1, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:City Commissioner
SUBJECT:City of Bozeman Liaison
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: March 12, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Foundation Director
SUBJECT:Bozeman Public Library Foundation
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:None
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: April 1, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Vice President of the Friends
SUBJECT:Friends of the Bozeman Public Library
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Plan/Report/Study
RECOMMENDATION:None
STRATEGIC PLAN:1.1 Outreach: Continue to strengthen and innovate in how we deliver
information to the community and our partners.
BACKGROUND:Friends of the Library Updates and announcements.
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Attachments:
April 2024 Book Sale Poster QR.png
Summer 2024 Donation Events.png
Report compiled on: April 1, 2024
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Memorandum
REPORT TO:Library Board of Trustees
FROM:Library Federation
SUBJECT:Board Training
MEETING DATE:April 10, 2024
AGENDA ITEM TYPE:Administration
RECOMMENDATION:Montana State Library Video
STRATEGIC PLAN:2.3 Workforce Development: Support education and workforce development
initiatives to improve the skills of our citizens.
BACKGROUND:Trustee Annual Training
UNRESOLVED ISSUES:None
ALTERNATIVES:None
FISCAL EFFECTS:None
Report compiled on: April 2, 2024
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